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2002 02 28 CCPD MinutesMINUTES OF THE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF BAYTOWN, TEXAS February 28, 2002 A meeting of the Crime Control and Prevention District Board of Baytown, Texas was held on February 28, 2002, at 5:15 p.m., in Don M. Hullum Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Ronnie Anderson Board Member Coleman Godwin Board Member Calvin Mundinger Board Member Don Murray Board Member Mercedes Renteria Board Member Scott Sheley Board Member Pete C. Alfaro Board President Monte Mercer General Manager Ignacio Ramirez, Sr. General Counsel Gary W. Smith Secretary The meeting was opened with a quorum present, after which the following business was conducted: Consider approval of the minutes for the meetings held on January 24, 2002 and February 6, 2002. Board Member Mundinger moved to approve the minutes for the meetings held on January 24, 2002 and February 6, 2002. Board Member Renteria seconded the motion. The vote follows: Ayes: Board Members Anderson, Godwin, Mundinger, Murray, Renteria and Sheley President Alfaro Nays: None The motion carried. Discuss the plan for conclusion of District activity. General Manager Monte Mercer reported that the District was approved on January 22, 1998, and the tax began to be collected on July 1, 1998. Because the voters did not approve continuation of the District, there are critical actions to be accomplished by specific dates. Before April 2, 2002, the City Council must review the liabilities of the District and set a date to retire the liabilities. The City will assume all liabilities of the District. Page 2 of 2 Minutes of Meeting — February 28, 2002 f The tax collections end on June 30, 2002 for operational purposes. On August 2, 2002, the Board dissolves. Before September 2, 2002, the District must certify its outstanding liabilities. The Comptroller of Public Accounts and the Secretary of State have been notified of the continuing liabilities of the District. The statute allows the tax to be extended through December 31, 2003 to pay debt. If the debt can be discharged earlier, then the tax can be discontinued earlier. The timetable suggested is to allow planning through the end of the fiscal year and to allow all city operations to be closely scrutinized in the budget process. No vacancies in the Police Department are being filled at this time to provide maximum flexibility. The outstanding debt of the District is $4,482,000 for the Court, Jail and Communications. In March, City Council will be asked to decide on the continuation of the sales tax for the payment of debt. In September, City Council will be asked to decide how long the tax will be continued. The time to collect sufficient funds to pay the debt will not provide for the exact pay -off. If there are any additional funds collected, the statute provides that the additional funds will go to the City's general fund. The Board expressed support to tentatively extend the tax until December 31, 2002, to provide the most flexibility. Adjourn. There being no further business, Board Member Murray moved to adjourn the meeting. Board Member Anderson seconded the motion. The vote follows. Ayes: Board Members Anderson, Godwin, Mundinger, Murray, Renteria and Sheley President Alfaro Nays: None The motion carried and the meeting was adjourned at 5:46 p.m. �'L- i / )n \/ Gao W. Smith, Secretary