2004 10 14 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 14, 2004
6:30 p.m.
The City Council of the City of Baytown, Texas, met in regular session on October 14, 2004, at 6:30 p.m.
in the Council Chamber of Baytown City Hall with the following in attendance:
Ronnie Anderson
Sammy Mahan
Don Murray
Mercedes Renteria III
Scott Sheley
Calvin Mundinger
Gary M. Jackson
Bob Leiper
Ignacio Ramirez, Sr.
Gary W. Smith
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
Deputy City Manager
City Attorney
City Clerk
The meeting was opened with a quorum present. Council Member Sheley led the pledge of allegiance
and offered the invocation. Mayor Mundinger recognized the high school students present from Ms.
White's class at Sterling High School after which the following business was conducted:
Consider approval of minutes of the minutes for the work session and regular meeting held on
September 23, 2004.
Council Member Anderson moved approval of the minutes of the minutes for the work session and
regular meeting held on September 23, 2004. Council Member Mahan seconded the motion. The vote
follows:
Ayes: Council Members Anderson, Mahan, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
Council Member Murray abstained.
The motion carried.
Consider approval of minutes of the minutes for the work session held on September 28, 2004.
Council Member Mahan moved approval of the minutes of the minutes for the work session held on
September 28, 2004. Council Member Anderson seconded the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, and Renteria.
Mayor Mundinger.
Nays: None.
Council Members Murray and Sheley abstained.
The motion carried.
Page 2 of 12
Minutes of the Regular Session — October 14, 2004
Citizen communications:
Tom Cottar, 1204 Mesquite, addressed Council in relation to renaming Market Street to Veterans'
Memorial Drive from West Main Street to Texas Avenue.
Manager Jackson informed Council that this request had been placed on the agenda for consideration by
the Planning and Zoning Commission at it's meeting on Wednesday, October 20, 2004.
Conduct a public hearing concerning the Municipal Drainage Utility System fees.
The public hearing was called to order at 6:40 p.m.
Pursuant to the Municipal Drainage Utility System Act, before the City may approve an ordinance
levying a schedule of drainage charges, the City Council must hold a public hearing. The notice of the
public hearing must be published three times before the date of the hearing. The first publication of the
notice must occur on or before the 301h day before the date of the hearing. Notice of the public hearing
was published in The Baytown Sun on September 13, September 23, and October 7, 2004. The notice of
public hearing was posted on the City's web site before September 13, 2004.
Mike Lester, Director of Health and EMS, explained that Ordinance No 9671, adopted by Council on
November 13, 2003, established an initial $1.00 Storm Water Drainage Charge based on water and/or
sewer utility accounts. In an attempt to find a more fair and equitable means to assess fees, based on input
from Council, a new rate schedule had been prepared with 19 classes of rates. The proposed rate for
residences is $.68 per month; exempting only schools, $0.70, exempting only churches, $0.72; exempting
schools and churches, $0.73. For commercial accounts 1 -5 Single - Family Living Unit Equivalents
(SFLUE), the proposed rate is $1.71; exempting only schools, $1.75; exempting only churches, $1.79;
exempting both schools and churches, $1.83. For the largest commercial accounts, 250+ SFLUE, the
proposed rate is $205.40 per month; exempting only schools, $209.94; exempting only churches, $214.61;
exempting both schools and churches, $219.57.
No one appeared to speak at the public hearing.
The public hearing was closed at 6:48 p.m.
Consider Proposed Ordinance No. 041014 -1, amending Chapter 98 "Utilities," Article VI
" Stormwater Drainage," Section 98473 "Municipal Drainage Utility System Charges" to establish
the monthly charge for the stormwater utility based upon the impervious surface area of single
family living unit equivalents and category schedule of drainage charges as published.
The purpose of the drainage charges is to provide the necessary funding for complying with the federally
mandated storm water requirements. The residential rate is $0.68 per month with 1,979 square feet of
impervious area, this is considered to be one single - family living unit. The non - residential rate charges
are divided into eighteen categories and are based on the residential rate and impervious area of a single -
family living unit equivalent.
