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Ordinance No. 14,974 ORDINANCE NO. 14,974 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AN AGREEMENT FOR CONSULTING SERVICES WITH EHRA ENGINEERING TO ASSIST THE PUBLIC WORKS AND ENGINEERING DEPARTMENT WITH PRELIMINARY ENGINEERING SERVICES FOR THE NORTHERN SAN JACINTO BOULEVARD PROJECT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THIRTY-ONE THOUSAND FORTY-EIGHT AND NO/100 DOLLARS ($331,048.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section 1: That the City Council of the City of Baytown,Texas,hereby authorizes and directs the City Manager to execute and the City Cleric to attest to an Agreement for Consulting Services with EHRA Engineering to assist the Public Works and Engineering Department with preliminary engineering services for the Northern San Jacinto Boulevard Project. A copy of said agreement is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: That the City Council of the City of Baytown authorizes payment to EHRA Engineering, in an amount not to exceed THREE HUNDRED THIRTY-ONE THOUSAND FORTY- EIGHT AND NO1100 DOLLARS ($331,048.00) for consulting services in accordance with the agreement authorized in Section 1 hereinabove. Section 3: That the City Manager is hereby granted general authority to approve a decrease or an increase in costs by FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00) or less, provided that the amount authorized in Section 2 hereof may not be increased or decreased by more than twenty-five percent (25%). Section 4: This ordinance shall take effect invnediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affi c vote of the City uncil of the City of Baytown this the 9"' day of December, 2021. ��YfOII��! 0 C ETILLO, ayor ATTEST: a4o,ra,�o�ao�aT�'� n ANGELA J CKSON, City Cler r, a rj V��Jaabo oYab'�r APPROVED AS TO FORMA KARE L. HORNER, City Attorney RAKaren Horner\Docuenents\FileslCity Council1Ordinances12021\December 91EHRAEngineeringPSA-Nortli5an3acintoBlvdProiect.docx EXHIBIT "A" AGREEMENT FOR CONSULTING SERVICES STATE OF TEXAS § COUNTY OF HARRIS § This Agreement (this "Agreement") entered into by and between EHRA Engineering (hereinafter "Consultant") and the City of Baytown, a home-rule municipality located in Harris and Chambers Counties, Texas (the "City"). 1. Scope of Services/Consultant Fees This Agreement authorizes Consultant to perform professional engineering services for Northern San Jacinto Blvd District (the "Work") for and on behalf of the City. The scope of the Work is detailed in Exhibit "A." The compensation and professional fees for Consultant and its subconsultants is more particularly described in Exhibit "B" and shall not exceed THREE HUNDRED THIRTY-ONE THOUSAND FOURTY-EIGHT AND 00/100 DOLLARS ($331,048.00). The time schedules for the Work are specified in Exhibit "C." Each of these Exhibits "A" through "C" are incorporated into this Agreement by reference for all purposes. 2. Compensation and Professional Fees a. The City shall pay Consultant in installments based upon monthly progress reports and detailed invoices submitted by the Consultant based upon the following: 1. Design Phase Services (Lump Sum)................................................$331,048.00 2. Bid Phase Services (Hourly Not to Exceed)...............................................$0.00 3. Construction Phase Services (Hourly Not to Exceed)................................$0.00 4. Additional Services (Lump Sum) ..............................................................$0.00 (These services require independent and specific advance,written authorization) 5. Reimbursable Expenses (Not to Exceed)....................................................$0.00 6. Total................................................................................................$331,048.00 b. For an agreed contract amount identified as "Lump Sum," "Not to Exceed" and "Reimbursable," Consultant shall not exceed the fixed contractual amount without written authorization in the form of a Contract amendment. C. Reimbursable Expenses, as shown in Exhibit "B" are itemized by work category. Reimbursable Expenses shall be invoiced AT COST, without subsequent markup by Consultant. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per allowable category. (1) Allowable reimbursable Expenses include: (a) Hard copy reproductions, copies, and/or binding costs; (b) Postage; (c) Mileage, for travel from Consultant's local office (within a 25-mile radius)to meetings the City or job-site. Mileage shall be charged at the current IRS rates; Agreement for Consulting Services,Page I (d) Travel Expenses, mileage from local office to State or federal regulatory agency office beyond I00miles; and (e) Lodging expenses for destinations beyond 100 miles from Consultant's local office AND when business hours exceed eight hours within one business day OR when Consultant's services require more than one eight-hour day at the destination; provided such expenses has been approved in writing by the City. (2) Disallowed Expenses include travel expenses for professional expertise traveling into the Greater Houston Area from Consultant's office outside the Greater Houston Area. d. Consultant shall invoice based upon total services actually completed during the applicable month. Invoices and all required or requested backup information shall be tendered no more often than once a month. Consultant shall not invoice the City for services or expenses that were incurred more than sixty (60) days before the date of the invoice. Failure to timely invoice the City for services or expenses shall result in Consultant's invoice being denied. e. In the event of a disputed or contested invoice, the City may withhold from payment that portion so disputed or contested, and the undisputed portion will be paid. 3. Personnel of Consultant a. Consultant's