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2000 09 14 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 14, 2000 The City Council of the City of Baytown, Texas, met in regular session on September 14, 2000, at 6:30 p.m., in the Council Chamber of the Baytown City Hall, with the following in attendance: Victor Almendarez Ronnie Anderson Calvin Mundinger Don Murray Coleman Godwin Scott Sheley Pete C. Alfaro Monte Mercer Ignacio Ramirez Gary W. Smith The meeting was opened with a Mundinger led the pledge of allegiance the following business was conducted: Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk quorum present, and Council Member and offered the invocation, after which Consider Approval of Minutes for the Regular Meeting held on August 24, 2000 Council Member Almendarez moved to approve the minutes. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. Im 20000914 -2 Minutes of Regular Session — September 14, 2000 Citizen Communication Janet D. Mayes, 3209 Woodstone Ms. Mayes spoke to Council in support of bus service for the City of Baytown and service to and from Pasadena and Houston. Mayor Alfaro interrupted Ms. Mayes at 6:35 p.m. to start the public hearing scheduled at that time. Hold Public Hearing Concerning the Crime Control & Prevention District Proposed Budget for Fiscal Year 2000 -2001 at 6:35 p.m. Mayor Alfaro called to order the public hearing concerning the Crime Control & Prevention District Proposed Budget for fiscal year 2000 -2001 at 6:35 p.m. He asked that everyone who wished to speak at this hearing please sign the list in the lobby, as that list would determine the speaking order for the hearing. He stated that the hearing was for the purpose of receiving public input and everyone desiring to present information at the hearing would be given ample opportunity to do so. However, he encouraged each speaker to be as brief and to the point as possible, noting that the hearing was not an adversarial type proceeding, but an opportunity for all interested persons to be heard. He asked that all questions be directed to him and said that with the aid of City staff, he would attempt to answer the questions. The City Manager stated that upon submission of the proposed budget and prior to approval thereof, Texas Local Government Code, Section 363.205, requires that a public hearing on the proposed budget be held and any resident of the district may attend and may participate. Notice of the public hearing was published in a newspaper of general circulation in the district not later than the tenth day before the public hearing. Since no one registered to speak, Mayor Alfaro closed the public hearing. Citizen Communication Resumed Janet D. Mayes, 3209 Woodstone Ms. Mayes spoke to Council again in support of bus service for the City of Baytown and service to and from Pasadena and Houston. 20000914 -3 Minutes of Regular Session — September 14, 2000 Christine Seidler, 2700 Ward Road, No. 7 Ms. Seidler spoke to Council supporting public transportation and asked for guidance and help from City Council. Consider Proposed Ordinance No. 000914 -1 Approving the 2000 -2001 Budget of the Crime Control and Prevention District of Baytown, Texas The 2000 -01 CCPD Budget totals $3,826,235, which is an increase of $880,761 or 29.9 percent over the 1999 -2000 budget. Council Member Almendarez moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. ORDINANCE NO. 8983 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Mayor Alfaro's Comments Mayor Alfaro recognized the high school students present. Consider Selection of Collective Bargaining Representative Council will consider this item at a future date. 20000914 -4 Minutes of Regular Session — September 14, 2000 Hold Public Hearing on the Proposed 2000 -2001 City of Baytown Budget at 6:46 p.m. Mayor Alfaro called to order the public hearing concerning the Proposed 2000 -2001 City of Baytown Budget at 6:45 p.m. and asked those desiring to speak at this hearing to please sign the list in the lobby as that list would provide the speaking order for the hearing. He stated that the hearing was for the purpose of receiving public input and everyone desiring to present information would be given ample opportunity to do so. However, he encouraged each speaker to be as brief and to the point as possible, noting that the hearing was not an adversarial type proceeding but an opportunity for all interested persons to be heard. He asked that all questions be directed to him and said that with the aid of City staff, he would attempt to answer the questions. The City Manager said that prior to adoption of a budget, Texas Local Government Code, Section 102.006, requires that a public hearing on the proposed budget be held and any taxpayer of the municipality may attend and may participate. Notice of the public hearing was published in a newspaper of general circulation in the county neither earlier than the thirtieth day