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2020 05 12 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT May 12, 2020 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, May 12, 2020, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Dr. Chris L. Warford Vice President Lloyd J. Herrera Director Randall B. Strong Director Steele Arthur Director James Coker Director Kevin Troller Assistant General Manager Jerris Mapes Assistant General Counsel Leticia Brysch Secretary President Wheeler convened the May 12, 2020, CCPD Board Regular Meeting with a quorum present at 4:30 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on April 14, 2020. A motion was made by Director Lloyd J. Herrera, and seconded by Director James Coker to approve the minutes of the CCPD April 14, 2020, meeting with the correction on Page 1 changing the date on the motion from May 12 to January 14. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director James Coker, Director Randall B. Strong, Director Steele Arthur Nays: None Approved 2. BAYTOWN CRIME CONTROL AND PREVENTION FY2020-21 PROPOSED BUDGET a. Discuss the Baytown Crime Control and Prevention District Fiscal Year 2020-21 Proposed Budget and budget process. Assistant General Manager Kevin Troller presented the item and stated that the District's FY2020-21 proposed budget is very conservative in its projections. He noted that the Finance CCPD Board Regular Meeting Minutes May 12, 2020 Page 2 of 3 Department has made the necessary adjustments to the revenue projections and this proposed expenditures, as staff is not really sure what the future holds with the current COVID-19 disaster. He noted that the proposed budget shows $1,615,889 in total revenues, $1,542,057 in total operating expenditures and $73,832 in unforeseen and new initiatives line item for a total amount of $1,615,889. Mr. Troller further noted that a big part of the budget expenditures is in personnel services with $1,481,857 being used to cover the wages of (14) officers in the Hot Spots and CVE programs; other small expenditures include $60,000 for the District's continuation election, $200 for the required bond fees, and the previously noted $73,832 in contingency. Mr. Troller stated that he recommended that the Board use the contingency line item as a buffer against what might happen in the future with the COVID issues. Mr. Troller stated that was open to questions and thanked the District for its trust and support of staff during this budget process. 3. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Baytown Crime Control and Prevention District's 2020 Action Plan. A motion was made by Director Lloyd J. Herrera, and seconded by Director Randall B. Strong to approve Resolution No. 63, related to Item 3.a. The vote was as follows: Ayes: President Rikki Wheeler, Vice President Dr. Chris L. Warford, Director Lloyd J. Herrera, Director James Coker, Director Randall B. Strong, Director Steele Arthur Nays: None Approved RESOLUTION NO. 63 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIMECONTROL AND PREVENTION DISTRICT'S 2020 ACTION PLAN; ANDPROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. Receive the CCPD Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2020. Finance Director Victor Brownlees introduced himself to the board as the new Finance Director for the City of Baytown. He presented the District's Quarterly Investment Report, for the Quarter Ending March 31, 2020, and noted that they are right on track for being halfway through the year. He stated that the revenue numbers during the COVID period have not yet been received; however, staff has been very conservative with its revenue projections for the rest of the year. As it relates to the District's Public Funds Investment Act, he noted that while the CCPD Board Regular Meeting Minutes May 12, 2020 Page 3 of 3 District's investments are very conservative in its investments, it is in a much better position than other entities that have been hit hard by the current situation. 5. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, June 9, 2020, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Assistant General Manager Kevin Troller presented the item and reminded the Board that the next CCPD meeting is scheduled for June 9, 2020, at 4:30 P.M. in the Council Chamber and will include the District's public hearings, approval of its budget and the calling of its continuation election. He also stated that if all these items are completed in the June meeting, there will be an item on the agenda to cancel the District's regularly scheduled July meeting. 6. ADJOURN With there being no further business to discuss, President Wheeler adjourned the May 12, 2020, CCPD Board Regular Meeting at 4:41 P.M. Angela JXckson, City of Baytown