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2001 09 13 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 13, 2001 6:30 p.m. The City Council of the City of Baytown, Texas, met in regular session on September 13, 2001, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following in attendance: Mercedes Renteria III Council Member Ronnie Anderson Council Member Coleman Godwin Council Member Don Murray Council Member Scott Sheley Council Member Pete C. Alfaro Mayor Monte Mercer City Manager Ignacio Ramirez, Sr. City Attorney Gary W. Smith City Clerk Absent was: Calvin Mundinger Council Member The meeting was opened with a quorum present and Council Member Anderson led the pledge of allegiance and offered the invocation. Manager Mercer read a statement by Gordon Sinclair which was first broadcast on June 5, 1973, entitled "The Americans," after which the following business was conducted: Consider approval of minutes of the work session and regular meeting held on August 23, 2001. Council Member Anderson moved approval of the minutes of the work session and regular meeting held on August 23, 2001. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Consider approval of minutes for the special meeting held on August 29, 2001. Council Member Renteria moved approval of the minutes of the special meeting held on August 29, 2001. Council Member Anderson seconded the motion. The vote follows: Page 2of19 Minutes of the Regular Session - September 13, 2001 Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Consider approval of minutes for the special meeting held on September 4, 2001. Council Member Anderson moved approval of the minutes of the special meeting held on September 4, 2001. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Consider approval of minutes for the special meeting held on September 10, 2001. Council Member Murray moved approval of the minutes of the special meeting held on September 10, 2001. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Citizen Communications Mary Land, 9726 Pinehurst Drive, addressed City Council seeking information and requesting bus service from Baytown to Houston. Consider Proposed Ordinance No. 010913 -1 approving the collective bargaining agreement with Baytown Professional Fire Fighters Association, Local 1173. The City's bargaining team and the Baytown Professional Firefighters Association met for seven months and concluded their last meeting on August 17, 2001 with a tentative agreement. The agreement allows the City to maintain its management rights that are normally vested in an employer and the policies and procedures that are defined in the agreement are equitable with policies established for all other City employees. The proposed agreement is for a two -year period. The Association approved the agreement on September 7, 2001. Page 3of19 Minutes of the Regular Session - September 13, 2001 Manager Mercer thanked HR Director Alison Smith, City Attorney Ramirez, Assistant City Attorneys Karen Horner and Danny Jackson, Finance Director Donna Sams, and Assistant City Manager Bob Leiper, for their hard work. Council Member Sheley moved approval of the proposed ordinance. Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. ORDINANCE NO. 9213 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A COLLECTIVE BARGAINING AGREEMENT WITH BAYTOWN PROFESSIONAL FIRE FIGHTERS ASSOCIATION, LOCAL NO. 1173; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 010913 -2, approving the 2001 -2002 Budget of the Crime Control and Prevention District of the City of Baytown. The Crime Control and Prevention District Budget totals $3,390,319. A copy of the budget is in the 2001 -2002 proposed City of Baytown Budget. The budget was reviewed and approved by the Crime Control and Prevention District Board on August 23, 2001. Council Member Murray moved approval of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. ORDINANCE NO. 9214 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2001, AND ENDING SEPTEMBER 30, 2002; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Page 4 of 6 Minutes of the Regular Session - September 13, 2001 Consider Proposed Ordinance No. 010913 -4, setting the tax rate for General Fund Maintenance and Operations for Debt Service for the 2001 -2002 fiscal year. The proposed ordinance sets