1997 11 06 WS Minutes, SpecialMINUTES OF THE SPECIAL SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
November 6, 1997
The City Council of the City of Baytown, Texas, met in special session on
Thursday, November 6, 1997, at 5:10 p.m., in the City Hall Conference Room, 2123
Market Street, with the following in attendance:
Victor Almendarez
Manuel Escontrias
E. Frank Hinds, Jr.
Stephen DonCarlos
Scott Sheley
Pete C. Alfaro
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Absent: David Byford
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
Council Member
The meeting opened with a quorum present, and the following business was
conducted.
Hold Public Hearing on Proposed Two -Year Crime Control Plan and Two -Year
Budget of the Baytown Crime Control and Prevention District
Mayor Alfaro called to order the public hearing of the City Council concerning
the proposed crime control plan and budget plan of the Baytown Crime Control and
Prevention District and recessed to continue the public hearing scheduled by the
Temporary Board of the Crime Control and Prevention District. When the public hearing
reconvened, Mayor Alfaro announced that everyone desiring to speak at the hearing
should sign the list which would provide the speaking order for the public hearing. Since
no one signed to speak, Mayor Alfaro requested that the City Manager briefly introduce
the proposed crime control plan and budget plan of the Baytown Crime Control and
Prevention District. The City Manager briefly summarized the proposed crime control
plan and budget plan of the Baytown Crime Control and Prevention District as outlined in
Attachment "A."
971106 -2
Minutes of Special Meeting — November 6, 1997
There being no one desiring to speak, Mayor Alfaro closed the public hearing
concerning the proposed crime control plan and budget plan of the Baytown Crime
Control and Prevention District.
Adjourn
As there was no further business to be transacted, the meeting was adjourned.
Eileen P. Hall, City Clerk
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ATTACHMENT "A"
CITY OF BAYTOWN
PROPOSED
CRIME CONTROL AND PREVENTION
DISTRICT
TWO YEAR BUDGET
CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
PROPOSED BUDGET
L'`E'OF- CONTENTS"" w'
-
Paee
EXECUTIVESUMMARY ....................................................................... ............................... 1
GOALS...................................................................................................... ............................... 2
Programs.............................................................................................. ............................... 2
EVALUATION DESIGN .......................................................................... ............................... 4
Strategies.............................................................................................. ............................... 4
PerformanceIndicators ........................................................................ ............................... 4
FUNDING
Year Financial Plan ..................................................................... ............................... G
Two Year Schedule of Positions, Equipment and Facilities ................ ............................... 7
Five Year Financial Plan ...................................................................... ............................... 10
Schedule of Capital Outlay — Three through Five Years ..................... ............................... 1 l
CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
.. EXECUTIVE SUMMARY.
s.
Overview
Law enforcement in Baytown has seen significant changes in the 90's. Citizens' increased
emphasis on public safety has provided the catalyst to seek different approaches to enhance
public safety. One example is the implementation of Valdez, the zero tolerance initiative to rid
the city of criminal street gang activity. The impact has been immediate and dramatic as.-
evidenced by the steady decline in criminal street gang activity over the past 5 years.
Learning from our efforts, gaining more confidence and public support as we progressed, zero
tolerance initiatives have been expanded to other problem areas. Security of our children in the
public schools, driving while intoxicated, family violence and failure to maintain required
automobile insurance all have become targets of select zero tolerance programs. Each of us has
the right to be proud of what has been accomplished. This enhanced level of security is a good
start; however, we are not ready to accept this as the best that we can do.
We must continue the efforts that have been successful and position ourselves to address
additional problems. The municipal court and jail facilities are required to enable public safety
initiatives to continue. Additional officers are needed to provide patrols in our neighborhoods
and traffic enforcement for our streets and highways. Enhanced enforcement to address truancy,
youth crimes and family violence are a necessity to continue our community's commitment to
quality of life. A police training facility is needed to provide the required training to keep our
public safety employees abreast of the newest techniques in crime prevention and enhance our
quality of service. Replacement of our radio system will improve local communication and
allow interaction with other law enforcement agencies.
These efforts add value to every citizen of Baytown; however, there is a cost. The following
provides you with information about a Crime Control and Prevention District (Crime District) in
Baytown. On behalf of the Baytown Police Department, thank you for your support of our
department and our efforts. Together we can prepare our community for the 21 S` century.
Charles Shaffer
Police Chief
N
CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
The Crime District will provide new resources to fight crime in Baytown. Additional programs
will be implemented to enhance traffic safety, reduce the incidents of family violence and crimes
against women and children, reduce the incidents of youth crime and reduce the truancy rate in
our public schools. In addition, the Crime District will provide for capital and equipment plus
court and jail facilities needed to continue the zero tolerance programs. A police academy and
the equipment necessary to conduct training programs will also be funded.
Traffic Safetv
Create a traffic division comprised of six (6) police officers with primary responsibility for
enhancing traffic safety in our city. The basic functions of these officers will include:
• Selective traffic enforcement at locations where accidents are most frequent and/or most
serious,
• Directed enforcement efforts designed to reduce incidents of drunk driving,
Enhancing vehicle flow during peak traffic hours,
Identification of potential traffic hazards and conduct accident reconstruction involving
serious injury or death.
