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2021 07 21 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY July 21, 2021 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, July 21, 2021, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Mike Wilson Vice President Frank McKay III Secretary (Teleconference) Brandon Benoit Director (Teleconference) Nick Woolery Presiding Manager Karen Horner General Counsel Angela Jackson Acting Assistant Secretary President Brenda Bradley Smith convened the July 21, 2021, BAWA Board Regular Meeting with a quorum present at 4:32 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority (BAWA) Regular Meeting held on June 16, 2021. A motion was made by Secretary Frank McKay III and seconded by Director Brandon Benoit to approve the minutes of the BAWA Regular Meeting held on June 16, 2021, as submitted. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved 2. BAWA FISCAL YEAR 2021-22 PROPOSED BUDGET a. Consider a public hearing concerning the Baytown Area Water Authority Fiscal Year 2021-22 Proposed Budget. At 4:34 P.M., President Bradley Smith opened the public hearing regarding the Baytown Area Water Authority (BAWA) Fiscal Year 2021-22 Proposed Budget. Assistant General Manager Nick Woolery presented a brief summary of the highlights of the BAWA proposed budget. First, he thanked the staff from Finance and Public Works and BAWA Board Regular Meeting Minutes July 21, 2021 Page 2 of 5 Engineering for doing such a great job on the BAWA budget, which has its own complexities. He noted that the budget included rate increases, which were contemplated in the rate study that was completed in 2020 and mentioned that none of the BAWA rate increases from the City side will be passed on to the customers. He further noted that some of the projects coming in the near future may assist the City in keeping BAWA rates down in the future, but this rate increase is an important one to assure a good financial position. Also, in the budget is additional debt issuance for three large projects: 1) the filter scour improvements, 2) raw water rehabilitation, and 3) the ground storage tank rehab; the CIP cash funding for plant winterization; ADA improvements to the Administration building; and an East Plant Transmission line. Mr. Woolery recapped that the budget ensures the revenue to support the District and leaves BAWA with a total ending fund balance of $3.4 million, which is 131 days of operating expenditures, so overall it is a very good balanced budget and staff would recommend approval. At 4:37 P.M., President Smith closed the public hearing regarding the Baytown Area Water Authority (BAWA) Fiscal Year 2021-22 Proposed Budget. b. Consider a resolution adopting the Baytown Area Water Authority's Fiscal Year 2021-22 Proposed Budget. A motion was made by Vice President Mike Wilson and seconded by Director Brandon Benoit approving Resolution No. 2021-13, related to Item 2.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2021-13 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 20215 AND ENDING SEPTEMBER 301) 2022; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. IMPACT FEES a. Receive and discuss a report concerning the land use assumptions, capital improvements plan, the possible imposition of impact fees, and the associated schedule. Sterling Beaver presented the item and noted that Carollo Engineers, who perfonned the rate study and the impact fee study would present their findings to the Board. He then introduced Ms. Jennifer Ivey, Vice President and Financial Management Group Lead at Carollo Engineers. BAWA Board Regular Meeting Minutes July 21, 2021 Page 3 of 5 Ms. Jennifer Ivey provided a brief introduction and overview of the impact fee process and how that relates to BAWA. She discussed the three components of the impact fee calculation, which are the land -use assumptions, the Capital Improvements plan, and then the calculation of the fees themselves or the maximum fees. Lastly, they reviewed an impact fee comparison to some of the peer agencies in the area and she, as well as staff, answered questions from the board members in regards to the impact fee process. b. Consider a resolution setting the public hearing to consider the land use assumptions and capital improvements plan. A motion was made by Vice President Mike Wilson and seconded by Director Brandon Benoit approving Resolution No. 2021-14, related to Item 3.b., which set the public hearing to consider the land use assumptions and capital improvements plan on September 15, 2021, at 4:35 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2021-14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ESTABLISHING THE DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLAN RELATING TO THE POSSIBLE ADOPTION OF IMPACT FEES;AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution appointing the Baytown Planning and Zoning Commission as the Baytown Area Water Authority's Advisory Committee. City Attorney Karen Horner noted that Chapter 395 of the Local Government Code requires that there be an advisory committee to go over and review the Land Use Assumptions, Capital Improvements Plan and Impact Fees. Additionally, it prescribes who has to be on the advisory committee and states that it requires builders, as well as real estate experts, and fortunately, the Planning and Zoning Commission complies with those requirements. They have been the advisory committee for the City of Baytown for years, therefore, this allows them to do that for the Baytown Area Water Authority as well. A motion was made by Vice President Mike Wilson and seconded by Director Brandon Benoit approving Resolution No. 2021-15, related to Item 3.c. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2021-15 BAWA Board Regular Meeting Minutes July 21, 2021 Page 4 of 5 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY APPOINTING THE BAYTOWN PLANNING AND ZONING COMMISSION AS THE BAYTOWN AREA WATER AUTHORITY'S CAPITAL IMPROVEMENT ADVISORY COMMITTEE PURSUANT TO SECTION 395.058 OF THE TEXAS LOCAL GOVERNMENT CODE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider a proposed resolution adopting procedural rules for the Advisory Committee to following in carrying out is duties. City Attorney Karen Horner noted that Chapter 395 of the Local Government Code is very prescriptive in that it also requires that the advisory committee establish the procedural rules that they will use to conduct their deliberations, for example, regarding their public comments concerning impact fees. Therefore, the resolution described some general rules regarding quorum, vote, participation, as well as some duties and requirements of the presiding officer. They also included some requirements in the rules about the procedure of citizens signing up if they want to discuss anything or address the BAWA's advisory committee of the Planning and Zoning Commission. A motion was made by Vice President Mike Wilson and seconded by Secretary Frank McKay approving Resolution No. 2021-16, related to Item 3.d. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2021-16 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING PROCEDURAL RULES FOR THE ADVISORY COMMITTEE TO FOLLOW IN CARRYING OUT ITS DUTIES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BAWA Board Regular Meeting Minutes July 21, 2021 Page 5 of 5 4. REPORTS a. Receive the Baytown Area Water Authority's Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2021. Director of Finance Victor Brownlees presented the Baytown Area Water Authority's Quarterly Financial and Investment Reports for the quarter ending June 30, 2021. 5. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, August 18, 2021, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Assistant General Manager Nick Woolery reminded the Board of their next regularly scheduled meeting on August 181h at 4:30 P.M., as well as of the ribbon cutting ceremony for the BAWA East Surface Water Treatment Plan to be held on Wednesday, August I It" at 9:00 A.M., weather permitting. 5. ADJOURN A motion was made by Vice President Mike Wilson and seconded by Director Brandon Benoit to adjourn the Wednesday, July 21, 2021, BAWA Board Regular Meeting at 5:12 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved _.utnitn�,. Angela Jtdckson, City of Baytown