Ordinance No. 14,807 ORDINANCE NO. 14,807
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING A CONSULTING SERVICES AGREEMENT WITH KIMLEY-HORN
AND ASSOCIATES, INC.,FOR THE EVERGREEN STRATEGIC PLAN, LEE DRIVE
PRELIMINARY ENGINEERING REPORT AND THE WEST MAIN STREET
PRELIMINARY ENGINEERING REPORT; AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED
NINETY-NINE THOUSAND EIGHT HUNDRED AND NO/100 DOLLARS
($499,800.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council of the City of Baytown,Texas,hereby authorizes and directs
the City Manager to execute and the City Clerk to attest to a Consulting Services Agreement with Kimley-
Horn and Associates,Inc.,for the Evergreen Strategic Plan, Lee Drive Preliminary Engineering Report and
the West Main Street Preliminary Engineering Report. A copy of said agreement is attached hereto as
Exhibit "A" and incorporated herein for all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to Kimley-Horn
and Associates, Inc.,in an amount not to exceed FOUR HUNDRED NINETY-NINE THOUSAND EIGHT
HUNDRED AND NO/100 DOLLARS ($499,800.00) for professional services in accordance with the
agreement authorized in Section 1 hercinabove.
Section 3: That the City Manager is hereby granted general authority to approve a decrease
or an increase in costs by FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00) or less, provided
that the amount authorized in Section 2 hereof may not be increased or decreased by more than twenty-five
percent(25%).
Section 4: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the a ve vote of the City Icil of t City of
Baytown this the 2611,day of August, 2021.
IWTOW4, DON CAPET LLO,M yor
ATTEST: �Oti•po.,..••.••���
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ANGELA 1 KSON, Interim ;lerOF
APPROVED AS TO FORM:
ORNER, City Attorney
RAKaren Homer\DocumentslFiles\City Council%Ordinances1202RAugust 20lKimleyHornPSA4E•vergrccn5trategiePlanProject.docx
Exhibit "A"
AGREEMENT FOR CONSULTING SERVICES
STATE OF TEXAS
5
COUNTY OF HARRIS
This Agreement (this "Agreement") entered into by and between Kimley Horn and Associates,
Inc.(hereinafter"Consultant")and the City of Baytown,a home-rule municipality located in Harris
and Chambers Counties, Texas (the "City").
1. Scope of Services/Consultant Fees
This Agreement authorizes Consultant to perform Preliminary Enginerrng Reports services for
Evergreen Strategic Plan, and the Lee Drive Preliminary Engineering Report, and the W. Main
Prepliminary Engineering Report (the "Work") for and on behalf of the City. The scope of the
Work is detailed in Exhibit "A." The compensation and professional fees for Consultant and its
subconsultants is more particularly described in Exhibit "B" and shall not exceed FOUR
HUNDRED NINTY-NINE THOUSAND EIGHT HUNDRED AND NO/100 DOLLARS
(S499,800.00). The time schedules for the Work are specified in Exhibit "C." Each of these
Exhibits "A" through "C" are incorporated into this Agreement by reference for all purposes.
2. Compensation and Professional Fees
a. The City shall pay Consultant in installments based upon monthly progress reports
and detailed invoices submitted by the Consultant based upon the following:
1. Design Phase Services(Lump Sum)................................................S499,800.00
2. Bid Phase Services (Hourly Not to Exceed)....................... .............S0.00
3. Construction Phase Services(Hourly Not to Exceed)................................S0.00
4. Additional Services (Lump Sum) ..............................................................S0.00
(These services require independent and specific advance. written authorization)
5. Reimbursable Expenses (Not to Exceed)....................................................S0.00
6. Total ................................................................................................$499,800.00
b. For an agreed contract amount identified as "Lump Sum," "Not to Exceed" and
"Reimbursable," Consultant shall not exceed the fixed contractual amount without
written authorization in the form of a Contract amendment.
C. Reimbursable Expenses, as shown in Exhibit "B" are itemized by work category.
Reimbursable Expenses shall be invoiced AT COST, without subsequent markup
by Consultant. All invoices containing a request for Reimbursable Expenses shall
include copies of the original expense receipts itemized per allowable category.
(1) Allowable reimbursable Expenses include:
(a) Hard copy reproductions, copies, and/or binding costs;
(b) Postage;
Agreement for Consulting Services,Page 1
(c) Mileage, for travel from Consultant's local office (within a 25-mile
radius)to meetings the City or job-site. Mileage shall be charged at
the current IRS rates;
(d) Travel Expenses, mileage from local office to State or federal
regulatory agency office beyond 100miles; and
(e) Lodging expenses for destinations beyond 100 miles from
Consultant's local office AND when business hours exceed eight
hours within one business day OR when Consultant's services
require more than one eight-hour day at the destination; provided
such expenses has been approved in writing by the City.
(2) Disallowed Expenses include travel expenses for professional expertise
traveling into the Greater Houston Area from Consultant's office outside the
Greater Houston Area.
d. Consultant shall invoice based upon total services actually completed during the
applicable month. Invoices and all required or requested backup information shall
be tendered no more often than once a month. Consultant shall not invoice the City
for services or expenses that were incurred more than sixty (60) days before the
date of the invoice. Failure to timely invoice the City for services or expenses shall
result in Consultant's invoice being denied.
e. In the event of a disputed or contested invoice, the City may withhold from payment
that portion so disputed or contested, and the undisputed portion will be paid.
3. Personnel of Consultant
a. Consultant's Project Manager
Consultant shall designate Constance Curtis, P.E., to serve as Project Manager for
the Work performed under this Agreement. Any change of Project Manager shall
require thirty days' advance written approval from the City's Representative.
b. Licensed and Registered Architects/Engineers
Consultant shall keep a full-time registered architects and/or engineers licensed in
the State of Texas on staff and assigned to the Work for the duration of its
performance of the Work.
