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2000 02 24 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN February 24, 2000 The City Council of the City of Baytown, Texas, met in regular session on February 24, 2000, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: David Byford Council Member Calvin Mundinger Council Member E. Frank Hinds, Jr. Council Member Coleman Godwin Council Member Scott Sheley Council Member Pete C. Alfaro Mayor Monte Mercer City Manager Ignacio Ramirez City Attorney Gary W. Smith City Clerk Absent: Victor Almendarez Council Member The meeting was opened with a quorum present, and Council Member Sheley led the pledge of allegiance and offered the invocation, after which the following business was conducted: Mayor's Comments Mayor Alfaro recognized former council member Rolland Pruett. Consider Approval of Minutes for the Regular Meeting held on February 10, 2000 Council Member Godwin moved to approve the minutes. Council Member Mundinger seconded the motion. The vote follows: 20000224 -2 Minutes of the Regular Session — February 24, 2000 Ayes: Council Members Byford, Mundinger, Hinds, and Godwin Mayor Alfaro Nays: None Abstained: The motion carried. Council Member Sheley Presentation by the American Cancer Society Julie DeTorre, representing the American Cancer Society, Baytown Unit, presented a plaque to the Mayor and City Council in appreciation of the passage of the ordinance on smoking. Consider Proposed Ordinance No. 000224 -1 Amending Chapter 30 "Emergency Services," Article III "Emergency Medical Services" of the Code of Ordinances, to Provide for the Permitting of Commercial Ambulance Services Operating within the City Limits The proposed ambulance permitting procedure is essentially a form of registration for private ambulances. The objectives of the new permitting procedure are to ensure that: ➢ the Health Department is aware of all private ambulance services operating in the city; ➢ all private ambulance services operating in the city have been appraised of the City ambulance ordinance; and ➢ the Health Department has contact numbers and names for the private ambulance services. The ordinance will not attempt to establish competency or qualifications of the private ambulance service or its personnel. The Health Department will respond to any complaints by citizens or visitors regarding the performance of a private ambulance and will perform annual inspections of the ambulances to ensure minimal compliance to State regulations. The permitting process will not impact ambulance services that transport patients to Baytown. Ambulance agencies that pick up patients within the city limits must be permitted. Enforcement of the private ambulance permitting process will be the responsibility of the Health Department. Application fee plus one ambulance $250.00 Each additional ambulance 100.00 20000224 -3 Minutes of the Regular Session — February 24, 2000 Council Member Byford moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. ORDINANCE NO. 8840 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 30 "EMERGENCY SERVICES" ARTICLE III "EMERGENCY MEDICAL SERVICES" OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS; PROVIDING FOR A PENALTY NOT EXCEEDING FIVE HUNDRED AND NO1100 DOLLARS ($500.00); PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Hold Public Hearing on the Operation of a Juvenile Probation Office at 807 West Sterling, Baytown, Texas at 6:35 p.m. Mayor Alfaro called to order the public hearing concerning the operation of a juvenile probation facility at 807 West Sterling, Baytown, Texas. He asked everyone desiring to speak to sign the list in the foyer as the list provides the speaking order for the hearing. He stated that the hearing was for the purpose of letting the citizens of Baytown speak regarding the proposed location of a juvenile probation facility. He emphasized that everyone desiring to present information would be given ample opportunity to do so; however, he encouraged each speaker to be as brief and to the point as possible. He said this was not an adversarial -type proceeding but an opportunity to be heard. He asked the City Manager to summarize the subject of the hearing. On February 1, 2000, the City received notice from Harris County Commissioners Court regarding the use of the facility at 807 West Sterling as a juvenile probation office. The facility is proposed as offices for two juvenile probation officers who currently supervise approximately 54 juvenile