Project Manager Consultant shall designate Fred Signorelli, P.E., to serve as Project Manager for the Work performed under this Agreement. Any change of Project Manager shall require thirty days' advance written approval from the City's Representative. b. Licensed and Registered Architects/Engineers Consultant shall keep a full-time registered architects and/or engineers licensed in the State of Texas on staff and assigned to the Work for the duration of its performance of the Work. C. Data on Consultant's Employees Prior to commencement of the Work, Consultant shall forward to the City a detailed resume of the personnel that will be assigned to the Work. Such personnel shall include, but not be limited to, architects and/or engineers as applicable. d. Rejection of Consultant's Employees The City reserves the right to approve or reject from the Work any employees of Consultant. Agreement for Professional Services,Page 2 4. Designation and Duties of the City's Representative a. The City's Director of Public Works and Engineering or his designee shall act as the City's Representative. b. The City's Representative shall use his best efforts to provide nonconfidential City records for Consultant's usage on the Work and to provide access to City's property and easements. However, the City does not guarantee the accuracy or correctness of the documents so provided. Notwithstanding the foregoing, Professional shall be entitled to use and rely upon information provided by the City in performing the services required under this Agreement only to the extent and level specified by the City in writing for each document provided. Nothing contained herein shall be construed to require the City to provide such records in any certain format. The format in which the existing data and documentation will be provided shall be at the sole discretion of the City. 5. Standards of Performance a. Consultant shall perform all services under this Agreement with the care and skill ordinarily used by members of Consultan'ts profession practcing under the same or similar circumstances, time and locality. Opinion of probable cost shall be based upon the Consultant's experience and represents its professional judgment as an experienced and qualified professional. Each submittal of opinion of probable cost shall be commensurate with the project design. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and the City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation. b. Codes and Standards (1) All references to codes, standards, environmental regulations and/or material specifications shall be to the latest revision, including all effective supplements or addenda thereto, as of the date that the order for any necessary equipment is made by the City or that the construction specified is bid by the City. (2) If any such equipment is specially manufactured, it shall be identified to the City, and the Contractor and the Seller shall present sufficient data to the City to support the design and the suitability of the equipment. (3) All materials specified on any City project shall be in accordance with City, ASTM, ACI, and AASHTO specifications, and with other recognized standards. Proprietary material or other materials for which no generally recognized standards exist may be used provided there has been at least five Agreement for Professional Services,Page 3 years of proven experience in the field, and such satisfactory documentation has been approved by the City's Representative. (4) The Work shall be designed and furnished in accordance with the most current codes and/or standards adopted by city, state, or federal government or in general custom and usage by the profession and shall comply Texas Department of Licensing and Regulation's rules and regulations, including the Texas Accessibility Standards. (5) The codes and standards used in the profession set forth minimum requirements. These may be exceeded by the Contractor or Consultant if superior methods are available for successful operation of equipment and/or for the construction project on which the Work is performed. Any alternative codes or regulations used shall have requirements that are equivalent or better than those in the above listed codes and regulations. Consultant shall state the alternative codes and regulations used. (6) Consultant agrees the services it provides as an experienced and qualified architect/engineer will reflect the professional standards, procedures and performances common in the industry for this project. Consultant further agrees that any analysis, reports,preparation of drawings, the designation or selection of materials and equipment, the selection and supervision of personnel and the performance of other services under this contract will be pursuant to the standard of performance common in the profession. (7) Consultant shall promptly correct any defective analysis caused by Consultant at no cost to City. The City's approval, acceptance, use of or payment for all or any part of Consultant's services hereunder or of the Work itself shall in no way alter Consultant's obligations or the City's rights under this Agreement. As applicable,Consultant shall provide the City with record "as-built" drawings relating to the Work, in an electronic format that is acceptable to the City. City shall be in receipt of record drawings, if applicable, prior to final payment. (8) Consultant has no control over the cost of labor, materials, equipment or services furnished by others, other than its subconsultants. Data projections and estimates are based upon Consultant's opinion based on experience and judgment. Consultant cannot and does not guarantee that actual costs and/or quantities realized will vary from the data projections and estimates prepared by Consultant. (9) Consultant shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software versions used shall be compatible to current City standards. Other support documents for example structural calculations, drainage reports and geotechnical Agreement for Professional Services,Page 4 reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the City in PDF/TIF format. 