C. Data on Consultant's Employees
Prior to commencement of the Work,Consultant shall forward to the City a detailed
resume of the personnel that will be assigned to the Work. Such personnel shall
include, but not be limited to, architects and/or engineers as applicable.
d. Rejection of Consultant's Employees
The City reserves the right to approve or reject from the Work any employees of
Consultant.
Agreement for Professional Services,Page 2
4. Designation and Duties of the City's Representative
a. The City's Director of Public Works and Engineering or his designee shall act as the
City's Representative.
b. The City's Representative shall use his best efforts to provide nonconfidential City
records for Consultant's usage on the Work and to provide access to City's property
and easements. However, the City does not guarantee the accuracy or correctness
of the documents so provided. Notwithstanding the foregoing, Professional shall
be entitled to use and rely upon information provided by the City in performing the
services required under this Agreement only to the extent and level specified by the
City in writing for each document provided. Nothing contained herein shall be
construed to require the City to provide such records in any certain format. The
format in which the existing data and documentation will be provided shall be at the
sole discretion of the City.
5. Standards of Performance
a. Consultant shall perform all services under this Agreement with the care and skill
ordinarily used by members of Consultan'ts profession practcing under the same or
similar circumstances, time and locality. Opinion of probable cost shall be based
upon the Consultant's experience and represents its professional judgment as an
experienced and qualified professional. Each submittal of opinion of probable cost
shall be commensurate with the project design.
Consultant shall be responsible for the technical accuracy of its services and
documents resulting therefrom, and the City shall not be responsible for discovering
deficiencies therein. Consultant shall correct such deficiencies without additional
compensation.
b. Codes and Standards
(1) All references to codes, standards, environmental regulations and/or
material specifications shall be to the latest revision, including all effective
supplements or addenda thereto, as of the date that the order for any
necessary equipment is made by the City or that the construction specified
is bid by the City.
(2) If any such equipment is specially manufactured, it shall be identified to the
City, and the Contractor and the Seller shall present sufficient data to the
City to support the design and the suitability of the equipment.
(3) All materials specified on any City project shall be in accordance with City,
ASTM, ACI, and AASHTO specifications, and with other recognized
standards. Proprietary material or other materials for which no generally
recognized standards exist may be used provided there has been at least five
Agreement for Professional Services,Page 3
years of proven experience in the field, and such satisfactory documentation
has been approved by the City's Representative.
(4) The Work shall be designed and furnished in accordance with the most
current codes and/or standards adopted by city, state, or federal government
or in general custom and usage by the profession and shall comply Texas
Department of Licensing and Regulation's rules and regulations, including
the Texas Accessibility Standards.
(5) The codes and standards used in the profession set forth minimum
requirements. These may be exceeded by the Contractor or Consultant if
superior methods are available for successful operation of equipment and/or
for the construction project on which the Work is performed. Any
alternative codes or regulations used shall have requirements that are
equivalent or better than those in the above listed codes and regulations.
Consultant shall state the alternative codes and regulations used.
(6) Consultant agrees the services it provides as an experienced and qualified
architect/engineer will reflect the professional standards, procedures and
performances common in the industry for this project. Consultant further
agrees that any analysis, reports,preparation of drawings,the designation or
selection of materials and equipment, the selection and supervision of
personnel and the performance of other services under this contract will be
pursuant to the standard of performance common in the profession.
(7) Consultant shall promptly correct any defective analysis caused by
Consultant at no cost to City. The City's approval, acceptance, use of or
payment for all or any part of Consultant's services hereunder or of the Work
itself shall in no way alter Consultant's obligations or the City's rights under
this Agreement. As applicable,Consultant shall provide the City with record
"as-built" drawings relating to the Work, in an electronic format that is
acceptable to the City. City shall be in receipt of record drawings, if
applicable,prior to final payment.
(8) Consultant has no control over the cost of labor, materials, equipment or
services furnished by others, other than its subconsultants. Data projections
and estimates are based upon Consultant's opinion based on experience and
judgment. Consultant cannot and does not guarantee that actual costs and/or
quantities realized will vary from the data projections and estimates prepared
by Consultant.
(9) Consultant shall submit all final construction documents in both hard copy
and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software versions
used shall be compatible to current City standards. Other support documents
for example structural calculations, drainage reports and geotechnical
Agreement for Professional Services,Page 4
reports, shall be submitted in hard copy only. All Record Drawings
electronic files shall be submitted to the City in PDF/TIF format.
6. Schedule
Consultant shall not proceed with the Work or any stage thereof until written notice to proceed is
provided by the City's Representative. Consultant's obligation to render services specified in
Exhibit B will be for the entire period necessary for the final completion of the construction of the
Work. If the Consultant contributes to any delay in the schedule, Consultant will have no right to
seek and shall not be entitled to any additional compensation.
7. Instruments of Service
Upon execution of this Agreement, Consultant grants to the City an ownership interest in the
Instruments of Service. Consultant shall obtain similar interests from the City and Consultant's
consultants consistent with this Agreement. As noted in Articles 5& 11,Consultant shall be required
to tender to City all Instruments of Service. With such ownership interest,it is expressly understood
by the parties hereto that the City may use the Instruments of Service for any purposes which the
City sees fit, including,but not limited to,subsequent construction,reconstruction,alteration, and/or
repairs of the Project. As a condition to the City's use of the Instruments of Service,the City hereby
expressly agrees to remove Consultant's name and all references to Consultant and its consultants
from the Documents. Provided that this Agreement is not terminated for cause by the City,the City
shall release any and all claims which the City could make arising out of or in connection with any
reuse of the documents by the City.
