2007 05 29 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF THE
BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT
May 29, 2007
The regular meeting of the Board of the Baytown Crime Control and Prevention District (CCPD) met
on May 29, 2007 at 3:30 p.m., in the Council Chamber of the City of Baytown with the following in
attendance:
Thomas P. McLaughlin
Gary Cochran
Rikki Wheeler
Carl Brandon
Bob Leiper
Kelvin Knauf
Ignacio Ramirez, Sr.
Lorri Coody
Board Member
Board Member
Board Member
President
Interim City Manager
Assistant City Manager
City Attorney
Secretary
Board Members Godwin, Sheley and Goolsby were absent.
The meeting was opened by Carl Brandon, President with a quorum present at 3:30 p.m.
Consider approval of the minutes for the meeting held on January 16, 2007.
Board Member Wheeler moved to approve the January 16, 2007 minutes. Board Member Cochran
seconded the motion. The vote follows:
Ayes: Board Members McLaughlin, Cochran, and Wheeler
President Brandon
Nays: None
The motion carried.
Consider Resolution authorizing the First Amendment to the Interlocal Agreement for Patrol
Officers, Vehicles and Equipment with the City of Baytown to create a sergeant's position on the
Hot Spot Team.
Interim City Manager Leiper explained that the Proposed Resolution authorizes the First Amendment
to the Interlocal Agreement for Patrol Officers, Vehicles and Equipment with the City of Baytown to
create a sergeant's position on the Hot Spot Team. The adopted CCPD budget funds 14 police officers
through an Interlocal agreement with the City of Baytown. Two of these positions are assigned to DOT
enforcement and the remaining 12 make up the Hot Spot Team. Chief Jones has requested Board
approval to seek the creation of a sergeant's position among the 12- member team to improve
supervision and operations of the team. Mr. Leiper asked Chief Jones to explain his request.
Chief Jones explained to the Board that when the Hot Spot Unit concept was originally developed, it
was to be under the supervision of the 4a' or vacation - relief lieutenant that was primarily on an
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Minutes of the Regular Meeting of the Board of the Baytown CCPD — May 29, 2007
evening/night shift schedule. Since that time, the patrol division changed as of January 1, 2007 to (4)
12 hour shifts, each being under the supervision of a patrol lieutenant and there is no longer a
vacation — relief lieutenant.
Chief Jones told the Board that in order to provide essential leadership and supervision to the Hot Spot
team; he is requesting that one of the 14 patrol officer positions in the current year CCPD budget be
converted to a Sergeant. This Sergeant would be assigned to and provide for the direct supervision and
direction of all activities of the Hot Spot Unit.
The additional cost increase of converting one of the 14 CCPD patrol officer positions to a Sergeant
for the remaining 4 months of the 2006 -2007 budget, including supervisory training, and an additional
fully equipped patrol car will be approximately $57,310. The proposed 2007 -2008 budget will add -
back this patrol officer's position and maintain the officer level of this team at 12 along with a
supervisor. No change in the adopted CCPD budget is required as vacancies in the new positions
provide adequate funding for this position reclassification and the related training and equipment.
The Board engaged in discussion about the capital outlay portion of the 2006 -07 budget where in the
line item for motor vehicles states $120,000 but it did not include a car and now a car is being
requested. The Chief explained that a car was not needed under the program as it was before but now
with this new request, a car is needed. What will happen is that the monies will be reallocated into the
appropriate line items, but the bottom line of the 2006 -07 budget will not change.
Board Member Cochran moved to approve the Resolution as submitted. Board Member McLaughlin
seconded the motion. The vote follows:
Ayes: Board Members McLaughlin, Cochran, and Wheeler
President Brandon
Nays: None
The motion carried.
RESOLUTION NO.4
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL
AND PREVENTION DISTRICT AUTHORIZING AND DIRECTING THE PRESIDENT TO
EXECUTE AND THE SECRETARY TO ATTEST TO THE FIRST AMENDMENT TO THE
INTERLOCAL AGREEMENT FOR PATROL OFFICERS, VEHICLES AND EQUIPMENT; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Discuss the proposed 2007 -2008 CCPD Budget and budget process.
Interim City Manager Leiper explained that the Budget Summary enclosed in the packet was amended
to reflect a more conservative revenue estimate. The revenue estimate for the 2007 -08 budget was
originally set at $984,000 and was amended to the more conservative value of $932,700. Mr. Leiper
also told the Board that there will be carry over funds from the 2006 -07 budget in the approximate
value of $291,000.
