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2001 03 08 CCPD MinutesMINUTES OF THE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF BAYTOWN, TEXAS March 8, 2001 The Crime Control and Prevention District Board of Baytown, Texas met on March 8, 2001, at 5:10 p.m., in the Don M. Hullum Conference Room of the Baytown City Hall with the following in attendance: Victor Almendarez Ronnie Anderson Coleman Godwin Calvin Mundinger Don Murray Scott Sheley Pete C. Alfaro Monte Mercer Ignacio Ramirez Gary W. Smith Board Member Board Member Board Member Board Member Board Member Board Member Board President General Manager General Counsel Secretary The meeting was opened with a quorum present, after which the following business was conducted: Consider Approval of the Minutes for the Meeting held on February 8, 2001 Board Member Almendarez moved to approve the minutes for the meeting held on February 8, 2001. Board Member Mundinger seconded the motion. The vote follows: Ayes: Board Members Almendarez, Anderson, Godwin, Mundinger, and Murray President Alfaro Nays: None The motion carried. (Board Member Sheley arrived at the meeting at this time.) Page 2 of 3 Minutes of Meeting — March 8, 2001 Consider Proposed Resolution 010308 -1 approving Change Orders No. 5 and No. 6 to the Municipal Court and Jail project. The proposed resolution approves Deduct Change Order No. 5 in the amount of $1,000 and Change Order No. 6 in the amount of $9,507.50 to Fireman Construction Company, Inc. for the Municipal Court and Jail contract. Deduct Change Order No. 5 arises from the lack of availability of trees with the prescribed trunk diameter. Trees with a smaller trunk diameter are available and will comply with the landscape ordinance requirements. Change Order No. 6 is to cover the increased cost of security electronics for the new court and jail. The original plans did not include all of the desired security cameras, electronics and related equipment that was desired in either facility. The cost of the proposed security electronics will be offset by manpower savings. Change Order No. 3 added $40,000 to cover the additional security equipment; however, when the contractor received bids for the items, the costs were $9,507.50 more than was approved in Change Order No. 3. Change Order No. 6 provides the additional funding to provide the additional security electronics. The net change for Change Orders No. 5 and No. 6 is $8,507.50. The contract amount was $4,650,000 and these change orders, along with the previous change orders represent at 1.8% cost growth. The contract's original duration was 485 working days and the contract duration remains unchanged. The contractor has requested Change Order No. 4 concerning certain walls in the jail. We are working to resolve this issue; however, the requested Change Order is pending. Board Member Almendarez moved approval of the resolution. Board Member Murray seconded the motion. The vote follows: Ayes: Board Members Almendarez, Anderson, Godwin, Mundinger, Murray and Sheley President Alfaro Nays: None The motion carried. A I^ Page 3 of 3 Minutes of Meeting — March 8, 2001 RESOLUTION NO. 16 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT, APPROVING DEDUCT CHANGE ORDER NO. 5 AND CHANGE ORDER NO.6 WITH FIREMEN CONSTRUCTION COMPANY, INC., FOR THE MUNICIPAL COURT AND JAIL CONTRACT; APPROVING PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF EIGHT HUNDRED FIVE THOUSAND SEVEN AND 50/100 DOLLARS ($8,507.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Adjourn As there was no further business to be transacted, the meeting was adjourned at 5:15 p.m. X Ga6j W. Smith, Secretary