8. Insurance
Consultant shall procure and maintain at its sole cost and expense for the duration of the
Agreement, insurance against claims for injuries to person or damages to property which may arise
from or in connection with the performance of the Work hereunder by Consultant, its agents,
representatives, volunteers, employees or subconsultants.
a. Consultant's insurance coverage shall be primary insurance with respect to the City,
its officials, employees and agents. Any insurance or self-insurance maintained by
the City, its officials, employees or agents shall be considered in excess of
Consultant's insurance and shall not contribute to it. Further, Consultant shall
include all subconsultants,agents and assigns as additional insureds under its policy
or shall furnish separate certificates and endorsements for each such person or
entity. All coverages for subconsultants and assigns shall be subject to all of the
requirements stated herein.
The following is a list of standard insurance policies along with their respective
minimum coverage amounts required in this Agreement:
1. Commercial General Liability
■ General Aggregate: $2,000,000
■ Products&Completed Operations Aggregate: $2,000,000
■ Personal &Advertising Injury: $1,000,000
■ Per Occurrence: $1,000,000
Agreement for Professional Services,Page 5
■ Fire Damage $500,000
■ Waiver of Subrogation required.
■ Coverage shall be broad form.
■ No coverage shall be deleted from standard policy without
notification of individual exclusions being attached for review and
acceptance.
2. Business Automobile Policy
■ Combined Single Limits: $1,000,000
■ Coverage for"Any Auto"
■ Waiver of Subrogation required.
3. Errors and Omissions
■ Limit: $1,000,000 for this project.
■ For all architects, engineers, and/or design companies
■ Claims-made form is acceptable
■ Coverage will be in force for one (1) year after completion of the
Project.
4. Workers' Compensation
■ Statutory Limits
■ Employer's Liability$500,000
■ Waiver of Subrogation required.
b. The following shall be applicable to all policies of insurance required herein.
l. Insurance carrier for all liability policies must have an A.M. Best Rating of
A:VIII or better.
2. Only insurance carriers licensed and admitted to do business in the State of
Texas will be accepted.
3. Liability policies must be on occurrence form. Errors and Omissions can
be on claims-made form.
4. Each insurance policy shall be endorsed to state that coverage shall not be
suspended,voided,canceled or reduced in coverage or in limits except after
thirty (30) days' prior written notice by mail, return receipt requested, has
been given to the City.
5. The City, its officers, agents and employees are to be added as Additional
Insureds to all liability policies, with the exception of the Workers
Compensation and Errors and Omissions Policies required herein.
6. Upon request and without cost to the City, certified copies of all insurance
policies and/or certificates of insurance shall be furnished to the City.
Agreement for Professional Services,Page 6
7. Upon request and without cost to the City, loss runs (claims listing) of any
and/or all insurance coverages shall be furnished to the City.
8. All insurance required herein shall be secured and maintained in a company
or companies satisfactory to the City, and shall be carried in the name of
Consultant. Consultant shall provide copies of insurance policies and
endorsements required hereunder to the City on or before the effective date
of this Agreement.
9. Indemnification and Release
CONSULTANT AGREES TO AND SHALL INDEMNIFY AND HOLD
HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS,
AND EMPLOYEES (HEREINAFTER REFERRED TO AS THE
"CITY") FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES,
DAMAGES, CAUSES OF ACTION, SUITS AND LIABILITY OF
EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION,
COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY TO OR
DEATH OF ANY PERSON, FOR DAMAGE TO ANY PROPERTY OR
FOR ANY BREACH OF CONTRACT TO THE EXTENT ARISING
OUT OF OR IN CONNECTION WITH AN ACT OF NEGLIGENCE,
INTENTIONAL TORT, INTELLECTUAL PROPERTY
INFRINGEMENT,OR FAILURE TO PAY A SUBCONTRACTOR OR
SUPPLIER COMMITTED BY THE PROFESSIONAL OR THE
CONSULTANT'S AGENT,CONSULTANT UNDER CONTRACT, OR
ANOTHER ENTITY OVER WHICH THE CONSULTANT
EXERCISES CONTROL (COLLECTIVELY CONSULTANT'S
PARTIES). IT IS THE EXPRESSED INTENTION OF THE PARTIES
HERETO, BOTH CONSULTANT AND THE CITY, THAT THE
INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS
INDEMNITY BY CONSULTANT TO INDEMNIFY AND PROTECT
THE CITY FROM THE CONSEQUENCES OF CONSULTANT'S
PARTIES' OWN WILLFUL MISCONDUCT, JOINT OR SOLE
NEGLIGENCE AS WELL AS THE CONSULTANT'S PARTIES'
INTENTIONAL TORTS, INTELLECTUAL PROPERTY
INFRINGEMENTS, AND FAILURES TO MAKE PAYMENTS
ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT. SUCH INDEMNITY SHALL NOT APPLY,
HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL
INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT
Agreement for Professional Services,Page 7
IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF ANY
PERSON OTHER THAN THE CONSULTANT'S PARTIES. IN THE
EVENT THAT ANY ACTION OR PROCEEDING IS BROUGHT
AGAINST THE CITY FROM WHICH THE CITY IS INDEMNIFIED,
CONSULTANT FURTHER AGREES AND COVENANTS TO
DEFEND THE ACTION OR PROCEEDING BY LEGAL COUNSEL
ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED
HEREINABOVE SHALL SURVIVE THE TERMINATION AND/OR
EXPIRATION OF THIS AGREEMENT.