probationers. Approximately ten juveniles will visit the office each week. The intent is for the officers to visit the probationers in the field. Of the 54 current probationers, eleven have been adjudicated for felony grade offenses with only one being aggravated. Because the proposed location is within 1,000 feet of a residential area, the City Council has the opportunity to conduct a public hearing 20000224 -4 Minutes of the Regular Session — February 24, 2000 to determine whether the operation of a correctional or rehabilitation facility at the proposed location is in the best interest of the city. Because the property is located within a Mixed Use Zoning District, local consent to the operation of the facility is not required. The facility may fit within other exceptions to the requirement of local consent. Mr. David G. Walker passed the opportunity to speak first to Mrs. Hazel Lusk, and the following persons spoke to Council in opposition to the location Hazel Lusk, 807 West Murrill David G. Walker, 904 Fleetwood Drive W. P. Lamb, 610 West Lobit Rosie Garza, 906 Polly Anne Lusk, 4928 Fagan, Houston G. C. Grube, 1002 West Murrill Verlene Masters, 801 West Sterling Kay Hester, 801 West Sterling Rolland Pruett, 901 West Lobit James Coffey, 1003 Polly Mr. Harvey Hetzel, Deputy Director, Juvenile Probation Department, 3540 West Dallas, spoke to Council in favor of the location. The public hearing was closed at 7:01 p.m. Consider Proposed Resolution No. 000224 -2 Denying Local Consent to the Operation of a Correctional or Probation Facility at 807 West Sterling Council Member Sheley moved to deny local consent to the operation of the Juvenile Probation Facility at 807 West Sterling. Council Member Godwin seconded the motion. Council Member Godwin asked how the location was selected. The City Manager responded that the selection was a recommendation of the Harris County Juvenile Board approved by the Commissioners' Court. Council Member Hinds asked who had title at the time of the selection. Mr. Hetzel said title was in Harris County. Council Member Sheley asked if Harris County could improve the sign and the landscaping at the location and their notification process. The vote follows: 7 Minutes of the Regular Session — February 24, 2000 Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. RESOLUTION NO. 1426 20000224 -5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DENYING CONSENT TO THE OPERATION OF A CORRECTIONAL OR REHABILITATION FACILITY AT 807 WEST STERLING, BAYTOWN, HARRIS COUNTY, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000224 -2 Authorizing the Agreement between the Baytown Area Water Authority and Water Tank Service Company for the Demolition of the Bayway Ground Storage Tank and Lime Treatment Facility at the Baytown Area Water Authority Plant and Authorizing Payment of the City's Share of the Project for $12,390 Three potential bidders attended the mandatory pre -bid meeting and BAWA received two bids. The scope of work consists of the demolition and disposal of a welded steel, potable water, ground storage tank in the 7200 block of Bayway and the lime handling and storage equipment located at the BAWA Plant. The projects were bid jointly to obtain a more favorable bid, for a total of $25,575. The City is responsible for the demolition costs of the Bayway ground storage tank totaling $12,390. BAWA is responsible for the costs associated with the lime treatment facility, which totals $13,185. The BAWA Board of Directors approved the contract and authorized their portion of the costs on February 16, 2000. The project duration is 45 calendar days. The Bayway demolition will be funded by the Utility Department operating fund, and the BAWA facility will be funded by 1997 BAWA bonds. Council Member Byford moved to adopt the ordinance. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. 20000224 -6 Minutes of the Regular Session — February 24, 2000 ORDINANCE NO. 8841 AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN BAYTOWN AREA WATER AUTHORITY AND WATER TANK SERVICE COMPANY FOR THE DEMOLITION OF THE BAYWAY GROUND STORAGE TANK AND LIME TREATMENT FACILITY AT BAWA; AUTHORIZING PAYMENT OF THE CITY'S SHARE OF THE PROJECT IN THE SUM OF TWELVE THOUSAND THREE HUNDRED NINETY AND NO1100 DOLLARS ($12,390.