the rate and tax levy for General Fund maintenance and operation for the current fiscal year at $0.45700 per $100 of value. This ordinance will set the rate and tax levy for Debt Service at $0.28003 per $100 of value. The total tax rate proposed is $0.73703 per $100 of value. The tax rate has been unchanged since the 1992 tax year. Council Member Murray moved approval of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: Council Member Godwin. The motion carried. ORDINANCE NO. 9215 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2002, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 010913 -3, adopting the 2001 -02 City of Baytown Budget. The 2001 -2002 budget totals $71,824,052, which is a $7,469,591 increase (11.61 %) over the 2000 -2001 budget. General Fund $ 41,352,046 General Fund Debt Service 7,672,438 Motel/Motel Fund 680,440 Water & Sewer Fund 17,685,897 Sanitation Fund 2,912,049 Central Services Fund 1,521,182 Total $ 71,824,052 Page 5 of 6 Minutes of the Regular Session - September 13, 2001 Consider Proposed Ordinance No. 010913 -5, amending the Code of Ordinances, Chapter 18, "Buildings and Building Regulations," Section No. 18 -127 "Building Permit Fee Schedule" to increase Building Permit Fees, Section Nos. 18 -255 and 18 -256 "Fees" and "Inspection Request; extra charge for locked premises," to increase Electrical Permit Fees, Section No. 18 -297, "Renewals and duplicates," Section No. 18 -319 "Issuance; fee," Section No. 18 -339, "Issuance; fee," Section No. 18 -358 "Fee," Section No. 18 -377 "Fees," Section No. 18 -378 "Temporary License," and Section No. 18 -399 "Fee," to increase Electrical License Fees, Section No. 18462 "Amendments, deletions and modifications," to increase Plumbing Permit Fees, Section No. 18 -589 "Fees," to increase Mechanical Permit Fees and amending Chapter 58, "Manufactured Homes, Mobile Homes and Parks" by adding Section No. 58 -7 "Manufactured Homes Placement fees." A survey of permit fees of cities in the surrounding area found that our permit fees, in most instances, are substantially lower than the fees of the surveyed cities. The current fee tables were last revised in 1993. The revised method of determining the fees incorporates automatic fee calculation into our permitting program for a more efficient workflow. The fees do not exceed the average cost of providing the services required under the permit. The review of the fees and recommended changes are consistent with the recommendations of the Building Ordinance Review Committee. Consider Proposed Ordinance No. 010913 -6, authorizing an agreement with the Baytown Area/West Chambers County Economic Development Foundation to promote economic opportunities within the City of Baytown. The Foundation was formed for the purpose of promoting and encouraging the formation of new businesses, the expansion of existing businesses, the relocation of existing businesses, as well as the general diversification of the economy in Baytown and West Chambers County. In exchange for the services which the Foundation will provide, pursuant to the proposed agreement, the City shall pay the Foundation $25,000. Consider Proposed Ordinance No. 010913 -7, approving a contract with Interface Employee Assistance Program, Inc., for the EAP program and services and Managed Health Plus, and authorizing payment for services. The cost of these services for the contract period of October 1, 2001 through September 30, 2002 is $19,764. This program is designed to help employees and their immediate family members with any type of personal problem and serves as a defense for the City's Drug Testing Program. The Interface Employee Program provides six free counseling sessions per incident for the employee and his or her family members per year; supervisory/management, and employee orientation and training; critical incident stress debriefing; and pre - certification and utilization review for all mental /nervous and substance abuse treatment covered under the City's medical plan. There is no increase in the unit cost of the contract from the previous year. The cost is $2.70 per employee, per month, paid in quarterly installments based on the number of covered employees at the beginning of each month. We have utilized Interface EAP, Inc. for over nine years and they have continued to