2003 11 25 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
November 25, 2003
6:30 p.m.
The City Council of the City of Baytown, Texas, met in special session on November 25, 2003,
at 6:30 p.m. in the Council Chamber of Baytown City Hall with the following in attendance:
Coleman Godwin
Calvin Mundinger
Don Murray
Mercedes Renteria III
Pete C. Alfaro
Gary M. Jackson
Bob Leiper
Ignacio Ramirez, Sr.
Gary W. Smith
The following Council Members were absent:
Ronnie Anderson
Scott Sheley
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
Council Member
Council Member
The meeting was opened with a quorum present. Mayor Alfaro recognized the high school
students present from Ms. White's class. Council Member Godwin led the pledge of allegiance
and offered the invocation after which the following business was conducted:
Consider approval of minutes of the work session and regular meeting held on November
13, 2003.
Council Member Mundinger moved approval of the minutes of the work session and regular
meeting held on November 13, 2003. Council Member Renteria seconded the motion. The vote
follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
Conduct the first public hearing on the proposed annexation of a 6.639 -acre tract of land
located north of Staples Addition in Chambers County, Texas.
The public hearing was called to order at 6:31 p.m.
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Minutes of the Special Session — November 25, 2003
Texas Local Government Code, Section 43.063 requires the City Council to conduct two public
hearings at which persons interested in the annexation are given the opportunity to be heard.
This is the first of the public hearings. Notice of the public hearing was published in The
Baytown Sun on November 10, 2003 and posted on the City's website on or before the same day,
at least twenty and more than ten days prior to today's date.
Bayou Development LLC is requesting annexation as a prerequisite to receiving City services.
The property is proposed to be developed as a recreational vehicle park, along with a 3.667 -acre
tract already within the city. The service plan for the annexation is provided in your packet. The
annexation ordinance may be considered when 20 days have elapsed after the public hearing.
The final reading may be held 30 days after the ordinance is passed on its first reading and
published.
No one appeared to speak at the first public hearing.
The public hearing was closed at 6:33 p.m.
Conduct the second public hearing on the proposed annexation of a 6.639 -acre tract of land
located north of Staples Addition in Chambers County, Texas.
The public hearing was called to order at 6:33 p.m.
Texas Local Government Code, Section 43.063 requires the City Council to conduct two public
hearings at which persons interested in the annexation are given the opportunity to be heard.
This is the second of the public hearings. Notice of the public hearing was published in The
Baytown Sun on November 10, 2003 and posted on the City's website on or before the same day,
at least twenty and more than ten days prior to today's date.
Bayou Development LLC is requesting annexation as a prerequisite to receiving City services.
The property is proposed to be developed as a recreational vehicle park, along with a 3.667 -acre
tract already within the city. The service plan for the annexation is provided in your packet. The
annexation ordinance may be considered when 20 days have elapsed after the public hearing.
The final reading may be held 30 days after the ordinance is passed on its first reading and
published.
No one appeared to speak at the second public hearing.
The public hearing was closed at 6:35 p.m.
Consider Proposed Ordinance No. 031125 -1, authorizing the extension of the Collective
Bargaining Agreement between the City of Baytown, Texas, and the International
Association of Firefighters Local 1173 until December 11, 2003.
On September 13, 2001, the City Council approved a collective bargaining agreement with
Baytown Professional Firefighters Association, Local No. 1173. Such agreement expired on
September 30, 2003. Commencing on April 14, 2003, nine collective bargaining sessions have
been held and two proposed agreements have been voted on and rejected by the firefighters.
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Minutes of the Special Session — November 25, 2003
This ordinance extends the original agreement once again and clarifies the compensation
employees covered by collective bargaining should be paid. If the agreement is extended, the
City's bargaining team will attempt to meet with the firefighter's bargaining team to reach
another tentative agreement to be presented to the firefighters for approval.
Council Member Mundinger moved adoption of the proposed ordinance. Council Member
Renteria seconded the motion.
Discussion followed between Council and Tom Carr, President of the Baytown Professional
Firefighters Association, Local No. 1173, regarding the number of tiers, and the pay structure. It
was noted that there was a considerable difference between the request by the Union for a 14%
pay raise for a few individuals in the higher ranks, while the remainder of firefighters would
receive a 1% across - the -board raise. The cost of collective bargaining from the onset was
indicated to be $126,387 and growing, which caused Council to express concern regarding the
impact of the collective bargaining process on future City budgets.
