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2021 06 16 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY June 16, 2021 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, June 16, 2021, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President (Teleconference) Mike Wilson Vice President Frank McKay III Secretary Brandon Benoit Director (Teleconference) Nick Woolery Presiding Manager Karen Horner General Counsel Angela Jackson Acting Assistant Secretary Vice President Mike Wilson convened the June 16, 2021, BAWA Board Regular Meeting with a quorum present at 4:32 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority (BAWA) Regular Meeting held on May 19, 2021. A motion was made by Secretary Frank McKay III and seconded by Director Brandon Benoit to approve the minutes of the BAWA Regular Meeting held on May 19, 2021, as submitted. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing the Second Amendment to the Water Supply Contract — Treated Water with Harris County Water Fresh Water Supply District No. 27. Assistant Director of Utilities Sterling Beaver presented the item and stated that the Harris County Water Fresh Water Supply District No. 27 is in the process of doing some development within their district and have reached out to the City of Baytown for additional water capacity to allow them to proceed with the development. The item would grant Harris County Water Fresh Water Supply District No. 27 the water supply they requested. BAWA Board Regular Meeting Minutes June 16, 2021 Page 2 of 5 A motion was made by President Brenda Bradley Smith and seconded by Secretary Frank McKay III approving Resolution No. 2021-09, related to Item 2.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2021-09 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE SECOND AMENDMNET TO THE WATER SUPPLY CONTRACT — TREATED WATER WITH HARRIS COUNTY FRESH WATER SUPPLY DISTRICT NO. 27 TO INCREASE THE CONTRACT QUANTITY; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution approving the First Amendment to the Consulting Services Agreement with Carollo Engineers, Inc., for the Baytown Area Water Authority East Surface Water Treatment Plant Negotiation Support. Assistant Director of Engineering Andrea Brinkley presented the item and stated that this contract would allow the City of Baytown to bring the project to close out. The item would allow the contract to be extended in order to allow the City to get to the finish line and increase the budget by $40,000 increasing the contract to a total of $64,872. A motion was made by Director Brandon Benoit and seconded by President Brenda Bradley Smith approving Resolution No. 2021-10, related to Item 2.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 202 1 -10 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE FIRST AMENDMNET TO THE CONSULTING SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR NEGOTIATION SUPPORT RELATED TO THE BAYTOWN AREA WATER AUTHORITY EAST SURFACE WATER BAWA Board Regular Meeting Minutes June 16, 2021 Page 3 of 5 TREATMENT PLANT PROJECT, SUBJECT TO THE APPROVAL BY THE CITY COUNCIL OF THE CITY OF BAYTOWN EXCEED FORTHY THOUSAND AND NO/100 DOLLARS (S40,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution approving the Third Amendment to the Consulting Services Agreement with Carollo Engineers, Inc., for the Baytown Area Water Authority East Surface Water Treatment Plant Project. Assistant Director of Engineering Andrea Brinkley presented the item and stated that the resolution amends the contract by S25,000, making the total S 125,645. Secretary Frank McKay III questioned whether either of the contracts assisted in better water rates and increase the plants capacity. Assistant Director of Engineering Andrea Brinkley stated that the contract would allow for the Water Treatment Plant to receive the final push to operate in automatic mode. Presiding Manager Nick Woolery stated this contract relates to Secretary Frank McKay's question. A motion was made by Secretary Frank McKay III and seconded by President Brenda Bradley Smith approving Resolution No. 202 1 -11, related to Item 2.c. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 202 1 -11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORIZING THE THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR THE BAYTOWN AREA WATER AUTHORITY EAST SURFACE WATER TREATMENT PLANT PROJECT, SUBJECT TO THE APPROVAL BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS; AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED TWENTY FIVE THOUSAND AND NO/100 DOLLARS (S25,0000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BAWA Board Regular Meeting Minutes June 16, 2021 Page 4 of 5 3. BAYTOWN AREA WATER AUTHORITY FY 2021 — 22 PROPOSED BUDGET a. Receive and discuss the Baytown Area Water Authority's Fiscal Year 2021-22 Proposed Budget. Presiding Manager Nick Woolery presented the item beginning with a high-level summary in regards to the budget, discussion of future projects and budget infonnation in regard to such projects. The budget sets up the Baytown Area Water Authority in a good financial position. Secretary Frank McKay III questioned the increase in rates for people residing within and outside the city limits and whether the increase would occur yearly or be controlled. Presiding Manager Nick Woolery stated that this would allow a good position for control but the City of Houston rates would not be in the hands of the City. He stated that froth a water rate standpoint, a five percent increase would not occur and the City of Baytown and City Council were very aware of the rates. City Attorney Karen Horner stated the rate contract is established through the City of Houston ordinances. Vice President Mike Wilson inquired if there were any negotiations possible with the City of Houston. Presiding Officer Nick Woolery stated that the contract goes through 2040 and he'd have the information for the Directors at the next meeting. Secretary Frank McKay III and Vice President Mike Wilson stated that an expansion should not be on the backs of the people, but on the industries coming into Baytown, in which, Presiding Officer Nick Woolery noted would occur and what was in the contracts. Director of Public Works Frank Simoneaux added infonnation in regards to the budget and stated that there were small purchases needed to purchase to prepare for the winter, but long-tenn other measures would occur to prepare for winter. Mr. Simoneaux discussed bigger projects and systems that were expected to be updated and allow the plant to operate at a better capacity allowing more production. b. Consider a resolution calling for a public hearing regarding the Baytown Area Water Authority Fiscal Year 2021-22 Proposed Budget. A motion was made by President Brenda Bradley Smith and seconded by Director Brandon Benoit approving Resolution No. 2021-12, related to Item 3.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved BAWA Board Regular Meeting Minutes June 16, 2021 Page 5 of RESOLUTION NO. 2021-12 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER ESTABLISHING THE DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE FISCAL YEAR 2021-2022 PROPOSED BUDGET; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. MANAGER'S REPORT a. The Baytown Area Water Authority East Surface Water Treatment Plant Ribbon Cutting Ceremony will be held on Tuesday, June 29, 2021 at 9:00 a.m., located at 5359 E. Grand Parkway South, Baytown, Texas 77523. Presiding Manager Nick Woolery presented the item discussing the Baytown Area Water Authority East Surface Water Treatment Plant Ribbon Cutting Ceremony. b. The next Baytown Area Water Authority meeting is scheduled for Wednesday, July 21, 2021, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Vice President Mike Wilson stated the date of the next meeting. 5. ADJOURN A motion was made by Director Brandon Benoit and seconded by Secretary Frank McKay III adjourning the Wednesday, June 16, 2021, BAWA Board Regular Meeting at 5:07 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved Angela Jack§6u, City of Baytown