Council Member Murray moved adoption of the proposed ordinance. Council Member Sheley seconded
the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
Page 3 of 12
Minutes of the Regular Session — October 14, 2004
ORDINANCE NO. 9905
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING
CHAPTER 98 "UTILITIES," ARTICLE VI "STORMWATER DRAINAGE," SECTION 98-473
"MUNICIPAL DRAINAGE UTILITY SYSTEM CHARGES "; PROVIDING A REPEALING CLAUSE;
CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND
EFFECTIVE DATE THEREOF.
Presentation by the Parks & Recreation Department of the Texas Amateur Athletic Federation
Local Athletes of the Year to Kierstin Santana and Bruce Ross.
The Texas Amateur Athletic Federation (TAAF) is a nonprofit organization established in 1925 to
promote, organize and conduct amateur athletics in the state of Texas. As a part of Baytown's affiliation
with TAAF, we are given the privilege of awarding our own Male and Female Athletes of the Year. All
2,000 of the athletes who participated in our programs were considered and these were the two that were
identified as most representative of the top athletes and supporters of the Parks and Recreation
Department's athletic programs.
The local male athlete of the year is Bruce Ross.
The local female athlete of the year is Kierstin Santana. She qualified for the State Track Meet in four
events and won three events at the State Meet.
Consider Proposed Resolution No. 041014 -1, amending Resolution No. 1592 to establish an
additional policy pertaining to the maximum five -foot return radius for residential driveways for
the administration of the current and all future phases of the 2001 Street Bond Project.
On July 10, 2003, City Council adopted eight design and construction policies related to Phases 1 and 2 of
the 2001 Street Bond Program. These policies were instrumental in changes that resulted in savings of
over $1,000,000 in the initial phases of this bond program. A question has arisen regarding the
reconstruction of residential driveway aprons that are removed during street reconstruction. Our current
policy and practice dictates that these driveways are reconstructed to their existing width at the ROW and
then transitioned to the street with a maximum five -foot radius curve. Some residents have requested that
this "apron" match the existing driveway with a wider, angled approach. Our policy needs to be
confirmed or revised to establish a consistent framework for bidding and construction.
Bill Pedersen, City Engineer, recommended that driveways on curbed and guttered be reconstructed to a
maximum five -foot return radius, and driveways adjacent to an open ditch be reconstructed to a maximum
ten -foot return radius.
Michael Springer, 200 N. Burnett
Mr. Springer requested that his driveway be returned to its pre - construction condition. He stated that he
would compromise to accept the ten -foot return radius.
Council Member Murray moved adoption of the proposed resolution with the following language:
Reconstruct driveways to a maximum five -foot return radius, in accordance with the standard detail,
which is attached hereto as Exhibit "B" and incorporated herein for all intents and purposes; provided,
however, driveways adjacent to an open ditch shall be reconstructed to a maximum ten -foot return radius,
in accordance with the standard detail, which is attached hereto as Exhibit "C" and incorporated herein for
all intents and purposes. Council Member Anderson seconded the motion. The vote follows:
Page 4 of 12
Minutes of the Regular Session — October 14, 2004
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
RESOLUTION NO. 1681
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING
RESOLUTION NO. 1592 TO ESTABLISH AN ADDITIONAL POLICY PERTAINING TO THE
MAXIMUM RETURN RADIUS FOR RESIDENTIAL DRIVEWAYS FOR THE ADMINISTRATION
OF THE CURRENT AND ALL FUTURE PHASES OF THE 2001 STREET BOND PROJECT; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance 0410144, reviewing and approving the Receiver's Third Amended
Application for Water and Sewer Rate Increase for Bay Oaks Harbor Water and Sewer System.