nor later than the tenth day before the public hearing. Thomas Carr passed his time to Marshall Hutton. Jim Datillo passed his time to Marshall Hutton. Bill Domass passed his time to Marshall Hutton. Marshall Hutton, First Vice President of the Fire Fighters Association, spoke to Council on budget issues regarding public safety, twenty -year retirement, incentive pay, and salaries. As no one else registered to speak, Mayor Alfaro closed the public hearing. Items 6 — 18 are 2000 -2001 Budget related items. These items have been discussed during budget work sessions, the public hearing, or are annual contracts included in the proposed budget. These items may be approved in one motion or Council may discuss them individually if desired. The administration recommends approval of Items 6 —18. Consider Proposed Ordinance No. 000914 -2 Adopting the 2000 -01 City of Baytown Budget The 2000 -01 budget totals $64,354,461, which is a $4,838,676 increase of 8.13 percent over the 1999 -00 budget. The increase of $1,646,285 over the 20000914 -5 Minutes of Regular Session — September 14, 2000 proposed budget is due to a change in the method of valuation used by the Harris County Appraisal District in industrial district values. The change required the City to reallocate ad valorem tax revenues and Industrial District revenues. The change and technical adjustment has been reviewed by the Finance Committee and they concur with the staff recommendation. General Fund $36,455,816 General Debt Service Fund 7,008,170 Hotel /Motel Fund 555,323 Water & Sewer Fund 16,143,338 Sanitation Fund 2,819,497 Central Services Fund 1,372,317 Total $64,354A6Ll Receive 2000 Appraisal Roll as Certified by the Harris County Appraisal District The Harris County Appraisal District ce August 7, 2000, and the City received the accordance with Section 26.04 of the Texas values are submitted: Total Appraised Market Value Total Taxable Value Total Uncertified (Owner's Value) :rtified the 2000 Appraisal Roll on same on August 10, 2000. In Property Tax Code the following $1,854,006,790 $1,495,484,580 $ 65,630,446 Receive Effective Tax Rate and Roll Back Calculation for 2000 Tax Year In accordance with Section 26.04 of the Texas Property Tax Code, the Finance Department submits the effective tax rate and the rollback tax rate of $1.058127 and $1.063139 per $100 valuation, respectively. The effective tax rate is a complicated formula. Basically, it is the tax rate that would be required to generate the same amount of revenue for the new budget year as was generated during the most recent year, using the existing tax base, less new growth. The rollback tax rate is the tax rate at which the citizens can petition for a rollback election. Section 26.04(e) of the Texas Property Tax Code requires that we publish the effective tax rate (although it is not the tax rate we are establishing) and the rollback rate (although we are not at that rate). A copy of the effective and rollback rate calculation worksheet and publication is enclosed in the packet. These rates and the method of calculation shall be published in accordance with Section 26.04 of the Texas Property Tax Code. The City has historically used 100% of its collection rate for calculation of its effective tax. This item was reviewed by the Finance Committee and the Committee recommends approval. 20000914 -6 Minutes of Regular Session — September 14, 2000 Consider Proposed Ordinance No. 000914 -3 Setting the Tax Rate for General Fund Maintenance and Operations and for Debt Service for the 2000 -2001 Fiscal Year This ordinance will set the rate and tax levy for the General Fund maintenance and operation for the current fiscal year at $0.47351 per $100 of value. This ordinance will set the rate and tax levy for Debt Service for the fiscal year at $.26352 per $100 of value. The total tax rate is $0.73703 per $100 of value, which is the same as the 1999 fiscal year. Consider Proposed Ordinance No. 000914 -4 Amends the Code of Ordinances Chapter 86, "Garbage, Trash, and Brush," Section 86 -101 to Increase the Collection Rate At this time, we propose to increase the sanitation rate $1.00 per month as outlined in the proposed budget. The increase is due to a ten - percent increase in contract services for household waste and 24- percent increase in residential Recycling /Drop -Off Center. The contract for household residential service increased 87 cents per household from $7.12 to $7.99, effective July 1, 2000. The increased residential recycling /drop -off center cost increased 18 cents per household from 79 cents to 97 cents effective July 1, 2000. Based on the current level of customers, our annual cost is expected to increase $188,092 due to these two contract changes. The monthly sanitation fee will increase from $12.56 to $13.56. The senior citizen rate will increase from $9.80 to $10.80. The new rate will become effective on October 1, 2000. Consider Proposed Ordinance