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1997 11 06 WS Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 6, 1997 The City Council of the City of Baytown, Texas, met in special session on Thursday, November 6, 1997, at 5:10 p.m., in the City Hall Conference Room, 2123 Market Street, with the following in attendance: Victor Almendarez Manuel Escontrias E. Frank Hinds, Jr. Stephen DonCarlos Scott Sheley Pete C. Alfaro Bobby Rountree Ignacio Ramirez Eileen P. Hall Absent: David Byford Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk Council Member The meeting opened with a quorum present, and the following business was conducted. Hold Public Hearing on Proposed Two -Year Crime Control Plan and Two -Year Budget of the Baytown Crime Control and Prevention District Mayor Alfaro called to order the public hearing of the City Council concerning the proposed crime control plan and budget plan of the Baytown Crime Control and Prevention District and recessed to continue the public hearing scheduled by the Temporary Board of the Crime Control and Prevention District. When the public hearing reconvened, Mayor Alfaro announced that everyone desiring to speak at the hearing should sign the list which would provide the speaking order for the public hearing. Since no one signed to speak, Mayor Alfaro requested that the City Manager briefly introduce the proposed crime control plan and budget plan of the Baytown Crime Control and Prevention District. The City Manager briefly summarized the proposed crime control plan and budget plan of the Baytown Crime Control and Prevention District as outlined in Attachment "A." 971106 -2 Minutes of Special Meeting — November 6, 1997 There being no one desiring to speak, Mayor Alfaro closed the public hearing concerning the proposed crime control plan and budget plan of the Baytown Crime Control and Prevention District. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk w ATTACHMENT "A" CITY OF BAYTOWN PROPOSED CRIME CONTROL AND PREVENTION DISTRICT TWO YEAR BUDGET CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT PROPOSED BUDGET L'`E'OF- CONTENTS"" w' - Paee EXECUTIVESUMMARY ....................................................................... ............................... 1 GOALS...................................................................................................... ............................... 2 Programs.............................................................................................. ............................... 2 EVALUATION DESIGN .......................................................................... ............................... 4 Strategies.............................................................................................. ............................... 4 PerformanceIndicators ........................................................................ ............................... 4 FUNDING Year Financial Plan ..................................................................... ............................... G Two Year Schedule of Positions, Equipment and Facilities ................ ............................... 7 Five Year Financial Plan ...................................................................... ............................... 10 Schedule of Capital Outlay — Three through Five Years ..................... ............................... 1 l CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT .. EXECUTIVE SUMMARY. s. Overview Law enforcement in Baytown has seen significant changes in the 90's. Citizens' increased emphasis on public safety has provided the catalyst to seek different approaches to enhance public safety. One example is the implementation of Valdez, the zero tolerance initiative to rid the city of criminal street gang activity. The impact has been immediate and dramatic as.- evidenced by the steady decline in criminal street gang activity over the past 5 years. Learning from our efforts, gaining more confidence and public support as we progressed, zero tolerance initiatives have been expanded to other problem areas. Security of our children in the public schools, driving while intoxicated, family violence and failure to maintain required automobile insurance all have become targets of select zero tolerance programs. Each of us has the right to be proud of what has been accomplished. This enhanced level of security is a good start; however, we are not ready to accept this as the best that we can do. We must continue the efforts that have been successful and position ourselves to address additional problems. The municipal court and jail facilities are required to enable public safety initiatives to continue. Additional officers are needed to provide patrols in our neighborhoods and traffic enforcement for our streets and highways. Enhanced enforcement to address truancy, youth crimes and family violence are a necessity to continue our community's commitment to quality of life. A police training facility is needed to provide the required training to keep our public safety employees abreast of the newest techniques in crime prevention and enhance our quality of service. Replacement of our radio system will improve local communication and allow interaction with other law enforcement agencies. These efforts add value to every citizen of Baytown; however, there is a cost. The following provides you with information about a Crime Control and Prevention District (Crime District) in Baytown. On behalf of the Baytown Police Department, thank you for your support of our department and our efforts. Together we can prepare our community for the 21 S` century. Charles Shaffer Police Chief N CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT The Crime District will provide new resources to fight crime in Baytown. Additional programs will be implemented to enhance traffic safety, reduce the incidents of family violence and crimes against women and children, reduce the incidents of youth crime and reduce the truancy rate in our public schools. In addition, the Crime District will provide for capital and equipment plus court and jail facilities needed to continue the zero tolerance programs. A police academy and the equipment necessary to conduct training programs will also be funded. Traffic Safetv Create a traffic division comprised of six (6) police officers with primary responsibility for enhancing traffic safety in our city. The basic functions of these officers will include: • Selective traffic enforcement at locations where accidents are most frequent and/or most serious, • Directed enforcement efforts designed to reduce incidents of drunk driving, Enhancing vehicle flow during peak traffic hours, Identification of potential traffic hazards and conduct accident reconstruction involving serious injury or death. Investigations — Family Violence/Crimes Aeainst Women & Children A full -time detective will be added to investigate incidents involving family violence or violence against women or children. The detective will be responsible for coordinating support services as needed for victims of these crimes. Investigations — Youth (Juvenile)/Truancv Two (2) detectives will be added to focus on investigation of crimes committed by juveniles. A third (3`d) detective will focus on chronic truancy issues in the local school district. All three detectives will maintain a close working relationship with GCCISD, the Juvenile Probation Department as well as other youth related organizations. Facilities — Municipal Court and Jail Our "Zero- tolerance" program has been successful; however, it has increased our court load requiring additional resources to maintain the court system. Expansion of the court is essential to meet current and growing demands of the court's activity. The "Zero- tolerance" program court activity directly impacts our jail operations. To meet the volume of activity in the jail, additional resources are necessary to continue the program. Additionally, mandates from the State Jail Commission and growth since jail construction in 1973 have necessitated this expansion. -7- CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT Facility — Police Academy Funds will be provided to construct and equip a Police Academy for training. The purpose of the academy will be to provide training required by Texas Commission On Law Enforcement Officer Standards and Education (TCLOSE) and Baytown Police department. Facility — Police Building Renovation Funds will be provided to renovate and expand the property room, construct a patrol assembly and report writing room and house the PRT's (Problem Resolution Team.) This will be accomplished in the old municipal court and jail area. Capital Outlav/Eauipment - Communications This equipment will provide officers with tools needed to perform their responsibilities. A schedule of the proposed equipment is included in this document. Replacement of the existing communications system, approaching 30 years old, will increase officer safety, improve local communication and permit interaction with other law enforcement and public safety entities. The Federal Communications Commission (FCC) has announced upcoming changes in 2003 that will require significant changes to our existing radio system. Approval of the 1/2 -cent sales tax increase will provide the resources necessary to continue and expand existing programs as well as add new programs designed to enhance public safety in Baytown. The Crime District will be utilized to provide facilities, equipment and human resources that will enhance the level and quality of services provided to our citizens. The cost to Baytown shoppers will be fifty cents (.50) per S100 of non - exempt retail items. The sales tar does not apply to items such as food and essentials. It is estimated that 40% of retail items purchased are non - residents. In summation, public safety and crime prevention efforts will be significantly enhanced with the implementation of the Crime Control and Prevention District. -3- CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT A key legislative requirement of a proposed Crime District is the inclusion of a mandatory evaluation of the effectiveness and efficiency of each crime control and prevention strategy. Each of the following strategies will be monitored and the Crime District's governing Board of Directors will be kept abreast of their progression through quarterly and annual reports. The Crime District will incorporate strategies designed to enhance public safety in Baytown. The strategies for the first two years are listed below: • Enhance traffic safety in Baytown. • Halt the increase in the number of crimes committed by juveniles in our city. • Reduce the number of incidents of violence against families, women and children. • Increase attendance rates in the public school system. • Construction of a Municipal Court. • Construction of jail facility and provide for the associated increase to operational costs. • Modernize the communications system. • Construct a Police Academy training facility. _ ;.-<, .:�::PERF.ORMANCE-INDICATORS:r' -, . -.'' } •'`� " `.