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1999 11 23 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 23,1999 The City Council of the City of Baytown, Texas, met in regular session on November 23, 1999, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: David Byford Council Member Coleman Godwin Council Member Scott Sheley Council Member Pete C. Alfaro Mayor Monte Mercer City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk Absent: Victor Almendarez Council Member Calvin Mundinger Council Member E. Frank Hinds, Jr. Council Member The meeting was opened with a quorum present, and Council Member Shelly led the pledge of allegiance and offered the invocation, after which the following business was conducted: Mayor Alfaro's Comments Mayor Alfaro asked for a moment of silence for the Texas A&M students who lost their lives. Consider Approval of Minutes for the Regular Meeting held on November 11, 1999 Council Member Sheley moved to approve the minutes. Council Member Godwin seconded the motion. The vote follows: 991123 -2 Minutes of the Regular Session — November 23,1999 Ayes: Council Members Godwin, and Sheley Mayor Alfaro Nays: None Abstained: Council Member Byford Receive Y2K Report Donna Sams, Controller, reported to Council that for the past three years the City had a task force assembled from all departments preparing, remediating, and testing systems of internal operations to be ready for the year 2000. She said the City had prepared a press release and a newspaper circular to be distributed. In addition, the City has plans to man the Emergency Operation Center as well as eight receiving centers located throughout the city beginning December 31 at 3:00 p.m. through January 1 at 3:00 p.m. She commented that the task force had worked hard to develop this plan and that other cities were using Baytown's plan. Mayor Alfaro's Comments Mayor Alfaro commended Donna Sams and the task force for their work and commented that this was the best report on Y2K that he had seen. Hear Report from Grant Geophysical on Planned Seismographic Activities in the Baytown Area George A. Bernardo, Permit Agent, Grant Geophysical Mr. Bernardo said that Grant Geophysical wanted permission to run two seismic lines within the city limits and the surrounding areas. Each line was from nine to twelve miles long with a shot hole every 220 feet using dynamite as the source of energy. In response to inquiry from Council, he said that the south end of one line would start at Spur 330 and SH 146 just east of the Exxon Building and would go north into Chambers County crossing between North Main Street and Garth Road. In addition, the east/west line would start at Spur 330 and 1 -10 and run almost due east into Chambers County. The City Manager said that the administration wanted Council and the news media to be aware that the seismic activity would be taking place. He said that he would look into acquiring maps of the seismic area with a street overlay for Council. He asked Mr. Bernardo to contact the City Engineer to walk him through the permitting process. 991123 -3 Minutes of the Regular Session — November 23, 1999 Consider Proposed Ordinance No. 991123 -1, Setting the Public Hearings on the Proposed Annexation of an Approximate 18 -Acre Tract at the Southwest Corner of Garth Road at West Lynchburg Cedar Bayou Road The owners of the property, Jerilyn Novosad, Lula Fay Benes, and Luther Glenn Yarbrough have requested annexation of the tract. Plans are to construct a Home Depot at this location. In accordance with state law, two public hearings must be held on the proposed annexation. The proposed ordinance schedules the public hearings for December 9, 1999, at 6:40 and 6:45 p.m. Council Member Byford moved to adopt the ordinance. Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8763 AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF AN APPROXIMATE 18 -ACRE TRACT AT THE SOUTHWEST CORNER OF GARTH ROAD AT WEST LYNCHBURG -CEDAR BAYOU ROAD; DIRECTING THE PREPARATION OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 991123 -2, Implementing the Requirements of Chapter 283 of the Texas Local Government Code Concerning Certificated Telecommunication Providers and Authorizes the Acceptance and Filing of the Base Amount and Allocation of the Base Amount with the Public Utility Commission of Texas ("PUC" During the 1999 Legislative Session, H.B. 1777, which governs the relationship between municipalities and certificated telecommunication providers, was passed. Thus, beginning March 1, 2000, all telecommunication franchises in Texas will be based on a fee -per- access line method. This new state law requires the City to calculate the municipal fee "base amount" to be paid to the City by its certificated telecommunication providers. Additionally, the law requires the City either to determine what portion of the "base" amount it wants to allocate to three different categories of access lines or to let the PUC determine the allocation formula, which will be adopted by March 1, 2000. Both this base 991123 -4 Minutes of the Regular Session — November 23,1999 amount as well as the allocation decision must be reported to the PUC by December 1, 1999. This proposed ordinance sets forth the base amount ($378,535) and grants the City Manager the authority to determine the proper allocation of the base amount among the three access line categories. Council Member Sheley moved to adopt the ordinance. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8764 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, IMPLEMENTING THE REQUIREMENTS OF CHAPTER 283 OF THE TEXAS LOCAL GOVERNMENT CODE; AUTHORIZING THE ACCEPTANCE AND FILING OF THE BASE AMOUNT AND ALLOCATION OF THE BASE AMOUNT WITH THE PUBLIC UTILITY COMMISSION OF TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 991123 -3, Awarding the Police Department Pistol Range Water and Sewer Line Contract The ordinance awards the contract to Whitelak Incorporated in the amount of $68,655. Six potential bidders attended the mandatory prebid meeting and we received six bids. The scope of work includes installation of 400 linear feet of six -inch sanitary sewer line; 1,000 linear feet of eight -inch sanitary sewer line, and five sanitary sewer manholes. Work also includes 1,200 linear feet of six - inch PVC water line, two fire hydrants, and sixty linear feet auger and steel encasement of water line construction. The estimated construction cost was $75,000. The construction duration is sixty working days and will be funded by Police Department seized funds. Council Member Byford moved to adopt the ordinance. Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None 991123 -5 Minutes of the Regular Session — November 23,1999 ORDINANCE NO. 8765 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH WHITELAK, INCORPORATED, FOR THE POLICE DEPARTMENT PISTOL RANGE WATER AND SEWER LINE; AUTHORIZING PAYMENT OF THE SUM OF SIXTY -EIGHT THOUSAND SIX HUNDRED FIFTY -FIVE AND NO1100 DOLLARS ($68,655.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "A." Consider Proposed Ordinance No. 991123 -4, Awarding the Architectural Service Contract to Randall - Porterfield Architects, Inc., to Prepare Plans and Specifications for the Baytown Nature Center Compensation for basic services will be a stipulated amount of $50,000 plus $7,000 budgeted for reimbursable. Fifty percent of said fees are from a Texas Parks and Wildlife grant and fifty percent will come from 1991 bond funds. The scope of work includes design of an Interpretive Area, Freshwater Pond, Observation Structure, Nature Discovery Playground, and Butterfly Garden. The estimated construction cost is $495,000 and will be funded by a Texas Parks and Wildlife Grant. Council Member Sheley moved to adopt the ordinance. Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8766 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND THE CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH RANDALL- PORTERFIELD ARCHITECTS, INC., REGARDING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE BAYTOWN NATURE CENTER; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FIFTY -SEVEN THOUSAND AND NO /100 DOLLARS ($57,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 991123 -6 Minutes of the Regular Session — November 23, 1999 Consider Proposed Ordinance No. 991123 -5, Awarding the Architectural Service Contract to Randall - Porterfield Architects, Inc., to Prepare Plans and Specifications for the New Boat Ramp at the Eddie V. Gray Wetlands Education and Recreation Center Compensation for basic services will be a stipulated amount of $27,500 plus $10,000 budgeted for reimbursable. Seventy -five percent of said fees are to be paid from a Texas Parks and Wildlife grant and twenty -five percent will come from 1991 bond funds. The scope of work includes design of a concrete approach ramp, launching piers, floating dock, site lighting, and bulkhead. The estimated construction cost is $473,125 and will be funded by a Texas Parks and Wildlife Grant. Council Member Sheley moved to adopt the ordinance. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8767 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND THE CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH RANDALL- PORTERFIELD ARCHITECTS, INC., REGARDING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE NEW BOAT RAMP AT THE EDDIE V. GRAY WETLANDS EDUCATION AND RECREATION CENTER; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY - SEVEN THOUSAND FIVE HUNDRED AND NO1100 DOLLARS ($37,500.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Items No. 9 and 10 are Related. Consider Proposed Resolution No. 991123 -1, Requesting Notice from the Agency or Political Subdivision of the State that Proposes to Construct or Operate a Correctional or Rehabilitation Facility within the City of Baytown A person representing the Texas Board of Pardons and Paroles has approached the City about leasing a facility at 1307 State Highway 146 for use 991123 -7 Minutes of the Regular Session — November 23,1999 as a parole office. This request is necessary to ensure that the City Council will have the opportunity to make a determination whether the proposed correctional or rehabilitation facility is in the best interest of the City. Consider Proposed Ordinance No. 991123 -6, Scheduling a Public Hearing on the Request to Operate a Board of Pardons and Parole Office at 1307 State Highway 146 (Old Pelly Junction Site) GR Properties intends to lease the facility at 1307 State Highway 146 to the Texas Board of Pardons and Paroles (Texas Department of Criminal Justice). Since the location lies within 1,000 feet of a residential area, local notice must be given and a public hearing held. The proposed ordinance schedules the hearing for December 9, 1999, at 6:35 p.m., in the Council Chamber of the Baytown City Hall. GR Properties has been commissioned by the General Services Commission to locate a facility in Baytown. This particular site was selected because people who utilize this site will probably utilize the other two state agency sites across the street. If this location were not within 1,000 feet of a residential area, a primary or secondary school, property designated as a park, or public recreation area no consent would be needed. Council Member Sheley moved to adopt Proposed Resolution No. 991123 -1 and Proposed Ordinance 991123 -6. Council Member Byford seconded the motion. In response to inquiry from Council, the City Manager said the administration would check on the guidelines of notification for the state and the county. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None RESOLUTION NO. 1414 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REQUESTING NOTICE FROM THE AGENCY OR POLITICAL SUBDIVISION OF THE STATE THAT PROPOSES TO CONSTRUCT OR OPERATE A CORRECTIONAL OR REHABILITATION FACILITY WITHIN THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 991123 -8 Minutes of the Regular Session — November 23,1999 ORDINANCE NO. 8768 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN SETTING A DATE, TIME, AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED LOCATION OF A CORRECTIONAL OR REHABILITATION FACILITY AT 1307 STATE HIGHWAY 146; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution No. 991123 -2, Authorizing and Directing the Mayor to Execute the General Certificate of Local Governmental Unit Relating to the Issuance of Multifamily Housing Revenue Bonds and to the issuance of Residual Revenue Capital Appreciation Bonds, Series 1999, by the Southeast Texas Housing Finance Corporation (STHFC) STHFC has proposed offering the Multifamily Housing Revenue Bonds, (Ridgeview Apartments /Huntsville), Series 1999, in the aggregate principal amount not to exceed $3,800,000. These bonds will finance a multifamily project in Huntsville, Texas. Additionally, STHFC has proposed the issuance of its Residual Revenue Capital Appreciation Bonds, Series 1999, which will make additional mortgage funds available for first -time home buyers by refinancing portions of STHFC's 1983A, 1984A, and 1985A single - family programs. The issuance of the bonds is expected to advance the STHFC's continued efforts in providing safe, decent, sanitary, and affordable housing to residents of its sponsoring political subdivisions, including the City of Baytown. To gain approval of the Texas Attorney General's Office for the issuance of the desired bonds, the STHFC has asked that the City of Baytown confirm certain information regarding the STHFC, including, but not limited to, the City's approval of STHFC's Restated Articles of Incorporation, the City's appointment of Daniel Sandoval to the STHFC's Board of Directors, and the fact there is no litigation pending or threatened against the City relating to STHFC. Council Member Sheley moved to adopt the resolution. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None 991123 -9 Minutes of the Regular Session — November 23,1999 RESOLUTION NO. 1415 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS; AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE THE GENERAL CERTIFICATES OF LOCAL GOVERNMENTAL UNIT RELATING TO THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS AND RESIDUAL REVENUE CAPITAL APPRECIATION BONDS BY SOUTHEAST TEXAS HOUSING FINANCE CORPORATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Approval of Plans and Specifications for the Lakewood Diversion Project and Authorize Approval to Advertise for Bids The scope of work includes construction of sanitary sewer force main, valves, manholes, augured hole construction, and appurtenances and modification to pumps in existing lift stations (i.e., Slap -out Gully Lift Station and Holly Lift Station). The construction duration is 100 calendar days. The estimated construction cost is $320,000 and will be funded by 1991 Bond Program. Council Member Byford moved to approve the plans and specifications and to authorize approval to advertise for bids. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None Consent Agenda Council considered the consent agenda items "a" through "m." a. Proposed Ordinance No. 991123 -7, authorizes Deduct Change Order No. 1 to adjust final quantities in the amount of $4,025.00, authorizes final payment in the amount of $111,933.00 to Whitelak, Incorporated, and accepts the 1998 Drainage Improvements — Contract No 2. The contract award amount was $115,958.00 and the final contract amount is $111,933.00 representing a 3.47 - percent cost savings. The cost savings were largely due to a minor 991123 -10 Minutes of the Regular Session — November 23,1999 (' reduction in actual quantities used. The contract original duration of fifty working days was met. Funds will come from 1997 Certificates of Obligation. We recommend approval. b. Proposed Resolution No. 991123 -3, requests the sheriff to sell certain property at a public sale pursuant to Section 34.05(c) of the Texas Tax Code. In 1997, the Legislature amended the Tax Code to allow taxing entities to sell via a public sale property held by a taxing entity as a result of the receipt of an insufficient bid at a tax foreclosure sale. At a public sale, the property will be sold at a public auction at the courthouse door of the county on the first Tuesday of the month between the hours of 10:00 a.m. and 4:00 p.m. The acceptance of a bid at such a sale is conclusive and binding on the question of its sufficiency. As such, it is believed that this process will provide the City an efficient mechanism for (i) returning deteriorated or unproductive properties to the tax rolls, (ii) enhancing the value of ownership to the properties neighboring those which have been bid off to the City in tax foreclosure sales, and (iii) improving the safety and quality of life throughout the City. The resolution authorizes the sale of property at 1200 Yupon Street. The right of redemption has expired on the property. The property contains no improvements. We recommend approval. C. Proposed Resolution No. 991123 -4, authorizes the City Manager to apply for a grant in the amount of $3,713,579 from the Office of the Governor, Criminal Justice Division, T.N.C.P. Program for the Harris County Organized Crime and Narcotics Task Force. It also authorizes the City Manager to sign interagency