6. Schedule Consultant shall not proceed with the Work or any stage thereof until written notice to proceed is provided by the City's Representative. Consultant's obligation to render services specified in Exhibit B will be for the entire period necessary for the final completion of the construction of the Work. If the Consultant contributes to any delay in the schedule, Consultant will have no right to seek and shall not be entitled to any additional compensation. 7. Instruments of Service Upon execution of this Agreement, Consultant grants to the City an ownership interest in the Instruments of Service. Consultant shall obtain similar interests from the City and Consultant's consultants consistent with this Agreement. As noted in Articles 5& 11,Consultant shall be required to tender to City all Instruments of Service. With such ownership interest, it is expressly understood by the parties hereto that the City may use the Instruments of Service for any purposes which the City sees fit, including,but not limited to,subsequent construction,reconstruction, alteration, and/or repairs of the Project. As a condition to the City's use of the Instruments of Service,the City hereby expressly agrees to remove Consultant's name and all references to Consultant and its consultants from the Documents. Provided that this Agreement is not terminated for cause by the City,the City shall release any and all claims which the City could make arising out of or in connection with any reuse of the documents by the City. 8. Insurance Consultant shall procure and maintain at its sole cost and expense for the duration of the Agreement, insurance against claims for injuries to person or damages to property which may arise from or in connection with the performance of the Work hereunder by Consultant, its agents, representatives, volunteers, employees or subconsultants. a. Consultant's insurance coverage shall be primary insurance with respect to the City, its officials, employees and agents. Any insurance or self-insurance maintained by the City, its officials, employees or agents shall be considered in excess of Consultant's insurance and shall not contribute to it. Further, Consultant shall include all subconsultants,agents and assigns as additional insureds under its policy or shall furnish separate certificates and endorsements for each such person or entity. All coverages for subconsultants and assigns shall be subject to all of the requirements stated herein. The following is a list of standard insurance policies along with their respective minimum coverage amounts required in this Agreement: 1. Commercial General Liability ■ General Aggregate: $2,000,000 ■ Products & Completed Operations Aggregate: $2,000,000 ■ Personal & Advertising Injury: $1,000,000 ■ Per Occurrence: $1,000,000 Agreement for Professional Services,Page 5 ■ Fire Damage $500,000 ■ Waiver of Subrogation required. ■ Coverage shall be broad form. ■ No coverage shall be deleted from standard policy without notification of individual exclusions being attached for review and acceptance. 2. Business Automobile Policy ■ Combined Single Limits: $1,000,000 ■ Coverage for"Any Auto" ■ Waiver of Subrogation required. 3. Errors and Omissions ■ Limit: $1,000,000 for this project. ■ For all architects, engineers, and/or design companies ■ Claims-made form is acceptable ■ Coverage will be in force for one (1) year after completion of the Project. 4. Workers' Compensation ■ Statutory Limits ■ Employer's Liability $500,000 ■ Waiver of Subrogation required. b. The following shall be applicable to all policies of insurance required herein. I. Insurance carrier for all liability policies must have an A.M. Best Rating of A:VIII or better. 2. Only insurance carriers licensed and admitted to do business in the State of Texas will be accepted. 3. Liability policies must be on occurrence form. Errors and Omissions can be on claims-made form. 4. Each insurance policy shall be endorsed to state that coverage shall not be suspended,voided,canceled or reduced in coverage or in limits except after thirty (30) days' prior written notice by mail, return receipt requested, has been given to the City. 5. The City, its officers, agents and employees are to be added as Additional Insureds to all liability policies, with the exception of the Workers Compensation and Errors and Omissions Policies required herein. 6. Upon request and without cost to the City, certified copies of all insurance policies and/or certificates of insurance shall be furnished to the City. Agreement for Professional Services,Page 6 7. Upon request and without cost to the City, loss runs (claims listing) of any and/or all insurance coverages shall be furnished to the City. 8. All insurance required herein shall be secured and maintained in a company or companies satisfactory to the City, and shall be carried in the naive of Consultant. Consultant shall provide copies of insurance policies and endorsements required hereunder to the City on or before the effective date of this Agreement. 