No. 000914 -5 Approving the Baytown Area Water Authority Budget for 2000 -01 The Baytown Area Water Authority budget totals $5,558,638. A copy of the budget is in the 2000 -01 Proposed Budget. The budget was reviewed and approved by the Baytown Area Water Authority Board of Directors on August 16, 2000. Consider Proposed Ordinance No. 000914 -6 Authorizes an Agreement with the Baytown Area/West Chambers County Economic Development Foundation to Promote Economic Opportunities within the City of Baytown The Foundation was formed for the purpose of promoting and encouraging the formation of new businesses, the expansion of existing businesses, the relocation of existing businesses, as well as the general diversification of the economy in Baytown and West Chambers County. In exchange for the services which the Foundation will provide, pursuant to the proposed agreement, the City shall pay the Foundation $25,000. A copy of the Foundation's 1999 Annual Report and 2000 Work Program is included in the packet. 20000914 -7 Minutes of Regular Session — September 14, 2000 Consider Proposed Ordinance No. 000914 -7 Approving a Contract with Interface Employee Assistance Program, Inc., for the EAP Program Services and Managed Health Plus, and Authorizing Payment for Services The ordinance approves a contract in the amount of $19,764 for the contract period of October 1, 2000, through September 30, 2001. The contract amount is based on 610 full time employees. This service is designed to help employees and their immediate family members with any type of personal problem and serves as a defense for the City's Drug Testing Program. The Interface Employee Program provides six free counseling sessions per incident for the employee and their family members per year; supervisory/management, and employee orientation and training; critical incident stress debriefing; and pre - certification and utilization review for all mental /nervous and substance abuse treatment covered under the City's medical plan. There is no increase in the unit cost of the contract from the previous year. The cost is $2.70 per employee each month. We have utilized Interface EAP, Inc. for over eight years and they have continued to provide the City with quality service. Consider Proposed Ordinance No. 000914 -8 Renewing the Annual Contract for Third Party Administration (TPA) Services with InterCare Health Plans for the Administration of the City's Health Benefit Program and Authorizing Payment for Services The ordinance renews the annual contract in the amount of $187,000. Since the City is self - insured, we utilize a TPA to pay the medical and dental claims. PPO network fees, Rx fees and administration fees will be directed through the TPA for payment. The volume and frequency of the City's claims has increased by thirty percent over the past three years. The increase in contract cost is six percent. The contract period is October 1, 2000, through September 30, 2001. We have utilized this TPA for three years. The estimated expense for the current year is $178,000. Consider Proposed Ordinance No. 000914 -9 Renewing Benefit Consulting Services with HCC Employee Benefits, Inc., (HCC) and Authorizing Payment for Providing Consulting Services Pertaining to the City's Health Benefit Program The ordinance renews services for $30,000. There is no increase in cost from the previous year. The term of this contract is October 1, 2000, through September 30, 2001. HCC has provided quality brokerage service for the City for over eight years. 20000914 -8 Minutes of Regular Session — September 14, 2000 Consider Proposed Ordinance No. 000914 -10 Authorizing a Memorandum of Renewal of the Animal Responsibility Agreement with the Houston Humane Society The ordinance authorizes renewal of the agreement for $17,402. This is the sixth year of the contract with the Houston Humane Society to assist in adopting dogs and cats held by the City of Baytown. The $7.00 cost per animal remains the same as last year. Consider Proposed Ordinance No. 000914 -11 Authorizing Purchase of a'h- Ton Truck for the Fire Department through H -GAC The ordinance authorizes the purchase of the truck for $25,805.38 inclusive of the H -GAC fee. This vehicle replaces a 1994 sedan with over 140,000 miles as authorized in the 2000 -2001 budget. Consider Proposed Resolution No. 000914 -1 for the Annual Review and Approval of the City's Investment Policy and Strategy in Compliance with the Public Funds Investment Act No changes have been made to the Public Funds Investment Act since the 1997 Legislature. We are submitting the City of Baytown, Texas Investment Policy for review and approval in accordance with the Public Funds Investment Act Section 2256.005(e) and 2256.005(f). No changes have been made to the current policy. This item was reviewed by the Finance Committee and the Committee recommends approval. Council Member Sheley moved to adopt item 6, Proposed Ordinance No. 000914 -2, item 7 to receive the 2000 Appraisal Roll as certified by HCAD, item 8 to receive the effective tax rate and roll back calculation for 2000 tax year, items 9 through 17, Proposed Ordinance Nos. 000914 -3 through 000914 -11, and item 18 Proposed Resolution No. 000914 -1. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. 20000914 -9 Minutes of Regular Session — September 14, 2000 ORDINANCE NO. 8984 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ORDINANCE NO. 8985 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2001, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8986 AN ORDINANCE AMENDING CHAPTER 86, "SOLID WASTE," ARTICLE II, "RESIDENTIAL SOLID WASTE," DIVISION 8, "FEES AND CHARGES AND BILLING PROCEDURE," SECTION 86 -101, "CHARGE FOR COLLECTION," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO PROVIDE FOR AN INCREASE IN RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8987 AN ORDINANCE APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. rdw 20000914 -10 Minutes of Regular Session — September 14, 2000 ORDINANCE NO. 8988 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN ECONOMIC DEVELOPMENT CONTRACT WITH BAYTOWN AREANVEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FIVE THOUSAND AND NO /100 DOLLARS ($25,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8989 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A RENEWAL OF THE PROFESSIONAL SERVICES CONTRACT WITH INTERFACE EAP, INC.; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINETEEN THOUSAND SEVEN HUNDRED SIXTY -FOUR AND N0 1100 DOLLARS ($19,764.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8990 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A RENEWAL OF THE AGREEMENT WITH INTERCARE HEALTH PLANS AS A THIRD PARTY ADMINISTRATOR FOR THE ADMINISTRATION OF MEDICAL AND DENTAL CLAIMS AND FOR NETWORK SERVICES ON BEHALF OF THE CITY OF BAYTOWN; AUTHORIZING PAYMENT OF ONE HUNDRED EIGHTY -SEVEN THOUSAND AND NO /100 DOLLARS ($187,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE 8991 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO EXECUTE A CONTRACT WITH HCC EMPLOYEE BENEFITS, INC., PERTAINING TO THE CITY'S HEALTH BENEFIT PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY THOUSAND AND N01100 DOLLARS ($30,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 20000914 -11 Minutes of Regular Session — September 14, 2000 ORDINANCE NO. 8992 AN ORDINANCE RENEWING THE CONTRACT OF HOUSTON HUMANE SOCIETY FOR THE ANNUAL ANIMAL RESPONSIBILITY AGREEMENT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVENTEEN THOUSAND FOUR HUNDRED TWO AND NO /100 DOLLARS ($17,402.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. See Attachment "A." ORDINANCE NO. 8993 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF TWENTY -FIVE THOUSAND EIGHT HUNDRED FIVE AND 38/100 DOLLARS ($25,805.38) TO HOUSTON- GALVESTON AREA COUNCIL FOR THE PURCHASE OF A ONE -HALF TON, FOUR -DOOR TRUCK FOR THE FIRE DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1454 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE INVESTMENT POLICY AND STRATEGY OF THE CITY OF BAYTOWN IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution No. 000914 -2 Authorizes the Submission of the Application for the Local Law Enforcement Block Grant Budget for Fiscal Years 2000 -2002 and Authorizes Additional Actions Related to said Grant The Baytown Police Department has been awarded grant funds from the Bureau of Justice Assistance, Office of Justice Programs, United States Department of Justice, (Local Law Enforcement Block Grant) for the past four years. The grant application is for $74,548 with a local match of $8,283 to be provided by the Police Department's seized funds. These funds may be spent for personnel overtime and equipment but may not supplant budgeted items. Grant funds must be expended within 24 months of receipt by the City. The proposed resolution also authorizes the City Manager serve as the City's representative for 20000914 -12 Minutes of Regular Session — September 14, 2000 all purposes under the grant and to take all further actions necessary for submission of the grant application. Council Member Sheley moved to adopt the resolution. Council Member Anderson seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. RESOLUTION NO. 1455 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE UNITED STATES DEPARTMENT OF JUSTICE FOR A GRANT FROM THE 2000 -2002 LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM IN THE AMOUNT OF EIGHTY -TWO THOUSAND EIGHT HUNDRED THIRTY -ONE AND NO1100 DOLLARS ($82,831.00); DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000914 -12 Authorizing the Abandonment of a Portion of Barnes Street, Ashley Street, and Abbott Street In accordance with Chapter 2, "Administration," Article VII, "Disposition of City Properties," Section 2 -766, "Abandonment of streets and alleys," of the Code of Ordinances of the City of Baytown; the