2002 02 28 CCPD MinutesMINUTES OF THE CRIME CONTROL AND PREVENTION
DISTRICT BOARD OF BAYTOWN, TEXAS
February 28, 2002
A meeting of the Crime Control and Prevention District Board of Baytown, Texas
was held on February 28, 2002, at 5:15 p.m., in Don M. Hullum Conference
Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the
following in attendance:
Ronnie Anderson
Board Member
Coleman Godwin
Board Member
Calvin Mundinger
Board Member
Don Murray
Board Member
Mercedes Renteria
Board Member
Scott Sheley
Board Member
Pete C. Alfaro Board President
Monte Mercer General Manager
Ignacio Ramirez, Sr. General Counsel
Gary W. Smith Secretary
The meeting was opened with a quorum present, after which the following
business was conducted:
Consider approval of the minutes for the meetings held on January 24,
2002 and February 6, 2002.
Board Member Mundinger moved to approve the minutes for the meetings held
on January 24, 2002 and February 6, 2002. Board Member Renteria seconded
the motion. The vote follows:
Ayes: Board Members Anderson, Godwin, Mundinger,
Murray, Renteria and Sheley
President Alfaro
Nays: None
The motion carried.
Discuss the plan for conclusion of District activity.
General Manager Monte Mercer reported that the District was approved on
January 22, 1998, and the tax began to be collected on July 1, 1998. Because
the voters did not approve continuation of the District, there are critical actions to
be accomplished by specific dates.
Before April 2, 2002, the City Council must review the liabilities of the District and
set a date to retire the liabilities. The City will assume all liabilities of the District.
Page 2 of 2
Minutes of Meeting — February 28, 2002
f The tax collections end on June 30, 2002 for operational purposes. On August 2,
2002, the Board dissolves. Before September 2, 2002, the District must certify
its outstanding liabilities. The Comptroller of Public Accounts and the Secretary
of State have been notified of the continuing liabilities of the District. The statute
allows the tax to be extended through December 31, 2003 to pay debt. If the
debt can be discharged earlier, then the tax can be discontinued earlier.
The timetable suggested is to allow planning through the end of the fiscal year
and to allow all city operations to be closely scrutinized in the budget process.
No vacancies in the Police Department are being filled at this time to provide
maximum flexibility.
The outstanding debt of the District is $4,482,000 for the Court, Jail and
Communications.
In March, City Council will be asked to decide on the continuation of the sales tax
for the payment of debt. In September, City Council will be asked to decide how
long the tax will be continued.
The time to collect sufficient funds to pay the debt will not provide for the exact
pay -off. If there are any additional funds collected, the statute provides that the
additional funds will go to the City's general fund.
The Board expressed support to tentatively extend the tax until December 31,
2002, to provide the most flexibility.
Adjourn.
There being no further business, Board Member Murray moved to adjourn the
meeting. Board Member Anderson seconded the motion. The vote follows.
Ayes: Board Members Anderson, Godwin, Mundinger,
Murray, Renteria and Sheley
President Alfaro
Nays: None
The motion carried and the meeting was adjourned at 5:46 p.m.
�'L- i / )n \/
Gao W. Smith, Secretary