It was the consensus of Council present that there is a need for the negotiations to continue in
order that an agreement may be reached that is satisfactory to both parties.
The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
ORDINANCE NO. 9672
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE EXTENSION OF THE COLLECTIVE BARGAINING AGREEMENT
BETWEEN THE CITY OF BAYTOWN, TEXAS, AND THE INTERNATIONAL
ASSOCIATION OF FIREFIGHTERS LOCAL 1173 UNTIL DECEMBER 11, 2003;
PROVIDING FOR A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 031125 -2, authorizing the City's chief negotiator to
execute on behalf of the City an agreement with International Association of Firefighters
Local 1173 (the "Union ") to extend the collective bargaining process for a period not to
exceed 15 days.
Pursuant to state law, an impasse in the collective bargaining process generally occurs if the
parties have not reached an agreement within 60 days after the process begins. Such period may
be extended in writing for a period of not more than 15 days. The City and the Union have
extended the time period in the past. This proposed ordinance will again extend the time for
collective bargaining up to 15 days if the Union so agrees.
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Minutes of the Special Session — November 25, 2003
Council Member Mundinger moved adoption of the proposed ordinance. Council Member
Renteria seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
ORDINANCE NO. 9673
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE CITY'S CHIEF NEGOTIATOR IN THE COLLECTIVE BARGAINING
PROCESS TO EXECUTE ON BEHALF OF THE CITY AN AGREEMENT WITH
INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 1173 TO EXTEND THE
TIME FOR COLLECTIVE BARGAINING FOR A PERIOD NOT TO EXCEED 15 DAYS;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 031125 -3, authorizing an Industrial District Agreement
with Rhodia Inc.
Proposed Ordinance No. 031125 -3 authorizes an Industrial District Agreement with Rhodia Inc.
for a seven -year period. The first payment pursuant to this agreement will be for the tax year
2003, as its prior agreement with the City expired on August 31, 2003. Because the 2003 values
are more than the 2002 values, the 2003 values shall serve as the base under the agreement. The
agreement is in conformity with the policies adopted by the City Council for companies which
had an industrial district agreement in effect on July 26, 2002 in the City's industrial districts.
Council Member Murray moved adoption of the proposed ordinance. Council Member
Mundinger seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
ORDINANCE NO. 9674
AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN
INDUSTRIAL, DISTRICT AGREEMENT WITH RHODIA INC.; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
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Minutes of the Special Session — November 25, 2003
Consider Proposed Ordinance No. 0311254, awarding a construction contract for the
Community Center Renovation Project.
Proposed Ordinance No. 031125 -4 awards a construction contract in the amount of $1,472,935 to
the Spigener Corporation for the Community Center Renovation Project. The scope of work
includes the renovation of the restrooms, ceiling grid and tiles, new plaster coating in the lobby
area, sheetrock work, floor tile replacement, HVAC system replacement, and roof replacement.
The construction duration for this project is 270 calendar days and will be funded by $943,515
from 2002 General Obligation Bonds, $400,000 from the 2003 -2004 CIPF Budget, and $129,420
accrued interest on the 2002 General Obligation bonds.
Council Member Murray moved adoption of the proposed ordinance. Council Member
Mundinger seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
ORDINANCE NO. 9675
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AND ATTEST TO A CONTRACT WITH SPIGENER CORPORATION FOR THE
BAYTOWN COMMUNITY CENTER RENOVATIONS PROJECT; AUTHORIZING
PAYMENT OF THE SUM OF ONE MILLION FOUR HUNDRED SEVENTY -TWO
THOUSAND NINE HUNDRED THIRTY -FIVE AND 00 /100 DOLLARS ($1,472,935.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 031125 -5, awarding a construction contract for the
Street Bond Project — Phase I.
