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2004 11 23 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 23, 2004 6:30 p.m. The City Council of the City of Baytown, Texas, met in special session on November 23, 2004, at 6:30 p.m. in the Council Chamber of Baytown City Hall with the following in attendance: Ronnie Anderson Sammy Mahan Mercedes Renteria III Scott Sheley Calvin Mundinger Gary M. Jackson Bob Leiper Ignacio Ramirez, Sr. Gary W. Smith Council Member Murray was absent. Council Member Council Member Council Member Council Member Mayor City Manager Deputy City Manager City Attorney City Clerk The meeting was opened with a quorum present and Council Member Mahan led the pledge of allegiance and offered the invocation after which the following business was conducted: Consider approval of minutes of the work session and regular meeting held on November 11, 2004. Council Member Mahan moved approval of the minutes of the work session and regular meeting held on November 11, 2004. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. Consider Proposed Ordinance No. 041123 -1, the second reading of the Ordinance annexing property currently within the extra - territorial jurisdiction of the City of Baytown and being a 2.70 -acre tract of land in the Jacob Armstrong Survey, Abstract 2, east of Highway 146 and south of Staples Addition, Chambers County, Texas. The property is adjacent and south of a recently annexed tract that will be developed as a residential subdivision. Brazos River North South, Ltd., is developing both tracts. City Council approved a petition to annex this property. In accordance with state law, two public hearings were held on the proposed annexation on September 9, 2004, following publication in The Baytown Sun on August 31, 2004, and posted on the City's web site on the same date. The ordinance was approved on its first reading on October 14, 2004 and the ordinance was published on October 19, 2004. Page 2 of 13 Minutes of the Special Session — November 23, 2004 Council Member Renteria moved adoption of the proposed ordinance. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9907 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF A 2.7 ACRE TRACT OF LAND IN THE JACOB ARMSTRONG SURVEY, ABSTRACT 2, CHAMBERS COUNTY, TEXAS; WHICH SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance No. 041123 -2, placing the 2.70 -acre tract of land in the Jacob Armstrong Survey, Abstract 2, east of Highway 146 and south of Staples Addition, Chambers County, Texas in Council District No. 5. Upon annexation, property must be placed in the proper Council District. The property is adjacent to other properties within the City that are situated in Council District No. 5. Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9948 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADDING A 2.7 ACRE TRACT OF LAND IN THE JACOB ARMSTRONG SURVEY, ABSTRACT 2, CHAMBERS COUNTY, TEXAS, TO COUNCIL DISTRICT NO. 5; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Page 3 of 13 Minutes of the Special Session — November 23, 2004 Consider Proposed Ordinance No. 041123 -3, the second reading of the Ordinance annexing property currently within the extra - territorial jurisdiction of the City of Baytown and being a 20.36 acre tract situated in the H. F. Gillette Survey, Abstract 297 in Harris County, Texas. The property is located at the northeast corner of the intersection of North Main Street and East Lynchburg -Cedar Bayou Road. Trinity Episcopal Church, through the Protestant Episcopal Church of the Diocese of Texas, the owner of the property, requested annexation as a prerequisite to receiving City services. The property is proposed to be developed as a church. City Council approved a petition to annex this property. In accordance with state law, two public hearings were held on the proposed annexation on September 9, 2004, following publication in The Baytown Sun on August 31, 2004, and posted on the City's web site on the same date. The ordinance was approved on its first reading on October 14, 2004 and the ordinance was published on October 19, 2004. Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9906 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF A 20.36 ACRE TRACT OF LAND IN THE H.F. GILLETTE SURVEY, ABSTRACT 297, HARRIS COUNTY, TEXAS, AND THE ADJACENT PORTION OF NORTH MAIN STREET; WHICH SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance No. 0411234, placing the 20.36 -acre tract situated in the H. F. Gillette Survey, Abstract 297 in Harris County, Texas, at the northeast corner of North Main and East Lynchburg -Cedar Bayou Road, in Council District No. 4. Upon annexation, property must be placed in the proper Council District. The property is adjacent to other properties within the City that are situated in Council District No. 4. Council Member Sheley moved adoption of the proposed ordinance. Council Member Mahan seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. Page 4 of 13 Minutes of the Special Session — November 23, 2004 ORDINANCE NO. 9949 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADDING A 20.36 ACRE TRACT OF LAND IN THE H.F. GILLETTE SURVEY, ABSTRACT 