2000 04 27 CCPD Quarterly ReportPOO
� BAYTOwN CITY OF BAYTOWN
CRIME CONTROL PREVENTION
DISTRICT
QUARTERLY REPORT
QUARTER ENDING MARCH 31, 2000
PREPARED BY:
POLICE DEPARTMENT &
FINANCE DEPARTMENT
April 27, 2000
CRIME CONTROL AND PREVENTION DISTRICT
QUARTERLY REPORT
BAYTOWN POLICE DEPARTMENT
JANUARY -MARCH 2000
SUMMARY
The Crime Control and Prevention District (CCPD) was established, in part, to help make Baytown
a safer community. Even with continued difficulties in filling available personnel positions, the
ongoing construction of the new facility and installation of the new communication system, CCPD
has helped improve the crime situation in Baytown.
A key legistative requirement of the Crime Control and Prevention District is the inclusion of a
mandatory evaluation of the effectiveness and efficiency of each crime control and prevention
strategy. The strategies outlined by the City are listed below: .
• Enhance traffic safety in Baytown.
• Halt the increase in the number of crimes committed by juveniles in our city.
• Reduce the number of incidents of violence against families, women, and children.
• Increase attendance rates in the public school system.
• Construction of a Municipal Court.
• Construction of Jail Facility and provide for the associated increase to operational costs.
• Modernize the communications system.
• Construct a Police Academy training facility.
The required evaluation is accomplished by monitoring specified Performance indicators on a
quarterly basis. Those indicatiors and their values are listed below:
Performance Measurement -
Overall
Performance Measurement -
Court
Charges Processed
Adjudication Time
Warrants Issued
Warrants Served
Jan- Jan-
Mar/96 Mar /00
5,030 7,783
Not Available
1,753 2,600
912 1,903
Performance Measurement -Jail
Jan -96
Jan-00
Feb -96
Feb -00
Mar -96
Mar -00
Violent Crime Index
32
18
16
19
13
18
Property Crime Index
280
290
216
269
320
240
Total Crime Index
312
308
232
288
333
258
Clearance Rate
28%
21%
34%
27%
22%
30%
Property Recovered
$117,319
$118,704
$67,978
$150,694
$91,167
$108,548
Performance Measurement -
Court
Charges Processed
Adjudication Time
Warrants Issued
Warrants Served
Jan- Jan-
Mar/96 Mar /00
5,030 7,783
Not Available
1,753 2,600
912 1,903
Performance Measurement -Jail
Jan -96
Jan -00
Feb -96
Feb -00
Mar -96
Mar -00
Jail Population 456
484
418
446
461
514
% Time Served 35%
45%
34%
46%
36%
32%
Days over Capacity 11
29
13
25
23
30
Performance Measurement - Traffic Division
Feb -00
Jan -96
Jan -00
Traffic Accidents
201
179
Injuries Recorded
97
73
Deaths Recorded
1
0
DWI Cases Filed
19
9
Accident Reconstruction
0
0
Traffic Safety Programs
0
0
Performance Measurement - Family Violence
Jan -96 Jan -00
Aggravated Assaults 22 7
Counseling Referrals 0 0
Performance Measurement - Juvenile Issues
Jan -96 Jan -00
Juvenile Arrests 129 119
Juv Offenses Cleared 129 119
Unexcused Absenses
Performance Measurement - Police Academy
Jan -96 Jan -00
Number of Students 0 92
Training Hours Received 0 1,164
Number of Subjects 0 6
Feb -96
Feb -00
Mar -96
Mar -00
160
162
188
186
87
75
87
84
0
0
3
0
19
15
28
9
0
0
0
0
Only 2 Officers Assigned - No Programs
Conducted
Feb -96
Feb -00
Mar-96
Mar -00
10
10
10
12
0
1
0
0
Feb -96
Feb -00
Mar -96
Mar-00
121
144
122
132
121
144
122
132
GCCISD is unable to provide
data
Feb -96
Feb -00
Mar -96
Mar -00
0
120
12
60
0
1,420
432
428
0
10
2
6
The Crime Control District Budget Proposal mandated that all perfomance comparsions be made to
the base year 1996. The above measurements can be easily viewed against their 1996 counterparts.
It should be noted that some of the benefits of the CCPD have yet to be realized. The following
projects have not been completed:
• Construction of a Municipal Court.
• Construction of Jail Facility and provide for the associated increase to operational costs.
• Construct a Police Academy training facility.
2
FINANCIAL STATUS REPORT
FOR THE SIX MONTHS ENDING MARCH 31, 2000
TAXES
Taxes collected for the Crime Control Prevention District for the six months ending March 31, 2000
were $172,503 (12 %) more than taxes collected for the same period in fiscal year 1999. Total taxes
for the current year are 59% of the adopted budget.