Proposed Ordinance No. 031125 -5 awards a construction contract in the amount of
$2,512,299.55 to D &W Contractors, Inc. for Street Bond Project — Phase I. The following
streets are included as part of this package:
a. Amy Drive from Ward to Ivie Lee;
b. McFarland Drive from Ward to Ivie Lee;
c. Country Club Drive from West Baker to Club;
d. Ashwood Drive from Fairway to Mustang;
e. Fleetwood Drive from Memorial to Felton;
f. Ohio Street from Oklahoma to Huggins;
g. Utah Street from Missouri to West Main; and
h. Tanglewood Drive from North Holly to Robin
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Minutes of the Special Session – November 25, 2003
., The scope of work includes street reconstruction including replacement of the existing pavement
with reinforced concrete. There will also be some reconstruction and replacement of the affected
sanitary sewer lines, water lines, and storm sewers. The construction duration for this project is
300 calendar days and will be funded by 2002 General Obligation bonds.
Council Member Mundinger moved adoption of the proposed ordinance. Council Member
Godwin seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
ORDINANCE NO. 9676
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AND ATTEST TO A CONTRACT WITH D &W CONTRACTORS, INC., FOR
THE 2001 -2002 STREET BOND PROJECT – PHASE I; AUTHORIZING PAYMENT OF THE
SUM OF TWO MILLION FIVE HUNDRED TWELVE THOUSAND TWO HUNDRED
NINETY -NINE AND 55 1100 DOLLARS ($2,512,299.55); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 031125 -6, amending Chapter 94 "Traffic and Vehicles,"
Article IV "Specific Street Regulations," Section 94 -121 "Schedules enumerated," Schedule
VIII "Designation —Stop and Yield Intersections," of the Code or Ordinances, City of
Baytown, designating the intersection of Gentry Street and Stadium Drive/Martin Luther
King Street as an all -way stop and designating the intersection of Gulf Avenue and South
Main Street as an all -way stop.
After the implementation of the ordinance requiring one -way traffic on Carnegie Street, a traffic
flow problem was noted by the Baytown Police Department at the intersection of Gentry Street
and Stadium Drive/Martin Luther King Street. Police Lieutenant Martha Murch requested that
stop signs to be added to Gentry Street to allow the cross traffic to enter the intersection and to
allow students to more safely traverse the intersection. The Public Works Department/Traffic
Division, under the provisions of Section 94 -61(2) of the Code of Ordinances, instituted traffic
control measure as follows; installation of stop signs on Gentry Street to reduce the traffic
hazard caused by high traffic volumes. The signs were installed September 11, 2003. Staff has
reviewed the impact of the stop signs. On September 24, 2003 Mr. Martinez, Vice Principal of
Seniors at Lee High School, and Lieutenant Murch reported that this change had solved their
safety concerns.
Following removal of the stop signs on South Main Street, staff received complaints from
citizens about a restriction of visibility on westbound Gulf Avenue. Staff reviewed the
intersection and a visibility problem was found.
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Minutes of the Special Session — November 25, 2003
A building on the northeast corner of the intersection is only four and a half feet from the curb.
Traffic on Gulf Avenue was forced to pull out into South Main Street just to have the required
line of sight to safely enter the intersection. If vehicles were parked along South Main Street, the
visibility problem was exacerbated. The Public Works Department/Traffic Division, under the
provisions of Section 94 -61(2) of the Code of Ordinances, instituted traffic control measures as
follows: the re- installation of stop signs on South Main Street to reduce the traffic hazard caused
by limited visibility. This measure was taken in accordance with the Manual on Uniform Traffic
Control Devices (MUTCD) 2000 Edition, Section 2B.07 option C, which provides as follows:
"Locations where a road user, after stopping, cannot see conflicting traffic and is not able to
safely negotiate the intersection unless conflicting cross traffic is also required to stop."
On October 15, 2003 the Planning and Zoning Commission recommended the approval of the
all -way stop at the intersection of Gentry Street and Stadium Drive/Martin Luther King Street
and at the intersection of South Main Street and Gulf Avenue.