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "A." Consider Proposed Ordinance No. 000224 -3 Approving Deduct Change Order No. 1 to Adjust Final Quantities and Approving Final Payment to Whitelak, Inc., and Acceptance of the Police Department Pistol Range Water and Sewer Line Contract The ordinance approves deduct Change Order No. 1 in the amount of $1,094.10 and final payment in the amount of $67,560.90 to Whitelak, Inc. The contract award amount was $68,655 and the final contract amount is $67,560.90 and represents a 1.59 percent cost savings. The cost saving was largely due to a reduction in the quantity of six -inch PVC water main pipe used on this project. The contract original duration was sixty working days and the work was completed in fifteen working days. Funds will come from Police Department seized funds. Council Member Sheley moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. 20000224 -7 Minutes of the Regular Session — February 24, 2000 ORDINANCE NO. 8842 AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER NO. 1 WITH WHITELAK, INC., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE POLICE DEPARTMENT PISTOL RANGE WATER AND SEWER LINE; AUTHORIZING FINAL PAYMENT OF THE SUM OF SIXTY -SEVEN THOUSAND FIVE HUNDRED SIXTY AND 901100 DOLLARS ($67,560.90) TO WHITELAK, INC., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000224 -4 Approving Change Order No. 5 to Adjust Final Quantities and Approving Final Payment to Angel Brothers Enterprises, Inc., and Acceptance of the 1998 Municipal Street Rehabilitation Program — Phase II The ordinance approves Change Order No. 5 in the amount of $7,261.29 and final payment of $64,545.54. The contract award amount was $913,312 and the final contract amount is $1,009,631.69, representing a 10.55 percent cost growth. The cost growth in Change Order No. 5 was largely due to the need for additional hot -mix asphalt required for level up on Garth Road. The contract original duration was 180 calendar days and this change order adds seven calendar days, for a total completion time of 187 calendar days. Funds will come from 1997 Certificates of Obligation. Council Member Hinds moved to adopt the ordinance. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. IN 20000224 -8 Minutes of the Regular Session — February 24, 2000 ORDINANCE NO. 8843 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 5 WITH ANGEL BROTHERS ENTERPRISES, INC., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE 1998 MUNICIPAL STREET REHABILITATION PROGRAM — PHASE II; AUTHORIZING FINAL PAYMENT OF THE SUM OF SIXTY -FOUR THOUSAND FIVE HUNDRED FORTY -FIVE AND 54/100 DOLLARS ($64,545.54) TO ANGEL BROTHERS ENTERPRISES, INC., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000224 -5 Approving Change Order No. 3 to the East District Wastewater Treatment Plant Expansion Contract with Craig, Sheffield & Austin, Inc. This change order in the amount of $13,072.75 includes an eight -inch plug valve, an interconnecting bridge between the existing and new clarifiers, new stairs to the splitter box sluice gates, and other related items. The contract award amount was $2,610,900 and the total of all change orders represents a 2.66 percent cost growth. The contract's original duration was 260 working days and this change order adds 85 working days. Five days are added to cover the new construction items, 23 days were lost due to rain, fifteen days were lost due to City forces repairing the plant access road, and 42 days were lost due to relocation of unexpected trash removal and relocation, for a total of 85 added days. Council Member Mundinger moved to adopt the ordinance. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. Wi SW 20000224 -9 Minutes of the Regular Session — February 24, 2000 ORDINANCE NO. 8844 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 3 WITH CRAIG, SHEFFIELD & AUSTIN, INC., FOR THE EAST DISTRICT SEWAGE TREATMENT PLANT 1.5 MGD EXPANSION; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTEEN THOUSAND SEVENTY -TWO AND 751100 DOLLARS ($13,072.75); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 000224 -6 Renewing the Annual Leasing of Vehicles Contract with Capps Rent A Car, Inc. The ordinance renews the annual leasing of vehicles contract in the amount of $332,400. This contract is used by the Harris County Organized Crime /Narcotics Task Force and the Police Department for vehicles for the officers working with these agencies. There are no City funds included for HCOC /NTF. The unit pricing is the same as last year's contract. Funding for HCOC /NTF is from their grant in the amount of $300,000. The Police Department will lease four vehicles for $675 per month. Funding for the Police Department rentals will be from Police Department operating funds. Council Member Hinds moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. ORDINANCE NO. 8845 AN ORDINANCE RENEWING THE CONTRACT OF CAPPS RENT A CAR, INC., FOR THE ANNUAL LEASING OF VEHICLES CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE HUNDRED THIRTY -TWO THOUSAND FOUR HUNDRED AND NO1100 DOLLARS ($332,400.