owner of the property abutting the 300 block of each Barnes Street, Ashby Street, and Abbott Street has requested abandonment of the 300 block of each street. Based on the HCAD certified rolls, the land value is $69,800. Each of the utility companies has been contacted, as well as the abutting property owner. Upon authorization to abandon and payment by the landowner, the Legal Department will furnish a QuitClaim deed for the portions of the streets being abandoned. Council Member Mundinger moved to adopt the ordinance. Council Member Sheley seconded the motion. In response to inquiry from Council, the City Manager stated that none of these streets provided access to any 20000914 -13 Minutes of Regular Session — September 14, 2000 residences and that all the sites have been cleaned. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8994 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DISCONTINUING, ABANDONING FOR PUBLIC USE, AND CLOSING THE 300 BLOCK EACH OF BARNES STREET, ASHBY STREET, AND ABBOTT STREET, WOOSTER TERRACE, BAYTOWN, HARRIS COUNTY, TEXAS; ABANDONING AND QUITCLAIMING ALL INTEREST OF THE CITY OF BAYTOWN AND THE PUBLIC IN AND TO SAID PORTION OF SAID STREETS; AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AND DELIVER CONVEYANCE TO THE ABUTTING OWNERS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000914 -13 Approving Change Order No. 1 to Adjust Final Quantities and Approving Final Payment and Acceptance of the Lakewood Sanitary Sewer Diversion Project to Wagner Services, Inc. Change Order No. 1 to adjust final quantities for $8,872.60 and approves final payment and acceptance of the Lakewood Sanitary Sewer Diversion Project to Wagner Services, Inc., for $30,843.24. The contract award amount was $249,242.50 and the final contract amount is $240,369.90, which represents a 3.56- percent cost savings. The cost saving was largely due to an under -run of quantities of six -inch PVC auger construction, six -inch PVC auger construction with steel casing, and two -inch air release valves. The contract original duration was 100 calendar days and the contractor completed the work in 144 calendar days. This work was funded by 1991 bond funds. Council Member Almendarez moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None 20000914 -14 Minutes of Regular Session — September 14, 2000 ORDINANCE NO. 8995 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 WITH WAGNER SERVICES, INC., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE LAKEWOOD SANITARY SEWER SYSTEM DIVERSION PROJECT; AUTHORIZING FINAL PAYMENT OF THE SUM OF THIRTY THOUSAND EIGHT HUNDRED FORTY -THREE AND 241100 DOLLARS ($30,843.24) TO WAGNER SERVICES, INC., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the consent agenda items "a" through "f." a. Proposed Ordinance No. 000914 -14 authorizes renewal of the traffic signal controller contract to Kentronics, Inc., for $25,036.65. Kentronics, Inc., submitted a written request to renew inclusive of a 3.5- percent Consumer Price Index for all Urban Areas (CPIU) increase for the same quantities, terms and conditions of the existing contract. The controllers approved are spares and will be purchased as needed. b. Proposed Ordinance No. 000914 -15 authorizes renewal of the annual medical supplies contract to PMX Medical for $28,177.47. This contract is used by the Emergency Medical Services Division. PMX Medical submitted a request to renew for the same unit pricing, terms, and conditions of the existing contract. Quantities will remain the same as last year. C. Proposed Ordinance No. 000914 -16 awards the annual fire hydrant contract to Golden Triangle Pipe for $16,893. Invitations to bid were mailed to four suppliers and we received three bids. Municipal Pipe overlooked the bid opening. Golden Triangle had last year's contract for $28,480.62. This year's contract is a 40.69 - percent decrease compared to last year's contract. The decrease is primarily due to last year's special projects not recurring this year. The actual unit cost will increase by 8.44 - percent. Manufacturer increases are due to cost of goods to produce the product, i.e. stainless steel, rubber, and the casting material. This contract is for the fire hydrants furnished and installed within the city by the Public Works Department. 