Council Member Renteria moved adoption of the proposed ordinance. Council Member Murray
seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
ORDINANCE NO. 9677
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AMENDING CHAPTER 94 "TRAFFIC AND VEHICLES," ARTICLE IV "SPECIFIC
STREET REGULATIONS," SECTION 94 -121 "SCHEDULES ENUMERATED," SCHEDULE
VIII "DESIGNATION — STOP AND YIELD INTERSECTIONS" OF THE CODE OF
ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO (I) DESIGNATE THE
INTERSECTION OF GENTRY STREET AND STADIUM DRIVE/MARTIN LUTHER KING
AS AN ALL -WAY STOP INTERSECTION AND (II) DESIGNATE THE INTERSECTION OF
GULF AVENUE AND SOUTH MAIN STREET AS AN ALL -WAY STOP INTERSECTION;
REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE;
PRESCRIBING A PENALTY OF TWO HUNDRED AND NO 1100 DOLLARS
($200.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE
PUBLICATION AND EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 031125 -7, authorizing renewal of liability and property
insurance programs with Texas Municipal League — Intergovernmental Risk Pool and
authorizing payment.
Proposed Ordinance No. 031125 -7 authorizes liability and property insurance programs with
Texas Municipal League and authorizes payment in the amount of $400,764 for premiums,
reimbursable losses and administrative fees, and $150,000 for deductibles. This is a 15.27%
increase in rate from 2002/2003 premiums of $347,678.
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Minutes of the Special Session — November 25, 2003
The increase in premium reflects the change in our liability claims experience due to lawsuits
and accidents, the appraisal and revaluation by TML of City buildings, and the addition by TML
of some previously uninsured facilities. An increase in the rate was anticipated and the renewal
amount is within the funds budgeted for the purpose.
Council Member Renteria moved adoption of the proposed ordinance. Council Member
Mundinger seconded the motion. The vote follows:
Ayes: Mayor Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
ORDINANCE NO. 9678
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
RENEWING THE INTERLOCAL AGREEMENT WITH TEXAS MUNICIPAL LEAGUE
FOR THE ANNUAL LIABILITY AND PROPERTY INSURANCE PROGRAM;
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOUR
HUNDRED THOUSAND SEVEN HUNDRED SIXTY -FOUR AND N01100 DOLLARS
($400,764.00) AND THE SUM OF ONE HUNDRED FIFTY THOUSAND AND NO 1100
DOLLARS ($150,000.00) FOR DEDUCTIBLES; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Mayor 031125 -8, authorizing renewal of the contract with Texas
Municipal League Workers' Compensation Joint Insurance Fund to provide
administrative services, claims payments, and excess workers' compensation insurance
protection for the Mayor's Workers' Compensation Program and authorizing payment.
Proposed Ordinance No. 031125 -8 authorizes renewal of the contract with the Texas Municipal
League Workers' Compensation Joint Insurance Fund to provide administrative services, claims
payments, and excess workers' compensation insurance protection for the City's Workers'
Compensation Program at a cost of $680,164 — an overall increase in program costs of 25.1%.
This increase in program costs is due to the increases in the Pool's expenses over the past several
years, the continued increases in the cost and availability of reinsurance, and the increasing cost
of medical care and services. With the continuing improvement in our claims frequency and
severity experience relating to our City -Wide Safety Program expansion, we anticipate some
reduction in our future renewals. An increase in the rate was anticipated and the renewal amount
is within the funds budgeted for the purpose.
Council Member Godwin moved adoption of the proposed ordinance. Council Member
Mundinger seconded the motion. The vote follows:
Ayes: Mayor Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
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Minutes of the Special Session — November 25, 2003
ORDINANCE NO. 9679
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
RENEWING THE INTERLOCAL AGREEMENT WITH THE TEXAS MUNICIPAL
LEAGUE WORKERS' COMPENSATION JOINT INSURANCE FUND TO PROVIDE
ADMINISTRATIVE SERVICES FOR THE CITY'S WORKERS' COMPENSATION
PROGRAM, AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR MONTHLY
CLAIMS AS INCURRED, ADJUST ESCROW NECESSARY TO MEET SIXTY (60) DAYS
AVERAGE CLAIMS REQUIREMENT AND PROJECTED PAYMENT OF SIX HUNDRED
EIGHTY THOUSAND ONE HUNDRED SIXTY -FOUR AND N01100 DOLLARS
($680,164.00) FOR CLAIMS COSTS, ADMINISTRATIVE FEES, AND EXCESS
WORKERS' COMPENSATION INSURANCE; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Resolution No. 031125 -1, authorizing the amount of a performance
bond as required by the contract with Goose Creek Consolidated Independent School
District for Tax billing and collections.
