2013 09 03 FCPEMSD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT
September 03, 2013
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Special Meeting on September 03, 2013, at 4:30 P.M., in
the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the
following in attendance:
Brenda Bradley Smith
President
John Adkins
Vice - President
Maurice Watts
Director
Kimberlee Whittington
Director
Robert D. Leiper General Manager
Camela Sandmann Civil Service Advisor
Leticia Brysch Secretary
President Bradley Smith convened the September 03, 2013, Fire Control, Prevention, and
Emergency Medical Services District (FCPEMSD) Board Special Meeting with a quorum
present at 4:30 P.M., all members were present with the exception of Directors Gerald Baldwin,
Lovella Desormeaux, and Adelina Gomez who were all absent.
1. PUBLIC HEARINGS
a. Conduct a public hearing for the Baytown Fire Control, Prevention, and Emergency
Medical Services District FY2013 -14 amended budget.
At 4:30 P.M., President Bradley Smith opened and conducted a public hearing for the Baytown
Fire Control, Prevention, and Emergency Medical Services District FY2013 -14 amended budget.
President Bradley Smith stated that no one signed up to speak and asked General Manager
Leiper to summarize the reason for this hearing.
General Manager Leiper stated that the FCPEMSD FY2013 -14 budget was approved by the
FCPEMSD Board on July 16th, submitted to the Council on July 25th, and was approved by the
City Council on August 22, 2013. Notice of this public hearing was posted on the City's notice
boards and website on August 23, 2013, and published in The Baytown Sun on August 23, 2013.
General Manager Leiper stated that since the 2013 -14 budget was developed and adopted, staff
has continued to work on a plan to improve EMS system capacities to reduce the need for mutual
aid responses from other EMS providers. He stated that the City is in need of a fourth
FCPEMSD Board Special Meeting Minutes
September 03, 2013
Page 2 of 4
ambulance, however, current budget limitations do not allow the City to add full time personnel
to place a fourth ambulance in service in the upcoming fiscal year. He stated that the Fire staff
under Chief Blake has come up with an alternative. General Manager Leiper said that after an
analysis was done, it was found that the peak time of need for ambulance service was between 7
AM and 7 PM. He stated that currently there is an initiative in this fiscal year to staff a fourth
ambulance during the peak period, which has proven successful. Therefore, he stated, the
proposed FCPEMSD budget amendment will move $425,000 from Working Capital to Personnel
Services to provide peak period, overtime staffing to place a fourth ambulance in service from 7
AM to 7 PM each day. He stated that he expects this change to reduce EMS mutual aid requests
by 50% to 75 %. Personnel services would increase from $210,638 to $635,638. The total budget
would increase to $1,844,814. Working Capital (our carryover of uncommitted funds for the
following year) would be $790,790, only slightly less than the current year adopted budgeted
amount of $883,067.
Director Adkins asked if it was under consideration to put a basic life support crew out instead of
an advance life support crew to support more basic types of emergency calls. General Manager
Leiper stated that the tiered approach as described may be better suited for a larger City such as
Houston. He stated that the problem could be with so few ambulances, a basic life support crew
could respond to a cross town emergency call that is perceived to be a basic life support call,
only it ends up being an emergency involving a serious medical emergency like a heart attack.
He stated that ambulances are now staffed by an EMT and one paramedic which is a change
from the two paramedic ambulances that were previously running.
Director Watts stated that he thinks the proposed amendment is a good idea as the City has
needed a fourth ambulance for quite some time. General Manager Leiper stated that the
amemdment is a fiscally sound one -year measure to get the City through the next year.
After General Leiper's summary and with there being no one registered to speak, President
Bradley Smith closed the public hearing at 4:42 P.M.
2. PROPOSED RESOLUTIONS
a. Consider a resolution amending the Baytown Fire Control, Prevention, and
Emergency Medical Services District (FCPEMSD) FY2013 -14 budget.
General Manager Leiper stated that this proposed resolution amends the Baytown Fire Control,
Prevention, and Emergency Medical Services District (FCPEMSD) FY 2013 -14 budget.
General Manager Leiper stated the proposed FCPEMSD budget amendment will move $425,000
from Working Capital to Personnel Services to provide peak period, overtime staffing to place a
fourth ambulance in service from 7 AM to 7 PM each day. He stated that the City expects this
change to reduce EMS mutual aid requests by 50% to 75 %. Personnel services would increase
from $210,638 to $635,638. The total budget would increase to $1,844,814. Working Capital
(our carryover of uncommitted funds for the following year) would be $790,790, only slightly
less than the current year adopted budgeted amount of $883,067.
FCPEMSD Board Special Meeting Minutes
September 03, 2013
Page 3 of 4
A motion was made by Vice President John Adkins and seconded by Director Maurice
Watts approving Resolution No. 30. The vote was as follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Maurice Watts, Director Kimberlee Whittington
Nays: None
Other: Director Gerald Baldwin (Absent), Director Lovella Desormeaux (Absent),
Director Adelina Gomez (Absent)
Approved
RESOLUTION NO. 30
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR
2013 -2014 BUDGET IN ORDER TO REPROGRAM FUNDS FROM
WORKING CAPITAL TO EMPLOYEE INCENTIVES FOR OVERTIME
EXPENSES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
b. Consider a resolution accepting the benefits of the Overpayment of Local Tax
Resolution Agreement between the City of Baytown and ExxonMobil Corporation.
General Manager Leiper stated that this proposed resolution accepts the benefits of the
Overpayment of Local Tax Resolution Agreement between the City of Baytown and
ExxonMobil Corporation.
He stated that ExxonMobil over - remitted sales and use tax to the City of Baytown, the Baytown
Municipal Development District, the Baytown Crime Control and Prevention District and the
Baytown Fire Control, Prevention and Emergency Medical Services District between January 01,
2010, and August 31, 2012, concerning its Baytown Olefins Plant. He said that the City and
ExxonMobil have agreed to settle the sales tax overpayment for the amount of $1,200,000 which
is less than would be owed if the tax overpayment was processed through the State Comptroller's
office. Under this agreement, the City shall pay such amount by September 30, 2013, in
exchange for a full and final release of the City and the Baytown Municipal Development
District, the Baytown Crime Control and Prevention District and the Baytown Fire Control,
Prevention and Emergency Medical Services District for such overpayment. The payment will be
made from reserves in the City's current fiscal year and will cover the overpayments made to the
other entities CCPD, FCPEMSD, MDD and SMST fund.
He stated that under the agreement the District is a third party beneficiary and is released from
liability for the sales and use overpayment made by ExxonMobil.
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September 03, 2013
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A motion was made by Director Kimberlee Whittington and seconded by Vice President John
Adkins approving Resolution No. 31. The vote was as follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Kimberlee Whittington
Nays: None
Other: Director Gerald Baldwin (Absent), Director Lovella Desormeaux (Absent),
Director Adelina Gomez (Absent), Director Maurice Watts (Abstain)
Approved
RESOLUTION NO. 31
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE THE
OVERPAYMENT OF LOCAL TAX RESOLUTION AGREEMENT BETWEEN
THE CITY OF BAYTOWN AND EXXON MOBIL CORPORATION AS A
THIRD PARTY BENEFICIARY; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
3. MANAGER'S REPORT
General Manager Leiper stated that a public hearing and adoption of the FCPEMSD budget will
be on the September 12, 2013 City Council agenda.
4. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the
September 03, 2013, Fire Control, Prevention, and Emergency Medical Services District
(FCPEMSD) Board Special Meeting at 4:48 P.M.
CLeticia Brysch, Secre
City of Baytown