CCPD Sales Tax Distribution by Month
400.000
300.000
300.000 -
100,000 - - - - - - - -
0 Fh- I
Oe1 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
101999-00 ■ 1993 -99
EXPENDITURES
Operating expenditures were 34% of the budget at the six -month period. No expenditures for the
jail operations have occurred as of March 31St. The other expenditures relating to personnel
services and capital approved in the budget are in line with the pro rata budget for March 31St
Revenues:
Taxes
Interest
Total revenues
Operations
Jail Operations
Traffic
Detective
Communications
Capital Outlay
Total expenditures
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES
AND CHANCES IN FUND BALANCES
Six Months Ending March 31, 2000 and March 31, 1999 and
March 31, 2000 March 31, 1999
% Actual % Actual
Budget Actual to Budget Budget Actual to Budget
$2,800,000 51,649,606 59%
73,455 -
2,800,000 1,723,061 62%
381,100
1999 -00
1998 -99
% Chanee
Oct
315,655
280,159
13%
Nov
234,457
190,889
23%
Dec
206,425
189,010
9%
Jan
426,281
432,064
-1%
Feb
225,951
189,509
19%
Mar
240,836
195,472
23%
Apr
68%
335,140
(290,848)
May
355,799
207,102
Jun
S 64,951
213,136
Jul
371,878
Aug
212,118
Sep
197,453
Total
S 1,649,606
S 3,013,930
To date
S 1,649,606
S 1,477,103
12%
CCPD Sales Tax Distribution by Month
400.000
300.000
300.000 -
100,000 - - - - - - - -
0 Fh- I
Oe1 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
101999-00 ■ 1993 -99
EXPENDITURES
Operating expenditures were 34% of the budget at the six -month period. No expenditures for the
jail operations have occurred as of March 31St. The other expenditures relating to personnel
services and capital approved in the budget are in line with the pro rata budget for March 31St
Revenues:
Taxes
Interest
Total revenues
Operations
Jail Operations
Traffic
Detective
Communications
Capital Outlay
Total expenditures
COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES
AND CHANCES IN FUND BALANCES
Six Months Ending March 31, 2000 and March 31, 1999 and
March 31, 2000 March 31, 1999
% Actual % Actual
Budget Actual to Budget Budget Actual to Budget
$2,800,000 51,649,606 59%
73,455 -
2,800,000 1,723,061 62%
381,100
-
0%
256,104
127,398
50%
159,260
84,932
53%
152,000
25,656
17%
375,000
206,089
55%
1,323,464
444,075
34%
Transfers:
Transfer to CCPD Construction Fund 900,000 450,000
Transfer to Debt Service Fund 722,010 658,526
Total transfers 1,622,010 1,108,526
Total expenditures
Cxccss (Dcricit) Revenues Over
(Under) Expenditures
Fund balance - Beginning
Fund Balance - Ending
50%
91%
68%
2,945,474 1,552,601 53%
(145,474) 170,460
525,260 525,260
S 379,786 S 695,720
3
52,800,000 S1,477,103 53%
- 22,595 -
2,800,000 1,499,698 54%
-
-
0%
241,867
114,899
48%
158,246
76,599
48%
-
-
0%
175,560
72,241
41%
575,673
263,739
46%
1,700,200
850,100
50%
376,005
676,707
180%
2,076,205
1,526.807
0%
2,651,878
1,790,546
68%
148,122
(290,848)
355,799
355,799
S 503,921
S 64,951
AOKI CONSTRUCTION PROGRESS
Construction of the new jail and court facility was 25% complete as of February 29. No change
orders have been issued for the project as of this date but pending change orders estimated at $8,900
are being negotiated. These pending changes include: (1) replace of lime material in Phase 6; (2)
add storm/roof drain from Jail to new Wye Drive; (3) add 2" conduit from Room 133, Court to pull
box east of Court building; and (4) revisions to floorplan per TDLR's request to comply with Texas
Accessibility Standards. The six -phase project is currently in phase 5 - "construction of buildings ".
All other phases have been completed. Floor slabs of Court and Jail will be placed this month.
Steel for the Jail has been delivered and is scheduled to be erected beginning mid -April. The
expected date of completion of the facility is October 2000 as originally scheduled, although, the
contractor has requested weather delay days. We have denied all requests because his claim was
not submitted with all the supporting data in accordance with the contract.
Transfers in from CCPD operations for construction occur monthly. $450,000 of the budgeted
transfer of $900,000 has been made. $587,582 will be transferred from CCPD operations for the
Police Academy in year 3. Construction on that project is scheduled for year three.
CITY OF BAYTOWN
CRIME CONTROL PREVENTION DISTRICT
CONSTRUCTION FUND
Revenues
Certificates of Obligations
Transfer in from CCPD taxes
Total Revenues
Expenditures & Encumbrances
Court & Jail Project
Communication Equipment
Police Academy
Total Expenditures
Project Total Budget
Budget 3/31/00 Variance
5,925,000 5,925,000
3,187,782 2,150,200 1,037,582
9,112,782 8,075,200 1,037,582
5,387,672
5,164,285
223,387
2,725,000
2,054,855
670,145
1,000,110
95,750
904,360
9,112,782
7,314,890
1,797,892
4