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "B." 20000224 -10 Minutes of the Regular Session — February 24, 2000 Consider Approval of Plans and Specifications for the 1998 Municipal Street Rehabilitation Program, Phase 3, and Authorize Advertisement for Bids The scope of work includes a 1'h -inch to 2 -inch asphalt overlay on Oklahoma and Market Streets. The work also includes drainage improvements and base repairs on Market Street. The estimated construction cost is $938,200 and will be funded by 1997 Certificates of Obligation. The construction duration is 180 calendar days. Council Member Hinds moved to approve the plans and specifications and authorize advertisement for bids. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. Consider Approval of Plans and Specifications for the Goose Creek Lift Station and Pump Replacement Contract and Authorize Advertisement for Bids The scope of work includes installation of two new eight -inch pumps able to provide a total capacity of 6,900 gallons per minute and all connections and fixtures required for a complete and operating pumping unit. The construction duration is ninety calendar days. The estimated construction cost is $63,250 and will be funded by the 1991 Revenue Bond Program. Council Member Hinds moved to approve the plans and specifications and authorize advertisement for bids. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. 20000224 -11 Minutes of the Regular Session — February 24, 2000 Consent Agenda Council considered the consent agenda items "a" through 'T" a. Consider authorizing the placement of 29 streetlights. Reliant Energy HUP issued 85 streetlight free allowances to the City of Baytown for 2000. HUP will be responsible for installation. Funds are included in the 1999/2000 budget for operation costs. At its February 16, 2000, meeting, the Growth Management and Development Advisory Commission approved recommending that City Council consider installing 29 street lights at/or near the following locations: 2100 Cedar Creek Between 2808 and 2714 Ferry Rd. 327 Greenbriar 1805/1803 Happy Valle 101 Crestway 507 North Burnett 1705/1703 Happy Valle 216 Mayhaw 204 Tanglewood 2100 Pinemont Place 108 Lakewood 202 Wildwood 2204 Pinemont Place 215 Lakewood 302 Wildwood 1705 Hart 220 Hackberry Lane Yu on at Greenbriar 1806 Hart 213/215 Burnett South Burnett at Boat Ram 1705 Raintree 116 Honeysuckle 1806 Raintree 233 Greenbriar b. Proposed Resolution No. 000224 -3, authorizes the City Manager to apply to the Texas Department of Housing and Community Affairs for Home Investment Partnership Program (HOME) grant funds in the amount of $56,160 for the Homebuyers' Assistance Program for low and moderate - income citizens. The Home Investment Partnership Program provides grants and loans on a competitive basis through the Texas Department of Housing and Community Affairs (TDHCA) to local governments to provide safe, decent, affordable housing to low and moderate income families. The City has been awarded this grant for the past two years. C. Proposed Resolution No. 000224 -4, authorizes Chambers County Mosquito Control to use aerial application methods for the purpose of mosquito control within that portion of the City of Baytown located within Chambers County. Chambers County Mosquito Control in accordance with Federal Aviation Administration requirements has requested official authorization by Council to perform aerial spraying for the purpose of mosquito control within the city limits of Baytown located within Chambers County. Chambers County 2000 Aerial Program will include dispensing ultra -low volumes (0.5 oz/acre to 3.0 oz/acre) of Malathion or Naled for the control of adult mosquitoes. All applications will be made at altitudes of 20000224-12 Minutes of the Regular Session — February 24, 2000 200 to 300 feet. Chambers County has been performing aerial spraying in this area for several years. d. Proposed Ordinance No. 000224 -7, approves a contract with the Texas Department of Transportation for supplemental funding for Phase III of the Goose Creek Stream Greenbelt Trail. In 1995, the City of Baytown signed an