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2021 04 21 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY April 21, 2021 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, April 21, 2021, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith Mike Wilson Frank McKay III Brandon Benoit Nick Woolery Karen Homer Angela Jackson President Vice President (Teleconference) Secretary (Teleconference) Director (Teleconference) Presiding Manager General Counsel Acting Assistant Secretary President Bradley Smith convened the April 21, 2021, BAWA Board Regular Meeting with a quorum present at 4:30 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority (BAWA) Regular Meeting held on January 20, 2021. A motion was made by Vice President Mike Wilson and seconded by Secretary Frank McKay III approving the minutes of the BAWA Regular Meeting held on January 20, 2021, as submitted. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved b. Consider approving the minutes of the Baytown Area Water Authority (BAWA) Regular Meeting held on March 17, 2021. A motion was made by Vice President Mike Wilson and seconded by Secretary Frank McKay III approving the minutes of the BAWA Regular Meeting held on March 17, 2021, as submitted. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit BAWA Board Regular Meeting Minutes April 21, 2021 Page 2 of 3 Nays: None Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing an Agreement for Consulting Services with Carollo Engineers, Inc., for a Baytown Area Water Authority (BAWA) Impact Fee Study. Director of Public Works and Engineering Frank Simoneaux presented the item and stated that this item authorizes a Professional Services contract with Carollo Engineers to conduct an impact fee study for BAWA. He stated that the City of Baytown currently charged water and sewer impact fees to ensure that the cost of utility upgrades is shared between existing ratepayers and new development. He stated that Carollo began the process of completing the impact fee study for Baytown and in comparison, to peer cities Baytown charged far less in impact fees, with reason being that Baytown could not include costs attributed to BAWA, as it was a separate entity, but further noted that existing ratepayers were paying for all of the cost of expansion of the system related to the water production. Mr. Simoneaux stated that the scope of work would include a BAWA-specific land use assumption plan that would illustrate the growth projections, existing and future capacity needs, identify BAWA capital improvement projects eligible for impact fee funding, identify capacity requirements required to meet the projected growth needs over the study period, and would compare with six (6) peer water utilities of their impact fees. He stated that the consultant would present their findings of the study to the BAWA Board and if approved to move forward the recommendation would be submitted to the Planning and Zoning Commission for public meetings then to city council for final approval. Additionally, he noted that staff recommended approval of the contract in the amount of $59,921. A motion was made by Secretary Frank McKay III and seconded by Director Brandon Benoit approving Resolution No. 2021-07, related to Item 2.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2021-07 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH CAROLLO ENGINEERS,INC., FOR A BAYTOWN AREA WATER AUTHORITY IMPACT FEE STUDY; AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED FIFTY-NINE THOUSAND NINE HUNDRED TWENTY-ONE AND BAWA Board Regular Meeting Minutes April 21, 2021 Page 3 of 3 NO/100 DOLLARS ($59,921.00);MAKING OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive the Baytown Area Water Authority's Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2021. Finance Controller, Monio Mark presented the Baytown Area Water Authority's Quarterly Financial and Investment Reports for the quarter ending March 31, 2021. b. Receive an update regarding the Baytown Area Water Authority Chemical Feed Project. Assistant Director of Engineering, Andrea Brinkley provided a summary of the agenda item and stated that they were at final completion of the project. During the presentation, she mentioned some of the ending costs for the project and further noted that a small amount of money would be returned to the fund. She stated that in May they would request final acceptance and approval of final payment for the project then begin the work of closeout. 4. MANAGER'S REPORT a. The next regularly scheduled Baytown Area Water Authority meeting is Wednesday, May 19, 2021, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Presiding Manager, Nick Woolery stated that the BAWA East Plant was close to completion and with a few items yet to be completed, but a ribbon -cutting event could be scheduled in the upcoming month. Additionally, he stated that there was consideration of merging the May 19°i meeting with the ribbon -cutting event and at their June meeting, the Board would receive the budget. 5. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the Wednesday, April 21, 2021, BAWA Board Regular Meeting at 4:48 P.M. L'o �� \ ),� AngelaAngela—son, Acting Assistant Secretary City of Baytown `�,+rt�irr�ri G ';