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1999 06 24 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 24, 1999 The City Council of the City of Baytown, Texas, met in regular session on June 24, 1999, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: Victor Almendarez Council Member David Byford Council Member Calvin Mundinger Council Member E. Frank Hinds, Jr. Council Member Coleman Godwin Council Member Scott Sheley Council Member Pete C. Alfaro Mayor Monte Mercer City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present. ROTC Cadet Matthew Thompson led the pledge of allegiance and Council Member Godwin offered the invocation, after which the following business was conducted: Mayor Alfaro welcomed the visiting cadets of the Suffolk Army Cadet Force from Ipswich, England. Colonel Lott said that there had been an exchange program between the Ross S. Sterling ROTC and the Suffolk Army Cadet Force for fourteen years. Mayor Alfaro presented keys to the City to Captain McDaid, Sergeant Holbin, Cadet Staff Sergeant Vintner, Cadet Sergeant Berrington, Cadet Corporal Muir, Cadet Lance Corporal Smith, Cadet Lance Corporal Butt, and Cadet Corporal Coote. Captain McDaid presented Mayor Alfaro with a letter and a commemorative plate from the Mayor of Ipswich. 990624 -2 Minutes of Regular Session — June 24,1999 Consider Approval of Minutes for the Regular Meeting held on June 10, 1999 Council Member Almendarez moved to approve the minutes. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Almendarez, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Abstained: Council Members Byford and Mundinger Consider Proposed Ordinance No. 990624 -1, Second and Final Reading on the Proposed Annexation of a Ten Acre Tract Situated between Thompson Road and San Jacinto River Authority Canal, adjacent to Truck Stops of America Consider Proposed Ordinance No. 990624 -2, Placing the Newly Annexed Property (Ten -Acre Tract Situated between Thompson Road and San Jacinto River Authority Canal) in the Proper Council District. Proposed Ordinance No. 990624 -1 annexes a ten -acre tract between Thompson Road and San Jacinto River Authority Canal adjacent to Truck Stops of America. In accordance with state law and the Charter of the City of Baytown, the first reading on annexation was held not more than forty nor less that twenty days after the public hearings. Public hearings on the proposed annexation of this tract were held on April 8, 1999. The ordinance was published on first reading, and at least thirty days have elapsed since the publication. Therefore, Council may cause the ordinance to be adopted on second and final reading. Proposed Ordinance No. 990624 -2 places the newly annexed ten -acre tract in Council District No. 3. Council Member Godwin moved to adopt Proposed Ordinance Nos. 990624 -1 and 990624 -2. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990624 -3 Minutes of Regular Session — June 24,1999 ORDINANCE NO. 8575 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF SAN JACINTO PLACE MUNICIPAL UTILITY DISTRICT NOS. 1, 2, 3, AND 4, INCLUDING THE NORTHEAST CORNER OF JOHN MARTIN ROAD AT INTERSTATE 10 FEEDER, A PORTION OF INTERSTATE 10 ABUTTING SAID PROPERTIES AND A SMALL TRACT ABUTTING GOOSE CREEK STREAM, ADJACENT TO SAN JACINTO PLACE MUNICIPAL UTILITY DISTRICT NOS. 3 AND 4, WHICH SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. ORDINANCE NO. 8607 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING A TEN (10) ACRE TRACT SITUATED BETWEEN THOMPSON ROAD AND SAN JACINTO RIVER AUTHORITY CANAL, ADJACENT TO TRUCK STOPS OF AMERICA TO COUNCIL DISTRICT NO. 3; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 990624 -3, Authorizing Amendment to the Ground Lease between Edmundson Interests, L.L.C., and the City of Baytown to Extend that Contingency of the Ground Lease, which is based upon the Start of Construction of the Hotel Facility On the 24`h day of September 1998, Council, through Ordinance No. 8404, authorized a ground lease with Edmundson Interests, L.L.C., (Edmundson) for the development and operation of a hotel facility at Bayland Park. The ground lease contains two contingencies, the first of which is based upon the execution of a facility management agreement for the operation and management of the convention center at Bayland Park, which was