agreement with the Texas Department of Transportation for the construction of the Goose Creek Stream Trail Phase III. This phase was to build a pedestrian/bicycle trail from West Texas Avenue to the Bayland Park Marina. In 1997, the first phase was completed linking Bayland Park to Britton Park. The second phase has been in the planning and design phase since 1997; plans are eighty percent complete. Construction is expected to begin in late 2000. The cost estimates for the project have increased significantly from the original nomination ($1,404,500) of the ISTEA Enhancement Program. Additional funds have been made available from the Congestion Mitigation and Air Quality Improvement Program (CMAQ) to supplement this project. The revised estimated cost of both phases is approximately $2,210,750. The supplemental CMAQ funding under the proposed agreement will total $806,250 (eighty percent CMAQ $645,000; twenty percent City $161,250) and Enhancement funding total will total $1,404,500 (eighty percent Enhancement funding $1,123,600; twenty percent City $280,900). e. Proposed Ordinance No. 000224 -8, authorizes an interlocal agreement for a Cooperative Auction to be held on April 29, 2000. The City of Baytown, City of Seabrook, Goose Creek School District, Barber's Hill School District, and Lee College have scheduled a cooperative auction to dispose of surplus items on April 29, 2000. The City of Baytown is the host for the auction and will be advertising for all entities and making payments to each entity for its share of proceeds after completion of the auction. f. Proposed Ordinance No. 000224 -9, renews the annual mowing, edging and trimming services contract — Section III with Niederhofer Enterprises, Inc. in the amount of $53,720. Section III of this contract is for the community beautification program. This is the second year to renew this contract. This contact is monitored by the Parks and Recreation Department. This renewal is for the same price and quantities as last year's contract. g. Proposed Ordinance No. 000224 -10, awards annual decomposed granite gravel contract to Collier Materials in the amount of $11,115. Invitations to bid were mailed to four bidders and we received three bids. This contract will be used for bike trails, jogging trails, and walkways for various parks and other projects. 20000224 -13 Minutes of the Regular Session — February 24, 2000 h. Proposed Ordinance No. 000224 -11, awards the purchase of thirty -five computers for the Municipal Court and Police Department from the State Purchasing and General Services Commission to Ded- World, Inc. in the amount of $43,085. Specifications and invitations to quote were sent to three vendors and three vendors responded. These personal computers are budgeted for replacement of the terminals in the Municipal Court (nineteen) and the Police Department (sixteen). Upon completion of this project, all the terminals will have been replaced and all end -users will be on personal computers. Proposed Ordinance No. 000224 -12, terminates the subscription agreement with E -Court, Inc., concerning the payment of traffic tickets and other fines. According to the agreement which was approved by City Council on September 23, 1999, E -Court was to maintain a Web Site accessible over the Internet for payment of traffic tickets and other fines. To date, E -Court has failed to perform any services required under the agreement. The City desires to terminate the agreement and seek such services elsewhere. The contract authorizes the city to terminate the agreement at any time without incurring a cancellation fee. Therefore, this ordinance terminates the subscription agreement with E -Court, Inc. effective immediately. Council Member Byford moved to adopt the consent agenda items "a" through "i." Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None The motion carried. RESOLUTION NO. 1427 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR HOME GRANT FUNDS FOR THE HOMEBUYERS' ASSISTANCE PROGRAM FOR LOW AND MODERATE INCOME CITIZENS; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE "^ THEREOF. 