provide the City with quality service. Page 6of19 Minutes of the Regular Session - September 13, 2001 Consider Proposed Ordinance No. 010913 -8, approving a contract for Third Party Administration (TPA) services with InterCare Health Plans for the administration of the city's health benefit program. The cost of this contract is $191,395, an increase of 2.35 %. A portion of this increase is due to changing Preferred Provider Organizations (PPO). The new PPO has better negotiated prices with hospitals and physicians which will result in a cost reduction that will offset this increase. Since the City is self - insured, we utilize a TPA to pay the medical and dental claims. PPO network fees, Rx fees and administration fees will be directed through the TPA for payment. The contract period is October 1, 2001, through September 30, 2002. We have utilized this TPA for four years. The services provided are adequate. Consider Proposed Ordinance No. 010913 -9, renewing benefit consulting services with HCC Employee Benefits, Inc., and authorizing payment for providing consulting services pertaining to the city's health benefit program. The fee for these services is $30,000. There is no increase in cost from the previous year. The term of this contract is October 1, 2001, through September 30, 2002. HCC has provided quality brokerage service for the City for nine years. Consider Proposed Ordinance No. 010913 -10, authorizing renewal of the contract for Specific and Aggregate Stop Loss Coverage for the City's health benefit program and authorizing payment. The cost of this contract is $268,106. Both specific stop loss and aggregate stop loss coverage are based on a per employee, per month rate; therefore, actual enrollment will dictate the total amount. The estimated premium of $268,106 represents a 18.7% increase over the current year's estimated cost of $225,959. Although the monthly fees increased by 18.6 %, the $75,000 aggregating deductible remained the same. Consider Proposed Resolution No. 010913 -1, for the annual review and approval of the City's Investment Policy and Strategy in compliance with the Public Funds Investment Act. No changes are proposed to the policy. The Finance Committee has reviewed the policy and recommends approval. Consider Proposed Ordinance No. 010913 -11, approving an interlocal agreement with Harris County for fire protection services. This agreement, for an unincorporated portion of Harris County, is in the amount of $10,565 for 203 reimbursable responses. This contract covers the period from August 1, 2001 to July 31, 2002. The amount paid is based on calls in the previous 12 -month period. The contract rate was increased from the previous contract. We project to respond to 168 calls in the county this calendar year. We received $5,100 in the 2000 -2001 contract for 134 reimbursable responses. A memorandum is included in Council's packet. Consider Proposed Ordinance No. 010913 -12, approving the Baytown Area Water Authority Budget for 2001 -2002. Page 7 of 19 Minutes of the Regular Session - September 13, 2001 The Baytown Area Water Authority budget totals $6,758,418. A copy of the budget is in the 2001 -2002 proposed City of Baytown Budget. The budget was reviewed and approved by the Baytown Area Water Authority Board of Directors on August 22, 2001. Consider Proposed Ordinance No. 010913 -13, amending the Code of Ordinances, Chapter 98, "Utilities," Section Nos. 98 -59 and 98 -91, to increase water and sewer rates. Water and sewer rates are being raised to cover increased operating costs and to cover the cost of the proposed bond sale in the Fall 2001. Water: From $2.56 to $2.75 per 1,000 gallons of water used. Sewer: From $2.33 to $2.52 per 1,000 gallons of water used with a cap of 12,000 gallons. All corresponding rates will be increased by $0.19. The new rates will become effective October 1, 2001. Consider Proposed Ordinance No. 010913 -14, amending the Code of Ordinances, Chapter 98, "Utilities," Section Nos. 98 -57 and 98 -94 to increase water and sewer tap fees. Water and sewer tap fees are being raised to update fees based on actual costs associated with providing those services. The new rates will become effective October 1, 2001. Water Tap Fees: 3/4 inch water tap Inside City From $250 to $350 Outside City From $400 to $500 