satisfied on October 8, 1998. The second is based upon the start of construction of the hotel facility. This contingency provides that the ground lease will automatically expire should Edmundson fail to commence construction of a three or four story hotel facility with a swimming pool, restaurant, and health facility bearing the name of a nationally- recognized hotel corporation at Bayland Park on or before January 22, 1999. The City Council has granted two extensions. Mr. Edmundson has 990624 -4 Minutes of Regular Session — June 24, 1999 requested a third extension to finalize financing of the hotel. Mr. Edmundson has reached an agreement with a local bank to provide a portion of the funding and function as the lead bank. The developer will be responsible for bringing the other banks in to participate in the remaining funding required. Mr. Edmundson is confident that this extension will provide enough time for him to conclude his financing arrangements and proceed with construction of the hotel. Council Member Mundinger moved to adopt the ordinance. Council Member Sheley seconded the motion. Council Member Almendarez expressed his concern over Mr. Edmundson missing deadlines. Mayor Alfaro said that he felt that Council shared the same concerns, but the interest shown by Citizens Bank was an indication of community support. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8608 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO THE FOURTH AMENDMENT TO THE GROUND LEASE BETWEEN EDMUNDSON INTERESTS, L.L.C., AND THE CITY OF BAYTOWN TO EXTEND THAT CONTINGENCY OF THE GROUND LEASE WHICH IS BASED UPON THE COMMENCEMENT OF CONSTRUCTION OF THE HOTEL FACILITY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Receive Y2K Report Y2K testing has been performed in each area critical to City operations. The equipment and software have been updated to be Y2K compliant over the last three years, and the City is working with Harris County to upgrade its radio communications to the 800 - megahertz system. Vendors have been contacted to assure Y2K compliant products. The staff will continue to monitor progress for Y2K compliance and will provide an update for Council this fall. Plans are in place for the Emergency Preparedness Center to remain open through January 1, 2000, to respond to citizen inquiries or problem situations. 990624 -5 Minutes of Regular Session — June 24,1999 Council Member Hinds moved to accept the report. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Consider Proposed Ordinance No. 990624 -4, Amending Chapter 94 "Traffic and Vehicles" "Regulation of Certain Vehicles," "Trucks," to Establish Designated Truck Routes and to Prescribe Regulations Pertaining to the Operation of Commercial Motor Vehicles within the Corporate Limits of the City of Baytown. (Provides no Deviation from Truck Route Except for Repair, Delivery, or for Travel to Commercial Place of Storage) This ordinance makes changes to the designated truck routes and provides that large commercial trucks may deviate from the truck routes for repair, delivery, or for travel to a commercial place of storage which precludes travel to a residence. The companion truck - parking ordinance stipulates that large commercial trucks may not be parked on public streets. The City proposes adding three streets: Cedar Bayou- Lynchburg between Garth Road and North Main, Massey- Tompkins, and Rollingbrook to the truck routes. Council Member Hinds Godwin seconded the motion. ordinance to remove Bayway seconded the motion. Naomi Sasse, 410 Scarlett moved to adopt the ordinance. Council Member Council Member Mundinger moved to amend the Drive as a truck route. Council Member Godwin Naomi Sasse, President, Wooster - Brownwood Neighborhood Watch Association, opposed the designation of Bayway Drive as a truck route because of the condition of the road, the residential areas, and the effect on tourist traffic to the Baytown Nature Center. Joe Simon, 301 Post Oak Joe Simon opposed the designation of Bayway Drive as a truck route because of the condition of the road, the residential areas, and the fact that truckers will be misled by the designation. 