20000224 -14 Minutes of the Regular Session — February 24, 2000 RESOLUTION NO. 1428 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CHAMBERS COUNTY MOSQUITO CONTROL DEPARTMENT TO USE AERIAL APPLICATION METHODS FOR THE PURPOSE OF MOSQUITO CONTROL WITHIN THAT PORTION OF THE CITY OF BAYTOWN THAT LIES WITHIN CHAMBERS COUNTY, TEXAS; DIRECTING THE MAYOR TO NOTIFY THE FEDERAL AVIATION ADMINISTRATION OF SUCH AUTHORIZATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8846 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND THE CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR SUPPLEMENTAL FUNDING FOR PHASE III OF THE GOOSE CREEK STREAM GREENBELT TRAIL; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8847 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH BARBERS HILL INDEPENDENT SCHOOL DISTRICT, GOOSE CREEK CONSOLIDATED INDEPENDENT SCHOOL DISTRICT, LEE COLLEGE DISTRICT AND THE CITY OF SEABROOK FOR A COOPERATIVE AUCTION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8848 AN ORDINANCE RENEWING THE CONTRACT OF NIEDERHOFFER ENTERPRISES, INC., FOR THE ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT - SECTION III AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FIFTY -THREE THOUSAND SEVEN HUNDRED TWENTY AND NO1100 DOLLARS ($53,720.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 20000224 -15 Minutes of the Regular Session — February 24, 2000 ORDINANCE NO. 8849 AN ORDINANCE ACCEPTING THE BID OF COLLIER MATERIALS FOR THE ANNUAL DECOMPOSED GRANITE GRAVEL CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF ELEVEN THOUSAND ONE HUNDRED FIFTEEN AND NO /100 DOLLARS ($11,115.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8850 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF FORTY -THREE THOUSAND EIGHTY -FIVE AND N0 1100 DOLLARS ($43,085.00) TO DED- WORLD, INC., FOR THE PURCHASE OF THIRTY -FIVE (35) COMPUTERS FOR THE MUNICIPAL COURT AND POLICE DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8861 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, TERMINATING THE SUBSCRIPTION AGREEMENT WITH E- COURT, INC., CONCERNING THE PAYMENT OF TRAFFIC TICKETS AND OTHER FINES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulations, see Attachments "C" through "D." Consider Appointment of Municipal Court Judge for a term beginning February 1, 2000, to January 31, 2002 Council Member Hinds moved to appoint James S. Johnson, Jr. as Municipal Court Judge for a term of two years. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 20000224 -16 Minutes of the Regular Session — February 24, 2000 Consider Appointment of Alternate Municipal Court Judge for term beginning February 1, 2000, to January 31, 2002 Council Member Mundinger moved to appoint Larry L. Bailey as Alternate Municipal Court Judge for a term of two years. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Byford, Mundinger, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Mayor Alfaro's Comments Mayor Alfaro commended Margie Hartrick for her work with the Women's League of Voters. Adjourn As there was no further business to be transacted, the meeting was adjourned. 014� 4CJ)rn Garoff Sirnith, City Clerk d V/���. 1� x u L d BID TABULATION OWNER: Baytown Area Water Authority PBS &J PROJECT NO.: 460112.00 0101 BID DATE: 10:00 a.m. Tuesday, February 15, 2000. Opened and read at 10:00 a.m. Tuesday, February 15, 2000, Council Chamber Room 120. Sheet 1 of 1 ALL BIDDERS 75 WORKING DAYS �6oi�ioo WATER TANK SERVICE TARGA/DURRETT ITEM APPROX. COMPANY DEMO. NO.. DESCRIPTION OF WORK QUANTITY 10 °� Official Check to�io r3.f3. AND UNIT .� UNIT TOTAL UNIT TOTAL 1 Demolition and Disposal of Bayway Ground 1 LS $12,390.00 $12,390.00 $16,000.00 516,000.00 Storage Tank 2 Demolition and Disposal of Lime Handling 1 LS $13,185.00 $13,185.00 523,810.00 523,810.00 and Storage Facilities at BAWA Water Plant TOTAL � $25,575.00 539,810.00 �6oi�ioo a �, a x d TITLE: ANNUAL LEASING OF VEHICLES CONTRACT Bm #: 025 -00 2nd YEAR RENEWAL DATE: FEBRUARY 24, 1999 original opening date Contract Term: March 1, 2000, through February 28, 2001 Capps Van &Car Rental has submitted a request to exercise their option to renew the current contract for the same unit aricins, terms and conditions. sih/0 TABULATION ANNUAL 2ND YR RENEWAL LEASING OF VEHICLES CONTRACT Page 1 of 1 ?J1l 9:10 AM CAPPS RENT A CAR, INC. NO. QTY. UNIT DESCRIPTION 1st YEAR RENEWAL INCREASE 2nd YEAR RENEWAL 1 1 LOT ANNUAL LEASING OF VEHICLES CONTRACT, per specifications. These vehicles will be used primarily by the Harris County Organized Crim/Narcotic Task Force Unit. $ 300,000.00 $ 332,400.00 Increase of 10.80% to a!!ow for 4 vehicles leased by fhe Police Department. 