Proposed Ordinance 041014 -4 reviews and approves the Receiver's Third Amended Application for
Water and Sewer Rate Increase for Bay Oaks Harbor Water and Sewer System (a privately -owned and
operated system). The application is attached. Mr. Fultz, Receiver, has submitted this application for
what he has determined to be an equitable water and sewer rate increase for the residents of Bay Oaks
Harbor. The Receiver stated that the rate increase is needed to operate the water and sewer system. The
City reviewed the rates based on "Test Year (August 1, 2003, to July 31, 2004) Operating Revenues." In
accordance with TCEQ guidelines for review. System expenses for maintenance and operation were also
considered. The surcharge will address the accred indebtedness unpaid. The rates as proposed appear
necessary to cover the operation and maintenance of the system. The last time the City received a request
to raise rates was in 2000.
John M. Fultz. Navasota. Texas
Mr. Fultz, requested that Council approve this application due to debt and repair problems. He said the
rates are sufficient to operate the system, but not enough to bring it to City standards.
Eugenia Ginzel, Utility Billing Manager, informed Council that she has worked closely with Mr. Fultz to
develop equitable rates, and believes that the proposed rates are fair to the consumers at Bay Oaks Harbor.
Council Member Anderson moved adoption of the proposed ordinance. Council Member Murray
seconded the motion. After discussion relating to the notification of the residents of Bay Oaks Harbor
prior to the rate increase, Council Member Anderson withdrew his motion and Council Member Murray
withdrew his second.
Council Member Renteria moved to postpone the item until the special meeting to be held on October 26,
2004, and that in the interim, the President of the Bay Oaks Harbor Homeowners Association is to be
contacted, who may in turn notify the residents of the upcoming rate increase. Council Member Mahan
seconded the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
Page 5 of 12
Minutes of the Regular Session — October 14, 2004
Consider Proposed Ordinance No. 041014 -2, the first reading of the Ordinance annexing property
currently within the extra - territorial jurisdiction of the City of Baytown and being a 20.36 -acre
tract situated in the H. F. Gillette Survey, Abstract 297, in Harris County, Texas.
The property is located at the northeast corner of the intersection of North Main Street and East
Lynchburg -Cedar Bayou Road. Trinity Episcopal Church, through the Protestant Episcopal Church of the
Diocese of Texas, the owner of the property, requested annexation as a prerequisite to receiving City
services. The property is proposed to be developed as a church. City Council approved a petition to
annex this property. In accordance with state law, two public hearings were held on the proposed
annexation on September 9, 2004, following publication in The Baytown Sun on August 31, 2004 and
posted on the City's web site on the same date. If approved on first reading, the ordinance will be
published on October 19, 2004, and may be read for the second time on November 23, 2004.
Council Member Renteria moved adoption of the proposed ordinance. Council Member Sheley seconded
the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
ORDINANCE NO. 9906
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE
EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE
ANNEXATION OF A 20.36 ACRE TRACT OF LAND IN THE H.F. GILLETTE SURVEY, ABSTRACT 297,
HARRIS COUNTY, TEXAS, AND THE ADJACENT PORTION OF NORTH MAIN STREET; WHICH SAID
TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF
BAYTOWN, TEXAS.
Consider Proposed Ordinance No. 041014 -3, the first reading of the Ordinance annexing property
currently within the extra - territorial jurisdiction of the City of Baytown and being a 2.70 -acre tract
of land in the Jacob Armstrong Survey, Abstract 2, east of Highway 146 and south of Staples
Addition, Chambers County, Texas.
The property is adjacent and south of a recently annexed tract that will be developed as a residential
subdivision. Brazos River North South, Ltd., is developing both tracts. City Council approved a petition
to annex this property. In accordance with state law, two public hearings were held on the proposed
annexation on September 9, 2004, following publication in The Baytown Sun on August 31, 2004 and
posted on the City's web site on the same date. If approved on first reading, the ordinance will be
published on October 19, 2004, and may be read for the second time on November 23, 2004.
Council Member Sheley moved adoption of the proposed ordinance. Council Member Mahan seconded
the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
Page 6 of 12
Minutes of the Regular Session — October 14, 2004
ORDINANCE NO. 9907
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING
roll, FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN,
TEXAS, AND THE ANNEXATION OF A 2.7 ACRE TRACT OF LAND IN THE JACOB
ARMSTRONG SURVEY, ABSTRACT 2, CHAMBERS COUNTY, TEXAS; WHICH SAID
TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE
CITY OF BAYTOWN, TEXAS.