Proposed Resolution No. 031125 -1 authorizes the amount of a bond as required by the contract
with Goose Creek Consolidated Independent School District for tax billing and collections. The
School District shall give bond conditioned on the faithful performance of its duties as Assessor
and Collector of the City. The bond will be payable to and shall be approved by the City in an
amount determined by the City Council. The City shall pay the cost of such bond in addition to
the payment of collection fees set out herein. The amount of the bond is proposed to be
$500,000, as recommended by our outside auditor.
Council Member Godwin moved adoption of the proposed resolution. Council Member Murray
seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, and Murray.
Mayor Alfaro.
Nays: None.
Council Member Renteria abstained.
The motion carried.
RESOLUTION NO. 1618
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
DETERMINING THE AMOUNT OF THE BOND FOR GOOSE CREEK CONSOLIDATED
SCHOOL DISTRICT TO OBTAIN ON BEHALF OF THE CITY OF BAYTOWN
CONDITIONED ON THE FAITHFUL PERFORMANCE OF THE SCHOOL DISTRICT'S
DUTIES AS ASSESSOR AND COLLECTOR OF THE CITY OF BAYTOWN; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
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Minutes of the Special Session — November 25, 2003
Consider Proposed Resolution No. 031125 -2, granting a petition for annexation submitted
by Mohammad H. Saleem and authorizing preparation of a service plan.
Proposed Resolution No. 031125 -2 grants a petition for annexation submitted by Mohammad H.
Saleem to annex a 5.565 -acre tract of land in the George Ellis Survey, Abstract No. 21, Harris
County, Texas. The property is located north of Interstate Highway No. 10, between Garth Road
and North Main Street, east of and adjacent to the Dodge dealership. The address of the property
is 5333 East Freeway, Baytown, Texas. The property is proposed to be developed as an
automobile dealership. This resolution directs staff to prepare a service plan for the proposed
annexation and to schedule the necessary public hearings.
Council Member Renteria moved adoption of the proposed resolution. Council Member Murray
seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
RESOLUTION NO. 1619
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
GRANTING THE PETITION OF MOHAMMAD H. SALEEM CONCERNING THE
ANNEXATION OF A 5.565 -ACRE TRACT OF LAND IN THE GEORGE ELLIS SURVEY,
ABSTRACT NO. 21, HARRIS COUNTY, TEXAS, AND AUTHORIZING THE
PREPARATION OF A SERVICE PLAN; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Consider approval of the plans and specifications for the Gray Sports Complex Renovation
Project and authorize advertisement for bids.
The city proposes to renovate the existing Sports Complex and expand the facility on the North
Main Street Property. The 60 -acre project will include the renovation of the four -field complex
for the youth softball, construction of four new adult softball fields, and construction of
concession/restroom facilities. The project also includes the construction of a large pavilion and
other park facilities including trails, site lighting, and landscaping. The Rotary Club of Baytown
will donate $20,000 toward the construction of the pavilion. A Texas Parks and Wildlife
Department grant application that would have added some other upgrades to the project was not
successful. A pre -bid conference is planned for December 17, 2003 with the bid opening set for
December 22, 2003. Plans are to present the bids to City Council for approval in January 2004.
Construction is expected to take 10 months, beginning in February with completion in the fall of
2004. The Parks and Recreation Advisory Board, at its November 5, 2003 meeting, approved
the plans and specifications and recommended approval.
Council Member Murray moved approval of plans and specifications for the Gray Sports
Complex Renovation Project and authorization for advertisement for bids, contingent upon staff
review and approval. Council Member Godwin seconded the motion. The vote follows:
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Minutes of the Special Session — November 25, 2003
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
Consider approval of plans and specifications for the Bayland Marina Dredging Project
and authorize advertisement for bids.
The city proposes to mechanically and/or hydraulically dredge approximately 10,000 cubic yards
of sandy silt and place it in two upland non - wetland levee sites on Bayland Island and Bayland
Park. The City received a U.S. Army Corps of Engineers permit in October. The bid opening is
set for December 22, 2003. Plans are to present the bids to City Council for approval in January
2004. The construction duration for this project is expected to be 30 days beginning in late
January with completion in March 2004.