9. Indemnification and Release CONSULTANT AGREES TO AND SHALL INDEMNIFY AND HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES (HEREINAFTER REFERRED TO AS THE "CITY") FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS AND LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF ANY PERSON, FOR DAMAGE TO ANY PROPERTY OR FOR ANY BREACH OF CONTRACT TO THE EXTENT ARISING OUT OF OR IN CONNECTION WITH AN ACT OF NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A SUBCONTRACTOR OR SUPPLIER COMMITTED BY THE PROFESSIONAL OR THE CONSULTANT'S AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH THE CONSULTANT EXERCISES CONTROL (COLLECTIVELY CONSULTANT'S PARTIES). IT IS THE EXPRESSED INTENTION OF THE PARTIES HERETO, BOTH CONSULTANT AND THE CITY, THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONSULTANT TO INDEMNIFY AND PROTECT THE CITY FROM THE CONSEQUENCES OF CONSULTANT'S PARTIES' OWN WILLFUL MISCONDUCT, JOINT OR SOLE NEGLIGENCE AS WELL AS THE CONSULTANT'S PARTIES' INTENTIONAL TORTS, INTELLECTUAL PROPERTY INFRINGEMENTS, AND FAILURES TO MAKE PAYMENTS ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT. SUCH INDEMNITY SHALL NOT APPLY, HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT Agreement for Professional Services,Page 7 IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF ANY PERSON OTHER THAN THE CONSULTANT'S PARTIES. IN THE EVENT THAT ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE CITY FROM WHICH THE CITY IS INDEMNIFIED, CONSULTANT FURTHER AGREES AND COVENANTS TO DEFEND THE ACTION OR PROCEEDING BY LEGAL COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED HEREINABOVE SHALL SURVIVE THE TERMINATION AND/OR EXPIRATION OF THIS AGREEMENT. By this Agreement, the City does not consent to litigation or suit, and the City hereby expressly revokes any consent to litigation that it may have granted by the terms of this Contract or any other contract or agreement, any charter, or applicable state law. Nothing herein shall be construed so as to limit or waive the City's sovereign immunity. Consultant assumes full responsibility for its services performed hereunder and hereby releases, relinquishes and discharges the City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character,including the cost of defense thereof, for any injury to or death of any person (whether they be either of the parties hereto, their employees, or other third parties)and any loss of or damage to property(whether the property be that of either of the parties hereto, their employees, or other third parties) that is caused by or alleged to be caused by, arising out of, or in connection with Consultant's services to be performed hereunder. This release shall apply with respect to Consultant's services regardless of whether said claims,demands,and causes of action are covered in whole or in part by insurance. 10. Subcontractors and Subconsultants Consultant shall receive written approval of the City's Representative prior to the use of any subcontractors or subconsultants. A copy of all proposed contracts with subconsultants and/or subcontractors shall be given to the City before execution of such contracts. 11. Termination of Consultant The City, besides all other rights or remedies it may have, shall have the right to terminate this Agreement without cause upon written notice from the City Manager to Consultant of the City's election to do so. Furthermore, the City may immediately and without notice terminate this Agreement if Consultant breaches this Agreement. A breach of this Agreement shall include, but not be limited to, the following: (a) failing to pay insurance premiums, liens, claims or other charges; (b) failing to pay any payments due the city, state, or federal government from Consultant or its principals, including, but not limited to, any taxes, fees, assessments, liens, or any payments identified in this Agreement; (c) the institution of voluntary or involuntary bankruptcy proceeding against Consultant; (d) the dissolution of Consultant; Agreement for Professional_Services, Page 8 (e) refusing or failing to prosecute the Work or any separable part, with the diligence that will ensure its completion within the time specified in this Agreement; (f) failing to complete Work within the time period specified in this Agreement; and/or (g) the violation of any provision of this Agreement. Upon delivery of any notice of termination required herein, Consultant shall discontinue all services in connection with the performance of the Agreement. Within ten (10) days after receipt of the notice of termination,Consultant shall submit a final statement showing in detail the services satisfactorily performed and accepted and all other appropriate documentation required herein for payment of services. At the same time that the final statement is tendered to the City, Consultant shall also tender to the City's Representative all of Consultant's instruments of service, including all drawings, special provisions, field survey notes, reports, estimates, and any and all other documents or work project generated by Consultant under this Agreement, whether complete or not, in an acceptable form and format together with all unused materials supplied by the City. No final payment will be made until all such instruments of service and materials supplied are so tendered. If this Agreement is terminated for cause, Consultant shall be liable for any damage to the City resulting therefrom. This liability includes any increased costs incurred by the City in completing Consultant's services. The rights and remedies of the City in this section are in addition to any other rights and remedies provided by law or under this Agreement. 12. Records Within ten days of the City's request and at no cost to the City, the City will be entitled to review and receive a copy of all documents that indicate work on the Project that is subject to this Agreement. 13. Supervision of Consultant Consultant is an independent contractor and the City neither reserves nor possesses any right to control the details of the Work performed by Consultant under the terms of this Agreement. 