1 inch water tap Inside City From $300 to $400 Outside City From $450 to $550 Sewer Tap Fees: Inside City From $250 to $350 Outside City From $400 to $500 Consider Proposed Ordinance No. 010913 -15, increasing the cost of drop off center /recycling center permit from $5.00 - $10.00. The permit is used to allow citizens to dispose of recyclables and other items one time per day, three times a week. Last year approximately 2500 permits were sold. Currently 1858 permits have been sold since January 1, 2001. Increased cost of the permit will help offset the cost of operating the center. Council Member Murray moved approval of Item 8 and Items 10 -21. Council Member Anderson seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. 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ORDINANCE NO. 9219 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A RENEWAL OF THE PROFESSIONAL SERVICES CONTRACT WITH INTERFACE EAP, INC.; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINETEEN THOUSAND FOUR HUNDRED FORTY AND NO /100 DOLLARS ($19,440.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9220 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A RENEWAL OF THE AGREEMENT WITH INTERCARE HEALTH PLANS AS A THIRD PARTY ADMINISTRATOR FOR THE ADMINISTRATION OF MEDICAL AND DENTAL CLAIMS AND FOR NETWORK SERVICES ON BEHALF OF THE CITY OF BAYTOWN; AUTHORIZING PAYMENT OF ONE HUNDRED NINETY -ONE THOUSAND THREE HUNDRED NINETY -FIVE AND NO /100 DOLLARS ($191,395.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9221 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO EXECUTE A CONTRACT WITH HCC EMPLOYEE BENEFITS, INC., PERTAINING TO THE CITY'S HEALTH BENEFIT PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY THOUSAND AND N01100 DOLLARS ($30,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9222 AN ORDINANCE ACCEPTING THE SPECIFIC AND AGGREGATE STOP LOSS COVERAGE WITH AMERICAN STOP LOSS INSURANCE BROKERAGE, INC., BROKERED THROUGH HCC EMPLOYEE BENEFITS, INC., APPLICABLE TO THE CITY OF BAYTOWN'S HEALTH BENEFITS PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWO HUNDRED SIXTY -EIGHT THOUSAND ONE HUNDRED SIX AND NO /100 DOLLARS ($268,106.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 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Consider Proposed Ordinance No. 010913 -16, authorizing a professional services agreement for the Houston High Intensity Drug Trafficking Area Program with Stanley E. Furce, Individually and d/b /a Research International. Since September 1990, the City has administered federal funds designated for the operation of the Houston High Intensity Drug Trafficking Area ( "HIDTA ") Major Offender Project. This agreement is similar to that which was entered into last year and is contingent on funding by Grant/Award made available through the Office of the National Drug Control Policy ( "ONDCP "). The agreement obligates the contractor to provide professional services as directed by HIDTA Executive Committee and ONDCP. No City funds will be used. Council Member Anderson moved approval of the proposed ordinance. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. ORDINANCE NO. 9228 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A PROFESSIONAL SERVICES AGREEMENT WITH STANLEY E. FURCE, INDIVIDUALLY AND DB /A/ RESEARCH INTERNATIONAL; AUTHORIZING PAYMENT FOR SERVICES UNDER THE CONTRACT FROM GRANT FUNDS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 010913 -17, approving disaster services contract with DRC, Inc. These services are related to elimination of hazards, opening of roadways, and disposal of debris on an agreed price basis. These services are utilized as needed and at the City's sole discretion and direction. These services are structured to conform to FEMA reimbursement practices and procedures. As a part of this contract, DRC makes available at no cost, technical assistance and pre -event planning guidance. Council Member Renteria moved approval of the proposed ordinance. Council Member Sheley seconded the motion. Page 12 of 19 Minutes of the Regular Session - September 13, 2001 The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. ORDINANCE NO. 9229 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE A DISASTER SERVICES CONTRACT WITH DRC, INC., FOR POST - DISASTER RECOVERY SERVICES FOR THE PERIOD OF SEPTEMBER 13, 2001, TO DECEMBER 31, 2002; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN THE AMOUNT OF ONE HUNDRED AND NO 1100 DOLLARS ($100.