By this Agreement,the City does not consent to litigation or suit,and the City hereby
expressly revokes any consent to litigation that it may have granted by the terms of
this Contract or any other contract or agreement, any charter, or applicable state
law. Nothing herein shall be construed so as to limit or waive the City's sovereign
immunity. Consultant assumes full responsibility for its services performed
hereunder and hereby releases, relinquishes and discharges the City, its officers,
agents, and employees from all claims, demands, and causes of action of every kind
and character, including the cost of defense thereof,for any injury to or death of any
person (whether they be either of the parties hereto, their employees, or other third
parties)and any loss of or damage to property(whether the property be that of either
of the parties hereto, their employees, or other third parties) that is caused by or
alleged to be caused by, arising out of, or in connection with Consultant's services to
be performed hereunder. This release shall apply with respect to Consultant's
services regardless of whether said claims, demands,and causes of action are covered
in whole or in part by insurance.
10. Subcontractors and Subconsultants
Consultant shall receive written approval of the City's Representative prior to the use of any
subcontractors or Subconsultants. A copy of all proposed contracts with subconsultants and/or
subcontractors shall be given to the City before execution of such contracts.
11. Termination of Consultant
The City, besides all other rights or remedies it may have, shall have the right to terminate this
Agreement without cause upon written notice from the City Manager to Consultant of the City's
election to do so. Furthermore, the City may immediately and without notice terminate this
Agreement if Consultant breaches this Agreement. A breach of this Agreement shall include, but
not be limited to, the following:
(a) failing to pay insurance premiums, liens, claims or other charges;
(b) failing to pay any payments due the city, state, or federal government from
Consultant or its principals, including, but not limited to, any taxes, fees,
assessments, liens, or any payments identified in this Agreement;
(c) the institution of voluntary or involuntary bankruptcy proceeding against
Consultant;
(d) the dissolution of Consultant;
Agreement for Professional Services,Page 8
(e) refusing or failing to prosecute the Work or any separable part, with the
diligence that will ensure its completion within the time specified in this
Agreement;
(f) failing to complete Work within the time period specified in this
Agreement; and/or
(g) the violation of any provision of this Agreement.
Upon delivery of any notice of termination required herein, Consultant shall discontinue all
services in connection with the performance of the Agreement. Within ten(10) days after receipt
of the notice of termination,Consultant shall submit a final statement showing in detail the services
satisfactorily performed and accepted and all other appropriate documentation required herein for
payment of services. At the same time that the final statement is tendered to the City, Consultant
shall also tender to the City's Representative all of Consultant's instruments of service, including
all drawings, special provisions, field survey notes, reports, estimates, and any and all other
documents or work project generated by Consultant under this Agreement, whether complete or
not, in an acceptable form and format together with all unused materials supplied by the City. No
final payment will be made until all such instruments of service and materials supplied are so
tendered.
If this Agreement is terminated for cause, Consultant shall be liable for any damage to the City
resulting therefrom. This liability includes any increased costs incurred by the City in completing
Consultant's services. The rights and remedies of the City in this section are in addition to any
other rights and remedies provided by law or under this Agreement.
12. Records
Within ten days of the City's request and at no cost to the City, the City will be entitled to review
and receive a copy of all documents that indicate work on the Project that is subject to this
Agreement.
13. Supervision of Consultant
Consultant is an independent contractor and the City neither reserves nor possesses any right to
control the details of the Work performed by Consultant under the terms of this Agreement.
14. Billing
The City shall have thirty (30) days to pay Consultant's invoices from the date of receipt of such
invoices and necessary backup information. All invoices must identify with specificity the work
or services perfonned and the date(s) of such work or services. In the event of a disputed or
contested invoice, the parties understand and agree that the City may withhold the portion so
contested, but the undisputed portion will be paid. Consultant shall invoice the City for work
performed no more than once a month and may not invoice the City for work not performed.
Invoices shall be received by the City no later than sixty calendar(60)days from the date Consultant
and/or its subconsultants perform the services or incur the expense. Failure by Consultant to comply
with this requirement shall result in Consultant's invoice being denied and the City being relieved
from any liability for payment of the late invoice.
Agreement for Professional Services,Page 9
15. Indebtedness.
If Consultant, at any time during the term of this Agreement, incurs a debt, as the word is defined
in section 2-662 of the Code of Ordinances of the City of Baytown, it shall immediately notify the
City"s Director of Finance in writing. If the City's Director of Finance becomes aware that
Consultant has incurred a debt, the City's Director of Finance shall immediately notify Consultant
in writing. If Consultant does not pay the debt within 30 days of either such notification,the City's
Director of Finance may deduct funds in an amount equal to the debt from any payments owed to
Consultant under this Agreement, and Consultant waives any recourse therefor.
16. No Boycott Israel.
Consultant agrees that it will not boycott Israel during the term of this Agreement. As used in this
section, "boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel or
in an Israeli-controlled territory, but does not include an action made for ordinary business
purposes.
17. Reputation in the Community
Consultant shall retain a high reputation in the community for providing professional
architectural/engineering services. Consultant shall forward a copy of any current petition or
complaint in any court of law which(a) asserts a claim for$50,000 or more for errors or omissions
in providing architectural/engineering services and/or (b) seeks to deny Consultant the right to
practice architecture/engineering or to perform any other services in the state of Texas.
18. Payroll and Basic Records
a. Consultant shall maintain payrolls and basic payroll records during the course of
the work performed under this Agreement and shall preserve them for a period of
three years from the completion of the work called for under this Agreement for all
personnel working on such work. Such records shall contain the name and address
of each such employee, social security number, correct classification, hourly rates
of wages paid, daily and weekly number of hours worked, deductions made and
actual wages paid.
b. Consultant shall make the records required to be maintained under the preceding
subsection(a)of this section available at no cost to the City for inspection, copying
or transcription or its authorized representatives within fifteen days of the City's
request therefor. Consultant shall permit such representatives to interview
Consultant's employees during working hours on the job.
