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2007 10 16 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT October 16, 2007 The regular meeting of the Board of the Baytown Crime Control and Prevention District (CCPD) met on October 16, 2007 at 4:30 p.m., in the Council Chamber of the City of Baytown with the following in attendance: Thomas P. McLaughlin Gary Cochran Rikki Wheeler Deborah Kaye Gutierrez Carl Brandon Robert D. Leiper Ignacio Ramirez, Sr. Lorri Coody Board Members Sheley and Goolsby were absent. Board Member Board Member Board Member Board Member President Deputy City Manager City Attorney Secretary The meeting was opened by Carl Brandon, President with a quorum present at 4:30 p.m. MINUTES Consider the approval of the minutes of the regular meeting of the Board of the Baytown Crime Control and Prevention District held on August 14, 2007. Board Member Wheeler moved to approve the minutes as submitted. Board Member McLaughlin seconded the motion. The vote follows: Ayes: Board Members McLaughlin, Cochran, Gutierrez and Wheeler President Brandon Nays: None The motion carried. BUSINESS ITEMS Election of officers and appointment of secretary. Under Local Government Code 363.103, the Board must elect from its members a President and Vice President and appoint a Secretary. The secretary need not be a director and can be a member of City staff. Each officer of the board serves for a term of one year and vacancies shall be filled for the unexpired term by the board. The current term expired on September 1, 2007. The new term will '' expire September 1, 2008. Page 2of5 Minutes of the Regular Meeting of the Board of the Baytown CCPD — October 16, 2007 The current officers of the Board are as follows: Carl Brandon, President; Gary Cochran, Vice President; and the City Clerk as Secretary. President Brandon opened with: Nominations for the Office of President Board Member Cochran nominated President Brandon for the Office of President. With no other nominations being made, Board Member Gutierrez seconded the nomination. The vote follows: Ayes: Board Members McLaughlin, Cochran, Gutierrez and Wheeler President Brandon Nays: None Carl Brandon was elected as President of the board for the term to expire September 1, 2008. President Brandon called for: Nominations for the Office of Vice President Board Member McLaughlin nominated Board Member Cochran for the Office of Vice President. With no other nominations being made, Board Member Wheeler seconded the nomination. The vote follows: Ayes: Board Members McLaughlin, Cochran, Gutierrez and Wheeler President Brandon Nays: None Gary Cochran was elected as Vice President of the board for the term to expire September 1, 2008. President Brandon called for: Nominations for the appointment of a Secretary Board Member Cochran nominated the City Clerk for the City of Baytown to be the Board's Secretary. With no other nominations being made, Board Member Gutierrez seconded the nomination. The vote follows: Ayes: Board Members McLaughlin, Cochran, Gutierrez and Wheeler President Brandon Nays: None Page 3 of 5 Minutes of the Regular Meeting of the Board of the Baytown CCPD — October 16, 2007 The City Clerk of the City of Baytown was appointed Secretary of the board for the term to expire September 1, 2008. Proposed Resolutions Consider Proposed Resolution adopting the Baytown Crime Control and Prevention District's investment policy and strategy in compliance with the Public Funds Investment Act. The Proposed Resolution adopts the Baytown Crime Control and Prevention District's investment policy and strategy in compliance with the Pubic Funds Investment Act. The Public Funds Investment Act governs the investment of government funds in Texas. Under this law, specific parameters are set for Texas local governments, requiring them to adopt an investment policy and to designate an investment officer who is required to attend an approved training course. With no discussion on this item, Board Member Wheeler moved to approve the resolution as presented. Board Member McLaughlin seconded the motion. The vote follows: Ayes: Board Members McLaughlin, Cochran, Gutierrez and Wheeler President Brandon Nays: None The motion carried. RESOLUTION NO.6 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution authorizing the Second Amendment to the Agreement for Patrol Officers, Vehicles and Equipment with the City of Baytown to add back the one patrol officer position that was reprogrammed to a sergeant position in the First Amendment to such agreement. The Proposed Resolution authorizes the Second Amendment to the Agreement for Patrol Officers, Vehicles and Equipment with the City of Baytown to add back the one patrol officer position that was reprogrammed to a sergeant position in the First Amendment to such agreement. The agreement provided funds for the City's employment of 14 police officers. Two of these positions were assigned to DOT enforcement and the remaining 12 make up the Hot Spot Team. Through the First Amendment, the City and the CCPD created a sergeants position among the 12- member team to improve supervision and operations to supervise and coordinate the activities of the team in the field. This Second Amendment adds -back this patrol officer's position and maintains the officer level of this team at 12 along with a supervisor. The total sworn officers funded by CCPD after this amendment, if approved, will be 15 -- 14 patrol officers and one sergeant. Page 4 of 5 Minutes of the Regular Meeting of the Board of the Baytown CCPD — October 16, 2007 With no discussion on this item, Board Member Cochran moved to approve the resolution as presented. Board Member McLaughlin seconded the motion. The vote follows: Ayes: Board Members McLaughlin, Cochran, Gutierrez and Wheeler President Brandon Nays: None The motion carved. RESOLUTION NO.7 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AUTHORIZING AND DIRECTING THE PRESIDENT TO EXECUTE AND THE SECRETARY TO ATTEST TO THE SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT FOR PATROL OFFICERS, VEHICLES AND EQUIPMENT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Reports Receive quarterly investment report for the period ending September 30, 2007 for the Baytown Crime Control and Prevention District. Rhonda Daugherty, Director of Finance for the City of Baytown, gave the Baytown Crime Control and Prevention District's Investment Report for the quarter ending September 30, 2007 is submitted for review in accordance with the Public Funds Investment Act Section 2256 -023 (a) and (b). She told the Board, for the Crime Control and Prevention District Fund, investment interest revenue totals $14,621, for the quarter ending September 30, 2007, which is greater than the expected budget. The District's funds are maintained in a local government investment pool and the average monthly interest rate ranges from 5.16% to 5.28 %. Receive and discuss an update on revenues and expenditures. Andrea Deaton, Assistant Finance Director gave the report on the District's revenues and expenditures and Chief Jones gave a brief report on the performance of the police department. Set the time, date and place for the next CCPD Board meeting. The Board selected January 15, 2008 at 4:30 p.m. in the Council Chamber as the next time, date and place for meeting. Adjourn. Board Member Wheeler moved to adjourn the meeting. Board Member Cochran seconded the motion. The vote follows: Ayes: Board Members McLaughlin, Cochran, Gutierrez, and Wheeler President Brandon Page 5 of 5 Minutes of the Regular Meeting of the Board of the Baytown CCPD — October 16, 2007 Nays: None The motion carried. With no additional business President Brandon adjourned the meeting at 4:58 p.m. A a , Interim Se tary OW �•` r � \VVV /' \ � � 1 i '..