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Minutes of the Regular Meeting of the Board of the Baytown CCPD — May 29, 2007
Chief Jones explained that this year 2006 -07 focused on hiring officers and training as well as the
replacement of laptop computers program, which consists of buying 10 laptop computers per year to
replace worn out computers. Chief Jones explained that taking the CCPD program to 15 officers from
the original 14 may mean an additional equipment need in later years. Mr. Leiper stated that the City
understands that there will be additional needs in the later years and that the City's General Fund may
need to support some of these equipment expenditures.
Discussion was had on the methodology of budgeting. Mr. Leiper explained that the City typically
uses 102% of actual current as a guide.
As a second part to this agenda item, Mr. Leiper explained the budget process to the Board. He
presented them with a chart that outlined a proposed calendar of dates and actions as follows:
PROPOSED
PROPOSED
ACTION
DATE
DAY
Publish notices of the Public Hearing on the Proposed Budget (no later
June 22
Friday
than 10 days before Public Hearing)
Public hearing on the Proposed Budget (no later than 60 days before
July 02
Monday
October 1st) (recommended no later than 75 days before October 1st)
Board adopts the 2007 -08 Budget (no later than 60 days before October
July 02
Monday1st
Board submits the 2007 -08 Budget to City Council for approval (no
July 12
Thursday
later than 10 days after Board adoption)
Publish notices of the City Council Public Hearing on the Proposed
July 30
Monday
Budget (no later than 10 days before Public Hearing)
Council holds Public hearing on the Proposed CCPD Budget (no later
August 09
Thursday
than 45 days before October 1 st)
City Council approves CCPD Budget (no later than 30 days before
August 23
Thursday
October 1st)
The Board discussed the dates and activities presented and reached a consensus that the best date for
them to meet on the Proposed Budget and conduct the Public Hearing would be June 27, 2007 at 4:30
p.m. in Council Chambers.
Receive and discuss an update on revenues, expenditures, crime statistics and the status of filling
the Police Officer positions.
The revenue and expenditures were not reviewed in the meeting since these figures were given in the
packet.
Chief Jones reviewed the crime statistics with the Board. He told the Board that a key legislative
requirement of a proposed Crime Control and Prevention District was the inclusion of a mandatory
evaluation of the effectiveness and efficiency of each crime control and prevention strategy. The
following strategies were named by the District to enhance Public Safety in Baytown:
1. Twelve (12) Police Officers
2. Two (2) DOT Officers
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Minutes of the Regular Meeting of the Board of the Baytown CCPD - May 29, 2007
3. Vehicles
4. Mobile Data Terminal (MDT) Program
The required evaluation is accomplished by monitoring specified performance indicators (named in the
original "Crime Prevention and Control District 2006 (CCPD) Strategies and Evaluation" document)
on a quarterly basis. Those indicators and their values are listed below:
Performance Measurement - Targeted Response Team
1st Quarter 2006
1st Quarter 2007
Adult Arrests
1,046
951
Aggravated Assault
36
34
Auto Theft
56
84
Burglary
153
203
Performance Measurement - DOT Personnel
1st uarter 2006
1st uarter 2007
Motor Carrier - Violations
181
326
Motor Carrier - Inspections
136
251
Performance Measurement - Laptop Replacement
1st Quarter 2006
1st Quarter 2007
Maintenance Costs
0
0
Units Replaced
0
0
Performance Measurement - Overall
1st uarter 2006
1st uarter 2007
Violent Crime
69
59
Property Crime Index
647
814
Total Crime Index
716
873
Clearance Rate
19%
18%
The Crime Control District Budget Proposal mandated that all performance comparisons be made to
the base year 2006. The above measurements can easily be view against their 2006 counterparts.
It should be noted that some of the benefits of the CCPD have yet to be felt. The following projects
have not been completed:
➢ Only eight (8) of the fourteen police officers have been hired
• Four (4) are in Field Training
• Three (3) are attending Police Academy
• One (1) is awaiting an Academy.
➢ Only one (1) police officer has been transferred to the DOT unit
➢ The Hot Spot Team has not been established
➢ No vehicles have been purchased. As the officers become available for the street, the vehicles
will be purchased and made ready.
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Minutes of the Regular Meeting of the Board of the Baytown CCPD — May 29, 2007
➢ Council approval for the purchase of thirteen laptops was obtained on 05/22/07. The computers
should be received within the month.
Discussion was had on the hiring process as well as the standards and orientation process. Chief Jones
told the Board that the Police Department currently has ten openings. The process was reviewed by a
flow chart that the Chief provided. The Chief explained that at anyone of the steps in the applications
process, an applicant can be eliminated.
Adjourn.
Board Member McLaughlin moved to adjourn the meeting. Board Member Cochran seconded the
motion. The vote follows:
Ayes: Board Members McLaughlin, Cochran, and Wheeler
President Brandon
Nays: None
The motion carried.
With no additional business President Brandon adjdned thSmeetin$ at 4:15 p.m.
Lorri Coody,