20000914 -15 Minutes of Regular Session — September 14, 2000 d. Proposed Ordinance No. 000914 -17 awards the annual mosquito control chemical contract for Item 1 to Public Health Equipment & Supply Company, Inc., in the amount of $12,318; Items 5 and 8 to B & G Chemicals and Equipment, Inc., in the amount of $1,685.75; and Items 2, 3, 4, 6, and 7 to Van Waters & Rogers, Inc., in the amount of $20,488.35 for a total contract award of $34,492.10. Invitations to bid were mailed to seven suppliers and we received three bids. Degesch America & Best Way said they did not receive a bid. However, addresses were verified as correct. Cheminova, Inc., bid through its distributor B & G Chemical. No response was received from the remaining vendor. B & G Chemicals did not meet specifications for Item 1. Van Waters & Rogers did not meet specifications for Item 5. The addition of new chemicals which allow spraying near watercourses constitute 45.12 percent of contract award. This annual contract will be used by the Health Department for mosquito control. e. Proposed Ordinance No. 000914 -18 authorizes payment for the sole source purchase of the annual software maintenance contract to Pentamation for $21,484.25. These annual contracts provide support in the event of programming upgrades, bug fixes, telephone support, etc. This contract is for the following software packages: Fund Accounting, Purchasing, Budget, Payroll, Permits, Occupational Licensing, Code Enforcement, IQ, Fixed Assets, Position Control, Inventory, Utility Billing, Receipts Manager, Fleet Management, and Custom Programming. f. Proposed Ordinance No. 000914 -19 authorizes the sole source purchase of an undercover surveillance vehicle for Harris County Organized Crime Narcotics Task Force (HCOC /NTF) from Audio Intelligence Devices, Inc., for $113,663. Audio Intelligence is the only vendor that supplies this mobile surveillance platform possessing unique and /or proprietary characteristics and capabilities. Funding will be from grant funds. Council Member Murray moved to adopt the consent agenda items "a" through 'T" Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None For bid tabulation, see Attachments "B" through " "E." 20000914 -16 Minutes of Regular Session — September 14, 2000 ORDINANCE NO. 8996 AN ORDINANCE RENEWING THE CONTRACT OF KENTRONICS, INC., FOR THE ANNUAL TRAFFIC SIGNAL CONTROLLER CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FIVE THOUSAND THIRTY -SIX AND 651100 DOLLARS ($25,036.65); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8997 AN ORDINANCE RENEWING THE CONTRACT OF PMX MEDICAL FOR THE ANNUAL MEDICAL SUPPLIES CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -EIGHT THOUSAND ONE HUNDRED SEVENTY -SEVEN AND 47/100 DOLLARS ($28,177.47); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8998 AN ORDINANCE RENEWING THE CONTRACT OF GOLDEN TRIANGLE PIPE FOR THE ANNUAL FIRE HYDRANTS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTEEN THOUSAND EIGHT HUNDRED NINETY -THREE AND NO /100 DOLLARS ($16,893.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8999 AN ORDINANCE ACCEPTING THE BID OF PUBLIC HEALTH EQUIPMENT & SUPPLY COMPANY, INC., VAN WATERS & ROGERS, INC., AND B & G CHEMICALS AND EQUIPMENT, INC., FOR THE ANNUAL MOSQUITO CONTROL CHEMICALS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY -FOUR THOUSAND FOUR HUNDRED NINETY -TWO AND 10/100 DOLLARS ($34,492.10); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 20000914 -17 Minutes of Regular Session — September 14, 2000 ORDINANCE NO. 9000 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF TWENTY -ONE THOUSAND FOUR HUNDRED EIGHTY -FOUR AND 251100 DOLLARS ($21,484.25) TO SUNGARD PENTAMATION, INC., AS THE SOLE SOURCE FOR THE ANNUAL SOFTWARE MAINTENANCE CONTRACT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 9001 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF ONE HUNDRED THIRTEEN THOUSAND SIX HUNDRED SIXTY -THREE AND NO1100 DOLLARS ($113,663.00) TO AUDIO INTELLIGENCE DEVICES, INC., AS THE SOLE SOURCE FOR THE PURCHASE OF A SURVEILLANCE VEHICLE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. City Manager's Report Chevron Conservation Award The community celebration is on October 19, 2000, Bayland Island, 6:00- 8:00 p.m. Chamber of Commerce Public Safety Recognition Dinner The dinner will be on October 10, 2000 Baytown 2020 The public hearing will be on October 16, 2000, if that is acceptable to Council. Emglovee Accomplishments Lynda Kilgore was commended for the work she did with the Texas Municipal Courts Education Center. Allison Smith was commended for the certification award she received. 20000914 -18 Minutes of Regular Session - September 14, 2000 Hold Hearing on the Appeal of the Decision of the Urban Rehabilitation Standards Review Board Concerning the Property at 3221-1/. Illinois Street (Lot 3, Block 12, East Baytown) (George Whitaker withdrew the appeal on Friday, September 8. He will obtain a permit and remove the structure.) Consider Affirming, Reversing, or Modifying the Decision of the Urban Rehabilitation Standards Review Board, Concerning the Property at 3221 -1/, Illinois Street (Lot 3, Block 12, East Baytown) Council Member Almendarez moved to affirm the decision of the Urban Rehabilitation Standards Review Board concerning the property at 3221 -1/2 Illinois Street. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Anderson, Mundinger, Murray, Godwin, and Sheley Mayor Alfaro Nays: None Adjourn As there was no further business to be transacted, the meeting was adjourned, r- �"e fOi.a t� u„�24r, Ga W. meth, City Clerk I'll',