19. Governing Law
This Agreement has been made under and shall be governed by the laws of the state of Texas. The
parties further agree that performance and all matters related thereto shall be in Harris County,
Texas.
Agreement for Professional Services,Page 10
20. Notices
Unless otherwise provided in this Agreement, any notice provided for or permitted to be given
must be in writing and delivered in person or by depositing same in the United States mail,postpaid
and registered or certified, and addressed to the party to be notified, with return receipt requested,
or by delivering the same to an officer of such party. Notice deposited in the mail as described
above shall be conclusively deemed to be effective, unless otherwise stated in this Agreement,
from and after the expiration of three (3)days after it is so deposited.
For the purpose of notice,the addresses of the parties shall be as follows unless properly changed
as provided for herein below:
For the City:
CITY OF BAYTOWN
Attn: City Manager
P. O. Box 424
Baytown,Texas 77522-0424
For Consultant:
Kimley Horn and Associates, Inc.
Attn: Constance Curtis
11700 Katy Freeway, Ste. 800
Houston,TX 77079
Each party shall have the right from time to time at any time to change its respective address
and each shall have the right to specify a new address, provided that at least fifteen (15) days'
written notice is given of such new address to the other party.
21. No Third-Party Beneficiary
This Agreement shall not bestow any rights upon any third party,but rather, shall bind and benefit
Consultant and the City only. No person or entity not a signatory to this Agreement shall be
entitled to rely on Professional's performance of its services hereunder, and no right to assert a
claim against Professional by assignment of indemnity rights or otherwise shall accrue to a third
party as a result of this Agreement or the performance of Professional's services hereunder.
22. No Right to Arbitration
Notwithstanding anything to the contrary contained in this Agreement, the City and Consultant
hereby agree that no claim or dispute between the City and Consultant arising out of or relating to
this Agreement shall be decided by any arbitration proceeding including, without limitation, any
proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1-14), or any applicable State
arbitration statute, including, but not limited to, the Texas General Arbitration Act, provided that
in the event that the City is subjected to an arbitration proceeding notwithstanding this provision,
Consultant consents to be joined in the arbitration proceeding if Consultant's presence is required
or requested by the City of complete relief to be recorded in the arbitration proceeding.
Agreement for Professional Services,Page 11
23. Waiver
No waiver by either party to this Agreement of any term or condition of this Agreement shall be
deemed or construed to be a waiver of any other term or condition or subsequent waiver of the
same term or condition.
24. Complete Agreement
This Agreement represents the entire and integrated agreement between the City and Consultant
in regard to the subject matter hereof and supersedes all prior negotiations, representations or
agreements,either whether written or oral,on the subject matter hereof. This Agreement may only
be amended by written instrument approved and executed by both of the parties. The City and
Consultant accept and agree to these terms.
25. No Assignment
Consultant may not sell or assign all or part interest in this Agreement to another party or parties
without the prior express written approval of the City Manager of such sale or assignment. The
City may require any records or financial statements necessary in its opinion to ensure such sale
or assignment will be in the best interest of the City.
26. Headings
The headings used in this Agreement are for general reference only and do not have special
significance.
27. Severability
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
28. Ambiguities
In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
29. Authority
The officers executing this Agreement on behalf of the parties hereby represent that such officers
have full authority to execute this Agreement and to bind the party he/she represents.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple
copies, each of which shall be deemed to be an original, but all of which shall constitute but one
and the same Agreement on the day of , 2021, the date of execution by the City
Manager of the City of Baytown.
CITY OF BAYTOWN
RICHARD L. DAVIS, City Manager
Agreement for Professional Services, Page 12
ATTEST:
ANGELA JACKSON, Interim City Clerk
APPROVED AS TO FORM:
KAREN L. HORNER, City Attorney
CONSULTANT:
Kimley Horn and Associates, Inc.
(Company Name)
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C=U9 a gu0ory@ -hom
0-'IOnky-H—aM Asoms Ine'.Brandon Guillo ryDatr 2021 cam.
08 20 09 30 00-05'00-
(Signature)
(Printed Name)
(Title)
STATE OF TEXAS §
COUNTY OF HARRIS §
Before me on this day personally appeared in his/her
capacity as of, Kimley Horn and Associates, Inc. , on behalf of
such corporation/other,
❑ known to me;
❑ proved to me on the oath of ; or
❑ proved to me through his/her current
{description of identification card or other document issued by the federal
government or any state government that contains the photograph and signature of
the acknowledging person}
(check one)
to be the person whose name is subscribed to the foregoing instrument and acknowledged to me
that he/she executed the same for the purposes and consideration therein expressed.
SUBSCRIBED AND SWORN before me this day of , 20
Notary Public in and for the State of Texas
V'COBFSOI\Legal\Karen\Files\Engineerittg\Engineering AgreelnentsTortts 2020''Agreement.
Agreement for Professional Services,Page 13
PROJECT BACKGROUND
With the completion of the Grand Parkway, the City has identified the Evergreen Area, shown in Map 1,
as an area for rapid development. For development to proceed, the City wants a better understanding of
the development potential and resulting required transportation and Park infrastructure improvements
needed to support the new development.The City is interested in setting up a TIRZ in the area to help
finance the required transportation and Park infrastructure improvements and has requested that Kimley-
Horn prepare a strategic plan for the Evergreen Area to assist with financial and capital infrastructure
planning.Additionally, the City would like to review necessary roadway and drainage improvements for
future grant applications along Lee Drive and W. Main Street shown in Exhibit A.