Council Member Mundinger moved approval of plans and specifications for the Bayland Marina
Dredging Project and authorization for advertisement for bids. Council Member Renteria
seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
Consider approval of plans and specifications for the Hardin Road Drainage and Roadway
Reconstruction Project and authorize advertisement for bids.
The scope of work includes the reconstruction of the existing asphalt roadway with reinforced
concrete. In addition, the work will also consist of utility relocations, ditch re- grading operations
along with storm sewer outfall, culvert, and driveway replacements. The amount of the street
reconstruction is approximately $636,616. The amount of the associated drainage improvements
is $282,352, for a total estimated cost for construction of $918,968. The construction duration
for this project is 150 calendar days. The proposed improvements will be funded by the 2001
Bond Program.
Council Member Renteria moved approval of plans and specifications for the Hardin Road
Drainage and Roadway Reconstruction Project and authorization for advertisement for bids.
Council Member Godwin seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
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Minutes of the Special Session – November 25, 2003
Consider approval of plans and specifications for the East District Wastewater Treatment
Plant Project and authorize advertisement for bids.
The scope of work includes the rehabilitation of Influent Lift Station Number One, Treatment
Train Number One, and miscellaneous facilities such as a clarifier and Pump Stations Number
One and Two. The cost associated with this project will come out of the total allotted funds of
$1,900,000 for the East District Wastewater Treatment Plant Renovations Project. The estimated
construction cost for the renovations is $1,620,000, and will be funded by the 2002 Certificates
of Obligation.
City Manager Jackson reminded Council that this project involves only the rehabilitation of the
plant but entails no increase in capacity.
Council Member Mundinger moved approval of plans and specifications for the East District
Wastewater Treatment Plant Project and authorization for advertisement for bids. Council
Member Renteria seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
Consent Agenda
a. Proposed Resolution No. 031125 -3 approves application for continued funding of
the Victims of Crime Act ( "VOCA ") Grant awarded to the City to provide the
Family Violence Counseling Program in the Police Department for the 2004 -2005
period. The Houston - Galveston Area Council will review the VOCA Grant
application during competitive grant proposals. The application will request
continued funding for one full -time personnel position, a Case Management
Coordinator, who works directly under the supervision of the Baytown Police
Department. This continuation grant will be for the 5�h year of funding. The
original application was approved by Resolution No. 1404 and the grant was
awarded by the Office of the Governor — Criminal Justice Division for fiscal years
2001, 2002, and 2003. Funding is provided annually. This application will
request funding in an amount not to exceed $46,667. The local match will be in
kind and is available in the Police Department general fund budget.
b. Proposed Ordinance No. 021125 -9 awards the annual wastewater lab analysis
contract to Envirodyne Laboratories, Inc., in the amount of $23,885. This
contract is used by the Pollution Control Division for lab analysis testing. The
types of waste streams we have discharging to Baytown's sewer conveyance
system and the changing regulations from state and federal governments govern
our analytical needs. Texas Commission on Environmental Quality (TCEQ) and
the Environmental Protection Agency mandate that the City operates an approved
Pretreatment Program, which has been incorporated as part of our Texas Pollutant
Discharge Elimination System permits (TPDES wastewater discharge permit
issued by TCEQ).
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Minutes of the Special Session — November 25, 2003
As part of the requirements of this program, the City is required to conduct annual
and semi - annual scans on the influent and effluent of all three wastewater
treatment plants and at least annually on the industrial dischargers. Funds are
available in the Pollution Control/Special Services account.
C. Proposed Ordinance No. 031125 -10 awards the purchase of two IBM P -630
Systems from International Business Machines Corporation (IBM) in the amount
of $194,279.84. IBM is a QISV vendor. This purchase will replace existing IBM
RS6000 systems that were purchased in 1998. The average life span of these
systems is three years. The current systems are approaching six years of age and
are incurring an increasing workload with the utilization of new applications. All
departments of the city use the current systems and our main applications reside
on these servers. The existing hardware is also obsolete and does not support our
future network infrastructure. The proposed systems will provide an improved
response time, better performance, and higher efficiency. This is a five -year
internal lease of $48,309 per year. A local government that participates in the
cooperative purchasing program established under sections 271.082 and 271.083 of
the Local Government Code satisfies otherwise applicable competitive bidding
requirements when it makes a purchase through the catalogue purchasing procedure
established by Section 2157.067 of the Government Code. The purpose of the QISV
(Qualified Information Systems Vendors) Catalogue Purchasing Program is to allow
for qualified entities (state agencies and political subdivisions) to purchase
automated information systems products and/or services in an efficient, cost
effective, and competitive procurement method.
