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2000 04 27 CCPD Quarterly ReportPOO � BAYTOwN CITY OF BAYTOWN CRIME CONTROL PREVENTION DISTRICT QUARTERLY REPORT QUARTER ENDING MARCH 31, 2000 PREPARED BY: POLICE DEPARTMENT & FINANCE DEPARTMENT April 27, 2000 CRIME CONTROL AND PREVENTION DISTRICT QUARTERLY REPORT BAYTOWN POLICE DEPARTMENT JANUARY -MARCH 2000 SUMMARY The Crime Control and Prevention District (CCPD) was established, in part, to help make Baytown a safer community. Even with continued difficulties in filling available personnel positions, the ongoing construction of the new facility and installation of the new communication system, CCPD has helped improve the crime situation in Baytown. A key legistative requirement of the Crime Control and Prevention District is the inclusion of a mandatory evaluation of the effectiveness and efficiency of each crime control and prevention strategy. The strategies outlined by the City are listed below: . • Enhance traffic safety in Baytown. • Halt the increase in the number of crimes committed by juveniles in our city. • Reduce the number of incidents of violence against families, women, and children. • Increase attendance rates in the public school system. • Construction of a Municipal Court. • Construction of Jail Facility and provide for the associated increase to operational costs. • Modernize the communications system. • Construct a Police Academy training facility. The required evaluation is accomplished by monitoring specified Performance indicators on a quarterly basis. Those indicatiors and their values are listed below: Performance Measurement - Overall Performance Measurement - Court Charges Processed Adjudication Time Warrants Issued Warrants Served Jan- Jan- Mar/96 Mar /00 5,030 7,783 Not Available 1,753 2,600 912 1,903 Performance Measurement -Jail Jan -96 Jan-00 Feb -96 Feb -00 Mar -96 Mar -00 Violent Crime Index 32 18 16 19 13 18 Property Crime Index 280 290 216 269 320 240 Total Crime Index 312 308 232 288 333 258 Clearance Rate 28% 21% 34% 27% 22% 30% Property Recovered $117,319 $118,704 $67,978 $150,694 $91,167 $108,548 Performance Measurement - Court Charges Processed Adjudication Time Warrants Issued Warrants Served Jan- Jan- Mar/96 Mar /00 5,030 7,783 Not Available 1,753 2,600 912 1,903 Performance Measurement -Jail Jan -96 Jan -00 Feb -96 Feb -00 Mar -96 Mar -00 Jail Population 456 484 418 446 461 514 % Time Served 35% 45% 34% 46% 36% 32% Days over Capacity 11 29 13 25 23 30 Performance Measurement - Traffic Division Feb -00 Jan -96 Jan -00 Traffic Accidents 201 179 Injuries Recorded 97 73 Deaths Recorded 1 0 DWI Cases Filed 19 9 Accident Reconstruction 0 0 Traffic Safety Programs 0 0 Performance Measurement - Family Violence Jan -96 Jan -00 Aggravated Assaults 22 7 Counseling Referrals 0 0 Performance Measurement - Juvenile Issues Jan -96 Jan -00 Juvenile Arrests 129 119 Juv Offenses Cleared 129 119 Unexcused Absenses Performance Measurement - Police Academy Jan -96 Jan -00 Number of Students 0 92 Training Hours Received 0 1,164 Number of Subjects 0 6 Feb -96 Feb -00 Mar -96 Mar -00 160 162 188 186 87 75 87 84 0 0 3 0 19 15 28 9 0 0 0 0 Only 2 Officers Assigned - No Programs Conducted Feb -96 Feb -00 Mar-96 Mar -00 10 10 10 12 0 1 0 0 Feb -96 Feb -00 Mar -96 Mar-00 121 144 122 132 121 144 122 132 GCCISD is unable to provide data Feb -96 Feb -00 Mar -96 Mar -00 0 120 12 60 0 1,420 432 428 0 10 2 6 The Crime Control District Budget Proposal mandated that all perfomance comparsions be made to the base year 1996. The above measurements can be easily viewed against their 1996 counterparts. It should be noted that some of the benefits of the CCPD have yet to be realized. The following projects have not been completed: • Construction of a Municipal Court. • Construction of Jail Facility and provide for the associated increase to operational costs. • Construct a Police Academy training facility. 