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1999 06 10 CCPD MinutesMINUTES OF THE REGULAR SESSION OF THE BAYTOWN CRIME CONTROL AND PREVENTION BOARD June 10,1999 The Baytown Crime Control and Prevention Board met in regular session on June 10,1999,at 5:10 p.m.,in the Don M.Hullum Conference Room of the Baytown City Hall with the following in attendance: Victor Almendarez Board Member E.Frank Hinds,Jr.Board Member Coleman Godwin Board Member Scott Sheley Board Member Pete C.Alfaro President Eileen P.Hall Secretary Absent:David Byford Board Member Calvin Mundinger Board Member The meeting was opened with a quorum present,and the following business was conducted: Consider Approval of the Minutes for the Meeting held on April 22,1999 Board Member Hinds moved to approve the minutes.Board Member Almendarez seconded the motion.The vote follows: Ayes:Board Members Almendarez Hinds,Godwin,and Sheley President Alfaro Nays:None 990607-2 Minutes of the Regular Session -June 10,1999 ConsiderApproval of an Agreement between the City of Baytown and Baytown Crime Control and Prevention District for Police Building Renovation,the Construction of the Police Academy,and Construction of the Municipal Court A previous agreement between the two entities authorized the City to proceed with hire of Traffic and Investigation Services personnel,as well as Jail and Communications Improvements.In this agreement the City agrees to construct and administer the contracts pertaining to a Municipal Court Facility, the Police Academy Facility,and Police Building Renovation.Specifically, Municipal Court Improvements.The proposed facility improvement will provide 10,000 square feet dedicated to the City's court system and shall contain two courtrooms along with all other essential facilities.This expansion is essential to meet current and growing demands of the activity of the court. Police Academy Improvements.This academy will provide training required by the Texas Commission on Law Enforcement Officer Standards and Education and the Baytown Police Department. The facility is expected to contain two classrooms,a library,several offices,and other related amenities. Police Building Renovation.The proposed renovation will expand the property room,construct a patrol assembly,report writing room, and house the PRT (Problem Resolution Team).The renovation will take place in the old Municipal Court and Jail area. The following details the financial assistance to be provided by the District over the next two years for each of the improvements: Description of Expenditure Capital Outlay Municipal Court Facility Police Academy Facility Police Building Renovation Yeari $850,100 $850,100 Year 2 $150,000 $250,000 $500,000 The proposed agreement terminates two years after the effective date of the agreement or thirty days after completion and acceptance of the improvements by the City and the District,whichever is later.Should the District at a later date be dissolved,the improvements subject to this proposed agreement will be conveyed or transferred to the City as provided by the Crime Control and Prevention District Act.The City will construct and administer the contracts pertaining to these projects. 990607-3 Minutes of the Regular Session -June 10,1999 Board Member Godwin moved to approve the agreement.Board Member Hinds seconded the motion.The vote follows: Ayes:Board Members Almendarez Hinds,Godwin,and Sheley President Alfaro Nays:None RESOLUTION NO.5 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AND THE SECRETARY TO ATTEST TO AN AGREEMENT FOR THE MUNICIPAL COURT,POLICE ACADEMY,AND POLICE STATION IMPROVEMENTS WITH THE CITY OF BAYTOWN, TEXAS;AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Plans and Specifications for Construction of the Municipal Court/Jail Facilities The scope of work includes construction of a10,000square foot Municipal Court and 19,000 square foot Jail Facility,along with associated site development.Because the estimated construction cost exceeds our budget,the Jail will have a base bid to provide 68beds and an add alternate for an additional 24 beds.The estimated base bid construction cost is $4,799,880 and will be funded by the Crime Control Prevention District.The construction duration will be part of the bid proposal,but we estimate duration of 9 to 12 months.The schedule provides for receipt of bids in early July. Board Member Almendarez moved to approve the plans and specifications.Board Member Hinds seconded themotion.The vote follows: Ayes:Board Members Almendarez Hinds,Godwin,and Sheley President Alfaro Nays:None 990607-4 Minutes of the Regular Session -June 10,1999 Adjourn As there was no further business to be transacted,the meeting was adjourned. Eileen P.Hall,Secretary 0