Consultant will perform the following tasks:
TASK 1 —EVERGREEN STRATEGIC PLAN
Task 1.1 Project Management
a. Kick-off Meeting to Discuss
i. Client development goals
ii. Property advantages and disadvantages
iii. Physical opportunities and constraints
b. Data Collection
i. Consultant will work with various city departments to collect the following
available data: Record Drawings,Topography, GIS data, Strava,traffic counts,
crash data, evacuation routes,flood maps, cultural or historic resource inventory,
park and greenway locations, park inventories, Parks and Recreation Master
Plan survey results, existing land use, ongoing/known future development,
environmental issues, existing plans/policies, transportation network, water
model,wastewater model, drainage model, etc.
c. Site visit to observe existing vegetation, topography, other visible natural features as well
as surrounding land uses, site access and visible utilities.
d. Stakeholder Meetings
i. Planning, EDC, PW&Engineering, Parks Department, Public Safety(one
meeting)
e. Council Presentation
i. Consultant will prepare for and attend one Council Presentation to present the
Plan to City Council.
Task 1.2 Two Concept Land Use Master Plans
a. Utilizing the data provided by the City and information provided in the kick-off meeting,
Consultant will develop up to two (2)conceptual master plans for the development of
the Evergreen study area. Each concept will include a sketch of the projected land uses
and an open space diagram.
b. Consultant will hold a virtual meeting with the City to discuss the two concept plans and
select a preferred alternative to utilize for Task 3 through Task 5.
Task 1.3 Infrastructure Planning
After a concept plan is selected, Consultant will perform the following infrastructure
planning tasks:
a. Transportation Planning
i. Review Existing Conditions including provided data and mapping
ii. Analysis
1. Modeling based on selected concept plan
a. Synchro Model—Provide one no-build and one build scenario
analysis
iii. Coordination with other disciplines
iv. Planning and Zoning meetings, not to exceed two meetings
v. The methodology and results of the analysis will be summarized in a technical
memorandum with Task 5.
a. Drainage Planning
Consultant will prepare a preliminary drainage assessment for the study area based on
the selected concept plan. The purpose of this task is to estimate the required size for
open channels needed to convey developed runoff to the downstream receiving system
and establish required ultimate condition right-of-way width.
i. Flow Calculations: Consultant will delineate the anticipated future drainage area
to each outfall location.
1. Peak flow will be calculated using the Clark Unit Hydrograph Method in
general accordance with the currently published Harris County Flood
Control District(HCFCD)Hydrology and Hydraulics Manual.
2. Time of concentration (TC)and storage coefficient(R)values will be
calculated using Basin Development Factor(BDF)methodology based
on anticipated fully developed land use and drainage conditions. Fully
developed land uses will be based on the selected concept plan for the
study area.
ii. Channel Sizing: Open channels required to convey the developed flow to each
outfall location will be sized using FlowMaster.
1. Channel geometry and required right-of-way will be based on the
currently published HCFCD Policy, Criteria, &Procedure Manual.
2. The resulting channel alignments,typical cross sections, and anticipated
right-of-way width will be illustrated on a hydraulic workmap.
iii. Culvert Crossing: Anticipated roadway crossings of the proposed channels will
also be sized using CulvertMaster.
iv. The task assumes stormwater detention within the study area will not be required
due to the study area's proximity to Galveston Bay. Site specific or regional
detention facilities within the study area can be sized as an additional service.
v. The methodology and results of the analysis will be summarized in a technical
memorandum with Task 5.
b. Water Planning
i. Utilize the selected concept plan to project demands within the Evergreen study
area and review the demands with the City to confirm and document demand
assumptions. Consultant will utilize the recent Water Rate Study and Impact
Fee Study demand assumptions to project the demands for the Evergreen study
area.
ii. Obtain the City's current water model to add the proposed demand to the model.
One primary water line extension will be added along Evergreen road and sized
per the model. Additionally, Consultant will review if the proposed demand from
the study area will require pump station or storage improvements per TCEQ
requirements to the water system outside the study area. Sizes of needed
improvements outside the study area will not be provided but the amount of
development that will trigger the need for such improvements will be provided.
iii. The opinion of probable construction cost(OPCC)in Task 5 will only include
OPCC for the transmission line from north of SH 99 to the Evergreen Area.
Additional water infrastructure will be designed and constructed by the future
development.
iv. The methodology and results of the analysis will be summarized in a technical
memorandum with Task 5.
c. Wastewater Planning
i. Utilize the selected concept plan to project flows within the Evergreen study area
and review the flows with the City to confirm and document demand
assumptions. Consultant will utilize the recent IH-10 Lift Station study for flow
projection assumptions for the Evergreen study area.
ii. Review the existing wastewater basin boundaries within the area.Work with the
wastewater modeling consultant to identify if all of the projected flow can be
directed to the Central WWTP or if any must continue to contribute to the East
WWTP.Additionally, Kimley- Horn will work with the wastewater modeling
consultant to review if there are required infrastructure improvements at the
existing WWTPs or lift stations between the Evergreen study area and the plant
that may be required by TCEQ due to the proposed projected development.