14. Billing The City shall have thirty (30) days to pay Consultant's invoices from the date of receipt of such invoices and necessary backup information. All invoices must identify with specificity the work or services performed and the date(s) of such work or services. In the event of a disputed or contested invoice, the parties understand and agree that the City may withhold the portion so contested, but the undisputed portion will be paid. Consultant shall invoice the City for work performed no more than once a month and may not invoice the City for work not performed. Invoices shall be received by the City no later than sixty calendar(60)days from the date Consultant and/or its subconsultants perform the services or incur the expense. Failure by Consultant to comply with this requirement shall result in Consultant's invoice being denied and the City being relieved from any liability for payment of the late invoice. Agreement for Professional Services,Page 9 15. Indebtedness. If Consultant, at any time during the term of this Agreement, incurs a debt, as the word is defined in section 2-662 of the Code of Ordinances of the City of Baytown, it shall immediately notify the City's Director of Finance in writing. If the City's Director of Finance becomes aware that Consultant has incurred a debt,the City's Director of Finance shall immediately notify Consultant in writing. If Consultant does not pay the debt within 30 days of either such notification,the City's Director of Finance may deduct funds in an amount equal to the debt from any payments owed to Consultant under this Agreement, and Consultant waives any recourse therefor. 16. No Boycott Israel. Consultant agrees that it will not boycott Israel during the term of this Agreement. As used in this section, "boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. 17. Reputation in the Community Consultant shall retain a high reputation in the community for providing professional architectural/engineering services. Consultant shall forward a copy of any current petition or complaint in any court of law which (a) asserts a claim for$50,000 or more for errors or omissions in providing architectural/engineering services and/or (b) seeks to deny Consultant the right to practice architecture/engineering or to perform any other services in the state of Texas. 18. Payroll and Basic Records a. Consultant shall maintain payrolls and basic payroll records during the course of the work performed under this Agreement and shall preserve them for a period of three years from the completion of the work called for under this Agreement for all personnel working on such work. Such records shall contain the name and address of each such employee, social security number, correct classification, hourly rates of wages paid, daily and weekly number of hours worked, deductions made and actual wages paid. b. Consultant shall make the records required to be maintained under the preceding subsection(a) of this section available at no cost to the City for inspection, copying or transcription or its authorized representatives within fifteen days of the City's request therefor. Consultant shall permit such representatives to interview Consultant's employees during working hours on the job. 19. Governing Law This Agreement has been made under and shall be governed by the laws of the state of Texas. The parties further agree that performance and all matters related thereto shall be in Harris County, Texas. Agreement for Professional Services, Page 10 20. Notices Unless otherwise provided in this Agreement, any notice provided for or permitted to be given must be in writing and delivered in person or by depositing same in the United States mail,postpaid and registered or certified, and addressed to the party to be notified, with return receipt requested, or by delivering the same to an officer of such party. Notice deposited in the mail as described above shall be conclusively deemed to be effective, unless otherwise stated in this Agreement, from and after the expiration of three (3) days after it is so deposited. For the purpose of notice, the addresses of the parties shall be as follows unless properly changed as provided for herein below: For the City: CITY OF BAYTOWN Attn: City Manager P. O. Box 424 Baytown, Texas 77522-0424 For Consultant: EHRA Engineering Attn: Fred Signorelli P.E. 10011 Meadowglen Lane Houston, TX 77042 Each party shall have the right from time to time at any time to change its respective address and each shall have the right to specify a new address, provided that at least fifteen (15) days' written notice is given of such new address to the other party. 21. No Third-Party Beneficiary This Agreement shall not bestow any rights upon any third party, but rather, shall bind and benefit Consultant and the City only. No person or entity not a signatory to this Agreement shall be entitled to rely on Professional's performance of its services hereunder, and no right to assert a claim against Professional by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of Professional's services hereunder. 22. No Right to Arbitration Notwithstanding anything to the contrary contained in this Agreement, the City and Consultant hereby agree that no claim or dispute between the City and Consultant arising out of or relating to this Agreement shall be decided by any arbitration proceeding including, without limitation, any proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1-14), or any applicable State arbitration statute, including, but not limited to, the Texas General Arbitration Act, provided that in the event that the City is subjected to an arbitration proceeding notwithstanding this provision, Consultant consents to be joined in the arbitration proceeding if Consultant's presence is required or requested by the City of complete relief to be recorded in the arbitration proceeding. Agreement for Professional Services,Page 11 23. Waiver No waiver by either party to this Agreement of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. 