1999 04 22 CCPD Quarterly Report990422-3
Crime Control Prevention District
Quarterly Report (2nd)
Through March 1999
990422-4
CITY OF BAYTOWN
MEMORANDUM
April 21,1999
TO:Crime Control Prevention District Board of Directors
FROM:Monte Mercer,City Manager
SUBJECT:CCPD Second Quarterly Report
In accordance with Legislative requirements for the CCPD Act,the enclosed information is
submitted as the second quarterly report.Included in this report are significant events,quarterly
performance indicators,and a summary of revenues and expenditures.
Some significant events are:
1.The interlocal agreement with Harris County for purchase of radio airtime and programming
services was approved April 8*.The 800 MHz radio system is scheduled to be operational by
June 1999.
2.The Jail and Municipal Court facilities have been designed with alternate proposals to keep the
projects within budget.Plans and specifications axe scheduled to be taken to City Council for
approval at the May 13th meeting.Plans are to incorporate the Academy site into the Public
Safety facility at NorthMain.
3.Site selection is nearing completion for the Training Academy.After the site is confirmed,(he
architect will begin the design phase which should take approximately four months.The bid and
construction phase is estimated to be one year after completion of the design phase.Plans
remain to coordinate training operations with Lee College.
4.The priority remains hiring of officers by the CCPD.Only two vacancies exist in spite of three
retirements received in February.The Truancy Detective,the Family Violence Detective,and
both Juvenile Detectives have been hired.However,one Juvenile Dctcclivc is on injury leave
due to knee surgery.Another resignation was tendered for late April.Based on these
circumstances,the Traffic Division is projected to be fully staffed by mid-summer of 1999.The
Traffic Unit may sec partial staffing by early May.
Attachments
Memo CcncControlPfCvcntionOiStQuarteflyReport
990422-5
MEMO
TO:Monte Mercer,City Manager
FROM:Charles E.Shaffer,Chief of Police
DATE:April 20,1999
SUBJECT:Quarterly Report -Crime Control and Prevention District Performance
Indicators
Performance Measurement -Overall
Violent Crime Index
Property Crime Index
Total Crime Index
Clearance Rate
Property Recovered
Oct-Dec '98
66
848
914
26.0%
283.334
Jan-Mar '99
75
641
716
27.0%
245,331
Change
+13.6%
-24.4%
-21.7%
+1.0%
-13.4%
Evaluation:Property Crime and Total Crime dropped significantly during the first
quarter of 1999 compared to the last quarter of 1998.Clearance rate continued to
improve.Violent Crime increased by 9 offenses and we recovered less stolen property.
Performance Measurement -Court
Charges Processed
Adjudication Time
No.of Warrants Issued
No.of Warrants Served
Evaluation:The new court facility funded by the CCPD has not yet been constructed.
The construction will not be completed until sometime in the year 2000.The increase in
charges processed is a surprise.The decline in warrants issued and increase in warrants
served clearly reflects an elevation in the level of accountability on City charges.
Oct-Dec "98
4.612
unknown
2.80S
1.549
Jan-Mar'99
5,870
unknown
2.590
1,842
Change
+27.3%
unknown
-7.8%
+18.9%
990422-6
390
390
9,503*
386
3S6
n/a
-1.0%
-1.0%
n/a
Performance Measurement -Family Violence
Oct-Dec'98 Jan-Mar'99 Change
No.of Aggravated Assaults 41 37 -9.8%
No.of Referrals to Counseling Services 61 143 +134.4%
Evaluation:Aggravated assaults declined while counselling referrals skyrocketed.This
is the result of a proactive family violence prevention program.The family violence
detective has been hired.
Performance Measurement -Juvenile Issues
Oct-Dec'93 Jan-Mar'99 Change
No.of Juvenile Arrests
No.of Juvenile Offenses Cleared
Unexcused Absences in GCCISD
*six weeks from August-September
Evaluation:The Juvenile Detective positions authorized by the CCPD were filled during
this quarter.The Truancy Detective position was also filled and the officer assigned to
the Green Center.
