2000 09 28 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 28, 2000 The City Council of the City of Baytown, Texas, met in regular session on September 28, 2000, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: Victor Almendarez Ronnie Anderson Calvin Mundinger Don Murray Coleman Godwin Scott Sheley Pete C. Alfaro Monte Mercer Ignacio Ramirez Gary W. Smith Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present, and Council Member Murray led the pledge of allegiance and offered the invocation, after which the following business was conducted: Consider Approval of Minutes for the Regular Meeting held on September 14, 2000 Council Member Sheley moved to approve the minutes. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. 20000928 -2 Minutes of Regular Session — September 28, 2000 Citizen Communications Nancy S. Cannon, 101 Bayou Drive, appeared to request road humps or a stop sign near her home. Ronnie Duncan, 2607 Cedar Bayou Road, appeared to request changes to Sec. 14 -8 of the Code of Ordinances regarding swine in the city limits to enable FFA members to raise swine. Mark Fuqua, 7414 Lone Oak, appeared on behalf of the Pinehurst Homeowners to request that the Fire Station specifically designated for Highway 146 be placed in the 2001 bond package. Consider Appointment of a Collective Bargaining Representative Council Member Mundinger moved to appoint the firm of Karger Key Barnes & Springer, LLP. Council Member Murray seconded the motion. Council Member Sheley urged vote against the motion in order to consider the firm that would employ local council. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, and Godwin Mayor Alfaro Nays: Council Member Sheley The motion carried. Receive Financial Statements and Management Letter for the Harris County Organized Crime and Narcotics Task Force for the Grant Year ending May 31, 2000 The independent audit of the financial statements was conducted by Tiller and Company, a public accounting firm. Mr. Mark Tiller presented the report to Council and stated that there were no exceptions to procedures as outlined and no findings in compliance. Council Member Almendarez moved to approve the report. Council Member Murray seconded the motion. The vote follows: 20000928 -3 Minutes of Regular Session — September 28, 2000 '' Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. Consider Proposed Resolution No. 000928 -1 Supporting the Foreign Trade Zone Subzone Designation for Project Superior The proposed project will include a 750,000 — 1,000,000 square foot building, creating 250 new jobs and a $25,000,000 initial investment. Foreign Trade Zone designation is necessary for the project locating at Cedar Crossing. The initial investment will be taxable. The requested designation is similar to the designation approved for SAW Pipes USA, Inc. and Jindal Steel. Council Member Murray moved to adopt the resolution. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. RESOLUTION NO. 1456 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SUPPORTING A FOREIGN TRADE ZONE SUBZONE DESIGNATION FOR PROJECT SUPERIOR BY THE PORT OF HOUSTON AUTHORITY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000928 -1 Adopting a Water Conservation/Drought Contingency Plan for the City of Baytown The Texas Natural Resource Conservation Commission requested that all water districts and cities review their drought contingency plans and include greater details in the plans. The plan provides the required details for water conservation. The ordinance provides for fines and penalties for violations, should mandatory water conservation be required. 20000928 -4 Minutes of Regular Session — September 28, 2000 Council Member Almendarez moved to adopt the ordinance. Council Member Murray seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. ORDINANCE NO. 9002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A WATER CONSERVATION /DROUGHT CONTINGENCY PLAN FOR THE CITY OF BAYTOWN; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND NO1100 DOLLARS ($500.00); AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000928 -2 Setting the Date, Time, and Location for a Public Hearing on the Request of Voice Stream Wireless Services for a Special Use Permit to locate a 180 -foot Monopole Tower and Antenna at 4210 Highway 146 The ordinance sets the public hearing for October 26, 2000, at 6:45 p.m. Section 21 -125 requires notice of public hearing be published in a newspaper of general circulation at least sixteen days before the date of the public hearing. Council Member Almendarez moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. 