Consider proposed Ordinance No. 041014 -5, awarding a construction contract for the Steinman
Sanitary Sewer Rehabilitation Project — Phase I.
Proposed Ordinance No. 041014 -5 awards a construction contract to RWL Construction, Inc. in the
amount of $681,715 for the Steinman Sanitary Sewer Rehabilitation Project — Phase I. Because of the
different construction techniques required, this project will be developed in two phases. The scope of
work includes the construction of 4,800 linear feet of sanitary sewer lines in the Steinman Lift Station
service area utilizing the open -cut method. The estimated construction cost for the project, which
includes a 10% contingency, is $750,000. The design for Phase H of this project has been completed by
the consultant and that project will be bid after Phase I is completed. Phase 11 will include approximately
8,300 linear feet of pipe replacement by the pipe bursting method. The allotted construction duration for
Phase I of the project is 200 calendar days. The project will be funded by 2003 and 2004 Certificates of
Obligation.
Council Member Sheley moved adoption of the proposed ordinance. Council Member Renteria seconded
the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
ORDINANCE NO. 9908
AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING AND
DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A
CONTRACT WITH RWL CONSTRUCTION, INC., FOR THE STEINMAN SANITARY SEWER
REHABILITATION PROJECT - PHASE I; AUTHORIZING PAYMENT OF THE SUM OF SIX
HUNDRED EIGHTY -ONE THOUSAND SEVEN HUNDRED FIFTEEN AND N01100 DOLLARS
($681,715.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 041014 -6 approving a contract amendment to the Water Supply
Agreement between the City of Houston and the Baytown Area Water Authority (BAWA) to extend
the term of the agreement and increase the contract quantity.
BAWA has purchased raw water from the City of Houston since its inception in 1977. Currently, BAWA
is requesting funding through the Texas Water Development Board (TWDB) Drinking Water State
Revolving Fund ( DWSRF) for two capital improvement projects. The DWSRF provides low interest
loans and subsidies to public drinking water systems.
Page 7 of 12
Minutes of the Regular Session — October 14, 2004
In the application process, TWDB questioned BAWA's water supply availability after 2020, the year in
which BAWA's current contract with the City of Houston would expire. Specifically, TWDB was
concerned that if bonds were issued for twenty years for the current projects, the maturity of the bonds
would extend beyond the maturity date of the existing water supply contract. To allay this concern,
BAWA and the City of Houston have been working to obtain an amendment to the contract that would
not only extend the agreement beyond the maturity date of the TWDB bonds but also increase the contract
quantity as follows:
Pursuant to the legislation that created it, BAWA must secure the approval of the City Council of the City
of Baytown before entering into this contract amendment.
Manager Jackson commended the Legal Department for it's efforts during the negotiation process with
the City of Houston.
Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria
seconded the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
ORDINANCE NO. 9909
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING
THE AMENDMENT TO THE WATER SUPPLY CONTRACT BETWEEN THE CITY OF HOUSTON
AND THE BAYTOWN AREA WATER AUTHORITY TO EXTEND THE TERM OF THE
CONTRACT AND INCREASE THE CONTRACT QUANTITY; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consent Agenda
a. Proposed Ordinance No. 041014 -7 awards the sole source purchase, in the amount of
$29,995, to H.D. Industries, Inc. for new hopper for a 1996 GMC Asphalt Patch Truck for
the Streets Department. This hopper is available only from H.D. Industries, Inc. Only the
hopper is being replaced and the mountings and connections are proprietary to H.D
Industries, Inc., the only company that can supply a hopper that will fit on the existing
vehicle.
b. Proposed Ordinance No. 041014 -8 awards the annual ammunition contract, Item #1, to
Blackhills Ammunition, Inc., in the amount of $18,950, and Items #2 -11 to Bailey's House
Of Guns, Inc., in the amount of $25,358.58. The total recommended award of annual
contract is $44,308.58. Invitations to bid were sent to seven bidders and four responses
were received. The annual ammunition contract is used by SWAT, Police Department and
Organized Crime.