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 010913 -18, authorizing Work Order No. 3 (flashing beacon design on State Highway 146 at El Chaco Drive) and No. 4 (Garth Road signal synchronization) to the agreement with Kimley -Horn and Associates, Inc. for traffic engineering services. Work Order No. 3 authorizes traffic- engineering services for flashing beacon design on State Highway 146 at El Chaco Drive and for a traffic study at Rollingbrook Drive and Emmett Hutto Boulevard. The cost for these services is estimated to be $29,735 and will be funded through the 2000 -2001 Traffic Control operating budget. Work Order No. 4 authorizes traffic- engineering services for a study to improve signal timing along Garth Road. The cost for these services is estimated to be $48,865, plus reimbursable expenses estimated to be $12,825. This will be funded through the Municipal Development District Budget. MDD approved these services at its meeting on September 13. Council Member Anderson moved approval of the proposed ordinance. Council Member Godwin seconded the motion. Prior to the vote, Council Member Anderson stated that the signal light project on El Chaco had been a joint effort between the City and Chambers County Commissioner Bill Wallace. He thanked Commissioner Wallace and asked staff to expedite completion of the project. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Page 13 of 19 Minutes of the Regular Session - September 13, 2001 ORDINANCE NO. 9230 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE WORK ORDER NUMBERS 3 AND 4 TO THE AGREEMENT WITH KIMLEY -HORN AND ASSOCIATES, INC., FOR TRAFFIC ENGINEERING SERVICES; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN THE AMOUNT OF NINETY -ONE THOUSAND FOUR HUNDRED TWENTY -FIVE AND NO /100 DOLLARS ($91,425.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Receive six -month audit report on Central Warehouse and Garage services. Tiller and Company, a public accounting firm, conducted the six -month audit. Mark Tiller presented the report for the twelve -month period ending March 31, 2001. He stated that the audit found no material exceptions to compliance with rules and procedures set up for the Accounting Department disbursement cycle. He said that management had been proactive in its follow -up, and that the report had been reviewed by the Finance Committee. Council Member Anderson inquired about procedures to determine improvement if the audit finds an area deficient. Manager Mercer replied that they would be addressed in the next audit. Receive Financial Statements and Management Letter for the Harris County Organized Task Force for the grant year ending May 31, 2001. The independent audit of the financial statements was conducted by Tiller and Company. Mr. Tiller presented the report of the Comparative Statements of Revenues and Expenditures for the years ended May 31, 2001 and May 31, 2000 to Council. He stated that there were no exceptions to procedures as outlined and no findings of noncompliance. He noted some variances in the revenues and expenditures between the two periods, but said there was nothing dramatically different. Consider Proposed Ordinance No. 010913 -19 approving a professional services agreement to conduct the required audit of the City's finances for the fiscal years ending September 30, 2001, 2002, and 2003. Five proposals were received and were narrowed down to include local and regional firms with municipal auditing experience. The Finance Committee recommends Tiller and Company, at a fee of 5218,900 for the initial three -year period, with the annual fee for the three -year extension period capped at three percent above the 2003 audit year fee. Council Member Murray moved approval of the proposed ordinance. Council Member Godwin seconded the motion. The vote follows: Page 14 of 19 Minutes of the Regular Session - September 13, 2001 Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. ORDINANCE NO. 9231 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND THE CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO AN AGREEMENT WITH TILLER AND COMPANY, P.C., FOR FINANCIAL AUDITING SERVICES; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTY -NINE THOUSAND ONE HUNDRED THIRTY AND N01100 DOLLARS ($69,130.