agreements. This is the eleventh year for the City to apply. This will be for the period of June 1, 2000 to May 31, 2001, and will be submitted on a 75 -25 percent grant. The City's match for this grant will be $75,673. The other participating agencies' match will be $620,133, and the program income will be $542,054. The annual budget, which includes the grant request, program income, the City's match, and the participation agencies' match, totals $4,951,539. The Harris County Organized Crime and Narcotics Task Force was established on June 1, 1990. The grant application addresses two problems listed in the Harris County Community Plan, narcotics trafficking and drug abuse. The Task Force addresses these problems through a cooperative, multi- agency, multi jurisdictional, multi -county initiative. The Task Force has agreements with 991123 -11 Minutes of the Regular Session – November 23,1999 approximately thirty federal, state and local agencies that allows the targeting of narcotics traffickers in the targeted area — Harris and Fort Bend Counties. There are approximately 75 employees assigned from member agencies, including twelve from the City of Baytown. We recommend approval. d. Proposed Ordinance No. 991123 -8, authorizes renewal of a contract for the Collection of Outstanding City of Baytown Warrants with State Municipal Services, Inc. This is the first renewal period of this contract. State Municipal Services, Inc. has requested renewal at the same rate based on a commission of fifteen percent. Collections for the 1998 -99 fiscal year totaled $188,327.70 and the agency was paid $28,022.07 in fees. We recommend approval. e. Proposed Ordinance No. 991123 -9, amends Chapter 126 "Subdivisions," Article III "Developments," Division 3 "Commercial Developments," Section 126 -382 "Plat required" of the Code of Ordinances. The proposed amendment more clearly makes the subdivision regulations applicable to commercial developments in the City's extraterritorial jurisdiction. Such regulations have been applied in the City's extraterritorial jurisdiction for years. We recommend approval. f. Proposed Ordinance No. 991123 -10, authorizes Change Order No. 1 in the amount of $28,560 to Project Development Group, Inc., for the Brunson Theater Asbestos Abatement contract. The scope of work includes (1) the removal of approximately 13,500 square feet of light- weight concrete decking, built -up roofing (asbestos containing material), and air duct on top of roof, (2) disposal of material, (3) retain all primary structural frame and bar joist in place, and (4) removal of a portion of south exterior wall for equipment access and replacement with an eight -foot chain link fence with three strands of barb wire. The contract award amount was $117,602 and this change order represents a 24.3 - percent cost growth. The contract's original duration was 36 working days and this change order adds eight working days. This item was discussed with Council at its meeting on November 11, 1999. We recommend approval. 991123 -12 Minutes of the Regular Session — November 23, 1999 g. Proposed Ordinance No. 991123 -11, awards the housing rehabilitation project at 205 Lincoln Cedars to Investment Group, Inc., in the amount of $21,073. Four bid packages were picked up and three were returned. Rehabilitation includes replacing the existing electrical and plumbing systems, replacing sheet rock and windows, installing attic insulation, vinyl siding, floor coverings, and interior doors. The office estimate was $19,250. We recommend approval. h. Proposed Ordinance No. 991123 -12, awards the sole source purchase of a digital crime scene software system for Harris County Organized Crime /Narcotics Task Force (HCOC /NTF) from Pinnacle Technologies, Inc., in the amount of $15,000. This is a sole source purchase for the automation of digitally captured images. We recommend approval. Proposed Ordinance No. 991123 -13, awards the purchase of a 2000 Ford Ranger pickup for the Utility Billing Division ($13,775.98), a 2000 Ford Explorer for the Police Department ($22,362.16), a heavy duty % -ton Chevrolet pickup for the Utility Construction Division ($18,311.37), and two %2 -ton Chevrolet pickups for Utility Construction Division ($35,085.51) through Houston - Galveston Area Council for a total of $89,535.02. All of the vehicles are replacements with the exception of one of the '/2 -ton Chevrolet pickups. We recommend approval. Proposed Ordinance No. 991123 -14, authorizes payment for the annual maintenance for Informix Software for Pentamation System in the amount of $12,800. This maintenance agreement includes Pentamation software for City Hall. We recommend approval. k. Proposed Ordinance No. 991123 -15, awards the annual lift station mowing contract to Niederhofer Enterprises, Inc., in the amount of $18,700. This contract is for services to mow and maintain 37 lift stations sites on a regular basis. The contract was increased this year to add fifteen additional sites. Invitations to bid were mailed to seven contractors. We received three bids. We recommend approval. 