32,400.00 Capps Van &Car Rental has submitted a request to exercise their option to renew the current contract for the same unit aricins, terms and conditions. sih/0 TABULATION ANNUAL 2ND YR RENEWAL LEASING OF VEHICLES CONTRACT Page 1 of 1 ?J1l 9:10 AM Attachment "C" CITY OF BAYTOWN TABULATION TITLE: ANNUAL MOWING, EDGING, AND TRIMMING CONTRACT- SECTION III COMMUNITY BEAUTIFICATION BID #: 016 -00 2ND YEAR RENEWAL DATE: FEBRUARY 10, 1998, opened @ 2:00 P.M. Contract Term: March 1, 2000, through February 28, 2001 This contract consists of eight (8) cycles as follows: March I, 2000 - April 15, 2000 April 16, 2000 - May 31, 2000 June I, 2000 - July 15, 2000 July 16, 2000 - August 31, 2000 September 1, 2000 - October 15, 2000 6,715.00 per cycle October 16, 2000 - November 30, 2000 December 1, 2000 - January 15, 2001 January 16, 2001 - February 28, 2001 Niederhofer Enterprises, Inc., has submitted a written request to renew the current contract for the same unit pricing, terms and conditions. slh /016 -00 TABULATION 2nd yr. renewal Community Beautific6lkpAsof 1 2115100 4:22 PM NIEDERHOFER ENTERPRISES, INC. NO. QTY. UNIT DESCRIPTION 1ST YEAR RENEWAL 2nd YEAR RENEWAL ANNUAL MOWING, EDGING AND TRIMMING SERVICES CONTRACT, SECTION III (COMMUNITY BEAUTIFICATION), per specifications. This annual landscaping services contract shall include litter debris removal prior to mowing, weed control of beds, trimming, edging, and mowing designated areas within the City of Baytown's jurisdiction. This annual mowing services contract will be overseen by the Parks I I LOT & Recreation Department. S 53,720.00 $ 53,720.00 This contract consists of eight (8) cycles as follows: March I, 2000 - April 15, 2000 April 16, 2000 - May 31, 2000 June I, 2000 - July 15, 2000 July 16, 2000 - August 31, 2000 September 1, 2000 - October 15, 2000 6,715.00 per cycle October 16, 2000 - November 30, 2000 December 1, 2000 - January 15, 2001 January 16, 2001 - February 28, 2001 Niederhofer Enterprises, Inc., has submitted a written request to renew the current contract for the same unit pricing, terms and conditions. slh /016 -00 TABULATION 2nd yr. renewal Community Beautific6lkpAsof 1 2115100 4:22 PM COMMUNITY AREAS TO BE MAINTAINED No. Street /Overpass From: - To: Distance: Line Item Cost: I Rollingbrook & Massy Tompkins Crosby /Cedar Bayou Decker 3.6 miles 800.00 (including medians) 2 Main Street Market Street Cedar Bayou/ 5.8 miles 625.00 Lynchburg 3 Garth Road (including medians) Decker Cedar Bayou/ 2.7 miles 420.00 Lynchburg 4 Baker Road (including medians) N. Main Decker 3.0 miles 520.00 5 Ward Road (including medians) N. Main Kilgore 1.8 miles 400.00 6 Decker Drive (including medians) Texas Avenue Highway 146 overpass 1.0 miles 160.00 7 Market Street Texas Avenue Exxon Gates 2.1 miles 360.00 8 Bayway Drive Market Street Decker 4.5 miles 640.00 9 Texas Avenue Danubina Airhart 2.3 miles 350.00 10 Lee Drive Market Street West Main 1.4 miles 480.00 11 Emmett Hutto Drive (including medians) Baker Road Rollingbrook .07 miles 480.00 12 Highway 146 overpass Missouri Street Overpass 0.1 miles 60.00 13 Highway 146 overpass West Main Overpass 0.1 miles 80.00 14 Highway 146 overpass Texas Avenue Overpass 0.1 miles 60.00 15 Highway 146 overpass Decker Road Overpass 0.1 miles 100.00 16 Highway 146 overpass Garth Road Overpass 0.1 miles 60.00 17 Highway 146 overpass North Main Overpass 0.1 miles 60.00 18 Highway 146 overpass Business 146 Overpass 0.1 miles 60.00 19 1 -10 overpass John Martin Overpass 0.1 miles 80.00 20 1 -10 overpass Garth Road Overpass 0.1 miles 40.00 21 1 -10 overpass North Main Overpass 0.1 miles 80.00 22 Alexander Drive to Business 146 (approx. 20 mediums) by Change Order # l 800.00 Total Cycle Cost: 6,715.00 slh /016 -00 -III Community Areas to be Maintained,xls Page 1 of 14:22 PM2/15/00 CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL DECOMPOSED GRANITE GRAVEL CONTRACT BID #: 076 -00 DATE: FEBRUARY 21, 2000 2:00 P.M. NO. QTY. UNIT DESCRIPTION COLLIER MATERIALS LETCO -CJM SOIL SUPERMARKET LINDIG CONSTRUCTION & TRKING UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE ANNUAL DECOMPOSED GRANITE GRAVEL, per specifications. Unit price per ton. (26 tons per load) This annual contract will be used for bike trails, jogging trails, and walkways for various parks and other projects throughout the City of 1 468 tons Baytown. 23.75 11,115.00 27.60 12,916.80 45.00 21,060.00 SUPPLY POINT: Marble falls, Texas 78654 Johnson City, Texas Houston, Texas DELIVERY: 2 working days ARO 2 working days ARO 2 working days ARO Mailed 4 and received 3 bids. L. J. Dirt in Baytown could not be competitive with wholesalers. LETCO obtains all gravel from wholesalers. Collier Materials and Lindig are wholesalers for gravel. Page 1 of 1