Investigations — Family Violence/Crimes Aeainst Women & Children
A full -time detective will be added to investigate incidents involving family violence or
violence against women or children. The detective will be responsible for coordinating
support services as needed for victims of these crimes.
Investigations — Youth (Juvenile)/Truancv
Two (2) detectives will be added to focus on investigation of crimes committed by juveniles.
A third (3`d) detective will focus on chronic truancy issues in the local school district. All
three detectives will maintain a close working relationship with GCCISD, the Juvenile
Probation Department as well as other youth related organizations.
Facilities — Municipal Court and Jail
Our "Zero- tolerance" program has been successful; however, it has increased our court load
requiring additional resources to maintain the court system. Expansion of the court is
essential to meet current and growing demands of the court's activity.
The "Zero- tolerance" program court activity directly impacts our jail operations. To meet the
volume of activity in the jail, additional resources are necessary to continue the program.
Additionally, mandates from the State Jail Commission and growth since jail construction in
1973 have necessitated this expansion.
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CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
Facility — Police Academy
Funds will be provided to construct and equip a Police Academy for training. The purpose of
the academy will be to provide training required by Texas Commission On Law Enforcement
Officer Standards and Education (TCLOSE) and Baytown Police department.
Facility — Police Building Renovation
Funds will be provided to renovate and expand the property room, construct a patrol
assembly and report writing room and house the PRT's (Problem Resolution Team.) This
will be accomplished in the old municipal court and jail area.
Capital Outlav/Eauipment - Communications
This equipment will provide officers with tools needed to perform their responsibilities. A
schedule of the proposed equipment is included in this document. Replacement of the
existing communications system, approaching 30 years old, will increase officer safety,
improve local communication and permit interaction with other law enforcement and public
safety entities. The Federal Communications Commission (FCC) has announced upcoming
changes in 2003 that will require significant changes to our existing radio system.
Approval of the 1/2 -cent sales tax increase will provide the resources necessary to continue and
expand existing programs as well as add new programs designed to enhance public safety in
Baytown. The Crime District will be utilized to provide facilities, equipment and human
resources that will enhance the level and quality of services provided to our citizens. The cost to
Baytown shoppers will be fifty cents (.50) per S100 of non - exempt retail items. The sales tar
does not apply to items such as food and essentials. It is estimated that 40% of retail items
purchased are non - residents. In summation, public safety and crime prevention efforts will be
significantly enhanced with the implementation of the Crime Control and Prevention District.
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CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
A key legislative requirement of a proposed Crime District is the inclusion of a mandatory
evaluation of the effectiveness and efficiency of each crime control and prevention strategy.
Each of the following strategies will be monitored and the Crime District's governing Board of
Directors will be kept abreast of their progression through quarterly and annual reports.
The Crime District will incorporate strategies designed to enhance public safety in Baytown.
The strategies for the first two years are listed below:
• Enhance traffic safety in Baytown.
• Halt the increase in the number of crimes committed by juveniles in our city.
• Reduce the number of incidents of violence against families, women and children.
• Increase attendance rates in the public school system.
• Construction of a Municipal Court.
• Construction of jail facility and provide for the associated increase to operational costs.
• Modernize the communications system.
• Construct a Police Academy training facility.
_ ;.-<, .:�::PERF.ORMANCE-INDICATORS:r' -, . -.'' } •'`� " `.-}
Performance indicators will be monitored and reported quarterly to the Crime District governing
Board of Directors. The following performance measurements will be the basis of evaluating
each strategy or program:
Performance Measurement — Overall
• Violent Crime Index.
• Property Crime Index.
• Total Crime Index.
• Clearance rate.
• Property recovered.
Performance Measurement — Court
• Charges processed.
• Adjudication time.
• Number of warrants issued.
• Number of warrants served.
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CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
Performance Measurement — Jail
• Jail population.
• Percentage of time served.
• Number of incidents of exceeding certified capacity.
Performance Measurement —Traffic Division
• Traffic accidents recorded.
• Injuries recorded.
• Deaths recorded.
• DWI cases filed.
• Accident reconstructions.
• Traffic safety programs.
Performance Measurement — Family Violence
• Number of Aggravated Assaults.
• Number of referrals to counseling services.
Performance Measurement— Juvenile Issues
• Number of juvenile arrests.
• Number of juvenile offenses cleared.
• Unexcused absences in GCCISD.
Performance Measurement— Police Academy
• Number of students receiving training.
• Hours of training received.
• Number of subjects presented.
Note — all performance comparisons are to the base year 1996.
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CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
...iys �.�tMG::,it -+v- �, -�'yr • �7An' '�'.^C't:-'a�..'�.'i�i`�J1�LING ��,• •-r �.asct_... � ;'�' ;� a �l'ti
The enabling legislation allows for an election to approve a 1/2 -cent sales tax on retail items for
an initial five year period. The sales tax would not apply to items such as food and essentials.
