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2002 08 12 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 12, 2002 The City Council of the City of Baytown, Texas, met in work session on August 12, 2002, at 7:00 a.m. in the Hullum Conference Room of Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Coleman Godwin Don Murray Mercedes Renteria III Pete C. Alfaro Gary M. Jackson Ignacio Ramirez, Sr. Gary W. Smith Absent: Ronnie Anderson Calvin Mundinger Scott Sheley Council Member Council Member Council Member Mayor Interim City Manager City Attorney City Clerk Council Member Council Member Council Member The meeting was opened with a quorum present after which the following business was conducted: Discuss proposed budget for fiscal year 2002 -2003. Gary Jackson, Interim City Manager, presented the proposed budget and led the discussion. Council established the priorities for the budget during its work sessions in June. The proposed budget is designed to address the needs of the organization and of the community. This is a "Hold The Line" budget with no tax rate increase. It includes $1,058,562 in former CCPD expenditures, $710,000 CCPD transition fund transfer, $1,186,665 cost of Fire Fighter staffing, no market adjustment or merit program for City employees, and $0.11 increase each in water and sewer charges (per 1,000 gallons over min.). Decisions made in this budget will affect future years. Major budget issues are as follows: The increases in the general fund over the past two years are reduced. Recurring expenses must be coupled with recurring income. The bond program projects: • streets, $8,800,000, • capital drainage, $100,000. • City image and beautification o citizens committee supported by $10,000 in staff support and supplies; o establish identity/branding strategy; Page 2 of 4 Minutes of the Work Session — August 12, 2002 o develop community information packet; o expand community relations; and o support interactive marketing (Internet). • Maintenance dredging of Marina Basin & Waterfront Landscaping o Master Plan design for the project is complete o Phase One will address the entryway/ Business 146 area Council Member Anderson arrived at 7:26 a.m. • Economic Development o Home Depot Distribution Center and potential expansion; o Duna USA Foams and Chemicals; o Enichem Warehouse; o Light Manufacturing/Light Industry focus; "Community ID" Retail Recruitment Program. • Municipal Development District o $300,000 per year for funding of joint ventures with EDF to attract new business and industry or to promote expansion of existing business; o Traffic Enhancements (Garth Road this year, North Main Street next year); o Potential for support of annexation projects. Quality of Life Projects. • Tax Increment Reinvestment Zone 0 300 new single family homes (Eastpoint); 0 300 new single family homes (Country Club Manor); o New restaurant on I -10 (Chili's); o Expand the potential for new retail stores and restaurants. • Employee Compensation o Significant progress has been made over the last two budgets in moving our pay plan to market. • 5% Market adjustment in 2001 and 2.5% 2002; • 5% Merit program in 2001 and 6% in 2002. o Employee turnover has dropped from 11.5% in 1998 to 9.5% in 2002. • Public Safety o Fire Fifteen additional personnel should be hired by August 19th (start of certification school); Only 3 of the 15 are certified fire fighters; School ends in late December;Transitional overtime to meet staffing mandate on October 1 is $563,145. Council Member Renteria left the meeting at 7:50 a.m. o EMS • Third mobile intensive care unit. Page 3 of 4 Minutes of the Work Session — August 12, 2002 • The crew was authorized in the 2001 -2002 budget, but not implemented. • Signalization o Construction funding included for Rollingbrook Drive @ Hutto Blvd. Design was funded in 2001 -02; o Additional funding included design and construction at an undesignated intersection. • Streetlights o Existing Streetlights • 3,824 lights (4/4/02); • $505,585 est. for 2002. o New Streetlights • 105 in new subdivisions; • 50 in existing subdivisions; • $17,657 additional cost. • Grant Coordinator o Funded in the second half of the fiscal year; o Job focus will be to maximize Federal, State, regional and foundation funding for City projects and programs. General Fund Revenues • Growth in Current Year Property Tax Levy ($505,161) • Growth in Sales and Franchise Taxes ($483,100) • Growth in Industrial District revenue ($1,100,700) • Growth in Permits and Fees ($134,056) • Decrease in intergovernmental transfers (- $50,000) • Decrease in charges for services (- $68,776) • Decrease in fines and forfeitures (- $290,900) • Decrease in interest in investments (- $125,000) • Other decreases (- $15,500) • CCPD • Transitional Fund balance: $1,980,000 • Transfers planned for three -year phase out • 2002 -03 ongoing CCPD expenses: $1,058,562 • 2002 -03 transition fund transfer: $710,000 (67 %) • 2003 -04 transfer: $639,000 (60 %) • 2004 -05 transfer: $631,000 (59 %) • 2005 -06 General Fund assumes 100% of cost • Debt paid from sales tax collection until late 2003 • 2001 Bond Program - $7,355,000 • Streets and Drainage: $5,700,000 • Fire Equipment: $1,000,000 • Parks and Technology: $580,000 { • Water and Sewer - $5,828,000 • Rehabilitation Projects: $4,350,000 Page 4 of 4 Minutes of the Work Session — August 12, 2002 op� • San. Sewer Eva]. Study: $1,200,000 • Other: $278,000 • Community Center - $2,000,000 • Debt Service Fund • an increase in debt service is projected as required by the sale "of bonds • $0.11 increase per 1,000 gallons each on water & sewer rates for $5,828,000 new debt issuance ($500,240). • No increase in minimum bill charges. • 8,000 gallon/month customer would realize a 2.8% ($1.32) increase. • Sanitation Fund • No rate increase proposed for 2003. • Residential service contract CPI increase (1.5 %) July 1, 2002 ($58,029). • Capital expenditures increased $62,540. • Cost of Drop- off/Recycling Center, ($183,110) (revenue is $45,000). • CPI impact next year may require rate increase. Mr. Jackson explained that technical amendments were necessary. The Fire Maintenance budget will be increased by $4,000 and the Streets budget will have a $24,000 increase for curbs and gutters. Adjourn. There being no further business, the meeting adjourned at 9:04 a.m. 3Yl //7 Gary W. Smith City Clerk