20000928 -5 Minutes of Regular Session — September 28, 2000 ORDINANCE NO. 9003 AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR THE PUBLIC HEARING ON THE REQUEST OF VOICE STREAM WIRELESS SERVICES FOR A SPECIAL USE PERMIT TO LOCATE A 180 -FOOT MONOPOLE TOWER AND ANTENNA AT 4210 HIGHWAY 146, BAYTOWN, HARRIS COUNTY, TEXAS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000928 -3 Setting the Date, Time, and Location for a Public Hearing on a Proposed Amendment to the Subdivision Ordinance relating to Curbs The proposed ordinance sets the public hearing for October 26, 2000, at 6:55 p.m. Texas Local Government Code, Section 212.002 requires that a public hearing be held prior to an amendment of the Subdivision Ordinance Council Member Almendarez moved to adopt the ordinance. Council Member Sheley seconded the motion. Council Member Murray moved that the motion be amended to start the public hearing at 7:00 p.m. instead of 6:55 p.m. in order that the public hearings be scheduled further apart. Council Member Mundinger seconded the amendment. The vote on the amendment to the motion follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The amendment to the motion carried. The vote on the motion follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. 20000928 -6 Minutes of Regular Session — September 28, 2000 ORDINANCE NO. 9004 AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR THE PUBLIC HEARING ON THE PROPOSED AMENDMENT TO CHAPTER 126 "SUBDIVISIONS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO ALLOW THE USE OF MOUNTABLE CURBS IN RESIDENTIAL SUBDIVISIONS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000928 -4 Authorizing Renewal of Liability and Property Insurance Programs with Texas Municipal League Intergovernmental Risk Pool (TML) and Authorizing Payment The ordinance authorizes renewal and authorizes payment in the amount of $330,536 for premiums, reimbursable losses, and administrative fees at an estimated decrease of $4,386 or 1.3 percent from last year's cost of $334,922. Depending on how the pool performs, the City may receive experience credit. The 1999/2000 liability premium amount included $30,686 in experience credits. Council Member Murray moved to adopt the ordinance. Council Member Anderson seconded the motion. In response to inquiry from Council, the City Manager said the deductible was lower than previous years. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. ORDINANCE 9005 AN ORDINANCE RENEWING THE INTERLOCAL AGREEMENT WITH TEXAS MUNICIPAL LEAGUE FOR THE ANNUAL LIABILITY AND PROPERTY INSURANCE PROGRAM, AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE HUNDRED THIRTY THOUSAND FIVE HUNDRED THIRTY -SIX AND NO/100 DOLLARS ($330,536.00) AND THE SUM OF ONE HUNDRED THOUSAND AND N01100 DOLLARS ($100,000.00) FOR DEDUCTIBLES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 20000928 -7 Minutes of Regular Session — September 28, 2000 Consider Proposed Ordinance No. 000928 -5 Awarding the Specific and Aggregate Stop Loss Coverage for the City's Health Benefit Program to American Stop Loss Insurance Brokerage, Inc., and Authorizing Payment The ordinance awards the City's Health Benefit Program and authorizes payment for $224,870. The City received three bids and American Stop Loss Insurance Brokerage, Inc., is the lowest responsible bidder. Both specific stop loss and aggregate stop loss coverage are based on per employee, per month rate; therefore, actual enrollment will dictate the total amount. The estimated premium of $224,870 represents an 8.5- percent increase over the current year's estimated cost of $207,332. Our current carrier, Sun Life of Canada, increased their rates by 100 percent. One bid was received after the deadline. HCC, our insurance consultant, reviewed the bids and concluded that the recommended bid is competitive in the market. Council Member Almendarez moved to adopt the ordinance. Council Member Mundinger seconded the motion. In response to inquiry from Council Member Almendarez, the City Manager stated that Sun Life of Canada increased their rates by 100 percent because they had lost money the last two years and wanted out of the market. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 9006 AN ORDINANCE ACCEPTING THE SPECIFIC AND AGGREGATE STOP LOSS COVERAGE WITH AMERICAN STOP LOSS INSURANCE BROKERAGE, INC., BROKERED THROUGH HCC EMPLOYEE BENEFITS, INC., APPLICABLE TO THE CITY OF BAYTOWN'S HEALTH BENEFITS PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWO HUNDRED TWENTY -FOUR THOUSAND EIGHT HUNDRED SEVENTY AND NO/100 DOLLARS ($224,870.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 20000928 -8 Minutes of Regular Session — September 28, 2000 Consider Proposed Ordinance No. 000928 -6 Altering the Prima Facie Speed Limits on Portions of State Highway 146 and Business 146 within the Corporate Limits of the City of Baytown The ordinance alters the speed limits and authorizes and directs the placement of signs by the Texas Department of Transportation Project Director The ordinance directs the posting of signs and establishes fines for violations. Council Member Murray moved to adopt the ordinance. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, and Godwin Mayor Alfaro Nays: Council Member Sheley The motion carried. ORDINANCE NO. 9007 AN ORDINANCE ALTERING THE PRIMA FACIE SPEED LIMITS ON PORTIONS OF STATE HIGHWAY 146 AND BUSINESS 146 WITHIN THE CORPORATE LIMITS OF THE CITY OF BAYTOWN; AUTHORIZING AND DIRECTING THE PLACEMENT OF SIGNS BY THE TEXAS DEPARTMENT OF TRANSPORTATION PROJECT DIRECTOR; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 DOLLARS ($200.00); AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Consider Approval of Plans and Specifications and Approval to Award Contract for the Central District Wastewater Treatment Plant Chlorination Header Repairs Project to Whitelak, Inc. The repairs will be for $98,420. The scope of work is to remove and replace existing 36 -inch and 42 -inch piping with C905 PVC to repair the leaking chlorination header. This is being done as an emergency repair due to unforeseen failure of the equipment. Chlorinated water is leaking onto the plant site and is not being contained within the treatment process for final dechlorination as is required by the permit for operation of the plant. However, none of the chlorinated water is escaping from the plant site and no threat is posed to any property or body of water at this time. Four potential bidders attended the prebid meeting and we received four bids. The project will be 20000928 -9 Minutes of Regular Session — September 28, 2000 funded by 1991 bond funds interest earnings. The construction duration is 45 calendar days. Council Member Mundinger moved to approve the plans and specifications and to adopt the ordinance to award the contract for the Central District Wastewater Treatment Plant Chlorination Header Repairs Project to Whitelak, Inc. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None For bid tabulation, see Attachment "A." ORDINANCE NO. 9008 AN ORDINANCE DECLARING THAT AN EMERGENCY SITUATION EXISTS AUTHORIZING THE PAYMENT OF THE SUM OF NINETY -EIGHT THOUSAND FOUR HUNDRED TWENTY AND NO /100 DOLLARS ($98,420.00) TO WHITELAK, INC., FOR THE CENTRAL DISTRICT WASTEWATER TREATMENT PLANT CHLORINATION HEADER REPAIRS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the consent agenda items "a" through "e." a. Proposed Ordinance No. 000928 -7 authorizes the annual Baytown Opportunity Center contract for park cleaning and litter removal for $27,812.73. This contract covers a twelve -month period of park cleanup and janitorial services. The contract includes the following: Park Wayne Gray Sports Complex Weekday litter & janitorial services Bicentennial Park Cleanup Roseland Park Janitorial Services /restrooms 2000 1999 Oct. 2000 and Feb. -Sept. Feb. — Sept. 2001 4`" of July 4`h of July Oct. — Nov. 2000 Feb. -Sept. Feb - Sept. 2001 20000928 -10 Minutes of Regular Session – September 28, 2000 Jo Roosa Pavilion /Goose Creek Park Oct. 1 — Sept. 30 Oct 1 -Sept 30 Unidad Park Portable toilet facilities being installed. Ruby Pinson, Director of the Baytown Opportunity