Council Member Renteria moved adoption of the consent agenda, items a through c. Council
Member Mundinger seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
RESOLUTION NO. 1620
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO SUBMIT A
BUDGET FOR CONTINUED FUNDING OF THE VICTIMS OF CRIME ACT GRANT TO
THE STATE OF TEXAS, OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
FOR THE PERIOD COMMENCING ON JULY 1, 2004, AND ENDING ON JUNE 30,2005;
DESIGNATING AN AUTHORIZED REPRESENTATIVE; ASSURING PROPER USE AND
MAINTENANCE OF GRANT FUNDS; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Page 14 of 15
Minutes of the Special Session — November 25, 2003
ORDINANCE NO. 9680
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
ACCEPTING THE BID OF ENVIRODYNE LABORATORIES, INC., FOR THE ANNUAL
WASTEWATER LAB ANALYSIS CONTRACT AND AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, THE SUM OF TWENTY -THREE THOUSAND EIGHT HUNDRED
EIGHTY -FIVE AND N01100 DOLLARS ($23,885.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 9681
AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS,
AUTHORIZING THE PAYMENT OF ONE HUNDRED NINETY -FOUR THOUSAND TWO
HUNDRED SEVENTY -NINE AND 84/100 DOLLARS ($194,279.84) TO INTERNATIONAL
BUSINESS MACHINES CORPORATION FOR TWO IBM P -630 SYSTEMS; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
Consider appointments to the Baytown Industrial Development Corporation Board.
This item was not ready for consideration.
Consider appointments to the Emergency Medical Services Committee.
The terms of Roger Lay, Randy Kimmey, and Jess Navarre will expire on December 11, 2003.
Each has agreed to serve if reappointed by Council. During the most recent term, Mr. Kimmey
attended six and Mr. Navarre attended four of the six meetings of the committee. Mr. Lay was
appointed to fill an unexpired term on April 10, 2003, and due to a prior commitment, was
unable to attend the only meeting held since his appointment.
Council Member Mundinger moved appointment of Roger Lay, Randy Kimmey, and Jess
Navarre to the Emergency Medical Services Committee. Council Member Murray seconded the
motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
Consider appointment to the Urban Rehabilitation Standards Review Board.
Mr. E.W. Froehner, the board member serving as an interested citizen, passed away on October
29, 2003.
Page 15 of 15
Minutes of the Special Session — November 25, 2003
�►. Council Member Godwin moved appointment of Joe Frank Robins to the Urban Rehabilitation
Standards Review Board. Council Member Mundinger seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfam.
Nays: None.
The motion carried.
City Manager's Report.
City Manager Jackson informed Council that the annual Christmas Parade will take place on
Thursday, December 4, 2003.
Mr. Jackson announced that the annual Art League Reception will be held on Friday, December
5, 2003, at the Sterling Municipal Library.
Mr. Jackson noted that the Texas Recycles Day report had been included in Council's packets
and the participation and commodities bad been excellent.
Mr. Jackson said that because Council had requested additional information regarding Sales Tax
alternatives, this item will be scheduled for discussion at the next regular work session on
December 11, 2003 and information on the subject will be forthcoming in the Council packets
for the meeting.
Mayor Alfaro thanked those present for the expressions of sympathy at the recent passing of his
father -in -law. The Mayor also wished everyone a Happy Thanksgiving.
Adjourn.
Council Member Mundinger moved that the meeting adjourn. Council Member Renteria
seconded the motion. The vote follows:
Ayes: Council Members Godwin, Mundinger, Murray, and Renteria.
Mayor Alfaro.
Nays: None.
The motion carried.
There being no further business, the meeting adjourned at 7:20 p.m.