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda a) Proposed Ordinance No. 010913 -20 awards the annual medical supplies contract to PMX Medical in the amount of $28,808.43. Twenty -nine (29) suppliers acquired bid packets and ten (10) bids were received. We used DemandStar, a new service which allows us to advertise on the Internet, to attract additional bidders. This contract, used by the Emergency Medical Services Division, is a 2.95% increase compared to last year's awarded contract. Quantities remained the same for like items, however, 15 additional items have been added to the contract. Overall unit pricing is an 8.26% decrease compared to last year's same items. The increase in award is due to additional items being added to the contract. b) Proposed Ordinance No. 010913 -21 authorizes the sole source payment in the amount of $29,100 for the annual software maintenance agreement to Versaterm, Inc. for the Police and Fire Departments Maxi -CAD, mapping and document imaging software. This agreement is for the period from September 1, 2001, through August 31, 2002. These annual software maintenance agreements provide support in the event of programming upgrades, bug fixes, telephone support, etc. C) Proposed Ordinance No. 010913 -22 approves the municipal maintenance agreement with the State of Texas (Department of Transportation). This agreement defines the authority and responsibility of both parties for maintenance and operation of State highways within the City. This agreement is only for the highways in Chambers County. This is TxDot's standard municipal maintenance agreement. Page 15 of 19 Minutes of the Regular Session - September 13, 2001 d) Proposed Ordinance No. 010913 -23 awards the housing reconstruction project at 1512 Yupon to Colt's Development, Inc. in the amount of $35,000. The property is over sixty years old and in an extremely dilapidated condition. The cost of rehabilitation would exceed the cost of reconstruction. It is recommended that the existing home be demolished and a new home constructed. Three bid packages were picked up, three contractors attended the mandatory prebid meeting, and 1 bid was returned. One of the contractors indicated that he would not bid due to his busy schedule. Only contractors who have attended the training in "Safe Work Practices" and the mandatory pre -bid conference are eligible to bid on this project. This project is funded by Community Development Housing Rehabilitation 2000 -01 funds. Council Member Anderson moved approval of the consent agenda, items a through d. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. ORDINANCE NO. 9232 AN ORDINANCE ACCEPTING THE BID OF PMX MEDICAL FOR THE ANNUAL MEDICAL SUPPLIES CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -EIGHT THOUSAND EIGHT HUNDRED EIGHT AND 43/100 DOLLARS ($28,808.43); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9233 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF TWENTY -NINE THOUSAND ONE HUNDRED AND N01100 DOLLARS ($29,100.00) TO VERSATERM, INC., AS THE SOLE SOURCE FOR THE ANNUAL SOFTWARE MAINTENANCE AGREEMENT FOR THE POLICE AND FIRE DEPARTMENTS MAXI -CAD, MAPPING AND DOCUMENT IMAGING SOFTWARE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9234 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AN AGREEMENT FOR THE MAINTENANCE, CONTROL, SUPERVISION AND REGULATION OF CERTAIN STATE HIGHWAYS AND /OR PORTIONS OF STATE HIGHWAYS IN THE CITY OF BAYTOWN; PROVIDING FOR THE EXECUTION OF SAID AGREEMENT; DECLARING AN EMERGENCY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Page 16 of 19 Minutes of the Regular Session - September 13, 2001 ORDINANCE NO. 9235 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT NO. 01 -03 TO COLT'S DEVELOPMENT, INC., FOR THE SUM OF THIRTY -FIVE THOUSAND AND NO /100 DOLLARS ($35,000.00); AUTHORIZING PAYMENT THEREOF; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider confirmation of the City Manager's appointment of Director of Planning and Community Development. Manager Mercer informed Council that he had appointed Gregory K. Stubbs, AICP, as the new Director of Planning and Community Development. He said Mr. Stubbs, a Certified Planner who holds a Bachelor's Degree in Business