Center, has reviewed and approved the contract. b. Proposed Ordinance No. 000928 -8 authorizes a professional services agreement for the Houston High Intensity Drug Trafficking Area (HIDTA) Program with Stanley E. Furce, Individually and d /b /a Research International. Since September 1990, the City has administered federal funds designated for the operation of the HIDTA Major Offender Project. This agreement is similar to that which was entered into last year and is contingent on funding by Grant/Award made available through the Office of the National Drug Control Policy ( "ONDCP "). The agreement obligates the contractor to provide professional services as directed by HIDTA Executive Committee and ONDCP. No City funds will be used. C. Proposed Ordinance No. 000928 -9 authorizes the sole source payment for the annual software maintenance agreement to Versaterm, Inc. for the Police and Fire Departments Maxi -CAD, mapping and document - imaging software to Versaterm, Inc., for $29,100. This agreement for a period of September 1, 2000, through August 31, 2001. These are annual software maintenance agreements that provide support in the event of programming upgrades, bug fixes, telephone support, etc. d. Proposed Ordinance No. 000928 -10 authorizes purchase of one 2000 Ford Crown Victoria for the Police Department through Houston Galveston Area Council (H -GAC) for $20,986.64. This includes the H -GAC fee. e. Proposed Ordinance No. 000928 -11 awards the annual heating, ventilation, and air - conditioning (HVAC) contract to Bay Temperature Control, Inc., for $103,081.16. Invitations to bid were mailed to eight bidders and we received four bids and two no -bids. Young's Plumbing does not have enough staff to bid such a large contract. HVAC Mechanical Services out of Houston no -bid because they did not have enough time to prepare a bid. This company picked up a bid shortly before opening deadline. Roy Blackwell plans to retire next year and did not bid. This contract includes two sections: Section I— Monthly Preventative Maintenance for 33 City locations includes changing and /or cleaning of filters, and Section II - -- Repairs and replacement of HVAC equipment and materials. All material and equipment will be priced at actual cost plus 15 percent. 20000928 -11 Minutes of Regular Session — September 28, 2000 Hourly service call labor rate will be $42.50. Included in this contract will be the new jail and court facilities, which were not reflected, in previous cost history. Locations included in the monthly preventative maintenance portion of this contract include the Parks and Recreation Communication Building, Bayland Ship Store, Ninfa's Restaurant, Park's Service Center and Green House, Gray Center, Wetlands Center, Health Department, Police Department Administration Building, Jail Facility (new facility), Police Department Police Academy, Police Sub - Station, Animal Control, Police Range, Police Garage, Police Blue Storage Building, Police 911 Building, Radio Shop, Sterling Municipal Library, Municipal Service Center and MSC Utilities Building, Traffic Department, Fire Department Administration Building, Fire Stations No's. 1 -5, City Hall, Tax and Utility Billing Department, EMS Department, West, East, and Central District Wastewater Treatment Plants, and Municipal Court (new facility). Council Member Sheley moved to adopt the consent agenda items "a" through "e." Council Member Godwin seconded the motion. In response to inquiry from Council, the City Manager said that on item "a" in the Wayne Gray Sports Complex, November and December were skipped because they are low utilization months. Mayor Alfaro asked about item "e" where the low bidder was significantly lower than the other bidders. The City Manager responded that maintenance was $60,581.16 and repair was $42,500.00 for a total of $103,081.16. He said that the city had put safeguards in place in the maintenance section to assure that the city did not have more costs than it should. The preventive maintenance work will be audited. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. For bid tabulations, see Attachment "B." 20000928 -12 Minutes of Regular Session — September 28, 2000 ORDINANCE NO. 9009 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN OPPORTUNITY CENTER FOR PARK CLEANING; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN THE AMOUNT TWENTY -SEVEN THOUSAND EIGHT HUNDRED TWELVE AND 731100 DOLLARS ($27,812.73); MAKING OTHER PROVISIONS RELATED THERETO AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A PROFESSIONAL SERVICES AGREEMENT WITH STANLEY E. FORCE, INDIVIDUALLY AND D /B /A/ RESEARCH INTERNATIONAL; AUTHORIZING PAYMENT FOR SERVICES UNDER THE CONTRACT FROM GRANT FUNDS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9011 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF TWENTY -NINE THOUSAND ONE HUNDRED AND NO1100 DOLLARS ($29,100.00) TO VERSATERM, INC., AS THE SOLE SOURCE FOR THE ANNUAL SOFTWARE MAINTENANCE AGREEMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9012 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF TWENTY THOUSAND NINE HUNDRED EIGHTY -SIX AND 641100 DOLLARS ($20,986.64) TO HOUSTON- GALVESTON AREA COUNCIL FOR THE PURCHASE OF ONE 2000 FORD CROWN VICTORIA FOR THE POLICE DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. im 20000928 -13 Minutes of Regular Session — September 28, 2000 ORDINANCE NO. 9013 AN ORDINANCE ACCEPTING THE BID OF BAY TEMPERATURE CONTROL, INC., FOR THE ANNUAL HEATING, VENTILATION AND AIR - CONDITIONING (HVAC) CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN THE SUM OF ONE HUNDRED THREE THOUSAND EIGHTY - ONE AND 161100 DOLLARS ($103,081.16); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Appointment to the Baytown Area Water Authority Board Roy L. Fuller has submitted his resignation to the BAWA Board. He was appointed as a director residing outside the city limits but within the boundaries of the Authority and he has moved. This appointment will be to fill his term, which expires September 1, 2001. Sam T. Shulze, a resident of Highlands, meets the qualifications for this position and has agreed to serve if appointed. Council Member Sheley moved to appoint Sam T. Shulze to the Baytown Area Water Authority Board. Council Member Murray seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. Consider Appointment to the Baytown Animal Control Advisory Committee The term of Richard Godwin expired September 26, 2000. Council Member Anderson moved to appoint Richard Godwin to the Baytown Animal Control Advisory Committee. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None 20000928 -14 Minutes of Regular Session — September 28, 2000 The motion carried. Consider Appointments to the Building Ordinance Review Committee The City Manager stated that the Building Ordinance Review Committee was charged to review the local building codes and ordinances (but not the national or standard codes) to determine the reasonableness of the codes, to determine if the codes or ordinances are out -dated or unnecessary to protect the public health, safety, and well being. The Council expects that the Committee's review will be done in an analytical, unbiased method to assist City Council in adopting reasonable building ordinances that protect the public health, safety, and well being. The Committee is to solicit information from the public concerning the local building codes and ordinances. After receiving the information from the public, the Committee shall meet to discuss the issues raised by the public that are related to the codes and ordinances. The Committee shall seek assistance in this task from persons with technical expertise in the area, including architects, engineers, developers, builders, contractors, and members of the city staff. Upon conclusion of its study, the Committee shall submit a written report to the City Council with its recommended changes or alterations concerning local building codes and ordinances. This review and report should be completed and delivered to City Council by December 8, 2000. The committee will be composed of members of the community. The committee will be an ad hoc committee to review the local building ordinances and make recommendations thereon. Council Member Almendarez moved to nominate Carl Herring, Kenneth Mayo, John Urban, Douglas Relyea, Darrell Friermood, Robert Crunk, and Gilbert Chambers to the Building Ordinance Review Committee. Council Member Anderson seconded the motion. After a brief discussion regarding Council's desire that builders who obtain permits from the Inspection Department not be included on the Committee, Council Member Almendarez amended his motion to nominate Carl Herring, Kenneth Mayo, John Urban, Douglas Relyea, Robert Crunk, and Gilbert Chambers with Carl Herring serving as Chairman. Council Member Anderson accepted the amendment. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, and Murray Mayor Alfaro Nays: Council Members Sheley and Godwin 20000928 -15 Minutes of Regular Session – September 28, 2000 r City Manager's Report National Leadership Grant The National Leadership Grant has been awarded to Sterling Municipal Library in conjunction with Partnership with Lee College, Exxon, The Baytown Sun, and Baytown Historical Museum. The grant is for $258,290 for two years. This is to develop a digitization project on the history and inception of the oil industry in the state of Texas and the United States. Texshare Borrower's Card This card will allow Library members to use the libraries at Rice, University of Houston, Lamar, Lee College, and special libraries such as, M. D. Anderson Cancer Center Library. Departmental Tour — Public Works— October 12 The departmental tour of Public Works is scheduled for the next Council meeting on October 12. Customer Service Training The City has been performing customer service training throughout the organization. We had some training in the Neighborhood Protection Organization and awarded Maria Mora, Kathryn Shepherd, and Edward Branch certificates in that training. Ninth Annual Texas Tactical Peace Officers Association Training Symposium and Competition All members of the Police Force that participated in the Ninth Annual Texas Tactical Peace Officers Association Training Symposium and Competition were commended. Adjourn As there was no further business to be transacted, the meeting was adjourned. GarVW. Smith, City 0erk a PROJECT: Central District Wastewater Treatment Plant Emergency Replacement of Chlorination Header BID OPENING DATE: September 26, 2000 @ 10:00 a.m. LOCATION: Room 120, City Hall, 2401 Market Street, Baytown, Texas 77522 Consultant's Estimate: 550,000 CONTRACTOR 10% eID SECURITX. SIGNATURE Alternate A Alternate B Bld AmogOt Duration (Calendar Days) Bid Amount Duration (Calendar Days) Whitelak, Inc. Yes Yes No Bid - -- $ sa,azo.00 as T & C Yes Yes $ zzz,5oo.00 1so $1ao,5oo.0o so Tidal Construction Inc. Yes YeS $ 137,303.00 365 $ 107,266.00 150 Kinsel Industries,lnc. Yes YeS $ 218,139.00 140 $ 112,399.00 90 NOTE: Alternate A - Ductile Iron Alternate B -PVC CITY OF BAYTOWN TABULATION TITLE: ANNUAL HEATING, VENTILATION, AND AIR - CONDITIONING (HVAC) CONTRACT BID #: 074 -00 DATE: AUGUST 17, 2000 @ 2:00 P.M. 2:00 P.M. Contract Term: October 1, 2000, through September 30, 2001 (with 3 renewal options) Mailed 8 bids and received 4 bids and 2 no -bids. Young's Plumbing no -bid because they did not have enough staff to handle such a large contract. HVAC Mec � ^nical Services out of Houston no -bid because they did not have enough time to prepare any bid. Roy Blackwell plans on retiring next year an .�''� not bid. sl _.10 TABULATION council ANNUAL HVAC CONTRACT.xIs Pages 1 of 1 ,.,- x/008:57 AM COX AIR - AINSWORTH & BAY TEMPERATURE DERRYBERRY'S, CONDITIONING & COMPANY CONTROL, INC. L.P.O HEATING, INC. NO. QTY. UNIT DESCRIPTION EXT. PRICE EXT. PRICE EXT. PRICE EXT. PRICE Annual Heating, Ventilation, and Air - Conditioning (HVAC) Contract, per specifications. Section I -- Monthly Preventative Maintenance of all HVAC units (33 locations) includes cleaning and/or 1 1 lot changing of filters. 100,128.00 60,581.16 92,444.04 105,794.52 Section II -- Repairs and replacement of 2 1 lot HVAC equipment. 58,000.00 42,500.00 38,000.00 60,000.00 58.00 per hour 42. SO per hnur 38.00 per hour 60.00 per hour GRAND TOTAL: 158,128.00 �� 103,081.16 1 30,444.04 165,794.52 Mailed 8 bids and received 4 bids and 2 no -bids. Young's Plumbing no -bid because they did not have enough staff to handle such a large contract. HVAC Mec � ^nical Services out of Houston no -bid because they did not have enough time to prepare any bid. Roy Blackwell plans on retiring next year an .�''� not bid. sl _.10 TABULATION council ANNUAL HVAC CONTRACT.xIs Pages 1 of 1 ,.,- x/008:57 AM