24. Complete Agreement This Agreement represents the entire and integrated agreement between the City and Consultant in regard to the subject matter hereof and supersedes all prior negotiations, representations or agreements,either whether written or oral,on the subject matter hereof. This Agreement may only be amended by written instrument approved and executed by both of the parties. The City and Consultant accept and agree to these terms. 25. No Assignment Consultant may not sell or assign all or part interest in this Agreement to another party or parties without the prior express written approval of the City Manager of such sale or assignment. The City may require any records or financial statements necessary in its opinion to ensure such sale or assignment will be in the best interest of the City. 26. Headings The headings used in this Agreement are for general reference only and do not have special significance. 27. Severability All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect. 28. Ambiguities In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for or against any party hereto on the basis that such party did or did not author the same. 29. Authority The officers executing this Agreement on behalf of the parties hereby represent that such officers have full authority to execute this Agreement and to bind the party he/she represents. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple copies, each of which shall be deemed to be an original, but all of which shall constitute but one and the same Agreement on the day of , 2021, the date of execution by the City Manager of the City of Baytown. CITY OF BAYTOWN RICHARD L. DAVIS, City Manager Agreement for Professional Services, Page 12 ATTEST: ANGELA JACKSON, Interim City Clerk APPROVED AS TO FORM: KAREN L.HORNER, City Attorney CONSULTANT: EHRA Engineering (Company Name (Signature) A. 48-5614 (Printed Name) F-v P. (Title) STATE OF TEXAS § COUNTY OF HARRIS § � 1 Before me on th' day personally appeared nc-'an Sl in his/her capacity as V of , EHRA Engineerin Aon behalf of such corporation/other, Er ' known to me; ❑ proved to me on the oath of ; or ❑ proved to me through his/her current {description of identification card or other document issued by the federal government or any state government that contains the photograph and signature of the acknowledging person) (check one) to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. SUBSCRIBED AND SWORN before me this 11 . day of 0C O hef 20�%. Notar Iblic in and for the State of Texas WOM0I1LegaMuon\Filc\Engineenng%'nginnering Agm men s\Fo,ms 20201Agreemem. Agreement for Professional Services.Page 13 A •t, JESSICA HEREDIA Notary ID #12598697.7 . . or•��� MFeb nary Ion 02r s EXHIBIT "A" SCOPE OF WORK SCOPE OF SERVICES The Scope of Basic Services is based on "Exhibit A"of the District's Request for Qualifications (SOQ 21- 0632), which Engineer has previously replied to and has been selected to provide professional planning services as follows: A. BASIC SERVICES The Scope of the Project is, in general,to produce a Preliminary Engineering Report(PER) for the Northern San Jacinto Boulevard District (SJBD). The northern area of the SJBD is developing, and a plan for the provision of streets, traffic, drainage and other utilities is required to ensure that the development supports the long-term vision of the SJBD. The study area is generally composed of undeveloped parcels and is generally bounded by Interstate 10 (I-10), San Jacinto Boulevard, Goose Creek, and 1,200-feet south of Interstate 10 (1-10). The study shall include the following components: Task 1 —Park and Ride Parking Lot • Determine optimal location for a Park and Ride facility to be located on the western portion of the project area. Parking lot shall be planned for future commercial pad sites. Task 2—Roadway(Lone Star Avenue) • 30% Level of Design Plans consisting of Plan & Profile showing Storm Sewer, and Typical Sections for Lone Star Avenue. • TxDOT Driveway/Street Tie-in Forms and Exhibits to acquire TxDOT Driveway Permit o TxDOT Driveway Permit does not include Traffic Study to determine if a deceleration lane is required. o It is anticipated that TxDOT will not receive any drainage/developed flow. Task 3—Drainage • Detention size and configuration will be determined for interim and ultimate conditions for two (2) sub-regional detention ponds located in the project area and will be shown in plan view exhibits. • Detention Ponds will accommodate future Goose Creek expansion and buffer. • The PER will determine the size, type and location of the storm drainage trunk line and stubouts within the project area to accommodate 100 year developed flows from adjacent undeveloped properties within the project area. Engineer to determine optimal configurations (shared or individual) for stubouts. Task 4—Utilities • Determine the size, type and location and provide plan view exhibits of water line and sanitary sewer within the Lone Star Avenue ROW and service lines to adjacent undeveloped properties in the project area based on the land plan. Task 5—Traffic Signal Warrant Analysis Study • Engineer will perform Traffic Signal Warrant Analysis (TSWA) for the intersections of San Jacinto Boulevard at Lone Star Avenue and John Martin Road at Lone Star Avenue under proposed roadway and traffic conditions. • Field Reconnaissance and Data Collection o Perform a preliminary site visit to collect basic geometry data, road inventory, land uses, traffic control, and to identify traffic operations issues within the study network. o Collect 24-hr Turning Movement Counts(TMC)at the following intersections on a typical weekday: o San Jacinto Blvd. at Lone Star Avenue o John Martin Road at Chevrolet/Ford Private Drive o Obtain travel demand model data from Houston-Galveston Area Council (H-GAC); o Obtain and assess the planned roadway system and land developments in the area; o Collect crash records for 3-5-year period for the study intersections; • Signal