2 FINANCIAL STATUS REPORT FOR THE SIX MONTHS ENDING MARCH 31, 2000 TAXES Taxes collected for the Crime Control Prevention District for the six months ending March 31, 2000 were $172,503 (12 %) more than taxes collected for the same period in fiscal year 1999. Total taxes for the current year are 59% of the adopted budget. CCPD Sales Tax Distribution by Month 400.000 300.000 300.000 - 100,000 - - - - - - - - 0 Fh- I Oe1 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 101999-00 ■ 1993 -99 EXPENDITURES Operating expenditures were 34% of the budget at the six -month period. No expenditures for the jail operations have occurred as of March 31St. The other expenditures relating to personnel services and capital approved in the budget are in line with the pro rata budget for March 31St Revenues: Taxes Interest Total revenues Operations Jail Operations Traffic Detective Communications Capital Outlay Total expenditures COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND CHANCES IN FUND BALANCES Six Months Ending March 31, 2000 and March 31, 1999 and March 31, 2000 March 31, 1999 % Actual % Actual Budget Actual to Budget Budget Actual to Budget $2,800,000 51,649,606 59% 73,455 - 2,800,000 1,723,061 62% 381,100 1999 -00 1998 -99 % Chanee Oct 315,655 280,159 13% Nov 234,457 190,889 23% Dec 206,425 189,010 9% Jan 426,281 432,064 -1% Feb 225,951 189,509 19% Mar 240,836 195,472 23% Apr 68% 335,140 (290,848) May 355,799 207,102 Jun S 64,951 213,136 Jul 371,878 Aug 212,118 Sep 197,453 Total S 1,649,606 S 3,013,930 To date S 1,649,606 S 1,477,103 12% CCPD Sales Tax Distribution by Month 400.000 300.000 300.000 - 100,000 - - - - - - - - 0 Fh- I Oe1 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 101999-00 ■ 1993 -99 EXPENDITURES Operating expenditures were 34% of the budget at the six -month period. No expenditures for the jail operations have occurred as of March 31St. The other expenditures relating to personnel services and capital approved in the budget are in line with the pro rata budget for March 31St Revenues: Taxes Interest Total revenues Operations Jail Operations Traffic Detective Communications Capital Outlay Total expenditures COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES AND CHANCES IN FUND BALANCES Six Months Ending March 31, 2000 and March 31, 1999 and March 31, 2000 March 31, 1999 % Actual % Actual Budget Actual to Budget Budget Actual to Budget $2,800,000 51,649,606 59% 73,455 - 2,800,000 1,723,061 62% 381,100 - 0% 256,104 127,398 50% 159,260 84,932 53% 152,000 25,656 17% 375,000 206,089 55% 1,323,464 444,075 34% Transfers: Transfer to CCPD Construction Fund 900,000 450,000 Transfer to Debt Service Fund 722,010 658,526 Total transfers 1,622,010 1,108,526 Total expenditures Cxccss (Dcricit) Revenues Over (Under) Expenditures Fund balance - Beginning Fund Balance - Ending 50% 91% 68% 2,945,474 1,552,601 53% (145,474) 170,460 525,260 525,260 S 379,786 S 695,720 3 52,800,000 S1,477,103 53% - 22,595 - 2,800,000 1,499,698 54% - - 0% 241,867 114,899 48% 158,246 76,599 48% - - 0% 175,560 72,241 41% 575,673 263,739 46% 1,700,200 850,100 50% 376,005 676,707 180% 2,076,205 1,526.807 0% 2,651,878 1,790,546 68% 148,122 (290,848) 355,799 355,799 S 503,921 S 64,951 AOKI CONSTRUCTION PROGRESS Construction of the new jail and court facility was 25% complete as of February 29. No change orders have been issued for the project as of this date but pending change orders estimated at $8,900 are being negotiated. These pending changes include: (1) replace of lime material in Phase 6; (2) add storm/roof drain from Jail to new Wye Drive; (3) add 2" conduit from Room 133, Court to pull box east of Court building; and (4) revisions to floorplan per TDLR's request to comply with Texas Accessibility Standards. The six -phase project is currently in phase 5 - "construction of buildings ". All other phases have been completed. Floor slabs of Court and Jail will be placed this month. Steel for the Jail has been delivered and is scheduled to be erected beginning mid -April. The expected date of completion of the facility is October 2000 as originally scheduled, although, the contractor has requested weather delay days. We have denied all requests because his claim was not submitted with all the supporting data in accordance with the contract. Transfers in from CCPD operations for construction occur monthly. $450,000 of the budgeted transfer of $900,000 has been made. $587,582 will be transferred from CCPD operations for the Police Academy in year 3. Construction on that project is scheduled for year three. CITY OF BAYTOWN CRIME CONTROL PREVENTION DISTRICT CONSTRUCTION FUND Revenues Certificates of Obligations Transfer in from CCPD taxes Total Revenues Expenditures & Encumbrances Court & Jail Project Communication Equipment Police Academy Total Expenditures Project Total Budget Budget 3/31/00 Variance 5,925,000 5,925,000 3,187,782 2,150,200 1,037,582 9,112,782 8,075,200 1,037,582 5,387,672 5,164,285 223,387 2,725,000 2,054,855 670,145 1,000,110 95,750 904,360 9,112,782 7,314,890 1,797,892 4