990624 -6 Minutes of Regular Session — June 24,1999 Margie Hartrick, 421 Grantham Margie Hartrick, representing Ridgewood, Glen Arbor, and Creekwood, presented a petition to Council opposing the designation of Garth Road as a truck route. Ms. Hartrick objected to the designation because of the traffic congestion and the residential areas. In response to inquiry from Council, the City Manager said the purpose of the designated truck routes was to provide a grid to move trucks through the city. Mayor Alfaro noted that the amendment removes Bayway Drive as a designated truck route. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Mayor Alfaro said that North Main could be used as a truck route for the areas on Garth Road that are residential. Council Member Hinds said he understood that there are two different kinds of truck routes. Trucks coming from the south over the Hartman Bridge going to Houston follow the Decker Drive route. Trucks crossing the Hartman Bridge going to Beaumont would take Highway 146. Neither group would stop in the City. The other routes are to keep trucks on designated routes when making deliveries or pickups in the City. He said this is not a change as it has been this way since 1970. Council Member Sheley said that the image of the City has changed since 1970. He said that Garth Road from Park Street to Rollingbrook is mostly residential. He stated that if Council did not strike that particular area from the ordinance, he would suggest it be tabled, but first, he wanted Council to look at striking the proposed designation of truck route on Garth Road from Park Street to Rollingbrook. Council Member Mundinger moved to strike that portion of Garth Road from Rollingbrook to Highway 146. Council Member Sheley seconded the motion. Council Member Hinds said he would support the amendment but that he did not think it would reduce the number of trucks on Garth. The vote follows: 990624 -7 Minutes of Regular Session — June 24, 1999 "' Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Mayor Alfaro asked for a vote on the original motion with the deletion of Bayway Drive and that portion of Garth Road from Rollingbrook to Highway 146. The vote follows: Ayes: Council Members Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: Council Member Almendarez ORDINANCE NO. 8609 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 94 "TRAFFIC AND VEHICLES," ARTICLE I "IN GENERAL" SECTION 9 -1 "DEFINITIONS," SUBSECTION (A); AND ARTICLE VI "REGULATION OF CERTAIN VEHICLES," DIVISION 2 "TRUCKS," SECTION 94 -241 "TRUCK ROUTES" OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS; RENUMBERING SECTION 94 -242 "TRANSPORTATION OF CERTAIN LOOSE MATERIALS," OF DIVISION 2 "TRUCKS," ARTICLE VI "REGULATION OF CERTAIN VEHICLES," CHAPTER 94 "TRAFFIC AND VEHICLES" AS SECTION 94 -247 OF SUCH DIVISION, ARTICLE AND CHAPTER OF THE CODE OR ORDINANCES, CITY OF BAYTOWN, TEXAS; AMENDING CHAPTER 94 "TRAFFIC AND VEHICLES," ARTICLE VI "REGULATION OF CERTAIN VEHICLES," DIVISION 2 "TRUCKS," SECTION 94 -243 "WEIGHT LIMITS FOR CERTAIN VEHICLES" OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS, TO ESTABLISH DEFENSES; AND AMENDING CHAPTER 94 "TRAFFIC AND VEHICLES," ARTICLE VI "REGULATION OF CERTAIN VEHICLES," DIVISION 2 "TRUCKS" OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS, BY ADDING A SECTION TO BE NUMBERED 94 -244 AND ENTITLED "EXCEEDING WEIGHT LIMIT;" BY ADDING A SECTION TO BE NUMBERED 94245 AND ENTITLED "MARKINGS/SIGNS;" AND BY ADDING A SECTION TO BE NUMBERED 94- 246 AND ENTITLED "LIMITATION ON WEIGHT, LENGTH, AND HEIGHT OF COMMERCIAL VEHICLES" OF CERTAIN LOOSE MATERIALS;" PROVIDING • REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING • MAXIMUM PENALTY OF TWO HUNDRED AND N01100 DOLLARS ($200.00); AND PROVIDING FOR THE PUBLICATION AND THE EFFECTIVE DATE THEREOF. 990624 -8 Minutes of Regular Session —June 24, 1999 Consider Proposed Ordinance No. 990624 -6, Amending Chapter 94 "Traffic and Vehicles" "Regulation of Certain Vehicles," "Trucks," to Prohibit Large Commercial Vehicles from Parking on Public Streets Except for the Purposes of Loading and Unloading or to Service or Repair the Vehicle Currently, commercial vehicles are prohibited from parking on public streets in residential areas between 10:00 p.m. and 6:00 a.m. This ordinance expands the prohibition to include all areas of the city and to be effective twenty - four hours a day. It is an exception to the enforcement if the commercial motor vehicle is a customized van, motor home, travel trailer or truck camper that is less than forty feet long and is currently for highway travel and: a. The street has sufficient width for traffic movement at the parking site; b. No driveway exists or conflicts across the street from the parking site; C. The vehicle or trailer has adequate reflective devices on the street side; d. The vehicle or trailer has been so parked for less than 72 hours. Council Member Byford moved to adopt the ordinance. Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990624 -9 Minutes of Regular Session — June 24, 1999 ORDINANCE NO. 8610 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 94 "TRAFFIC AND VEHICLES," ARTICLE V "STOPPING, STANDING, AND PARKING," DIVISION 2 "PARKING," SECTION 94 -182 "PROHIBITED FOR CERTAIN VEHICLES AND PURPOSES" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 DOLLARS ($200.00); PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 990624 -7, Amending the Code of Ordinances, Chapter 30, "Emergency Services," Section 30 -153, Fees, to Adjust Fees Charged for Emergency Medical Services It has been three years since the City of Baytown adjusted the charges for EMS transport and services. Currently, there are services and supplies that we offer that are not being charged and supplies listed that are no longer carried in the emergency vehicles. New charges must be in place for ninety days before the City can adjust the rates for Medicare approval. If adopted, the current EMS ordinance will be amended to reflect the new charges. The average ambulance bill will go from $394.97 to $448.95 and generate approximately $80,000 in additional revenue. Council Member Almendarez moved to adopt the ordinance. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8611 AN ORDINANCE AMENDING CHAPTER 30 "EMERGENCY SERVICES," SECTION 30 -153 "FEES," OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 990624 -10 Minutes of Regular Session — June 24, 1999 Consider Proposed Ordinance No. 990624 -8, Awarding the Florida Street Water Service Line Relocation Contract The ordinance awards the Florida Street Water Service Line Relocation contract to Fulkerson's Plumbing Company in the amount of $38,000.62. Four potential bidders attended the mandatory pre -bid meeting and we received two bids. The scope of work includes relocating water service lines from the back to the front of 71 homes along Florida Street. This project includes installation of three - quarter inch PVC pipe up to 150 linear feet per connection. The contractor will be required to bore underneath driveways, patios, sidewalks, or other incidental obstacles. The engineer's estimated construction cost is $29,000. The construction duration is ninety calendar days and will be funded by 1991 water bonds. Council Member Almendarez moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8612 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH FULKERSON'S PLUMBING COMPANY FOR THE FLORIDA STREET WATER SERVICE LINE RELOCATION PROJECT; AUTHORIZING PAYMENT OF THE SUM OF THIRTY - EIGHT THOUSAND AND 621100 DOLLARS ($38,000.62); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulations, see Attachment "A." Consider Proposed Ordinance No. 990624 -9, Amending Engineering Service Contract with Huitt Zollars, Inc., to Perform Plans Review The ordinance amends the engineering service contract with Huitt- Zollars, Inc., to perform plans review in the amount of $25,000. The original contract for 990624 -11 Minutes of Regular Session — June 24, 1999 $8,000 did not require Council action. Compensation for basic services will be on a time and material basis with a not -to- exceed amount of $33,000. This service will supplement the Inspection Division's capability to review building plans and reduce current backlog of plans review. Funds for this service will come from the Inspection Division's operating budget. The Architectural /Engineering Committee has reviewed the proposal Council Member Godwin moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8613 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND THE CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH HUITT- ZOLLARS, INC., TO PERFORM PLANS REVIEW IN AN AMOUNT NOT TO EXCEED THIRTY -THREE THOUSAND AND NO /100 DOLLARS ($33,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 990624 -10, Authorizing Change Order No. 3 for 1 -10 Sanitary Sewer Extension The ordinance authorizes Change Order No. 3 in the amount of $149,773.23 to William H. Gray Construction Company for the 1 -10 Sanitary Sewer Extension. The change order, caused primarily by unexpected utility conflicts, includes relocating an eight -inch sanitary sewer near Garth Road to allow the rerouting of the 24 -inch gravity sewer line. Also, additional costs were incurred for the unexpected removal of concrete at the Union Pacific crossing, the revision of sewer construction methods at Eastpoint Boulevard due to utility conflicts, and the addition of hydromulch seeding along the ditch -side slopes at the request of Texas Department of Transportation. The contract award amount was $2,395,110 and the change orders total a 7.32 percent cost growth. The contract's original duration was 260 working days and this change order adds thirty working days for a total of 290 working days. This project is funded by 1998 Certificates of Obligation. 990624 -12 Minutes of Regular Session — June 24, 1999 Council Member Byford moved to adopt the ordinance. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8614 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 3 WITH WILLIAM H. GRAY CONSTRUCTION COMPANY FOR THE INTERSTATE 10 SANITARY SEWER EXTENSION PROJECT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF ONE HUNDRED FORTY -NINE THOUSAND SEVEN HUNDRED SEVENTY -THREE AND TWENTY - THREE /100 DOLLARS ($149,773.23); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 990624 -11, Authorizing Geotechnical Testing Service Contract with Southwestern Laboratories to Provide Construction Phase Testing for the 1998 Municipal Street Rehabilitation Program, Phase II The ordinance authorizes a geotechnical testing service contract with Southwestern Laboratories to provide construction phase testing for the 1998 Municipal Street Rehabilitation Program, Phase II. The scope of work includes earthwork inspection /testing, cast -in -place concrete inspection /testing, and hot - mix asphalt inspection /testing of asphalt overlay of Amelia, Garth, North Commerce, Forrest, and Rollingwood Streets and concrete rehabilitation on Carnegie and Memorial Streets. The estimated testing cost is $24,391. This cost is 2.7 percent of the estimated construction cost and is in line with Hams County, Texas Department of Transportation, and the City of Baytown historical cost data. This will be funded by 1997 Certificates of Obligation. Council Member Sheley moved to adopt the ordinance. Council Member Mundinger seconded the motion. The vote follows: 990624 -13 Minutes of Regular Session –June 24, 1999 Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8615 AN ORDINANCE ACCEPTING THE PROPOSAL OF SOUTHWESTERN LABORATORIES TO PROVIDE CONSTRUCTION PHASE TESTING FOR THE 1998 MUNICIPAL STREET REHABILITATION PROGRAM —PHASE 11 AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FOUR THOUSAND THREE HUNDRED NINETY -ONE AND NO /100 DOLLARS ($24,391.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the consent agenda items "a" through 1." a. Proposed Ordinance No. 990624 -12, authorizes an Intedocal Agreement between the City of Baytown and the Texas Department of Transportation (TxDOT) for the relocation of the City's sixteen -inch waterline along Spur 330 for the amount of $74,803.26. The City's waterline is in conflict with TxDOT's road improvements on Spur 330. TxDOT's contractor, Williams Brothers, is on site; therefore, TxDOT can issue a change order to their contractor in less time than the City could bid this work hence avoiding any delays to the project. We recommend approval. b. Proposed Resolution No. 990624 -1, revises the City of Baytown Travel Policy to match meal reimbursement with changes made by the Internal Revenue Service (IRS). The City of Baytown Travel Policy has been revised to match changes to the meal reimbursement rate included in the Internal Revenue Service Publication 1542. The current IRS rate is $34.00 per day, including tips. Depending on the time an employee is away, there is a price for each meal of the day, and any meals included in registration are deducted accordingly. Since the policy provides for any future 990624 -14 Minutes of Regular Session —June 24, 1999 adjustments to be based upon Internal Revenue Service standards, the mileage and meal