At the end of the five -year period, another election would be required to continue the Crime
District. The proposed uses of the funding are outline in detail in the following pages; however,
a summary of the funding and uses is provided as an overview.
TWO YEAR FINANCIAL BUDGET
Year 1:
Revenues 52,800,000
Uses: Traffic 5241,867
Investigations 158,246
Municipal Court Facility 850,100
Jail Facility — City agreement 217,390
Police Academy Facility 850,100
Capital Outlay 334,175 2,651,8781
Available for Year 2 148,122
Year 2:
Revenues
2,800,000
Uses: Traffic
256,104
Investigations
159,260
Jail Operations
381,100
Jail Facility — City agreement
434,780
Municipal Court Facility
250,000
Police Building Renovations
500,000
Police Academy
150,000
Communications Systems Airtime
152,000
Capital Outlay
662.230 2.945,474' -
Available for Year 3
$ 2.648
Sec page 7 for detail
Sce page 8 for detail
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CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
SCHEDULE OF POSITIONS, OPERATIONS AND CAPITAL
Year 1:
Positions - Patrol Officer (6)
Detectives (4)
Operating Expenditures
$ 213,221
142,148 $ 355,369
44,744
Equipment - Light Bar and Vehicle Accessories (3)
4,560
Mobile Radios (3)
7,500
Radar Units (3)
7,500
Video Cameras (3)
15,000
Vehicles - Midsize Vehicles (4)
78,000
Fullsize Vehicles (3)
63,000
Communications - Communications System -City agreement 143,615
Handheld Radios (10)
15,000 334,175
Facilities - Municipal Court
Jail — City agreement (1 /2 year)
Police Academy
Total Year 1
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850,100
217,390
850,100 1,917,590
$2,651,878
CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
SCHEDULE OF POSITIONS, OPERATIONS AND CAPITAL
Year 2:
Positions - Patrol Officer (6) S 222,100
Detectives (4) 148,066
Contract for Jail Services 276,658 646,824
Operating Expenditures 149,640
Communications Air Time Contract 152,000 301,640
Equipment - Light Bar and Vehicle Accessories (15) 24,000
Radar Units (2) 6,000
Vehicles - Midsize Vehicles (7) 135,000
Fullsize Vehicles (10) 210,000
Communications - Communications System -City agreement 287,230 662,230
Facilities - Municipal Court 250,000
Police Academy 150,000
Jail — City agreement 434,780
Police Department Renovations 464,000
Police Department Furnishings 36,000 1,997,010
Total Year 2
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52,945,474
ra
CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
CRIME DISTRICT
FACILITIES
Total
Cost
Jail* $3,200,000
Communications System* 2,114,000
Municipal Court 1,100,100
Police Academy 1,000,100
Police Building Renovation 500.000
7 914,200
*Funded by agreement with City over 10 years.
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CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
FIVE YEAR FINANCIAL PLAN
SCHEDULE OF REVENUES AND EXPENDITURES BY PROGRAM
Proposed Projected
Year Year Year Year Ycar
Acct# Acct Description 1 2 3 4
Revenues
S 2,800,000
S2,800,000
52,800,000
52,800,000
52,800,000
Total Revenues
2,800,000
2,800,000
2,800,000
2,800,000
2,800,000
Operations
Jail Operations
-
381,100
381,100
381,100
381,100
Traffic
241,867
256,104
264,576
274,150
283,213
Detective
158,246
159,260
164,909
170,931
176.974
Communications
-
152,000
152,000
152,000
152,000
Total Operations
400,113
948,464
962,585
978,181
993,287
Capital Outlay
Jail Facility
217,390
434,780
434,780
434,780
434,780
- Municipal Court Facility
850,100
250,000
-
-
-
Police Dept Renovations
-
500,000
-
-
Police Academy Facility
850,100
150,000
Radio System
15S,615
257,230
257,230
257,230
287,230
Capital Outlay
175,560
375,000
595,000
455,000
455,000
Total Capital
2,251,765
1,997,010
1,317,010
1,207,010
1,207,010
Contingency
Transitional Funding
-
-
200,000
600,000
600,000
Total Contingeny
-
-
200,000
600,000
600,000
Total Expenditures
2,651,S7S
2,945,474
2,479,595
2,785,191
2,800,297
Excess (Deficit) of Revenues
Over Expenditures
148,122
(145,474)
320,405
14,809
(297)
Fund Balance- Beginning
-
145,122
2,64S
323,053
337,862
FundBalance- Ending
S 148,122
S 2,645
S 323,053
S 337,S62
S 337,565
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CITY OF BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT
Schedule of Capital Outlay
Year 3 through 5
Capital
Year 3
Year 4
Year 5
Radar Units (2)
S 6,000
S 6,000
S 6,000
Vector /Signal Master (15)
24,000
24,000
24,000
Midsize Vehicles (7)
140,000
140,000
140,000
Fullsize Vehicles*
425.000
315.000
315.000
Total
595 000
48$ 5.000
$485,000
11 'Number of vehicles: year 3 (20), years 4 & 5 (15).