Warrant Analysis o Conduct traffic signal warrant analysis for the following two intersections based on the proposed roadway geometry and traffic conditions, and in accordance with the Texas Manual of Uniform Traffic Control Devices (TMUTC), latest edition: o San Jacinto Boulevard at Lone Star Avenue o John Martin Road at Lone Star Avenue • Report Preparation o Upon the completion of all tasks, a draft study will be prepared and submitted to the City of Baytown for review and comments. The draft report will present all the work performed along with supportive justification data, spread sheets, exhibits, and print outs of analyses results.The final report will be published after the City's comments have been addressed. Task 6—Project Management • Engineer to calculate and quantify all items to be included in the Opinion of Probable Construction Cost Estimate. • Engineer will prepare Opinion of Probable Construction Cost Estimate(with 15% contingency). • OPCC will include itemized bid items with level of detail typical of 30%design effort. • OPCC will be separated between Roadway, Drainage,and Utilities. • Engineer will attend one(1)design kick-off meeting with City. o Review City information resources and make arrangements to obtain these. o Discuss objectives of project and adjacent projects. • Engineer will attend five(5)project update meetings with the City occurring monthly. • Engineer will provide monthly progress reports to the City. • Engineer will procure such additional data as required through other services and/or sub consultants. • Engineer will coordinate with property owners for right-of-entry for Surveyor. • Engineer will provide all project information necessary to ensure timely execution of the environmental review. • Engineer will provide project schedules by milestone dates. • Upon City Review comments being issued,Engineer will review consolidate and prepare detailed responses to the City. • Engineer will review report per comments and submit final formal report(sign and sealed). • Coordination with Harris County Flood Control District, Centerpoint Electric and Gas, AT&T,Texas Commission on Environmental Quality,and Pipeline Companies as identified by the SUE Consultant. Task 7—Geotechnical (Geotest) The proposed pavement will be either concrete or asphalt pavement. Based on the provided information, the depth of the proposed utilities will be placed at about 15 feet and will be constructed by open cut method of construction except at roadway crossing at John Martin Road where the utilities will be constructed by trenchless method of construction. The project also includes two detention ponds, approximately 15.4 acres and 28.0 acres respectively. The proposed detention ponds will be maximum 10 feet deep. The purposes of this investigation are to evaluate the soil and water level conditions along project alignment to provide geotechnical recommendations for the pavement and sanitary sewer extension. Based on the information provided to us on August 26, 2021, phone call conversation on August 30, 2021, and email on September 24, 2021, the scope of this study will consist of the following: • Calling Texas 811 and coordinating with utility locators to get areas for the proposed borings cleared; • Drilling and sampling o ten(10) 25-foot borings for the proposed roadway extension; o seven(7) 20-foot borings for the proposed 15.4 acres detention pond; o ten(10) 20-foot borings for the proposed 28.0 acres detention pond. • Convert two (2) 25-foot borings and three (3) 20-foot borings into piezometers for steady state long term water level measurements. • Grouting all boreholes using non-shrink cement bentonite grout after completion of drilling and water level measurements. The use of cement bentonite grout will eliminate the potential problems and safety hazards associated with surface settlements that might occur if boreholes are backfilled with soil cuttings. • Performing appropriate laboratory tests including consolidated undrained (CU) triaxial tests, permeability tests, double hydrometer and crumb tests on representative soil samples per HCEC and HCFCD criteria to evaluate the engineering properties of the soils; • Perform engineering analyses to develop geotechnical recommendations for the open cut excavation for the proposed waterline and sanitary sewer and pavement recommendations including flexible and rigid and subgrade recommendations; • Perform side slope stability and erosion characteristics of soil of the detention ponds; • Submit a geotechnical investigation report containing a plan showing the locations of the borings and recommendations as outlined above. It is assumed that the borings will be located and tied-in by the surveyors after completion of drilling. Task 8—Environmental(The Goodman Corporation) • Background — The objective of this Phase I Environmental Site Assessment (ESA) is to review available data for the subject property and provide an opinion regarding the presence or absence of potential environmental impacts from current or past uses of the site. The Phase I ESA will be conducted based on the American Society for Testing and Materials (ASTM) Standard E1527-13 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process and 40 CFR Part 312 Standards and Practices for All Appropriate Inquiries. These standards provide protection from liability and support an Innocent Landowner Defense if contamination is present. • TGC will complete Phase I ESAs for the area of the Northern San Jacinto Boulevard District in Baytown that includes Lone Star Avenue and two sub-regional detention ponds. • This Phase I will include: o Regulatory Agency Inquiry — An online database report will be run to review state, federal, and local regulatory records to identify registered or documented facilities that could potentially impact the site. The search radii