reimbursement rate will fluctuate accordingly. This will minimize individual employee's tax reporting requirements and the City's rate will match the IRS rate. We recommend approval. C. Proposed Resolution No. 990624 -2, approves the sale by sealed bid of Lots 15 and 16, Block 3, East Baytown (also known as 3301 Minnesota). This property was the subject of a delinquent tax lawsuit. On March 28, 1996, the City conducted a public sale of this property at which Mr. James Morgan was the highest and best bidder. Before the sale of this property can be consummated entities, the City of Baytown must approve and authorize, by resolution, the foreclosure of its tax lien on this property and furthermore must confirm and approve the March 28, 1996, public sale by sealed bid. We recommend approval. d. Proposed Ordinance No. 990624 -13, authorizes an Interlocal Agreement with Lee College for the use of certain college -owned properties for July 4 activities. Due to the policies established in 1990 by Lee College concerning the use of their properties, a formal agreement has been prepared and executed for the past eight years. The Lee College Board of Regents approved the agreement at their meeting on June 17. We recommend approval. e. Proposed Ordinance No. 990624 -14, awards a demolition contract for 315 North Main, 117 East Texas, and 410 South Fourth to All Texas Demolition in the amount of $31,317. The Urban Rehabilitation Standards Review Board issued orders to demolish these structures. The structure located at 315 North Main is an old auto parts building, the structure at 117 East Texas is owned by the City, and the structure at 410 South Fourth is an old convenience store. We recommend approval. f. Proposed Ordinance No. 990624 -15, approves the purchase of one compact utility vehicle for Harris County Organized Crime and Narcotics Task Force through the Houston Galveston Area Council 990624 -15 Minutes of Regular Session —June 24, 1999 (HGAC) for a total cost of $25,296.37. The vehicle will be used by the Technical Services group at the Task Force and is an approved item in their grant application. We recommend approval. g. Proposed Ordinance No. 990624 -16, approves the purchase of OPTICOM traffic preemption equipment in the amount of $24,869.35 from Consolidated Traffic, Inc. through Houston Galveston Area Council (HGAC). The OPTICOM traffic signal preemption system allows emergency vehicles to change traffic lights to green in advance of the emergency vehicle. This system is currently in use on all of the intersections on Massey - Tompkins/Rollingbrook and is being expanded annually along major response routes such as Garth Road, Alexander Drive, Main Street and Highway 146 to improve safety for responders and the public. The intersections to be upgraded are: North Main Street at East Baker Road.; Garth Road at Birdsong Drive; Lanier Drive at West Main Street; West Texas Avenue at Market Street/Decker Drive; and Lee Drive at Market Street. We recommend approval. h. Proposed Ordinance No. 990624 -17, awards the sole source purchase of surveillance equipment for the High Intensity Drug Traffic Administration ( HIDTA). This will be paid from the HIDTA special account. We recommend approval. Proposed Ordinance No. 990624 -18, authorizes first -year renewal of the annual fire fighting protective clothing contract, Section 1, to Mile -Hi T Fire Equipment, Inc., in the amount of $16,800; Section V, Item 9, to Four Alarm Fire Equipment in the amount of $2,225; and Section III, IV, and V, Items 7 and 8 to Casco Industries, Inc., in the amount of $2,570, for a total amount of $21,595. We recommend approval. 990624 -16 Minutes of Regular Session — June 24,1999 j. Proposed Ordinance No. 990624 -19, authorizes first -year renewal of the annual tire and tube contract to Carr's City Tire in the amount of $69,006.94. We recommend approval. k. Proposed Ordinance No. 990624 -20, approves sole source contract in the amount of $14,950 for maintenance and repairs of the Sterling Municipal Library roof. Tremco, Incorporated, holds the warranty for the roofing at Sterling Municipal Library. A detailed analysis of the roof by Tremco has identified several areas where maintenance and repair are needed in order to retain the roofing warranty. The roof was originally applied in 1991 for those areas of the