Current Agreement
Contract Amendment
Contract Quandty
11.9 million gallons per day
15.8 million gallons per day
Expiration Date
December 31, 2020
December 31, 2040
Pursuant to the legislation that created it, BAWA must secure the approval of the City Council of the City
of Baytown before entering into this contract amendment.
Manager Jackson commended the Legal Department for it's efforts during the negotiation process with
the City of Houston.
Council Member Anderson moved adoption of the proposed ordinance. Council Member Renteria
seconded the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
ORDINANCE NO. 9909
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING
THE AMENDMENT TO THE WATER SUPPLY CONTRACT BETWEEN THE CITY OF HOUSTON
AND THE BAYTOWN AREA WATER AUTHORITY TO EXTEND THE TERM OF THE
CONTRACT AND INCREASE THE CONTRACT QUANTITY; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consent Agenda
a. Proposed Ordinance No. 041014 -7 awards the sole source purchase, in the amount of
$29,995, to H.D. Industries, Inc. for new hopper for a 1996 GMC Asphalt Patch Truck for
the Streets Department. This hopper is available only from H.D. Industries, Inc. Only the
hopper is being replaced and the mountings and connections are proprietary to H.D
Industries, Inc., the only company that can supply a hopper that will fit on the existing
vehicle.
b. Proposed Ordinance No. 041014 -8 awards the annual ammunition contract, Item #1, to
Blackhills Ammunition, Inc., in the amount of $18,950, and Items #2 -11 to Bailey's House
Of Guns, Inc., in the amount of $25,358.58. The total recommended award of annual
contract is $44,308.58. Invitations to bid were sent to seven bidders and four responses
were received. The annual ammunition contract is used by SWAT, Police Department and
Organized Crime.
Page 8 of 12
Minutes of the Regular Session — October 14, 2004
C. Proposed Ordinance No. 041014 -9 authorizes the purchase of one 2005 Chevrolet
ambulance from Frazer Bilt, LTD., through the Houston - Galveston Area Council (H -GAC)
in the amount of $122,100, including H -GAC fee of $1,000, for use in the Emergency
Medical Services Division of the Health Department. This purchase is funded by the
Capital Replacement Fund in the 2004 — 2005 budget.
d. Proposed Ordinance No. 041014 -10 renews the City's subscription to McNaughton Book
Service in the amount of S39,428.40 for the period of December 2004 through November
2005. This book - leasing program brings vitality to Sterling Municipal Library's services
to adults. Because the books arrive catalogued and processed, there is little delay between
the time when an avid reader sees a review in a newspaper or magazine and the moment
when the book is available on the Library's shelves. This is the most popular service we
offer for adults and increasing numbers of large -print readers have joined regular print
borrowers seeking this service. The plan provides for 206 new titles per month and an
onsite inventory of 4,120 books. Funds are available in the Sterling Municipal Library
budget. There is a $765 increase over last year, which entitles us to obtain 48 additional
titles and increases our onsite inventory by 80 titles over last year.
e. Proposed Ordinance No. 041014 -11 authorizes payment, in the amount of $67,622, for the
fiscal year 2004 -2005 Houston Area Library Automated Network ( HALAN) contract fee
for provision of an integrated automated circulation system at Sterling Municipal Library.