-} Performance indicators will be monitored and reported quarterly to the Crime District governing Board of Directors. The following performance measurements will be the basis of evaluating each strategy or program: Performance Measurement — Overall • Violent Crime Index. • Property Crime Index. • Total Crime Index. • Clearance rate. • Property recovered. Performance Measurement — Court • Charges processed. • Adjudication time. • Number of warrants issued. • Number of warrants served. -4- CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT Performance Measurement — Jail • Jail population. • Percentage of time served. • Number of incidents of exceeding certified capacity. Performance Measurement —Traffic Division • Traffic accidents recorded. • Injuries recorded. • Deaths recorded. • DWI cases filed. • Accident reconstructions. • Traffic safety programs. Performance Measurement — Family Violence • Number of Aggravated Assaults. • Number of referrals to counseling services. Performance Measurement— Juvenile Issues • Number of juvenile arrests. • Number of juvenile offenses cleared. • Unexcused absences in GCCISD. Performance Measurement— Police Academy • Number of students receiving training. • Hours of training received. • Number of subjects presented. Note — all performance comparisons are to the base year 1996. -5- CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ...iys �.�tMG::,it -+v- �, -�'yr • �7An' '�'.^C't:-'a�..'�.'i�i`�J1�LING ��,• •-r �.asct_... � ;'�' ;� a �l'ti The enabling legislation allows for an election to approve a 1/2 -cent sales tax on retail items for an initial five year period. The sales tax would not apply to items such as food and essentials. At the end of the five -year period, another election would be required to continue the Crime District. The proposed uses of the funding are outline in detail in the following pages; however, a summary of the funding and uses is provided as an overview. TWO YEAR FINANCIAL BUDGET Year 1: Revenues 52,800,000 Uses: Traffic 5241,867 Investigations 158,246 Municipal Court Facility 850,100 Jail Facility — City agreement 217,390 Police Academy Facility 850,100 Capital Outlay 334,175 2,651,8781 Available for Year 2 148,122 Year 2: Revenues 2,800,000 Uses: Traffic 256,104 Investigations 159,260 Jail Operations 381,100 Jail Facility — City agreement 434,780 Municipal Court Facility 250,000 Police Building Renovations 500,000 Police Academy 150,000 Communications Systems Airtime 152,000 Capital Outlay 662.230 2.945,474' - Available for Year 3 $ 2.648 Sec page 7 for detail Sce page 8 for detail -6- CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT SCHEDULE OF POSITIONS, OPERATIONS AND CAPITAL Year 1: Positions - Patrol Officer (6) Detectives (4) Operating Expenditures $ 213,221 142,148 $ 355,369 44,744 Equipment - Light Bar and Vehicle Accessories (3) 4,560 Mobile Radios (3) 7,500 Radar Units (3) 7,500 Video Cameras (3) 15,000 Vehicles - Midsize Vehicles (4) 78,000 Fullsize Vehicles (3) 63,000 Communications - Communications System -City agreement 143,615 Handheld Radios (10) 15,000 334,175 Facilities - Municipal Court Jail — City agreement (1 /2 year) Police Academy Total Year 1 -7- 850,100 217,390 850,100 1,917,590 $2,651,878 CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT SCHEDULE OF POSITIONS, OPERATIONS AND CAPITAL Year 2: Positions - Patrol Officer (6) S 222,100 Detectives (4) 148,066 Contract for Jail Services 276,658 646,824 Operating Expenditures 149,640 Communications Air Time Contract 152,000 301,640 Equipment - Light Bar and Vehicle Accessories (15) 24,000 Radar Units (2) 6,000 Vehicles - Midsize Vehicles (7) 135,000 Fullsize Vehicles (10) 210,000 Communications - Communications System -City agreement 287,230 662,230 Facilities - Municipal Court 250,000 Police Academy 150,000 Jail — City agreement 434,780 Police Department Renovations 464,000 Police Department Furnishings 36,000 1,997,010 Total Year 2 w -8- 52,945,474 ra CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT CRIME DISTRICT FACILITIES Total Cost Jail* $3,200,000 Communications System* 2,114,000 Municipal Court 1,100,100 Police Academy 1,000,100 Police Building Renovation 500.000 7 914,200 *Funded by agreement with City over 10 years. -9- CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FIVE YEAR FINANCIAL PLAN SCHEDULE OF REVENUES AND EXPENDITURES BY PROGRAM Proposed Projected Year Year Year Year Ycar Acct# Acct Description 1 2 3 4 Revenues S 2,800,000 S2,800,000 52,800,000 52,800,000 52,800,000 Total Revenues 2,800,000 2,800,000 2,800,000 2,800,000 2,800,000 Operations Jail Operations - 381,100 381,100 381,100 381,100 Traffic 241,867 256,104 264,576 274,150 283,213 Detective 158,246 159,260 164,909 170,931 176.974 Communications - 152,000 152,000 152,000 152,000 Total Operations 400,113 948,464 962,585 978,181 993,287 Capital Outlay Jail Facility 217,390 434,780 434,780 434,780 434,780 - Municipal Court Facility 850,100 250,000 - - - Police Dept Renovations - 500,000 - - Police Academy Facility 850,100 150,000 Radio System 15S,615 257,230 257,230 257,230 287,230 Capital Outlay 175,560 375,000 595,000 455,000 455,000 Total Capital 2,251,765 1,997,010 1,317,010 1,207,010 1,207,010 Contingency Transitional Funding - - 200,000 600,000 600,000 Total Contingeny - - 200,000 600,000 600,000 Total Expenditures 2,651,S7S 2,945,474 2,479,595 2,785,191 2,800,297 Excess (Deficit) of Revenues Over Expenditures 148,122 (145,474) 320,405 14,809 (297) Fund Balance- Beginning - 145,122 2,64S 323,053 337,862 FundBalance- Ending S 148,122 S 2,645 S 323,053 S 337,S62 S 337,565 E IE CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT Schedule of Capital Outlay Year 3 through 5 Capital Year 3 Year 4 Year 5 Radar Units (2) S 6,000 S 6,000 S 6,000 Vector /Signal Master (15) 24,000 24,000 24,000 Midsize Vehicles (7) 140,000 140,000 140,000 Fullsize Vehicles* 425.000 315.000 315.000 Total 595 000 48$ 5.000 $485,000 11 'Number of vehicles: year 3 (20), years 4 & 5 (15).