Administration, has 22 years of progressive experience in the field. Council Member Murray moved approval of the confirmation. Council Member Renteria seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Consider Resolution 010913 -2, nominating a representative to the Board of Directors of the Harris County Appraisal District (HCAD). The City of Baytown, along with other cities in Harris County, except Houston, nominate a representative for the HCAD Board of Directors and each entity then must cast its ballot for the nominee of its choice. Bill Harry is currently serving as the cities' representative. Council Member Godwin moved approval of the proposed resolution nominating Bill Harry as the representative of the cities other than Houston to the Harris County Appraisal District. Council Member Anderson seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Page 17 of 19 Minutes of the Regular Session - September 13, 2001 RESOLUTION NO. 1511 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE INVESTMENT POLICY AND STRATEGY OF THE CITY OF BAYTOWN IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider appointments to the Baytown Area Water Authority Board. The terms of Robert Gillette, Dan Mundinger, and Sam T. Schulze, expired on September 1, 2001. All three have agreed to serve if reappointed. During the most recent term, Mr. Gillette attended all of the 19 and Mr. Mundinger attended 15 meetings of the Board. Mr. Schulze has attended 9 of the 10 meetings of the Board since his appointment. Council Member Murray moved appointment of Robert Gillette, Dan Mundinger, and Sam Schulze to the Baytown Area Water Authority Board. Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Consider appointments to Local Law Enforcement Block Grant Advisory Board. It is necessary to appoint members of the Local Law Enforcement Block Grant Advisory Board in order to hold public hearings and establish a budget for the block grant funds. The Board must have a representative from each of the following: local court, religion, community group, school, prosecutor's office, and police. Of the persons serving on last year's board, Rev. Jackson is no longer a resident of the City. Reverend Sylverio Sanchez of San Marcos United Methodist Church has agreed to serve if appointed. Each other person is willing to serve again, if reappointed. Council Member Anderson moved appointment of the following to the Local Law Enforcement Block Grant Advisory Board: Hon. Larry Bailey (local court), Rev. Sylverio Sanchez (religion), Al Weatherall (school), Julie Escalante, Assistant City Attorney (prosecutor's office), Jackie E. Erikson, Captain (police), Jerry Bliss (local community group), Rev. Richard Turner (Alternate), and Lt. Charles Edge (Alternate). Council Member Murray seconded the motion. The vote follows: Page 18 of 19 Minutes of the Regular Session - September 13, 2001 Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Consider confirmation of the Mayor's appointment of Gilbert Hinojosa to the Parks and Recreation Board. The term of Mr. Ralph Ugalde expired on August 31, 2001. His schedule prevents his continued service. Mayor Alfaro announced his appointment of Gilbert Hinojosa to the Parks and Recreation Board. Council Member Renteria moved confirmation of the Mayor's appointment of Gilbert Hinojosa. Council Member Anderson seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. Consider appointment to the Board of Adjustment. Mr. Jon Pfennig's term expired on July 31, 2001. He is unable to continue to serve. Council Murray moved appointment of D. H. Willson to the Board of Adjustment. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. City Manager's Report. Manager Mercer informed Council that the Texas Court Clerks Association Annual Conference, 9/29- 10/3/01, will be hosted by the Gulf Coast Chapter. Lynda Kilgore is President of the Gulf Coast Chapter and a member of the state board of TCCA. She has been named Clerk of the Year of the Gulf Coast Chapter. Page 19 of 19 Minutes of the Regular Session - September 13, 2001 Mr. Mercer reminded Council that the Annual TML Conference will be held in Houston from November 28 -30, 2001. He said that more information would be forthcoming shortly. Mr. Mercer announced that a City -wide blood drive will be held from 9:00 a.m. to 