991123 -13 Minutes of the Regular Session — November 23,1999 I. Proposed Ordinance No. 991123 -16, awards the annual construction materials contract to Deer Park Lumber Company in the amount of $60,000. The award of this contract is based on the average of the last three year's actual expenditures for construction materials. The bid tabulation is for price comparison and evaluation purposes only. The contract allows an option to renew for one additional one -year period. This is the original term of this contract. This contract is used by all departments for construction materials, roofing materials, and masonry items. The two local vendors did not bid. McCoys is a cash -only business and will not accept purchase orders, while Lowe's does not carry No. 1 lumber that is needed in the Public Works Department. We recommend approval. M. Proposed Ordinance No. 991123 -17, awards the contract for repair of Wastewater Treatment Belt Presses to the second low bidder, Textile Engineering Associates, in the amount of $14,900. Invitations to bid were mailed to three bidders and three bids were returned. Repairs are to be performed on one belt press at the Central District Wastewater Treatment Plant and one belt press at the East District Wastewater Treatment Plant. Each plant has two presses. No downtime is anticipated during repairs. Ashbrook Corporation is the low bidder. However, Ashbrook took exception to the 25 mil thickness recoating of bearing housing required. The other two companies met the requirement for recoating of the bearing housings. We recommend approval. Council Member Sheley moved to adopt the consent agenda items "a" through "m." Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Byford, Godwin, and Sheley Mayor Alfaro Nays: None 991123 -14 Minutes of the Regular Session — November 23, 1999 ORDINANCE NO. 8769 AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER NO. 1 WITH WHITELAK, INCORPORATED, TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE 1998 DRAINAGE IMPROVEMENTS — CONTRACT NO. 2; AUTHORIZING FINAL PAYMENT OF THE SUM OF ONE HUNDRED ELEVEN THOUSAND NINE HUNDRED THIRTY -THREE AND NO1100 DOLLARS ($111,933.00) TO WHITELAK, INCORPORATED, FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1416 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REQUESTING THE SHERIFF, TO SELL CERTAIN PROPERTIES AT A PUBLIC SALE PURSUANT TO SECTION 34.05 (C) OF THE TEXAS TAX CODE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1417 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO APPLY FOR A GRANT TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, TEXAS NARCOTIC CONTROL PROGRAM IN CONNECTION WITH THE HARRIS COUNTY ORGANIZED CRIME AND NARCOTICS TASK FORCE; AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AUTHORIZING THE CITY'S PORTION OF THE MATCH FUNDS, WHICH TOTAL ONE MILLION TWO HUNDRED THIRTY -SEVEN THOUSAND EIGHT HUNDRED SIXTY AND N01100 DOLLARS ($1,237,860.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8770 AN ORDINANCE RENEWING THE CONTRACT OF STATE MUNICIPAL SERVICES, INC., FOR THE CONTRACT FOR THE COLLECTION OF OUTSTANDING CITY OF BAYTOWN WARRANTS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -FIVE THOUSAND AND NO1100 DOLLARS ($45,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 991123 -15 Minutes of the Regular Session — November 23,1999 ORDINANCE NO. 8771 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 126 "SUBDIVISIONS," ARTICLE III "DEVELOPMENTS," DIVISION 3 "COMMERCIAL DEVELOPMENTS," SECTION 126 -382 "PLAT REQUIRED" OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS, CLARIFYING THE APPLICABILITY OF THE SUBDIVISION REQUIREMENTS TO COMMERCIAL DEVELOPMENTS IN THE CITY'S EXTRATERRITORIAL JURISDICTION; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8772 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 WITH PROJECT DEVELOPMENT GROUP, INC., FOR THE BRUNSON THEATER ASBESTOS ABATEMENT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -EIGHT THOUSAND FIVE HUNDRED SIXTY AND NO /100 DOLLARS ($28,560.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8773 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT NO. 99 -09 TO INVESTMENT GROUP, INC., FOR THE SUM OF TWENTY -ONE THOUSAND SEVENTY -THREE AND N01100 DOLLARS ($21,073.00); AUTHORIZING PAYMENT THEREOF; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8774 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF FIFTEEN THOUSAND AND NO1100 DOLLARS ($15,000.00) TO PINNACLE TECHNOLOGIES, INC., AS THE SOLE SOURCE FOR A DIGITAL CRIME SCENE SOFTWARE SYSTEM FOR THE HARRIS COUNTY ORGANIZED CRIME AND NARCOTICS TASK FORCE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 991123 -16 Minutes of the Regular Session — November 23,1999 ORDINANCE NO. 8775 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF EIGHTY -NINE THOUSAND FIVE HUNDRED THIRTY -FIVE AND 021100 DOLLARS ($89,535.02) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF PICKUP TRUCKS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8776 AN ORDINANCE AUTHORIZING THE PAYMENT OF TWELVE THOUSAND EIGHT HUNDRED AND NO1100 DOLLARS ($12,800.00) TO INFORMIX SOFTWARE, INC., AS THE COST FOR THE ANNUAL MAINTENANCE ON INFORMIX SOFTWARE FOR THE CITY HALL PENTAMATION SYSTEM; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8777 AN ORDINANCE ACCEPTING THE BID OF NIEDERHOFER ENTERPRISES, INC., FOR THE ANNUAL LIFT STATIONS MOWING CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF EIGHTEEN THOUSAND SEVEN HUNDRED AND NO1100 DOLLARS ($18,700.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8778 AN ORDINANCE ACCEPTING THE BID OF DEER PARK LUMBER COMPANY FOR THE ANNUAL CONSTRUCTION MATERIALS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTY THOUSAND AND NO1100 DOLLARS ($60,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 991123 -17 Minutes of the Regular Session — November 23,1999 ORDINANCE NO. 8779 AN ORDINANCE ACCEPTING THE BID OF TEXTILE ENGINEERING ASSOCIATES FOR THE REPAIR OF WASTEWATER TREATMENT BELT PRESSES AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOURTEEN THOUSAND NINE HUNDRED AND NO1100 DOLLARS ($14,900.