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2009 07 14 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 14,2009 The Regular Meeting of the Board of the Baytown Crime Control and Prevention District (CCPD)met on Tuesday,July 14,2009 at 4:30 P.M.,in the Council Chamber of the Baytown City Hall,2401 Market Street,Baytown,Texas with the following in attendance: Carl Brandon Joe Whitehead Samuel Barker Bob Goolsby Deborah Kaye Gutierrez Rikki Wheeler Ignacio Ramirez,Sr. Leticia Garza Director Vice President Director Director Director President General Counsel Interim Secretary President Wheeler convened the July 14,2009 Regular Meeting with a quorum present at 4:30 P.M. 1.MINUTES a.Approve the Minutes of the Baytown Crime Control and Prevention District Board Special Meeting on June 30,2009. Motion was made by Director Brandon,seconded by Director Whitehead approving the minutes from the June 30,2009 Special Meeting.The vote was as follows: Ayes:Directors:Gutierrez,Goolsby,Brandon,Barker,Whitehead, and President Wheeler Nays:None The motion carried. 2.BUSINESS ITEMS a.Conduct the First Public Hearing for Crime Control and Prevention District 2009-10 Proposed Budget -Secretary. President Wheeler conducted the first public hearing regarding the proposed Baytown Crime Control and Prevention District 2009-10 Proposed Budget. Page 2 of 4 Minutes of the July 14,2009 CCPD Board Meeting President Wheeler called the public hearing to order by at 4:36 P.M.and introduced Ms. Andrea Deaton,Assistant Finance Director to give a summary of the item. Ms.Deaton stated that the proposed budget being presented has revenues of $1,065,000.00; operating expenditures at $1,023,365.00;total expenditures including capital at $1,399,865.00;a beginning working capital of $762,787.00;and aplan use brining the balance to $427,922.00. There being no one registered to speak,President Wheeler closed the public hearing at 4:38 P.M. b.Second Public Hearing for Crime Control and Prevention District 2009-10 Proposed Budget -Secretary. President Wheeler conducted the second public hearing regarding the proposed Baytown Crime Control and Prevention District 2009-10 Proposed Budget. President Wheeler called the public hearing to order at 4:38 P.M. Assistant Finance Director,Andrea Deaton stated that she had no additional comments on the proposed Baytown Crime Control and Prevention District 2009-10 Proposed Budget. There being no one registered to speak,President Wheeler closed the second public hearing at 4:40 P.M. c.Election of Officers -Secretary. President Wheeler presented the agenda item to consider the election of officers for President, and Vice President,in addition to the appointment of a Secretary. The current officers are:Rikki Wheeler,President;Joe Whitehead,Vice President;and the City Clerk asSecretary. Motion was made by Director Whitehead,seconded by DirectorGutierrez keeping current officers in place.The vote was as follows: Ayes:Directors:Gutierrez,Goolsby,Brandon,Barker,Whitehead, and President Wheeler Nays:None The motion carried. Page 3 of 4 Minutes of the July 14,2009 CCPD Board Meeting 3.PROPOSED RESOLUTIONS a.Adopt Baytown Crime Control and Prevention District 2009-10 Budget - Finance. President Rikki Wheeler presented the agenda item and stated that Resolution No.12 adopts the Baytown Crime Control and Prevention District (CCPD)2009-10 Budget. Motion was made by Director Barker,seconded by Director Whitehead approving Resolution 12.The vote was as follows: Ayes:Directors:Gutierrez,Goolsby,Brandon,Barker,Whitehead, and President Wheeler. Nays:None The motion carried. RESOLUTION NO.12 A RESOLUTION OF THE BOARD OFDIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR,BEGINNING OCTOBER 1, 2009,AND ENDING SEPTEMBER 30,2010,IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4.REPORTS a.Receive the Quarterly Investment Report for the Calendar Quarter Ended 6/30/09 -Finance. President Wheeler presented the agenda item. Assistant Finance Director,Andrea Deaton summarized the investment report with the book value's ending cash balance at $787,926;market value at $788,367;the average monthly interest rate at .3939%which is very low;and the current YTD interest earnings at $5,000. Page 4 of 4 Minutes of the July 14,2009 CCPD Hoard Meeting 5.MANAGER'S REPORT a.CCPD Revenue and Expenditure Report -City Management. Assistant Finance Director,Andrea Dcaton summarized the Revenue and Expenditure Report appearing to be on budget with revenues at 72%and expenditures at 80%. I).Set the date,time,and place forthe next CCPD Board Meeting. The Board considered a tiineframe of the 2"week of October on Tuesday,which is October 13,2009. President Wheeler requested information regarding the future election and timeframes to have available for the nextmeeting. President Wheeler thanked Leticia Garza,Interim Secretary,for her hard work while Vice President Whitchead thanked Andrea Deaton,Assistant Finance Director,for responding to his requests. 6.ADJOURN Motion was made by Director Brandon,seconded by Director Barker adjourning the July 14, 2009 Regular Meeting.The vote was as follows: Ayes:Directors:Gutierrez,Goolsby,Brandon,Barker,Whiteliead, and President Wheeler Nays:None The motion carried. President Wheeler adjourned the CCPD Regular Meeting on July 14,2009 at 4:43 P.M. Leticia Garza,Interin City of Baytowti 1.•■'»