Sizes of needed improvements outside the study area will not be provided, but
the amount of development that will trigger the need for improvement will be
provided with the study.
iii. The opinion of probable construction cost(OPCC)in Task 5 will not include
OPCC for wastewater infrastructure inside the Evergreen Area because it is
assumed that the required wastewater infrastructure will be designed and
constructed by the future development. No wastewater infrastructure OPCC'swill
be provided with the study.
iv. The methodology and results of the analysis will be summarized in a technical
memorandum with Task 5.
d. Park, Recreation and Open Space(PROS) Planning
i. Review existing conditions including provided data and maps
1. Existing conditions data
2. City and regional guiding documents
3. City of Baytown Parks, Recreation, Open Space and Greenway Master
Plan Survey results(2020)
ii. Prepare an opportunities and constraints map to review with stakeholders
iii. Prepare a concept plan for park and open space to include:
1. Establish site development program recommendations
2. Circulation and multi-modal access(in coordination with transportation
planning)
3. Cultural/historic resources
4. Facility/amenity type and placement
5. Viewsheds, buffering and vegetation to be preserved
Task 1.4 Preliminary Financial Plan
Consultant will provide opinions of probable cost(OPCC)for the resulting projects from
the Infrastructure Planning in Task 3. Then perform a preliminary financial plan of the
selected concept plan with the ad valorem (property tax)and sales tax revenue
generation to assess the level of fiscal impact of the selected scenario for the City to
utilize to set up a TIRZ.
Task 1.5 Strategic Plan Documentation and Implementation Documents
i. Development Growth Triggers and Capital Improvement Plan—Consultant
will work with the City to establish assumptions for the location and amount of
projected development for the Evergreen area. The results of the analysis will be
a break down for what portions of the area will trigger required infrastructure
improvements based on amount of development and the resulting Capital
Improvement Plan (CIP)associated with the development trigger. This will
include mapping to reflect the development growth triggers and CIP for the
Evergreen Area.
ii. Technical Memorandum-Upon completion of Tasks 1 through 4,Consultant
will summarize the assumptions, methodologies, and results of the selected
scenario in a technical memorandum with supporting maps for the CIP.
iii. PROS General Plan and Project Prioritization: Upon completion of Task 3e,
will summarize the assumptions, methodologies, and results of the selected
scenario in a memorandum with supporting maps. General prioritization of
proposed PROs project will be established with this task based upon staff input
and will result in a CIP list for the City.
TASK 2—LEE DRIVE PRELIMINARY ENGINEERING
Task 2.1 Preliminary Roadway Corridor Assessment
i. Consultant will perform a corridor assessment of the project limits(Lee Drive
approximately 7,500 feet from Market Street to SH 99)to identify project
constraints and preliminary design of the roadway geometrics.
ii. Consultant will research readily available sources to identify the existing right-
of-way(ROW)width,floodplain limits, existing public and franchise utilities, and
other planned roadway improvements in the area of the project byTxDOT.
iii. Using the identified constraints of the project, Consultant will layout preliminary
roadway geometrics in a concept exhibit in an effort to meet City design
standards and will prepare an opinion of probable construction cost(OPCC)for
the project limits.
Task 2.2 Preliminary Drainage Assessment
i. Consultant will work with the City to define a policy for flood mitigation
improvement levels for the project area (set maximum water surface elevations,
establish storm frequency design parameters, etc.). These flood mitigation
improvement levels will be utilized to determine the required capital
improvements.
ii. Consultant will calculate peak flow draining to the subject roads. Drainage area
delineations will be based on currently available LiDAR data, topographic
information provided by the City, and record drawings provided by the City. Peak
flow will be calculated using the Rational Method assuming current development
conditions and currently published Harris County Region 3(NOAA Atlas 14)
rainfall intensity.
iii. Consultant will conceptually size trunk lines to convey the anticipated design
event flow. Trunk line sizing will be based on full flow capacity using Manning's
equation.The OPCC will include an allowance for inlets and laterals based on
recent drainage projects designed in Baytown.
Task 2.3 Preliminary Design Memorandum
i. Consultant will prepare a Preliminary Design Memorandum outlining the
assumptions and findings from the preliminary roadway and drainage
assessments for the City to utilize for future grant applications.
TASK 3—W. MAIN STREET PRELIMINARY ENGINEERING
Task 3.1 Preliminary Roadway Corridor Assessment
i. Consultant will perform a corridor assessment of the project limits(W Main Street
approximately 10,400 feet from SH 146 South on the west to Business SH 146
on the East)to identify project constraints and preliminary design of the roadway
geometrics.
ii. Consultant will research readily available sources to identify the existing right-
of-way(ROW)width, floodplain limits, existing public and franchise utilities, and
other planned roadway improvements in the area of the project byTxDOT.
iii. Using the identified constraints of the project, Consultant will layout preliminary
roadway geometrics in a concept exhibit in an effort to meet City design
standards and will prepare an opinion of probable construction cost(OPCC)for
the project limits.
Task 3.2 Preliminary Drainage Assessment
i. Consultant will work with the City to define a policy for flood mitigation
improvement levels for the project area(set maximum water surface elevations,
establish storm frequency design parameters, etc.).These flood mitigation
improvement levels will be utilized to determine the required capital
improvements.
ii. Consultant will calculate peak flow draining to the subject roads. Drainage area
delineations will be based on currently available LiDAR data, topographic
information provided by the City, and record drawings provided by the City. Peak
flow will be calculated using the Rational Method assuming current development
conditions and currently published Harris County Region 3(NOAA Atlas 14)
rainfall intensity.
iii. Consultant will conceptually size trunk lines to convey the anticipated design
event flow.Trunk line sizing will be based on full flow capacity using Manning's
equation.The OPCC will include an allowance for inlets and laterals based on
recent drainage projects designed in Baytown.
Task 3.3 Preliminary Design Memorandum
i. Consultant will prepare a Preliminary Design Memorandum outlining the
assumptions and findings from the preliminary roadway and drainage
assessments for the City to utilize for future grant applications.
ADDITIONAL SERVICES
The City shall not be responsible or liable for any additional services performed by the Consultant unless such
additional services have been approved in writing prior to the performance of the same.