297, HARRIS COUNTY, TEXAS, TO COUNCIL DISTRICT NO. 4; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 041123 -5, authorizing an earnest money contract with the Diocese of Galveston- Houston and the Scanlan Foundation for the purchase of 15 acres on Ward Road for the development of new baseball fields. The City (i) for over a year was involved in discussions with the property owners to acquire the property and (ii) for approximately eight months, was involved in negotiating a long -term maintenance agreement with the East Little League. Since the League has agreed to a long -term maintenance agreement, the City, in accordance with Council's direction, submitted an earnest money contract to the owners of the property for the property's appraised value of $140,000. The owners refused the offer. The League asked that the property be re- appraised and offered to pay for the appraisal if the City and the Scanlan Foundation would consider the new appraised value. The re- appraisal of the property is $200,000 and the Foundation has verbally agreed to the sale. The proposed ordinance approves the earnest money contract to be submitted. Pursuant to the contract, the City will offer to purchase the property for $200,000, the appraised value. The Scanlan Foundation is asking $260,000. At their October 7, 2004 meeting the Parks and Recreation Advisory Board reviewed the appraisal and recommended approval. The following person registered to speak to Council concerning Proposed Ordinance No. 041123 -5: Keith Weir, 100 Edeewood Mr. Weir urged Council to approve the ordinance. Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria seconded the motion. Council Member Mahan commended Mr. Weir for his hard work on this project. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9950 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN EARNEST MONEY AGREEMENT WITH THE DIOCESE OF GALVESTON - HOUSTON AND THE SCANLAN FOUNDATION FOR THE PURCHASE OF 15 ACRES ALONG WARD ROAD; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Page 5of13 Minutes of the Special Session — November 23, 2004 Consider Proposed Ordinance No. 041123 -6, amending the contract for services with the Baytown Chamber of Commerce. The Chamber has provided contractual services for the City since November 2001. The services and compensation have not been adjusted during this period. The proposed ordinance adjusts the compensation to be consistent with the payment for services in the contract with the Hispanic Chamber of Commerce. Council Member Mahan moved adoption of the proposed ordinance. Council Member Renteria seconded the motion. Council Member Anderson expressed concern about the duplication of services by both Chambers of Commerce. City Manager Jackson assured Council that each contract has a different focus but share the goal of promoting the City. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9951 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A LETTER AGREEMENT FOR VARIOUS COMMUNITY SERVICES WITH THE BAYTOWN CHAMBER OF COMMERCE; AUTHORIZING PAYMENT IN AN AMOUNT OF FIVE THOUSAND AND N01100 DOLLARS ($5,000.00) FOR SERVICES UNDER THE CONTRACT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 041123 -7, awarding a construction contract for the Goose Creek Looped Water Line Project. Proposed Ordinance No. 041123 -7 awards a construction contract to Troy Construction, LLP for the Goose Creek Looped Water Line Project in the amount of $304,609. The scope of work includes the installation of a 16 -inch waterline beneath Goose Creek by State Highway 146. The installation of this waterline will loop two existing dead -end lines on each side of the Creek, thus increasing the pressure in that service area. This project was bid with three alternative methods and pipe materials. The selected method is a 16" C -905 PVC fusion bonded pipe within a 24" HDPE casing. This material and casing will provide the optimal service life as well as protection for this line as it passes under Goose Creek Stream. The total construction duration for this project is 60 calendar days. This project will be funded by 2000 Water Bonds and the 2003/2004 Certificates of Obligation. Council Member Renteria moved adoption of the proposed ordinance. Council Member Mahan seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. Page 6 of 13 Minutes of the Special Session — November 23, 2004 ORDINANCE NO. 9952 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH TROY CONSTRUCTION, L.L.P., FOR THE GOOSE CREEK LOOPED WATER LINE PROJECT; AUTHORIZING PAYMENT OF THE SUM OF THREE HUNDRED FOUR THOUSAND SIX HUNDRED NINE AND N01100 DOLLARS ($304,609.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No.041123 -8, approving Change Order No. 1 to approve final payment to Troy Construction, L.L.P., and accepting the Pinehurst Bayou Vista Drainage Outfall Project. Proposed Ordinance No. 041123 -8 approves deduct Change Order No. 1 to adjust final quantities, approves final payment of $12,242.50 to Troy Construction, L.L.P., and accepts the Pinehurst Bayou Vista Drainage Outfall Project. The original contract was awarded in the amount of $131,130 and the contract duration was 60 calendar days. Change Order No. 1 is a balancing change order and reduces the final contract amount by $8,705 to $122,425, a 6.64% cost savings, largely due to an adjustment of final quantities on various bid items. The contractor finished the project in the allotted time and the workmanship was satisfactory. This project was funded by the Capital Drainage Fund. Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9953 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING DEDUCT CHANGE ORDER NO. 1 WITH TROY CONSTRUCTION, L.L.P., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE PINEHURST BAYOU VISTA DRAINAGE OUTFALL PROJECT; AUTHORIZING FINAL PAYMENT OF THE SUM OF TWELVE THOUSAND TWO HUNDRED FORTY -TWO AND 501100 DOLLARS ($12,242.50) TO TROY CONSTRUCTION, L.L.P., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Page 7 of 13 Minutes of the Special Session — November 23, 2004 Consider Proposed Ordinance No. 041123 -9, approving Change Order No. 3 to adjust final quantities, to approve final payment to D &W Contractors, Inc., and accepting Phase I of the 2001 Street Bond Project. Proposed Ordinance No. 041123 -9 approves balancing Change Order No. 3 to adjust final quantities, approves final payment to D &W Contractors, Inc. in the amount of $99,891.27, which includes release of retainage for Utah, Tanglewood, and Country Club Drive, and accepts the 2001 Street Bond Project — Phase I as 100% complete. The original contract was awarded to D &W Contractors in the amount of $2,512,299.55. Change Orders No. 1 & 2, approved administratively, added $17,491.04 for additional pavement and utility adjustments on West Main at Utah and Oklahoma at Ohio. Change Order No. 3 is a balancing change order and increases the final contract amount by $32,275.05. Therefore, the amended contract amount is $2,562,065.64, a 1.98% overall increase, largely due to an adjustment of final quantities on various bid items. The original contract duration was 240 calendar days and 44 days were added through change orders and rain days, for an adjusted total of 284 calendar days. The contractor finished the project in the allotted time and the workmanship was satisfactory. This project was funded by the 2001 Street Bond Program. Council Member Sheley moved adoption of the proposed ordinance. Council Member Mahan seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9954 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING CHANGE ORDER NO. 3 WITH D &W CONTRACTORS, INC., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR PHASE I OF THE 2001 STREET BOND PROJECT; AUTHORIZING FINAL PAYMENT OF THE SUM OF NINETY -NINE THOUSAND EIGHT HUNDRED NINETY -ONE AND 27/100 DOLLARS ($99,891.27) TO D &W CONTRACTORS, INC., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 041123 -10, approving Change Order No. 1 to approve final payment to Horseshoe Construction, Inc., and accepting the Craigmont Sanitary Sewer Rehabilitation - Phase II Project. Proposed Ordinance No. 041123 -10 approves deduct Change Order No. 1 to adjust final quantities, approves final payment of $29,426.94 to Horseshoe Construction, Inc., and accepts the Craigmont Sanitary Sewer Rehabilitation — Phase II Project. The original contract was awarded to Horseshoe Construction for $619,167.50 and the contract duration was 120 calendar days. A total of 10 extra calendar days were added due to rain delays. Change Order No. 1 is a balancing change order and reduces the final contract amount by $30,628.75 to $588,538.75, a 4.95% cost savings, largely due to an adjustment of final quantities on various bid items. The contractor finished the project in the allotted time and the workmanship was satisfactory. This project was funded by 2004 Certificates of Obligation. Page 8of13 Minutes of the Special Session — November 23, 2004 Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9955 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING DEDUCT CHANGE ORDER NO. 1 WITH HORSESHOE CONSTRUCTION, INC., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE CRAIGMONT SANITARY SEWER REHABILITATION - PHASE H PROJECT; AUTHORIZING FINAL PAYMENT OF THE SUM OF TWENTY -NINE THOUSAND FOUR HUNDRED TWENTY -SIX AND 94/100 DOLLARS ($29,426.94) TO HORSESHOE CONSTRUCTION, INC., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance 041123 -11, authorizing the City Manager to execute a contract to conduct the Employee Compensation and Benefits Study. Proposed Ordinance 041123 -11 authorizes the City Manager to execute a contract with Public Sector Personnel Consultants, Inc. in the amount of S38,500 to conduct the Employee Compensation and Benefits Study. The contract amount includes $35,000 for the Compensation Study and $3,500 for the Benefits Study. City Manager Jackson informed Council that this company had ranked high in staff's evaluation. In addition, staff is familiar with the quality of service. Mayor Mundinger noted that the study will analyze compensation provided for employees and will serve as a helpful tool during the next budget process. Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. ORDINANCE NO. 9956 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PUBLIC SECTOR PERSONNEL CONSULTANTS, INC. FOR A COMPENSATION AND BENEFITS STUDY; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED THIRTY -EIGHT THOUSAND FIVE HUNDRED AND N01100 DOLLARS ($38,500.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Page 9 of 13 Minutes of the Special Session — November 23, 2004 Consider taking action and directing staff to take actions related to the selection of Municipal Court Judge(s). City Manager Jackson observed that this item had been discussed in the work session held prior to the meeting. Discussion followed regarding whether it be mandatory that the Municipal Court Judge be a licensed attorney. Mr. Jackson noted that in the job description submitted to Council, that qualification was included as a preferred requirement. The job description calls for either five years of direct court experience if the candidate is not a licensed attorney, or two years direct court experience if the candidate is a licensed attorney. Council Member Sheley moved that staff advertise the position of Municipal Court Judge as a full - time position, at pay grade 79, with a three -week external, regional recruitment period. Council Member Anderson seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. Consent Agenda a. Proposed Ordinance No. 041123 -12 awards the housing reconstruction project located at 3221 Indiana Street to Next Level Construction in the amount of $34,800. This project and its occupants have been approved to participate in the Housing Rehabilitation Program. There are three occupants living in the one - bedroom house that was built in 1930. Reconstruction, rather than rehabilitation, is recommended, because the house requires extensive restoration to bring it into current code compliance. The rehabilitation work write -up estimate was more than $42,103.90, which exceeds the limit for rehabilitation projects. The house requires new roof installation, major electrical and plumbing upgrades, installation of central heating, foundation leveling, sub -floor replacement, and replacement of numerous rotten structural members. The windows are not operable and will require the installation of screens. An additional bedroom will be required. Installation of a handicap ramp is necessary. The house will be reconstructed into a two- bedroom, one -bath, 890 square - foot home. Notices for this project were published in The Baytown Sun and were mailed out to 12 contractors on our approved mailing list. Also, a notice was posted with Construction Data, which is delivered to over 600 Houston Area contractors. Two bid packages were picked up and two contractors attended the mandatory pre -bid meeting. One sealed bid was received and two no -bids were returned. (A contractor who did not attend the mandatory pre -bid meeting returned a no -bid). The sole bidder was Next Level Construction in the amount of $34,800. Page 10 of 13 Minutes of the Special Session — November 23, 2004 b. Proposed Ordinance No. 041123 -13 awards the first renewal of the annual construction materials contract to Deer Park Lumber Company, Ltd., in the amount of $75,000. Deer Park Lumber submitted a written request to renew the current contract for the same pricing, terms, and conditions. Lumber costs constantly fluctuate due to pulp pricing and cannot be held firm for the entire term of this contract. Unit pricing is obtained weekly from the Random Lengths Lumber /Market Price Guide, published weekly. This contract is used by all departments for construction materials, roofing materials, and masonry items. C. Proposed Ordinance No. 041123 -14 awards the first renewal of the annual frozen dinners contract to Lewis Food Town, Inc., in the amount of $27,125. Lewis Food Town, Inc., submitted a written request to renew the contract for the same pricing, terms, and conditions. Quantities remain the same. Frozen dinners are served to the Baytown Jail Facility prisoners. d. Proposed Ordinance No. 041123 -15 approves an expenditure through the Texas Local Government Purchasing Cooperative (Buyboard) in the amount of $189,427 with MUSCO Sports Lighting, LLC, for the purchase and installation of new lighting systems at the East Little League and the West Little League Parks. The protect will replace the aging lighting system at the two East Little League Park fields (10` Street) and the two lighted West Little League fields located at Westwood Park. The project will replace the old wooden and metal poles and will upgrade the lighting from the old 1980's standard of 30 -foot candle infield and 20 -foot candle outfield to the current 50/30 standard. e. Proposed Ordinance No. 041123 -16 awards the purchase, in the amount of $38,870, of 10 Panasonic CF29 laptop computers from Portable Computer Systems, Inc. Portable Computer Systems, Inc., is a QISV vendor. These laptops will be used by the EMS Division. A local government that participates in the cooperative purchasing program established under sections 271.082 and 271.083 of the Local Government Code satisfies otherwise applicable competitive bidding requirements when it makes a purchase through the catalogue purchasing procedure established by Section 2157.067 of the Government Code. The purpose of the QISV (Qualified Information Systems Vendors) Catalogue Purchasing Program is to allow for qualified entities (state agencies and political subdivisions) to purchase automated information systems products and/or services in an efficient, cost effective, and competitive procurement method. Council Member Renteria moved adoption of the consent agenda, items a through e. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. Page 11 of 13 Minutes of the Special Session — November 23, 2004 ORDINANCE NO. 9957 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT NO. 05 -01 TO NEXT LEVEL CONSTRUCTION FOR THE SUM OF THIRTY -FOUR THOUSAND EIGHT HUNDRED AND NO /100 DOLLARS ($34,800.00); AUTHORIZING PAYMENT THEREOF; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9958 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, RENEWING THE CONTRACT OF DEER PARK LUMBER COMPANY, LTD., FOR THE ANNUAL CONSTRUCTION MATERIALS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVENTY -FIVE THOUSAND AND NO /100 DOLLARS ($75,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9959 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, RENEWING THE CONTRACT OF LEWIS FOOD TOWN, INC., FOR THE ANNUAL FROZEN DINNERS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -SEVEN THOUSAND ONE HUNDRED TWENTY -FIVE AND NO /100 DOLLARS ($27,125.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9960 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF ONE HUNDRED EIGHTY -NINE THOUSAND FOUR HUNDRED TWENTY -SEVEN AND NO 1100 DOLLARS ($189,427.00) TO MUSCO SPORTS LIGHTING, LLC, FOR THE PURCHASE AND INSTALLATION OF NEW LIGHTING SYSTEMS AT EAST LITTLE LEAGUE AND WEST LITTLE LEAGUE PARKS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9961 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF THIRTY -EIGHT THOUSAND EIGHT HUNDRED SEVENTY AND NO /100 DOLLARS ($38,870.00) TO PORTABLE COMPUTER SYSTEMS, INC., FOR THE PURCHASE OF TEN (10) PANASONIC CF29 LAPTOPS FOR THE CITY OF BAYTOWN'S EMS DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Page 12 of 13 Minutes of the Special Session — November 23, 2004 Consider appointments to the Community Development Advisory Committee. It is necessary to appoint members of the Community Development Advisory Committee in order to hold public hearings, review the status of funded programs, and establish an annual budget for the Community Development Block Grant funds. The term for Aida Rendon, District 1, and Norman Barnett, District 5, will expire on January 1, 2005. Mr. Barnett is resigning because he has relocated to another district. Ms. Rendon has agreed to serve an additional term, if reappointed. Between October 2003, and September 30, 2004, the Community Development Advisory Committee held six meetings. Ms. Rendon attended five meetings. Council Member Anderson moved appointment of Terry Presley to the Community Development Advisory Committee to fill the vacant position for District 5. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. Consider appointment to the Construction Board of Adjustments and Appeals. This item was not ready for consideration. Announcement of the appointment of Council Member Anderson as Chairperson of the Council Finance Committee. Mayor Mundinger announced the appointment of Council Member Anderson to Chair the Council Finance Committee. City Manager's Report. City Manager Jackson announced that the City had received the Five Star Award from the Texas Department of Health. City Manager Jackson announced that the City had received the Five Star Award from the Texas Department of Health. This is the fourth consecutive year that the City of Baytown has earned the Five Star Award from the Texas Department of Health, Bureau of Vital Statistics (last year we received the Exemplary Award). The award recognizes the hard work, attention to detail and timely filing of birth and death records by Karen Gooding and Patsy Hilton. They will represent the City at the annual conference in Austin in early December. Congratulations to Karen, Patsy, and their supervisors at Municipal Court for again attaining recognition for the City by earning the 5 Star Award. Mr. Jackson reminded Council that the annual Christmas Parade would begin at 6:30 p.m. on Thursday, December 2, 2004. Page 13 of 13 Minutes of the Special Session — November 23, 2004 Council Member Sheley expressed his appreciation to the City for its assistance with the "Friends Serving Friends Thanksgiving Meal." The event will be held on Thursday, from 9:30 a.m. — 4:00 p.m. at the Baytown Community Center. Council Member Mahan commended Fred Pack, Public Services Director, and Patrick Gorrell, Drainage Supervisor, for their assistance to Mr. Bill Ingram, when he experienced drainage problems on his property. In a letter to Mr. Pack, Mr. Ingram praised Mr. Gorrell and his crew for their superior work and professional and courteous attitudes. Adjourn. Council Member Renteria moved that the meeting adjourn. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Renteria, and Sheley. Mayor Mundinger. Nays: None. The motion carried. There being no further business, the meeting adjourned at 7:03 p.m. ary . Smith City Clerk