Ordinance No. 14,937 ORDINANCE NO. 14,937
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AND THE
CITY CLERK TO ATTEST TO A COOPERATIVE PURCHASING
AGREEMENT WITH THE CITY OF WEST COLUMBIA; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes the
City Manager to execute and the City Clerk to attest to a cooperative purchasing agreement with
the City of West Columbia. A copy of said agreement is attached hereto as Exhibit "A," and
incorporated herein for all intents and purposes.
Section 2: This ordinance shall take effect immediately from and after its passage by
the City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the
City of Baytown this the 28"' day of October, 2021.
NDON CAPETILL , Mayor
ATTEST:
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ANGELA ACKSON, Ciiy,�tldW' +e,co
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APPROVED AS TO FORM:
PNL. HORNER, City Attomey
RAKaren HomerlDocumentsTileslCity Council\0rdinances120211October 28�WestColumbiaCooperativeProcureerrentAgreement.docx
Exhibit "A"
COOPERATIVE PURCHASING AGREEMENT
STATE OF TEXAS §
COUNTY OF HARRIS §
This Cooperative Purchasing Agreement ("Agreement") is made and entered into as of
the date written below between the City of West Columbia ("West Columbia") and the City of
Baytown ("Baytown").
WHEREAS, both West Columbia and Baytown have each detennined a need for a
cooperative agreement to purchase like goods and services to avoid duplicate procurement
efforts and obtain the benefits of volume purchasing; and
WIIE;REAS, West Columbia and Baytown are authorized by Section 271.102 of the
Local Government Code to pursue mutually beneficial and cooperative purchasing programs;
NO«, THEREFORE;, for and in consideration of the mutual obligations and benefits
contained herein, West Columbia and Baytown agree as follo«s:
Section 1. The purpose of this Agreement is to provide West ('olumbia and Baytown
with additional purchasing options by satisfying the provisions of'Section 271.102 of the Local
Government Code.
Section 2. The parties agree that each of' the parties shall respectively designate a
person to act under the direction of. and on behalf of, the designating party (the " )esignated
Representative").
Section 3. At the request of the other party, a party that enters into a contract with a
vendor for goods or services (the "First Purchasing Party") shall attempt to obtain the vendor's
agreement to offer those goods and services to the other party (the "Second Purchasing Party")
for the same price and on the same terms and conditions as have been offered to the First
Purchasing Party. If the vendor so agrees, and if' the Second Purchasing Party is agreeable to
such terms and conditions, the Second Purchasing Party may enter into its own separate contract
with the vendor for the purchase of'such goods or services.
Section 4. Unless otherwise agreed between the Designated Representatives,
payments for a purchase made by the Second Purchasing Party shall be paid directly to the
vendor and not to the First Purchasing Party. The Second Purchasing Party shall have the
responsibility of determining whether the vendor has complied with any provisions in its contract
with the vendor, including, but not limited to, those relating to the quality of items and terms of
delivery, and shall be responsible for enforcement of its contract against the vendor, including all
costs of enforcement.
Section S. Neither West Columbia nor Baytown shall assume any responsibility or
liability to pay for materials purchased or services performed for the benefit of the other party.
C_.oop_erative Yurchasin Agreement. Page I
All payments required to be made pursuant to any contract entered into with a vendor pursuant to
this Agreement shall be made from current, available revenues. In obtaining services of a vendor
under this Agreement, each party acknowledges that it has or will rely solely on its own
inspections, investigations, research, and due diligence regarding the materials or services
desired and not on any representations or warranties of the other party hereto.
Section 6. This Agreement will be subject to all applicable federal, state and local
laws, ordinances,rules and regulations.
Section 7. This Agreement may be terminated by either party, without cause or
penalty,upon not less than thirty (30)days' written notice to the other party.
Section 8. The parties acknowledge that each party and, if it so chooses, its counsel,
have reviewed and revised this Agreement and that the normal rule of construction to the effect
that any ambiguities are to be resolved against the drafting party must not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
Section 9. If any action, whether real or asserted, at law or in equity, arises on the
basis of any provision of this Agreement, venue for such action shall lie in state courts located in
Harris County, Texas, or the United States District Court for the Southern District of Texas —
Houston Division. This Agreement shall be construed in accordance with the laws of the State
of Texas.
Section 10. 1f any term or provision of this Agreement is held to be illegal, invalid or
unenforceable,the legality, validity or enforceability of the remaining terms or provisions of this
Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or
unenforceable term or provision, the parties shall endeavor to agree to a legal, valid or
enforceable term or provision as similar as possible to the term or provision declared illegal,
invalid or unenforceable.
Section 11. Execution of this Agreement does not obligate West Columbia or
Baytown to make any purchase, to pay any membership fee or to otherwise or in any manner
incur any cost or obligation.
Section 12. This Agreement may be executed in multiple counterparts, each of which
shall be deemed an original, and all of which shall constitute but one and the same instrument.
Section 13. The undersigned officers and/or agents are properly authorized to execute
this Agreement on behalf of the parties hereto and each party hereby certifies to the other that
any necessary actions extending such authority have been duly passed and are now in full force
and effect.
Section 14. All notices, requests, demands, and other communications which are
required or permitted to be given under this Agreement shall be in writing and shall be deemed
to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered
personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the
respective city representative set out below,or his/her designee.
Cooperative PurchasingA. reement.Page 2
EXECUTED this a o�-& _ day of_ 2021
CITY OF WEST COLUMBIA, CITY OF BAYTOWN
512 E.Brum Ave. 2401 Market Street
West Columbia,TX 77486 Bayer,,TX 77520
B}. _- cL�`�O�N
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LA U IE B. (�AINpN, !Mayor RICHARD L.AAVIS,City Mane-Ser
ATTEST: ATTEST.
KELI,r KtJDAN, City Clcr}t ANOEI_,A JACKSON,City Clcrk
APPROVED AS TO FORM: APPROVED AS TO FORM:
KAM RU7 HERFOR , City AttQmcy KAREN L. HORNER,City Attorney
Date Date
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