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2007 01 16 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT January 16, 2007 The regular meeting of the Board of the Baytown Crime Control and Prevention District (CCPD) met on January 16, 2007 at 4:15 p.m., in the Council Chamber of the City of Baytown with the following in attendance: Coleman Godwin Thomas P. McLaughlin Gary Cochran Bob Goolsby Rikki Wheeler Scott Sheley Carl Brandon Gary M. Jackson Bob Leiper Kelvin Knauf Ignacio Ramirez, Sr. Lorri Coody Board Member Board Member Board Member Board Member Board Member Board Member President City Manager Deputy City Manager Assistant City Manager City Attorney City Clerk The meeting was opened by Carl Brandon, President with a quorum present at 4:20 p.m. Consider approval of the minutes for the meeting held on October 18, 2006. Board Member Wheeler asked that the October 18, 2006 minutes be corrected to reflect that Board Member Gary Cochran seconded the motion made by Board Member McLaughlin to approve the minutes of the August 23, 2006 meeting. With this change Board Member Wheeler moved to approve the October 18, 2006 minutes. Board Member Cochran seconded the motion. The vote follows: Ayes: Board Members Godwin, Goolsby, McLaughlin, Cochran, Wheeler, Sheley President Brandon Nays: None Receive updated sales tax report. City Manager Jackson presented the updated sales tax report to the Board. The report showed two months of collections for a YTD total of $138,064 which he reported are on track with the budget projections. Discussion had over concern if there will be a decline in tax collections due to the passage of the new smoking ordinance on tax revenues produced by certain merchants and if there is a need to discuss this issue. Ms. Rhonda Young, Finance Director for the City pointed out that alcohol sales bring in mixed beverage tax and not sales tax and that the mixed beverage tax does not contribute to the Crime Control Prevention District. With no further discussion on this item, President Brandon called the next item as follows: N Page 2 of 2 Minutes of the Regular Meeting of the Board of the Baytown CCPD — January 16, 2007 Receive a report from City Staff concerning an update on the hiring of the police officers funded by the District. City Manager Jackson gave background information to the Board about the interlocal agreement which authorized the City to provide for the hiring services of 14 police officers for the District. Mr. Jackson reminded the Board that the hiring procedures for officers under State Civil Service rules are different than non -civil service procedures. He introduced Ms. Alison Froehlich Smith; Director of Human Resources, who updated the Board about the recent hiring process for the September 14, 2006 test. She reported that 106 packets were mailed out with 91 packets being returned. Thirty -nine applicants took the test and of these 23 applicants made the list. The entire process took 2 months and the market is very competitive. From the final 23 applicants that made the list, one CCPD officer was hired. Chief Jones addressed the Board and explained that it takes approximately 2 weeks to research and review each applicant for background information. Currently, there are 12 applicants that are in this review category. Typically, the ratio of officers that are hired is one out of every five in this category. Chief Jones reported that he just re -hired two officers (Officer Helms and Officer Adams) bringing the force to 127 officers. With the 14 CCPD Officers the force will be 141 strong. He reported that the DOT detail currently is composed of one sergeant and two officers. Discussion was had about the percent of the budget needed for advertising to get officers. The Chief explained that this service is handled by the City through the HR Department but that the Civil Service guidelines apply. Ms. Smith told the Board that the City expends $3,000 to $5,000 per test date recruitment effort. The Board felt confident that there would be good prospects in the 12 applicants currently undergoing background investigations and in the 1 to 5 hiring ratio. Discuss date, time, place and agenda content for future meetings. The Board asked for an update on capital outlay items particularly information concerning mobile data terminals and vehicles. Discussion was had concerning the next meeting date. The consensus of the Board was to meet on a quarterly basis and that the next meeting will be held on April 17, 2007 at 4:30 p.m. Adjourn. Board Member Wheeler moved to adjourn the meeting. Board Member Cochran seconded the motion. The vote follows: Ayes: Board Members Godwin, Goolsby, McLaughlin, Cochran, Wheeler, Sheley President Brandon Nays: None The motion carried. With no additional business President Brandon p.m. ..rt•rttptr - .��