Gaiy W Smith
City Clerk
MINUTES OF THE WORK SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
November 25, 2003
The City Council of the City of Baytown, Texas, met in work session on November 25, 2003, at
5:20 p.m. in the Hullum Conference Room of Baytown City Hall, 2401 Market Street, Baytown,
Texas, with the following in attendance:
Coleman Godwin
Calvin Mundinger
Don Murray
Mercedes Renteria III
Pete C. Alfaro
Gary Jackson
Bob Leiper
Ignacio Ramirez, Sr.
Gary W. Smith
Absent: Ronnie Anderson
Scott Sheley
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
Council Member
Council Member
The meeting was opened with a quorum present after which the following business was
conducted:
Discuss street bond program.
City Manager, Gary Jackson, reported to Council that the program had been separated into Phase
I and Phase II to speed the beginning of the work. Phase II is in the design stage and will be
presented to Council in early 2004.
A chart of the streets to be rehabilitated reflects the street status, residential or non - residential, as
classified by the Thoroughfare Plan. Phase I streets are residential streets. Phase H streets are
collector /minor arterial streets. During the discussion of the bond election, Council expressed
that a minimum of $1.5 million would be spent on residential streets in each council district.
Some of the districts are approaching an expenditure of $1.5 million in the first phase for
residential streets.
Mr. Jackson discussed the plan to have a joint project with Harris County for the rehabilitation of
Raccoon Drive and Kilgore Road. The need for street repairs is great. The work in Phase I will
address important needs, but it addresses only two miles of the two hundred seventy -six miles of
streets in the City. To maintain all streets at a 55 PCI rating, significant funding is necessary for
maintenance. It is estimated that $3 to $4 million is required per year for maintenance and
repair.
The Council discussed how it would determine expenditures from the bond funds for non-
residential streets. The discussion indicated that the decisions would be based on need. The
Page 2 of 3
Minutes of the Work Session — November 25, 2003
streets selected would have a PCI rating below 55 and the streets would be selected on a citywide
basis, without concern for Council District lines.
Mayor Alfaro suggested that the sales tax for street maintenance be considered. He asked staff
to estimate the miles of streets that can be maintained with bond funds and with a %4 of one
percent sales tax.
Mr. Jackson explained that Claunch & Miller had performed the engineering work for Years 1 &
2. Pate Engineering will perform the engineering work for Year 3. Mr. Jackson asked for
Council comment on the plan to allow Pate to review the street evaluation and select the top four
or five streets in each District. The budget for Year 3 is $4 million, including $3.2 million for
construction. The Council consensus was to use the street studies to determine which streets to
study.
Discuss plans and specifications for the Gray Sports Complex renovation.
Scott Johnson, Director of Parks and Recreation, described the process of meeting with the Girls
Softball League, the umpires, the Heritage Society and the design firm, HOK, to discuss the
renovation and develop a master plan for the facility. The budget for the renovation is $2.19
million, including $1.9 million for construction. The Rotary Club of Baytown has pledged
$20,000 toward the construction of the pavilion. The cost of the infrastructure improvements
(electricity and drainage) is significant.
The plan includes building women's and men's softball facilities, one concession stand and a
100 -car parking lot. The existing youth fields will be raised and renovated. Although three
applications were made for grant funding through Parks & Wildlife, the competition is very stiff,
and we were not able to win an award.
Mr. Jackson explained to Council that the item is on the Council agenda for action, but technical
adjustments are necessary in the plans and specifications. Staff will ask Council to approve the
plans and specifications contingent upon staff approval of the final plans.
Discuss appointments.
Baytown Industrial Development Corporation Board.
Council postponed this item until the next meeting.
Emergency Medical Services Advisory Committee.
Council Member Mundinger indicated that he would move the reappointment of Roger Lay,
Randy Kimmey and Jess Navarre.
Urban Rehabilitation Standards Review Board.
Council Member Godwin indicated that he would move the appointment of Joe Frank Robbins to
the unexpired term of E. W. Froehner (Interested Citizen).
Page 3 of 3
Minutes of the Work Session — November 25, 2003
Adjourn.
There being no further business, Council Member Murray moved adjournment. Council
Member Mundinger seconded the motion. The vote follows:
Aye: Council Members Godwin, Mundinger, Murray, and Renteria
Mayor Alfaro
Nay: None.
The motion carried and the meeting adjourned at 6:10 p.m.
G Smith
City Clerk