6:00 p.m. on September 23, 2001 at the Community Center. Mr. Mercer informed Council that, in light of the terrorist bombings of the World Trade Center and the Pentagon, the VFW is placing flags major intersections. Mr. Mercer read a statement from Charles T. Shaffer, Chief of Police, regarding his activities in his campaign for Mayor and their impact on his position. Adjourn. Council Member Godwin moved that the meeting adjourn. Council Member Murray seconded the motion. The vote follows: Ayes: Council Members Anderson, Godwin, Murray, Renteria, and Sheley. Mayor Alfaro. Nays: None. The motion carried. There being no further business, the meeting adjourned at 7:25 p.m. C G ry W. iSmith City Clerk id CITY OF BAYTOWN TABULATION TITLE: ANNUAL MEDICAL SUPPLIES CONTRACT BID #: 003 -01 DATE: OPENED AUGUST 27, 2001 @ 2:00 P.M. Contract Term: October 1, 2001, through September 30, 2002 (with 3 renewal options) NO. DESCRIPTION PMX MEDICAL I ANNUAL MEDICAL SUPPLIES CONTRACT, per specifications. This contract is used by the Emergency Medical Services Department. This contract contains various disposable items utilized by the EMS ambulances, i.e., gauzes, bandages, tapes, oxygen masks, splints, etc. EXTENSIONPRICE 289808.43 Unit pricing is an 8.26% decrease compared to last year's same items. Quantities remained the same for like items, however 15 additional items were added to the contract. This contract is a 2.95% increase compared to last year's awarded contract. The increase in award is due to additional items being added to the contract. Twenty -nine (29) suppliers acquired bid packets and ten (10) bids were received. slh/003-01 MEDICAL SUPPLIES TABULATION council original 8-13- 01.x1s 8 -29 -01 Page 1 of 1 &31/2001 4:11 PM CITY OF BAYTOWN BID TABULATION TITLE: Reconstruction Project Bid Packet #01 -03 Item #01 -03 DATE 9110101 TIME: 10:OOam �. Colts Develo ment Alvarez Construction Green River Construction 12109 Poulson 7358 Amim 1602 Pinecrest Houston, TX 77031 Houston, TX 77087 Houston, TX 77020 Descri tion Price Price Price Price Price Bid Packet #00 -09 1512 Yu on 35,000 No Bid No Bid �. ro CITY OF BAYTOWN TABULATION TITLE: ANNUAL MEDICAL SUPPLIES CONTRACT BID #: 003 -01 DATE: AUGUST 27, 2001 @ 2:00 P.M. Contract Term: October 1, 2001, through September 30, 2002 (with 3 renewal options) Bids disqualified for not bidding all items as follows: Laerdal Medical Ciorporation, Wappingers Falls, NY Medistat Medical, Houston, Texas Henry Schein, Inc., Melville, NY Pocket Nurse, Coraopolis, PA School Health Corporation, Chicago, Illinois Gall's, Lexington, Kentucky Unit pricing is an 8.26% decrease compared to last year's same items. Quantities remained the same for like items, however 15 additional items were added to the contract. This contract is a 2.95% increase npared to last year's awarded contract. The increase in award is due to additional items being added to the contract. Twenty -nine (29) suppliers acquired bid packets and ten (10) bids were received. slh/003 -01 MEDICAL SUPPLIES TABULATION council all vendors 9- 11 -01.As Pagel of 1 9/11/2001 4:13 PM AMERICAN SOUTHEASTERN LAFRANCE EMERGENCY MEDICMASTER MDS MATRX PMX MEDICAL EQUIPMENT .qOj DESCRIPTION EXTENSION EXTENSION EXTENSION EXTENSION ANNUAL MEDICAL SUPPLIES CONTRACT, per specifications. This contract is used by the Emergency Medical Services Department. This contract contains various disposable items utilized by the EMS ambulances, i.e., gauzes, bandages, tapes, I oxygen masks, splints, etc. 34,750.93 33,068.13 -► 289808.43 31,038.16 Bids disqualified for not bidding all items as follows: Laerdal Medical Ciorporation, Wappingers Falls, NY Medistat Medical, Houston, Texas Henry Schein, Inc., Melville, NY Pocket Nurse, Coraopolis, PA School Health Corporation, Chicago, Illinois Gall's, Lexington, Kentucky Unit pricing is an 8.26% decrease compared to last year's same items. Quantities remained the same for like items, however 15 additional items were added to the contract. This contract is a 2.95% increase npared to last year's awarded contract. The increase in award is due to additional items being added to the contract. Twenty -nine (29) suppliers acquired bid packets and ten (10) bids were received. slh/003 -01 MEDICAL SUPPLIES TABULATION council all vendors 9- 11 -01.As Pagel of 1 9/11/2001 4:13 PM