Sterling Municipal Library has been a member of HALAN since 1978. Membership fees
and contract are renewed annually. Our charges for membership are calculated based upon
usage. The number of items in the database and level of circulation services are used for
the calculation. Servers and staff support are located at Houston Public Library. This
service is partially subsidized with state and federal funds, and we could not individually
afford such a sophisticated system. Our circulation, overdue, interlibrary loan, Internet
connection, reserve systems, online catalog, subject databases, wireless bookmobile, and
acquisition system depend upon this network that directly links us with public libraries in
Houston, Pasadena, Port Arthur, Port Neches, Nederland, Bellaire, and Lee College, and
allows connections to other libraries nationwide. This consortium of libraries is
responsible for providing maintenance and support for a shared database of holdings and
an online catalog, which includes several additional databases. We have 36 workstations
and a 6 terminal reference LAN connected to the system. Fees cover technical support
staff, Internet access, some online databases, server data storage and maintenance, security
system protocols, telecommunications maintenance, switch/router maintenance on our site,
database support and maintenance, training and software upgrades. HALAN is governed
by a board of directors and the City Librarian is a voting board member. The Library also
has representation on divisional committees, which meet quarterly to manage software
protocols and upgrade parameters. This request reflects a 6.6% increase over the previous
year, which increase was included in the budget.
Proposed Ordinance No. 041014 -12 authorizes the purchase four IBM x365 Systems in the
amount of $121,379.21. International Business Machine (IBM) is a QISV vendor. This
will be replacement of existing HP6000 Windows systems that were purchased in
1999/2000. The average life span of these systems is three years, whereas the current
systems are approaching five years in age and are incurring an ever - increasing workload
with the utilization of new applications. All departments of the City use the current
systems. Existing hardware is also obsolete and does not support our future infrastructure
of network or software upgrades. All departments will benefit from these systems. This
purchase is funded by the Capital Replacement Fund in the 2004 — 2005 budget.
Page 9 of 12
Minutes of the Regular Session — October 14, 2004
g. Proposed Ordinance No. 041014 -13 authorizes an interlocal agreement with the Baytown
Municipal Development District to provide funding for the construction of the Roseland
Pavilion HVAC Project. The proposed interlocal agreement is on the same, or very similar
terms, as previous interlocal agreements. The Parks and Recreation Department has had
many requests to air - condition the Roseland Park Pavilion. The pavilion was rented 480
times during the past year for an estimated 24,000 people. With the addition of the Spray
Park, the facility is even more popular. Because of several factors, including the possible
need to upgrade the electrical service to the building and placing the air - conditioning units
above the ground because of potential flooding, the cost may not be as high as the
requested amount. The cost estimate is:
Possible new electrical service
$9,000
HVAC unit installed including ductwork, etc.
$17,000
Drop ceiling (to reduce the area the AC would heat/cool)
$3,000
Insulation (for the drop ceiling)
$1,500
Drop in light fixtures (installed)
$2,000
Contingency
$2,500
Total
$35,000
The Municipal Development District Board approved funding at the October 7, 2004
meeting.
h. Proposed Resolution No. 041014 -2 cancels the Council meetings scheduled for the fourth
Thursday of November and the fourth Thursday of December, 2004, and calls a special
Council meeting on Tuesday, November 23, 2004. This scheduling avoids conflicts with
the Thanksgiving and Christmas holidays.
Council Member Sheley moved adoption of the consent agenda, items a through h. Council Member
Renteria seconded the motion. The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
ORDINANCE NO. 9910
AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF TWENTY -NINE
THOUSAND NINE HUNDRED NINETY -FIVE AND NO /100 DOLLARS ($29,995.00) TO H.D.
