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2013 10 15 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT October 15, 2013 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, October 15, 2013, at 4:37 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Lovella Desormeaux Adelina Gomez - Abshire Kimberlee Whittington Robert D. Leiper Ignacio Ramirez, Sr. Alisha Brins£reld President Vice - President Director Director Director General Manager General Counsel Interim Assistant Secretary President Bradley Smith convened the October 15, 2013, Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:37 P.M., all members were present with the exception of Directors Baldwin and Watts who were both absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting held on July 16, 2013. A motion was made by Director Kimberlee Whittington and seconded by Vice President John Adkins approving the July 16, 2013, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Lovella Desonneaux, Director Adelina Gomez - Abshire, Director Kimberlee Whittington Nays: None Other: Director Gerald Baldwin (Absent), Director Maurice Watts (Absent) FCPEMSD Board Regular Meeting Minutes October 15, 2013 Page 2 of 3 Approved It. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Special Meeting on September 03, 2013. A motion was made by Vice President John Adkins and seconded by Director Adelina Gomez - Abshire approving the September 03, 2013, FCPEMSD Board Special Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Lovella Desormeaux, Director Adelina Gomez - Abshire, Director Kimberlee Whittington Nays: None Other: Director Gerald Baldwin (Absent), Director Maurice Watts (Absent) Approved 2. REPORTS a. Receive a status update on the Fire Training Field Chief Short Blake presented the update on the construction for the Fire Training Field and stated that after a couple of weeks the facility will be ready to start training. He further stated that once the Field is completed, the Board would be given a full tour of the facility. Chief Blake also noted that they are working on a number of grant possibilities to help fund different aspects of the Field to help offset the costs; however should there be a need for further funding from the Board, they would come back to them with a formal proposition at a future meeting. President Bradley Smith stated that agenda item 2.b. and 2.c. would be taken together. b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter ending September 30, 2013. Finance Director, Louise Richman presented the revenues and expenditures and the quarterly investment reports for the quarter ending September 30, 2013. She stated in regards to revenues, that the receipts for September for the City overall were down right at 6 %, but that the sales tax for October were up at 2 %. She stated in regards to the expenditures that the district is on target and that what was not spent for the yew would go to the bottom line to the fund balance. Ms. Richman stated that the quality control vacancy and furniture expenses were not paid, but that the purchases for the radio interface and the generator power remount on the dodge chassis were capital purchases. FCPEMSD Board Regular Meeting Minutes October 15, 2013 Page 3 of 3 Ms. Richman stated in regards to the investment report that the investment amount was $1,118,000 and the interest rate was .0450 %. C. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter ending September 30, 2013. 3. BUSINESS ITEMS a. Consider setting the time, date and place for the 2014 FCPEMSD Board meetings. General Manager Leiper presented the agenda item and stated that the next meeting is scheduled for Tuesday, January 21, 2014. He stated that the proposed dates for the 2014 calendar year FCPEMSD Board meetings are the following: • Tuesday, January 21, 2014; • Tuesday, April 15, 2014; • Tuesday, June 17,2014; • Tuesday, July 15, 2014; and • Tuesday, October 15, 2014. General Manager Leiper stated that a special meeting would be posted for a tour or ribbon cutting for the training facility. 4. MANAGER'S REPORT General Manager Leiper provided an update regarding the overtime program. He stated that the overtime program was started last fiscal year with leftover funds in the current budget and is working well. He stated that there was a significant drop in mutual aid requests, which is what was expected. 5. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the October 15, 2013, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:46 P.M.