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulations, see Attachments "B" through "E." City Manager's Report Thanksgiving Holiday City offices will be closed November 25 and 26, 1999. Donna Sams Commended Donna Sams was commended for achieving recognition as a Certified Government Finance Officer (CGFO) by the Government Finance Officers Association. Hold Hearing on Appeal Request of the Decision of the Urban Rehabilitation Review Board Denying Tex -Cal Investments, Inc.'s, Application for a Multi- Family Dwelling License for Woodcreek Village Apartments Mayor Alfaro called to order the appeal of the decision of the Chief Building Off'icial's denial of Tex -Cal Investments, Inc.'s, application for a multi - family dwelling license for Woodcreek Village Apartments, 1601 Garth Road, Baytown, Texas. He stated that the appeal was being held at the request of Mr. Jess W. Mason, Attorney for Tex -Cal Investments, Inc., the owner of the property. Mr. Jess Mason confirmed that he wished to pursue the appeal. Mayor Alfaro said that as with all hearings before the Council, the rules of evidence would be informal; however, he asked both parties to refrain from using irrelevant or redundant testimony. Mayor Alfaro swore in all witnesses. Mr. Mason proceeded with his opening remarks, followed by Gary Smith, 991123 -18 Minutes of the Regular Session — November 23, 1999 Assistant City Attorney, on behalf of Mike Prewitt, Chief Building Official. Mr. Mason then presented William Rinne, Structural Engineer, as a witness, followed by Jim Lamonica. Mr. Smith was allowed to cross - examine each of Mr. Mason's witnesses, after which he called Mike Prewitt to the stand. At this point, Mayor Alfaro called a recess in the proceedings, and upon resumption of the appeal hearing, Mr. Mason requested permission to withdraw the appeal. Upon advice of legal counsel, Mayor Alfaro granted the request with the understanding that a new application would be submitted. Mayor Alfaro stressed Council's concern for the health and safety of the community and their desire to resolve this issue for those reasons. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk Po[Ico OopaRmont Pistal Rartpo Wtu'telak, Inc .8rrrerson Urtdergrowxd Angel Brothers Ent Carryon Conatrudion Co. Dank Pkunbasg Inc. E[fat Contracting, Inc. ator and Sowor Llno 2530 Nnobbck P.O. Box 2068 5210 Wesl Rd. 3904 Cedarwood Or. 5519 East Road P.O. Bax 300 Btd Tabulation Shoot Houston, Toxaa 77023 Sugsr Land, Texas 7747 ytown, Texas 77521 Peanartd, Texas 77584 Bay1Wm, Texas 77520 Baytown. Texas 77413-03q 12�tov -99 PH 713 - 92841411 Ph 281. 261.0978 28121 -5721 281x169.3331 281xf21 -7598 251. 277.2400 C. M. Whitehead. III AGda Jfinerson Gary Angol Sam McClaery Angelo V"rtulto Darryrl E[liol Itom DoscrlpUan Est Units Unk Total Prleo Unl! Total Prko Unit Total Prlco Untt Total Prlea Unit Total Prlco Urttt Total Price No. Qty Prlw Por Item Prlw Por Itom Prtce Por item Prlw Por Itom Prlco Por Itom Prleo Por Item 4" sanitary Sewer, PVC, SDR 35, Open 1 Cut. AO Deptts, CIP 185 L.F. 515.00 f2,775.g1 519 53.515 520 53.700 515.49 52.885.65 S17 53,145 S20 53,700 6" Sanpary Sourer, PVC, SDR 35, Open 2 Cut M Depths, CIP 160 LF. 515.00 52,400.00 521 53.360 S20 53.200 516.29 52,606.40 SZO 53.200 523 53,880 8" Sartttary Sewor. PVC. SDR 26, Open 3 Cut M Depths, CtP 1000 L.F. 515.00 515,000.00 S22 522.000 527 527,000 518.50 576.500 S25 525,000 524 524,000 Manhole. AO Depths, Pre -Cast Conuete, 4 CIP 5 EA 51,250 56.250 51,400 57,000 51,200 56,8X1 51,641.88 58.209.40 51,750 58,750 51,987 59.500 8' PVC Water rte, AW WA, G900, OR -18, Augured Constr. W114" Steel Castng, Ail- 5 Depths, CIP 60 LF. Siq) 56,8X1 565 53.900 5100 56.000 5108.40 56.504.00 S30 51.800 St00 56.000 1" Water Une, Schxt0, lnd. AO FBOngs, 6 Plugs, Steel Pipe Seted, Open Cut GP 700 L.F. SS 53.500 513 59,100 St0 57,000 515.45 510,815.00 58.00 54.200 512 58.400 7 Cement Stabi[ited Sand BadcfO, CIP 70 TON 520 51,400 S21 51,470 S14 5980 S18 51,260 Se0 55,200 520 51,400 8"PVC Water Main, AWWAG9q), SDR - e 18, CIP 50 LF. Slq) SS,gXI 522 51,100 S50 52.500 528.80 51,440 S30 51.500 522 St,tg1 G Waterline, PVC, AW WA, G900, SOR- 18, Ind. A[I FlOtngs, Plugs„ Steel, Pipe 9 Select, Open Cut. CIP 1150 L.F. 513 514,950 520 523,000 S17 519.550 518.51 521,286.50 520 523,8X1 521 524.150 10 Fire Hydrant Gate Valves, and Banes 2 EA 52.000 54.000 51,700 53,4q) 51,700 53,400 51,842.79 53.685.58 5/,281 52,4q) 52,100 54,200 6" PVC Waterline, AWWA, G900, SDR 11 18, Augured Constr., AB Depths, CIP 100 LF. S10 S3,gX1 S34 53.400 f45 54,5 S3t.8t 53.181.00 520 52,000 545 54.500 8'X8' Stainless Sleet Fug Cirde Tapping Sleove wNatve, Adjustable Valve Box, t2 CIP 1 EA S2.g10 52,000 51,700 51,700 52,8X1 52,8X1 53.919.77 53,919.77 51.000 53,000 53.500 53.500 8' Gate Valve wfAdjustaWe Valve Box, 13 AWWA, Aeeossories, BlodcEreg, CIP 2 EA 5500 51,000 5500 51,000 5550 51,1q) 5759.94 51,519.86 5800 51,200 5650 S1,3q) 6' Gate Vake wfAdjustaDla Valve Box, 14 AWWA, Aoeessortes, Bbdctng, CIP 2 FJ� 5350 S70D 5400 5800 5400 5800 5633.94 51,267.68 5500 51,000 5550 51,100 15 Trertdr Safely System, CIP 30 L.F. 51 S30 S1 S30 50.10 530 St 530 5100 53.000 55 5150 t6a. Bank Sand,ClP 100 CY S8 5600 Stt St,tq) S1 5100 S7 ST00 512.50 51,250 56 5600 16b. rush unestone m9. 50 CY 51 S50 5521 51,050 S1 S50 530 51.500 325.00 51,250 520 51.000 ata 568,655 (84,775 587,60.1 (89,291.06 f80,895.00 598,290 CITY OF BAYTOWN BID TABULATION TITLE: Rehabilitation BIDS 99 -10 ITEM # 99 -09 DATE 11119/99 TIME: 10:00 a.m. Investment Grou L le Construction Colts Develo ment Inc Masse Tom kips 618 Grantham 12109 Poulson ea own, Tx 77521 Ba own, Tx 77521 Houston, Tx Descri tion Price Price Price Price Price Bid Packa e # 1 $21,073.00 NO BID NO BID Pro'ect # 99 -09 205 Lincoln Cedar CITY OF BAITO�YN , 81D TABULATION TITLE: ANNUAL LIFT STATIONS 1►IO��'IA'G CONTRACT BID 8: 066-00 DATE: NOVEi11BER 9,1999 2:00 P,i1t, r�lsr rr.•.IR :s nrn: O QTY- UNIT DESCRIP7tON HOUSTON GROTECH SERVICES NIEDERFIOFER ENTERPRISES �ItRACLE kL1IATENANCE N!£U£R//0/'r.'RCA7CRPRlSGS UNIT PRICE E)CT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE FM PRICE f/A %T PRICE E.!