1997 10 15 CCPD MinutesMINUTES OF THE TEMPORARY BOARD OF THE CRIME
CONTROL AND PREVENTION DISTRICT OF
BAYTOWN, TEXAS
OCTOBER 15, 1997
The Temporary Board of the Crime Control and Prevention District of
Baytown, Texas, met on October 15, 1997, at 7:00 a.m., in Room 117 of the
Baytown City Hall, 2123 Market Street, with the following attendance:
Victor Almendarez
Manuel Escontrias
E. Frank Hinds, Jr.
Stephen DonCarlos
Scott Sheley
Pete C. Alfaro
Absent: David Byford
Board Member
Board Member
Board Member
Board Member
Board Member
Chairman
Board Member
The meeting was opened with a quorum present, and the following
business was conducted:
Hold Work Session on Proposed Two -Year Budget and Work Plan
The meeting was called to order and recessed in order to hold a special
meeting of City Council. When the meeting reconvened, Chairman Alfaro
requested that the City Manager review the proposed Crime Control and
Prevention District Budget. The City Manager explained that the document had
been prepared in accordance with the legislation which requires a description of
the programs, goals and strategies (pages 2 & 3), program evaluation strategies
and performance indicators (pages 4 & 5) and a two year budget (pages 6 -9).
Also, a Five Year Financial Plan (page 10) of revenues and expenditures by
program was included.
Page 7 includes funding for Year 1 in the amount of $2,651,878. Included is
funding for ten additional police officers —six patrol positions and 4 detectives.
The six patrol officers will address primarily traffic issues, while one of the
detectives will be assigned to truancy; two, will address juvenile crime and one,
family violence, for a total of $355,369, plus $44,744 for operating costs such as
uniforms, fuel, equipment, etc. In Year 1, the plan is to purchase four midsize
vehicles and three fullsize vehicles, along with light bars and vehicle accessories,
mobile radios, radar units, video cameras, handheld radios and pay the first
installment payment to the city of Baytown for a communications system for a
total of $334,175. Under the legislation that provides for the establishment of a
Crime Control and Prevention District, no authorization is granted to sell bonds;
Minutes Page No. 2
Temporary Board Crime Control and Prevention District
however, the District may enter an agreement with the city of Baytown to fund the
communications system and the jail. Plans are for the city of Baytown to secure
the funding and enter an agreement with the District for payment over a ten -year
period. The estimated cost of the jail facility is $3,200,000 and $2,114,000 for the
communications system. In Year 1, the District will pay $143,615 toward the
communications system and $217,390 toward the jail facility (in both cases this
represents one -half year payment); $850,100 will be expended toward
construction of a municipal court facility and $850,100 toward the Police
Academy. There is the possibility of a cooperative effort between Lee College
and the District on construction of a police academy.
In response to Board inquiry, the City Manager stated that the dollars are
available in Year 1 to fund construction of the municipal court and police
academy facilities, with dollars included in Year 2 for furnishings. Since the
process of obtaining proposals from architectural /engineering firms, developing
plans and specifications, advertising and bidding the project is lengthy, the
District will probably be in existence for 7 to 8 months prior to the need for funds
to finance these two projects. Until that process is completed, there are various
possibilities for municipal court and jail facilities configuration; however, plans are
to have those facilities on site at the present location.
In Year 2, the plan provides funding for nine new jailers; currently there
are seven. An agreement will be drafted between the District and the city of
Baytown whereby the employees will be city of Baytown employees, much like
the agreement between the city of Baytown and Baytown Area Water Authority.
The total for personnel costs, including the ten officers is $646,824. Operating
expenditures are estimated at $194,640 and cost for communications airtime
contract is $152,000. Again, funds are included for light bars and vehicle
accessories, radar units, along with seven midsize and 10 fullsize vehicles. The
costs for the communications system agreement payment to the city totals,
$662,230. The total facilities cost for Year 2 is $1,997,010. The Year 2 Budget
totals $2,2945,474.
The City Manager mentioned that other entities have expressed interest in
purchasing airtime and tying into the 800 - megahertz system. The Police
Department is attempting to position itself to turn vehicles over every 100,000
miles. This is an item that will have to be scrutinized at budget preparation each
year. In Year 2, $464,000 is included under facilities for the renovation of current
police facilities and the old municipal court area to provide space for the property
room, as well as space for the officers to gather for assembly and report writing.
Page 10, reflects the five -year financial plan schedule of revenues and
expenditures based on $2.8 million per year in revenues. In years 3 through 5
Minutes Page No. 3
Temporary Board Crime Control and Prevention District
funds are included for transitioning should the District be dissolved by election of
the voters.
In response to Board inquiry, the City Manager noted that most people in
Baytown and the surrounding area shop in the Clear Lake and Houston areas
rather than areas adjacent to Baytown. If the District is dissolved after the five -
year period, the Administration will need to consider various options, which could
include reduction of personnel through attrition.
With the approval from the voters on January 17 to establish the district,
vendors will begin to collect the additional one -half cent sales tax on July 1 with
the first disbursement on September 1.
Schedule Public Hearing on Proposed Budget and Two -Year Work Plan
Board Member Sheley moved to adopt Resolution No. 1, scheduling the
public hearing for 5:00 p.m., November 6, at 2123 Market Street, Room 117;
Board member Escontrias seconded the motion. The vote follows:
Ayes: Board Members
Sheley
Chairman Alfaro
Nays: None
Almendarez, Escontrias, Hinds, DonCarlos, and
RESOLUTION NO. 1
A RESOLUTION OF THE TEMPORARY BOARD OF DIRECTORS
OF THE BAYTOWN CRIME CONTROL AND PREVENTION
DISTRICT SETTING A DATE, TIME AND PLACE FOR A PUBLIC
HEARING ON THE PROPOSED CRIME CONTROL PLAN AND
BUDGET PLAN; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
9a
Pete C. Alfaro, Ithairman