and database review are in accordance with the guidelines set forth in ASTM 1527-13. o Determine Existing Site and Site Vicinity Conditions —TGC will perform a site visit to the project location. Staff will visually observe and record any evidence of sources of potential environmental impacts in the subject area and vicinity (gas stations, dry cleaners, transformers with PCBs, tanks, staining, distressed vegetation, etc.). Because no existing structures are within the project footprint, TGC will not access any buildings or survey building materials (asbestos, lead-based paint). The scope of the Phase I ESA does not include investigation of asbestos, lead-based paint, lead in drinking water, subsurface investigation, wetlands, regulatory compliance, air quality, mold, ecological resources, endangered species, or cultural and historic resources. o Final Phase I ESA Report - Pertinent data and observations will be compiled and presented in a final report. The report will include an opinion by TGC regarding the absence or presence of potential environmental impacts. If it is determined that there is a possibility for environmental contamination to be present, TGC will provide a recommendation to address these findings (ie, a Phase II ESA with soil and/or groundwater sampling). • Note that the findings the Phase I ESA are opinions based on professional knowledge and judgment concerning the significance of the data gathered during the course of the site assessment. The Phase I ESA provides analysis of existing available data and visual site inspection; no sampling is performed to more definitively categorize the condition of soil and groundwater in the project area during a Phase I ESA. • Phase 2 ESA is not included in this scope as level of effort will be determined by Phase 1 ESA. Task 9—Survey(RODS/Survey) • The scope of services included in this proposal are as follows: 1) establish project horizontal and vertical control network; 2) boundary recovery of approximately one hundred six (106) acres of undeveloped land adjacent to the proposed Lone Star Avenue extension, detention pond tracts and park & ride tract—as shown on the provided San Jacinto Blvd. District: Schematic Site Plan dated April 2, 2021 (copy included with this proposal; 3) topographic survey of the proposed Lone Star Avenue — X-sections extending seventy-five (75) feet in each direction from the proposed centerline to be collected on one-hundred(100) foot intervals; 4) topographic survey of two detention pond locations and one park & ride location as shown on the Schematic Site Plan approximately 73 acres and preparation of a topographic map; 5) coordination with geotechnical team to tie in bore hole locations; 6)preparation of eight(8) Category 1 A, Condition II land title surveys and Metes & Bounds descriptions for ROW, park& ride, and detention pond acquisition. The price listed for the above survey services includes one (1) round of review and comments to be conducted simultaneously by all parties, addition revisions will be charged in accordance with RODS' standard hourly rates. NOTE: surveys will not be signed and sealed until all reviews have been completed. Note, this revised proposal is based on all surveying services being performed concurrently and does not include platting of the property, SUE services or obtaining right-of-entry. Task 10—Subsurface Utility Exploration (RODS SUE) We understand the scope of work to consist of providing Quality Levels D & C SUE per ASCE Standard 38-02.This includes: • SUE Quality Level D involves preliminary site visit, research to detennine utility owners, contacting the utility companies to request the existing utility records, and drawing the information obtained into a utility base map. • SUE Quality Level C involves correlating the Quality Level D information obtained from existing utility record investigation with the visible surface features obtained from a topographic survey performed by RODS Surveying. Limitations of a C&D investigation include utilities that have been sold or abandoned with no record or surface features. • Utility Conflict Table & Utility Contact List will be developed per the City of Baytown standards. • Schedule - Record Research will commence upon notice to proceed and will take approximately 6 weeks depending on the response from the utility companies. If the optional/additional services are selected, SUE fieldwork will begin 48 hours after the 811 One Call has been submitted, in accordance with 811 policies, and deliverables will be submitted within 7 business days of completed fieldwork and survey. All field work is dependent on the ability of RODS SUE being able to access the project location. Weather and soil conditions may inhibit our access to the project and cause delays. Right-of-Entry is the responsibility of EHRA Engineering and will be supplied to RODS SUE before field work commences. • Deliverable o Digital CADD file in Auto CAD format in 1:1 model space suitable for 1-inch = 20-feet drawings with call outs showing the SUE Quality Levels D & C differentiated by symbology. o Utility Conflict Table&Contact List EXHIBIT "B" COMPENSATION COMPENSATION Engineer proposes to provide the above-described Scope of Services to Client for a fixed fee, as follows: Task 1 —Park and Ride Parking Lot $2,160.00 Task 2—Roadway(Lone Star Avenue) $25,780.00 Task 3—Drainage $195480.00 Task 4—Utilities $13,190.00 Task 5—Traffic Signal Warrant Analysis Study $15,400.00 Task 6—Project Management $38,280.00 Task 7—Geotechnical (Geotest)* $76,568.00 Task 8—Environmental (The Goodman Corporation)* $9,500.00 Task 9—Survey(RODS Survey)* $110,980.00 Task 10—Subsurface Utility Exploration(RODS SUE)* $19,710.00 TOTAL $3319048.00 *Subconsultant EXHIBIT "C" SCHEDULE PROJECT SCHEDULE Basic Services are programmed to be complete within six(6)months of notice to proceed from City.