Evergreen Strategic Plan, Lee Drive Preliminary Engineering,
and W Main Street Preliminary Engineering
Fee Summary by Task
Task Task Name Fee Fee Type
1.1 Project Management $ 39,200.00 LS
1.2 Land Use Master Plans $ 36,200.00 LS
1.3a Transportation Planning $ 48,500.00 LS
1.3b Drainage Planning $ 36,200.00 LS
1.3c Water Planning $ 23,300.00 LS
1.3d Wastewater Planning $ 23,600.00 LS
1.3e Parks, Recreation and Open Space(PROS) Planning $ 33,200.00 LS
1.4 Preliminary Financial Plan $ 64,700.00 LS
1.5 Strategic Plan Document $ 101,600.00 LS
2.1 Preliminary Roadway Corridor Assessment $ 12,200.00 LS
2.2 Preliminary Drainage Assessment $ 26,500.00 LS
2.3 Preliminary Design Memorandum $ 7,100.00 LS
3.1 Preliminary Roadway Corridor Assessment $ 12,900.00 LS
3.2 Preliminary Drainage Assessment $ 27,500.00 LS
3.3 Preliminary Design Memorandum $ 7,100.00 LS
Total Contract Fee Total $ 499,800.00
EXHIBIT B
City ofBaytown-Evergreen Strategic Plan,Lee Drive Preliminary Engineering,and W Main Street Preliminary Engineering
LEVEL OF EFFORT SUMMARY
m—, E.nan Totll
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EXHIBIT B
City of Baytown-Evergreen Strategic Plan,Lee Drive Preliminary Engineering,and W Main Street Preliminary Engineering
LEVEL OF EFFORT SUMMARY
mre[I La1nrI a—lioura) EaU[va[a Total
lean, Aaaa[lal[ Ro ont.
s"N,,In Ilia—, VI i[[ 1'r, rn U[[r nl Fall.[./ Lalio \uL Pee E,,.[u[a Talk rain Tiak Tanl
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_6T.CCTIS=TDESTf;X'FEE S45,800
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547,500
$499,800
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EXHIBIT"B"
LEVEL OF EFFORT
City of Baytown-Evergreen Strategic Plan,Lee Drive Prelimnory Engineerin,,and AN'Main Street Preliminary Engineering
.o.WWo lPen®-xu.ra) Eapmma Tool
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Page 1
ID Tasl Task Name Duration Start Finish PredI
Mol iSep-21 IDct'21 "� 1 N7'21 �' �" Der'21 lan'22 reb'22 IMe1'22 '
22_L29 5 I g119.�Z6_�-3-L1o_L1712A 4 1_ 2s I s 112 19 26 2 9 16 j,3�3U 6 13�2p 22y613 20
1 ® Evergreen Strategic Plan 320 days Thu 9/9/21 Wed 2/23/22
2 ® Task 1.1-Project Management 20 days Thu 9/9/21 Wed 10/6/21 r------—m1
3 ® Council Meeting Approval 0 days Thu 9/9/21 Thu 9/9/21 ♦ 9/9
i
4 ® City Process Contract 2wks Thu 9/9/21 Wed 9/22/21 3 �-
5---® NTP 0days Wed 9/22/21 Wed 9/22/21 4 4'9/22
6 ® Kick-off Meeting,Initial Stakeholder 0days Wed 9/22/21 Wed 9/22/21 4 9/22
Meeting,Site Visit
7 Data Collection 2 Wks Thu 9/23/21 Wed 10/6/21 6
8 �® Task 1.2-Concept Land Use Master Plan 20 days Thu 10/7/21 Wed 11/3/21 11
9 I® Develop Two Plans 4 wks Thu 10/7/21 Wed 1113/21 7
10 ® Meet with City to Discuss Three 0days Wed 11/3/21 Wed 11/3/21 9 111/3
Concepts+Make Selection
11 Task 1.3-Infrastructure Planning 50 days Thu 11/4/21 Wed 1/12/22
12 IN A-Transportation Planning 10 wks Thu 11/4/21 Wed 1/12/22 10
13 I® B-Drainage Planning 30 wks Thu 11/4/21 Wed 1/12/22 10
14 IN C-Water Planning 10 wks Thu 11/4/21 Wed 1/12/22 10
15 I® D-Wastewater Planning 10 wks Thu 11/4/21 Wed 1/12/22 10
16I E-PROS Planning 10 wks Thu 11/4/21 Wed 1/12/22 10
17 ® Task 1.4-Financial Analysis 14 wks Thu 11/4/21 Wed 2/9/22 9
18 IN Task 1.5-Strategic Plan Documents BID days Thu 11/4/21 Wed 2/23/22 9
19 I® Prepare Plan and Tech Memo 14 wks Thu 11/4/21 Wed 2/9/22
20~® Submit to City for Final Review OdaVs Wed 2/9/22 Wed 2/9/22 19 P 2/9
21 I® City Review 2 wks Thu 2/10/22 Wed 2/23/22 20 _ si
22 ® Council Presentation 10 days Thu 2/24/22 Thu 3/10/22 21 f—T! 3/10
23 ® Prep for Council 2wks Thu 2/24/22 Wed 3/9/22 �.
24 i® Council Presentation 0days Thu 3/10/22 Thu 3/10/22 ♦ 3/10
25 ® Task 2-Lee Drive PER 3 mons Thu 9/23/21 Wed 12/15/21 4
26 ® Task 3-W Main Street PER 3 mans Thu 9/23/21 Wed 12/15/21 4
Estimated schedule for the scope provided in EXHIBIT A will be 170 calendar days.
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