`T. PRICE 1 IO tyda liRStation !•laving Cycle 1,07300 21,160.00 933.00 18,700.00 I,IT3.00 2),30000 6!000 lJ.00n 00 The number of cycles remains the �ncluJrr J "airs) Rnchakr Jl rirrrl same this year as last year. sls.00 LOCATION: IIOUSTON,TX RAYTON'N,TEXAS BAYT011?4,TE3fA5 AAYIOttT: Tr:1:fS Successful Bidder line item cost: Lift Stations• I. Bakex Road 2. Gulf Coast 3. Goose Creek - Ginger Creek 4. Woodlawn S. lames Street 6. Cedar Landing 7. Allenbrook 8. Cedar Bayou Lynchburg 9. Pinehurst 10. Steironan I I. J!S (146) 12. !!6 (146) 13. Craigment 14. Big Missouri 15. Cabiniu 16. Parkridge Bend 17. North bloin I8. Julie Anne Villa 19. Pinehust H2 20. Cedar Bayou Community Comer 21. Point Royal 22. Beaumont 'ons• 3100•IR Bakex Road 908 Spur 201 32091V. Cedar Bayou L)Ttchburg 2203.1n Woodlawn DriIY 2409 E.Jama seol cedar view 4102 Allenbrook 403 Cedar Bayou Lynchburg 9310 Bayou Woods 1712 Steinman 3903 -In Hwy. 146 5205 -In Hwy. 146 3300 Coachman 3312 Alissoltri Street 128 Csbaniu Street S 14• I Q Hillhurst 3701 North A[oin 10117 Gloria Lane 7127 Hwy. l46 7703 Hwy. 116 333 Natchez 1414 -In Seaumonl Street AIJDlTJONAI. S/T�SAOAEJ) AS FOr.I,OIV,S: _ 23. Wat Main 24. bfayo 23. East Point 26. Laknvood Estalcs 27, Roseland 28. Crosby Cedar Ha3rou 29. Stephrn F. Aurtin 30. Hwy 365 31. Evergreen 32. Cedar Boyau 33.8ayou Brnd 34.Raeoon 33. Jenkins Park 36. Country Club 37. Hugh Wood 1802 W. btain 711 A1ayo Stmt 7801 Garth Road 6829 In Decker Drive 201 In Roseland Drive 31130 Crosby Cedar Bayou Road 3023 lR Alassey Templins 227 In S. Hwy 365 1802 In Evergrern Road 2511 Cedar Ba�rou Read 203 In Dayou Bald 3624 Racoon Dri�ro 4434 Crosby Cedar Bayou 3911 Emmit Huno Blvd. 1801 In Declra Drive TOTAL CYCLE CAST• coat ner Locaren: I n1s contract is a a3.as is increase s3o.00 this year compared to last year's X6'0° awarded contract due the addition 535.00 sss.00 of 15 sites to this contract. sl s.00 sz7.00 The number of cycles remains the 527.00 same this year as last year. sls.00 575.00 540.00 520.00 un"P"r• n111N ma S3S.00 aama u Iaat 535.00 »ary era. Fw S3S.00 ttaon na7. S3S.00 Alailed sevrn (7) bids and received three (3) bids. 523.00 SIS.00 Reasons for not submitting kids varied. SI3.00 Other companies failed to bid because thry• were 520.00 too busy at this time, unable to obtain bonding, SI 5.00 unwilling to put up bid guuantee, or unable to S 1 5.00 maintain cycle dates on a regular basis clue to lack 520.00 oCeneugh personnel. S 1 5.00 520.00 SIS.00 sls.0o 525.00 SIS.00 520.00 SIS.00 520.00 520.00 S20.00 525.00 525.00 S1s.00 520.00 ;935 AO tA0U1Al'iON ANNUAL LIFT eTATIOtd NdMM,O tArrTiIACTads Oapa /alt � I Ine.9v 034 AY t TITLE: ANNUAL CONSTRUCTION MATERIALS CONTRACT a B1D �: 011 -00 "Awarded as all or none" � DATE: NOVEMBER 9,1999 Z:oo P.AI. a�i DEER PARK LUDIBER CO DEER PARK LUl�18ER C .� NO. QTl'. U1VIT DESCRIPTION UNIT PRICE E.Ct.PRICE QTY. Ui•IT U2\IT PRICE EXT.PRICE u 1,091.25 u d hfASONRI' htATER1ALS: THIS YEAR'S BID: 1,605.00 1 225 sacks Masonry Cement (70 Ib. sacks) 5.43 1,221.75 225 sacks 0.080 2 175 sacks Portland Cement (94 Ib. sacks) 6.12 1,071.00 300 sacks 3 1,175 sacks Ready hlix Concrete(80 Ib. sacks) 2.64 3,102.00 2,000 sacks 1,872.50 4 450 sacks Mortar Mix (packaged in 80 Ib. sacks) 3.27 1,471.50 450 sacks 0.43 S 50 gallons Concrete Bonder (one gallon container) 10.95 547.50 50 gallons I ,863.00 6 12,000 feet Grade 40, I/2" Rebar Steel -20 RJstick 0.120 1,440.00 12,000 feet 0.610 7 12,000 feet Grade 40, 318' Reber Steel -20 R./stick 0.070 840.00 24,000 feet 531.00 8 2,000 feet Grade 40, 518" Reber Steel -20 R. /stick 0.19 380.00 2,000 feet 9 ]0 bundles Pre -cut tie+vire for Reber (6' lengths/+vire) 26.95 269.50 10 bundles l0 30 5 gal. pails Joint Compound for cencrcte pipe 21.45 643.50 100 5 gal. pails (Gulf States or approved equal) !0,986.75 Afosonry Morariols n0.1 YELLOW PINE 11 2,000 per board R l' X 4' Yellow Pine q l's 0.466 1,932.00 2,000 per board R. 12 1,200 per board R I" X 6' Yellow Pine q I's 0.926 1,110.84 1,000 per board fl. 13 ! 00 per board R l' X 8' Yellow Pine q I's 1.057 105.70 500 per board R. 14 2,200 per board R. 2" X 4' Yellow Pine q 1's 0.575 1,265.00 3,500 per board R. 15 1,500 per board R. 2" X 6" Yellow Pine ql's 0.587 879.75 1,500 per board R. 16 1,500 per board R 2' X 8' Yellow Pine q 1's 0.569 853.80 1,500 per board R. 17 1,200 per board R 2' X 12" Yellow Pine ql's 0.604 724.50 1,200 ptt board R N0.2 YEl -LOw PINE 18 500 per board R 2' X 4' Yellow Pine q2's 0.535 267.35 3,500 per board R. 19 100 per board R 2' X 6" Yellow Pine q2's 0.512 51.18 200 per board R. 20 100 per board R 2" X 8' Yellow Pine q2's 0.466 46.57 100 per board R. TREATED LUMBER 21 3,450 per board R. 2' X 4" Treated q 1's 0.650 2,241.64 3,000 per board R. 22 1,000 per board R 2" X 6" Treated ql's 0.66) 661.00 3,500 per board R. 23 500 per board R 2' X 8" Treated ql's 0.656 327.75 1,500 per board R. 24 1,200 per board R 2' X 10" Treated ql's 0.633 759.00 6,000 per board ft 25 SSO per board R 2" X 12" Treated ql's 0.690 379.50 2,500 per board R. 26 550 per board R 4' X 4" Treated ql's 0.661 363.69 550 per board R. 27 160 per board R 6' X 6" Treated q 1's 0.719 11 5.00 160 per board R. 28 1,000 per timber 4' X 8' Landscape limber 2.69 2,690.00 1,000 per timber PLYWOOD 29 50 shat 114" pC Plynvood 4'X8' 1 1.26 563.00 50 sheet stlV TABULATION ANNUAL CONSTRUCTIQN MATERIALS CONTRACT.�ds Page 1 of 3 LAST PEAR'S BID: 4.85 1,091.25 5.35 1,605.00 2.29 4,580.00 2.50 1,125.00 9.95 497.50 0.135 1,620.00 0.080 1,920.00 o.zt a2o.00 25.31 253.50 19.95 1,995.00 1S,1Qi.2S AfoSOnrj'AIOrlrlp/t 0.79 1,572.00 0.88 883.00 0.87 436.00 0.54 1,872.50 0.52 780.00 0.473 709.50 0.450 540.00 0.43 1,515.50 0.42 83.20 0.381 38.10 0.62 I ,863.00 0.606 2, 1 21.00 0.538 837.00 0.564 3,384.00 0.535 1,337.50 0.610 335.50 0.770 123.20 2.330 2,330.00 10.620 531.00 prieing this year urea ro rest 's conrraa. 