INDUSTRIES, INC., AS THE SOLE SOURCE FOR A NEW HOPPER FOR A 1996 GMC ASPHALT
PATCH TRUCK; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
Page 10 of 12
Minutes of the Regular Session — October 14, 2004
ORDINANCE NO. 9911
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING
THE BID OF BLACK HILLS AMMUNITION, INC., AND BAILEY'S HOUSE OF GUNS, INC., FOR
THE ANNUAL AMMUNITION CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF FORTY -FOUR THOUSAND THREE HUNDRED EIGHT AND 58/100
DOLLARS ($44,308.58); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 9912
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE PAYMENT OF ONE HUNDRED TWENTY -TWO THOUSAND ONE
HUNDRED AND NO 1100 DOLLARS (5122,100.00) TO HOUSTON - GALVESTON AREA COUNCIL
FOR THE PURCHASE OF ONE (1) 2005 CHEVROLET AMBULANCE FOR THE EMS
DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 9913
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE PAYMENT OF THIRTY -NINE THOUSAND FOUR HUNDRED TWENTY -
EIGHT AND 40 /100 DOLLARS ($39,428.40) TO MCNAUGHTON BOOK SERVICE AS THE COST
FOR BOOK LEASING OF POPULAR NEW TITLES FOR THE STERLING MUNICIPAL LIBRARY;
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 9914
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE FISCAL YEAR 2005 HOUSTON AREA LIBRARY AUTOMATED NETWORK
(HALAN) CONTRACT FEE FOR AN INTEGRATED AUTOMATED CIRCULATION SYSTEM AT
THE STERLING MUNICIPAL LIBRARY IN THE AMOUNT OF SIXTY -SEVEN THOUSAND SIX
HUNDRED TWENTY -TWO AND N0 1100 DOLLARS ($67,622.00); AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 9915
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE PAYMENT OF ONE HUNDRED TWENTY -ONE THOUSAND THREE
HUNDRED SEVENTY -NINE AND 21 /100 DOLLARS ($121,379.21) TO INTERNATIONAL
BUSINESS MACHINE CORPORATION (IBM) FOR THE PURCHASE OF FOUR IBM E365
SYSTEMS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 9916
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK
TO AN INTERLOCAL AGREEMENT WITH THE BAYTOWN MUNICIPAL DEVELOPMENT
DISTRICT TO PROVIDE FUNDING FOR THE ROSELAND PARK PAVILION PROJECT; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Page 11 of 12
Minutes of the Regular Session — October 14, 2004
RESOLUTION NO. 1682
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CALLING A
SPECIAL COUNCIL MEETING TO BE HELD ON TUESDAY, NOVEMBER 23, 2004, AT 6:30 P..M.,
IN THE COUNCIL CHAMBERS OF CITY HALL, BAYTOWN, TEXAS; CANCELLING ITS
REGULARLY SCHEDULED CITY COUNCIL MEETINGS TO BE HELD ON THURSDAY,
NOVEMBER 25, 2004, AND ON THURSDAY, DECEMBER 23, 2004, AT 6:30 P.M., IN THE
COUNCIL CHAMBERS OF CITY HALL, BAYTOWN, TEXAS; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Proposed Resolution No. 041014 -3, selecting the City of Baytown's representative and
alternate to the General Assembly of the Houston - Galveston Area Council for the year 2005.
Currently, Council Member Murray is the representative and Mayor Mundinger serves as alternate.
Council Member Anderson moved selection of Council Member Murray and Mayor Calvin Mundinger to
serve as the City of Baytown's representative and alternate, respectively, to the General Assembly of the
Houston - Galveston Area Council for the year 2005. Council Member Sheley seconded the motion. The
vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
RESOLUTION NO. 1683
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPOINTING
DON MURRAY AS REPRESENTATIVE OF THE CITY OF BAYTOWN TO THE BOARD OF
DIRECTORS AND THE GENERAL ASSEMBLY OF THE HOUSTON - GALVESTON AREA
COUNCIL FOR THE YEAR 2005 AND CALVIN MUNDINGER AS ALTERNATE SHOULD DON
MURRAY BECOME INELIGIBLE OR RESIGN; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
City Manager's Report.
Manager Jackson informed Council that a calendar had been distributed designating the meeting dates for
the remainder of the year.
Mr. Jackson explained that the annual Chamber of Commerce Business Expo would be held at the
Community Center the next day, Friday, October 15, 2004.
Mr. Jackson announced that Sterling Municipal Library Director Denise Fischer will retire at the end of
the year. He said that she has been a valuable asset to the City since 1979 and will be sorely missed.
Page 12 of 12
Minutes of the Regular Session — October 14, 2004
Adjourn.
Council Member Mahan moved that the meeting adjourn. Council Member Sheley seconded the motion.
The vote follows:
Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley.
Mayor Mundinger.
Nays: None.
The motion carried.
There being no further business, the meeting adjourned at 8:18 p.m.
W e� n l t�f
G ry W. Smith
City Clerk