Performance Measurement -Police Academy
Oct-Dcc'93 Jan-Mar'99
No.of Students Receiving Training 110 158
Hours of Training Received 7,584 2,464
No.of Subjects Presented 8 13
Evaluation:The training facility funded through CCPD is still in the planning stages.
Construction is not likely to be completed until the summer of2000.Training currently
continues in a classroom located in the Community Center.
990422-7
Performance Measurement -Jail
Oct-Dec '98 Jan-Mar'99 Change
Jail Population 1,393 1,354 -2.8%
Percentage of Time Served 57.9%51.1%-11.7%
No.of Incidents Exceeding
Certified Capacity 88 days 1 day -98.9%
Evaluation:The jail construction has not yet begun and will not be finished until
sometime in the year 2000.Although arrests are up,jail population is down and incidents
exceeding certified capacity almost disappeared.This is the result of a major
improvement in jail management and a work release program designed to reduce
overcrowding.
Performance Measurement -Traffic Division
Oct-Dec ]9S Jan-Mar'99 Change
Traffic Ace.Recorded 562 466 -17.1%
Injuries Recorded 222 220 -1.0%
Deaths Recorded 3 3 n/c
DWI Cases Filed 47 46 -2.1%
Ace.Reconstructions 3 5 +66.7%
Traffic Safety Programs 0 0 n/c
It was anticipated that hiring of officers for the Traffic Division would begin in the fall of
1998 and the unit would be operational by late 1998 or early 1999.This has not
occurred.
The Police Department has experienced an unusually high turnover rate for the last few
years.As a result,we have not been able to fill the appropriated Traffic Division
positions.
To further complicate matters,three (3)officers retired February 2S.1999.This makes it
unlikely that we will have a full force Traffic Division in place before late summer or
early fall of 1999.
990422-8
City of Baytown Crime Control Preveation District Fund
Revenue and Expenditure Summary Budget Report
For the Six Months Ended March 31,1999
Revenues at the six month period for the Crime Conuol and Prevention District are 54%of the current year budget for
the first year of operations.Expenditures for services exceed budget estimates due to actual expenses incurred with the
CCPD election.Expenditures are expected to be in-line with current revenue collections.Major capital outlay
expenditures for the Public Safety facilities have not occurred at this date.
Taxes
Interest
TOTAL REVENUES
PersonalServices
Supplies
Maintenance
Services
Capital Outlay
TOTAL EXPENDITURES
NET BUDCET OPERATING
RESULTS
6 Month
Actual
1.477.103
22.595
1.499.69S
7.024
11.257
72.241
90.522
1.409.176
Current Year
Annual %Actual
Budget To Budget
2.800.000
2.800.000
355.369
38.333
5.411
1,000
2.251.765
2.651.878
143.122
53%
54%
0%
18%
0%
1126%
3%
3%
Prior Year
6 Month Annual %Actual
Actual Budget To Budget
0%
0%
0%
0%
0%
0%
0%
0%
0%
NOTICE OF MEETING
(IN COMPLIANCE WITH SEC.551.041.ET SEQ..TEX.GOVT CODE)
NOTICE is hereby given that the Baytown Crime Control and Prevention District Board
will hold a meeting on the 22nd day of April,1999 at 5:30 p.m.in the Don M.Hullum
Conference Room of the Baytown City Hall,2401 Market Street.
ITEM(S)to be discussed and acted upon by the board at this meeting is/are listed on
the following agenda.
City Clerk
Posted:
Time:
AGENDA
April
4:00
19,1999
p.m.
1.Consider approval of the minutes for the meeting held on January 14,1999.
2.Review quarterly report of Baytown Crime Control and Prevention District.
3.Adjourn.
Ms.cerVRegCC&P0042299