11.96% 14,34% JS.28% 30.80' ro os %6 - I1.11?e - 11.50'.6 -9. SI % 6.3!% 7.52 "6 - Ii,2i% 22.90•/ 4.84 21.22% 1,.18% 1Zi9% 10.34% 34.11% 23.49% 23.01 22.23% 4.63% 9.08% 17.4 i % 12.15% 28.91% 8.40% -6.66% IS.43% 6.03% s year compared rant years n.00% -11.61 - 41.25% 0.00• n.orr� o. nrI•� - 50.00% 0.00% o.on% - 10.00•/ n.ott% In.orr� - 80.00•/ - 31.11% o.no% 0.00% 0.00% -85.11 - 50.00% n.na % 1 5.00•/ - 11.13% - 66.61% - 80.00% - 18.00% n.na% o.nOS6 0.00•/ n.nn 11 ' . 98:23 TITLE: ANNUAL CONSTRUCTION MATERIALS CONTRACT BID a: 011 -00 "Awarded as all or none" DATE: NOVEMBER 9,1999 2:00 P.nt. DEER PARK LUi1IBER C Increase/decreasein unit prleing thrs year QTl'. UNIT UNIT PRICE EJ►T.PRICE �pa� to �� 50 sheet 10.800 540.00 a.Sf9b 50 shat 13.970 698.50 J.B:% 50 sheet 20.140 1.007.00 9.o9'�e SO shm 8.970 x48.50 - 6.3590 50 shat 1 1.240 562.00 - 13.18% 50 sheet 11.230 561.50 11.Oi % 50 sheet 17.040 85200 •6.01% 80 sheet 17.030 1,362.40 l3.d5% 25 sheet 12.070 301.75 1 S.2J % SO shat 17.880 894.00 11.13% 100 shat 22.72 2,272.00 :.02% 1,000 each 2.48 2,x80.00 - 9.68'/ 33,271.65 lumber d pl►�+nod -1 i.31 7S 100 sq. ><. 19.93 1,496.25 S.OI % 0.00 75 roll 7.39 55x.25 %S8% 100 roll 7.39 739.00 %S8% l00 10 R Icngths 1.35 135.00 O.nO'/ 30 10 R. Icngths 1.35 40.50 0.00% I, 965.00 roofing materials 5.83% 2,400 blocks 1.06 2,544.00 9.d3% 53,887.90 - 17.Si% DEER PARK LUMBER CO Ouantitles iauease/dearease this yearoompared Qn0 0.00 n.nn n.o0 n.nn n.en n,nn n.nn 0.00 n,nn 0.00 O.oO O.nO O.oO o.nn o.nn 0.00 0.00 NO. QTY. UNIT DESCRIPTION UNIT PRICE Ea7.PRICE 30 50 sheet 3/8' BC Plywood 4'X8' 11.29 564.50 31 50 sheet lrz' BC Plyrvoad 4'X8' 14,65 732.50 32 50 sheet 314' BC Plywood 4'X8' 21.97 1,098.50 33 SO sheet 3/8" CD Plynvood 4'X8' 8.40 420.00 34 50 sheet trz" CD Plywood 4' X 8' 9.50 475.00 35 50 sheet Irz' CD Fly�vood Treated 4'X8' 12.81 640.50 36 50 shcet 314' CD FlyHOOd 4'X8' 16.01 800.50 37 80 sheet 314" CD Flyt►rood Treated 4'X8' 19.32 (,545.60 T -t I1 SIDING AND FENCIA'C 38 25 sheet 318' T -111 Siding (exterior) 4'X8' 13.9) 347.75 39 SO sheet 518" T -1 I 1 Siding (exterior) 4' X 8' 19.87 993.50 40 100 sheet 518" T -1 I I Treated Siding (exterior) 4' X 8' 23.18 2,318.00 al 1,000 each 1' X 6'--6 Cedar Fetteing 2.24 2,240.00 SUBTOTALS: 77,5!3.61 lumbtr dr plyrr»od ROOFING MATERIAL 42 75 100 sq. >t. Root Shingles - Fiberglass, 3 tab 12'X36' 20.95 1,571.25 minimum 20 yeaz shingle 43 75 roll 815 Felt 7.95 596.25 44 100 roU 830 Felt 7.95 795.00 45 100 l0 R. length Galvanized Drip Rail, 1 -Irz' X 1 -1rz" 1.35 135.00 46 30 l0 fG length Galvanized Eve Drip 1" X 2' 1.35 40.50 3,138.00 roofing martria/s IILOCICS 47 2,400 blocks Cinder Blocks - lightweight, 8 "x8 "x16" Noll v 1.16 2,784.00 load bearing concrete masonry block. CRANDTOTAL: ,r 44,422.36 Mailed 4 bids and received 1 bid. Lowe's does not carry aY l lumber. McCofi's salesman failed to return a bid in time. !-fill Lumber has not responded to telephone inquiry. This contract is a 17.57% decrease this year compared to last year's awarded contract due to quantity decreases in lumber requirements. Pricing above is for comparison and evaluation purposes only. Actual award is based on the last three year's actual exaenditures. Recommended award is for Sb0,00O.00. Lumber pricing has increased due to supply and demand. Dry weather increases home building and demand Cor lumber. Lumber pricing fluctuates based on supply and demand natiomvide. Pricier for lumber can not be held for the entire term of this contract. Lumber pricing fluctuates steadily due to pulp pricing. sI ,TABULATION ANNUAL CONSTRUCTION MATERIALS CONTRAC7.rds Page 2 of 3 11 38:23 AM e TITLE: ANNUAL CONSTRUCTION MATERIALS CONTRACT BID a: 011 -00 "Awarded as all or none" DATE: NOVEMBER 9,1999 2:00 P.M. DEER PARK LUAIBER COM IDEER PARK LUMBER C racreaseraecreasern uantities QTY. UNIT DESCRIPTION UNIT PRICE EXT.PRICE QTY. UNIT UNIT PRICE EXT.PRICE unit pdeing this year lic.1crease(decrease Q compared to fast this year compared er and plywood pricing are governed by the weekly Random Lengths LumbedMarkct Price Guide published weekly. Park Lumber shall maintain percentage bid (freight + 15 %) during the entire term of this contract marked up from the Random Lengths Price Guide published ly for all future lumber purchases by the City of Baytown. year's bid by Deer Park Lumber was for freight+ 14 %. 91hl0 ?:.. TABULATION ANNUAL CONSTRUCTION MATERIALS CONTRACT ids Page 3 of 3 11 Ic .98:23 AM CITY OF BAYTOWN w BID TABULATION a TITLE: REPAIR OF WASTEWATER TREATMENT BELT PRESSES .� BID #: 0010 -OS DATE: NOVEMBER 9,1999 2:00 P.M. d Mailed 3 bids and received 3 bids. The apparent lo�v bidder took exception to specification requirements. The other t�vo bidders bid 23 mil thickness for rccoating of bearing housings as specified in the bid. The second lo�v bidder meets all specifications. Page 1 of 1 ASHBROOK CORPORATION t+1CRAl' INDUSTRIES. INC. TE \TILE ENGI \'EERI \G UNIT PRICE E \T. PRICE UNIT PRICE EXT. PRICE UNIT PRICE E \T. PRICE NO. QTY. UNIT DESCRIPTION I 1 LOT REPAIR OF WASTEIVATER TREATMENT BELT PRESSES " 14,G80.00 16,572,64 14,900.00 Does not meet specifications. Bid specifications required 25 mil recoafing thickness for bearing housings. Bidder took exception and bid 8-10 mils on bearing housings. SUPPLY POINT: NEW CAN1:Y,'I'GXAS 11U1•fE3LL','t'EX. \S HOUSTON, TEXAS DELIVERY: 45 DAYS ARO 45 DAYS ARO 45 DAYS ARO Mailed 3 bids and received 3 bids. The apparent lo�v bidder took exception to specification requirements. The other t�vo bidders bid 23 mil thickness for rccoating of bearing housings as specified in the bid. The second lo�v bidder meets all specifications. Page 1 of 1