building in existence, and in 1995 for the 18,600 square foot addition. We recommend approval. I. Consider rejecting bid for the structural renovation at 2505 Market Street. We have been trying to get formal bids on the structural portion of the renovation at 2505 Market Street. This building will serve as the new Tax and Utility Office. We advertised for bids to open on May 4, 1999, but received no bids. We re- contacted potential bidders and opened bids again on May 21, 1999. The single bid received of $34,700 exceeded our office estimate and our budget. This work will be performed by Public Works crews and some subcontractors, similar to the renovation of the City Hall basement. We recommend approval. Council Member Almendarez moved to adopt the consent agenda items "a" through "I." Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990624 -17 Minutes of Regular Session —June 24, 1999 ORDINANCE NO. 8616 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE RELOCATION OF THE CITY OF BAYTOWN'S SIXTEEN -INCH WATERLINE ALONG SPUR 330; AUTHORIZING ONE PAYMENT IN THE AMOUNT OF SEVENTY -FOUR THOUSAND EIGHT HUNDRED THREE AND 261100 DOLLARS ($74,803.26); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1392 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE TRAVEL AUTHORIZATION AND EXPENSE POLICY OF THE CITY OF BAYTOWN, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1393 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE SALE BY SEALED BID OF THE PROPERTY KNOWN AS LOTS 15 AND 16, BLOCK 3, EAST BAYTOWN, BAYTOWN, HARRIS COUNTY, TEXAS; APPROVING AS AUTHORIZED ALL PREVIOUS ACTIONS TAKEN BY THE CITY OF BAYTOWN CONCERNING THE FORECLOSURE OF THE CITY'S TAX LIEN ON THIS PROPERTY AND THE CONVEYANCE OF THIS PROPERTY TO JAMES MORGAN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8617 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH LEE COLLEGE DISTRICT FOR THE USE OF CERTAIN COLLEGE -OWNED PROPERTIES DURING THE JULY 4T" CELEBRATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 990624 -18 Minutes of Regular Session — June 24,1999 ORDINANCE NO. 8618 AN ORDINANCE ACCEPTING THE BID OF ALL TEXAS DEMOLITION FOR THE DEMOLITION OF STRUCTURES LOCATED AT 315 NORTH MAIN, 117 EAST TEXAS, AND 410 SOUTH FOURTH; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF THIRTY -ONE THOUSAND THREE HUNDRED SEVENTEEN AND NO /100 DOLLARS ($31,317.00); MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. ORDINANCE NO. 8619 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF TWENTY -FIVE THOUSAND TWO HUNDRED NINETY -SIX AND THIRTY - SEVEN /100 DOLLARS ($25,296.37) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF A FORD EXPLORER FOR THE HARRIS COUNTY ORGANIZED CRIME NARCOTICS TASK FORCE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8620 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF TWENTY -FOUR THOUSAND EIGHT HUNDRED SIXTY -NINE AND THIRTY - FIVE 1100 DOLLARS ($24,869.35) TO HOUSTON -GALVESTON AREA COUNCIL FOR THE PURCHASE OF OPTICOM TRAFFIC PREEMPTION EQUIPMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8621 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF THIRTY -ONE THOUSAND FOUR HUNDRED EIGHTY -ONE AND NO/100 DOLLARS ($31,481.00) TO N S MICROWAVE AS THE SOLE SOURCE FOR THE PURCHASE OF SURVEILLANCE EQUIPMENT FOR THE HOUSTON HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 990624 -19 Minutes of Regular Session —June 24, 1999 ORDINANCE NO. 8622 AN ORDINANCE ACCEPTING THE BID OF MILE -HI T FIRE EQUIPMENT, INC., FOUR ALARM FIRE EQUIPMENT, AND CASCO INDUSTRIES, INC., FOR THE ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -ONE THOUSAND FIVE HUNDRED NINETY -FIVE AND NO /100 DOLLARS ($21,595.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8623 AN ORDINANCE RENEWING THE CONTRACT OF CARR'S CITY TIRE FOR THE ANNUAL TIRE AND TUBE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTY -NINE THOUSAND SIX AND NINETY - FOUR/100 DOLLARS ($69,006.94); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8624 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF FOURTEEN THOUSAND NINE HUNDRED FIFTY AND NO /100 DOLLARS ($14,950.00) TO TREMCO INCORPORATED AS THE SOLE SOURCE SUPPLIER FOR ROOF REPAIRS AND MAINTENANCE OF THE STERLING MUNICIPAL LIBRARY; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulations, see Attachments "B" through "D." Consider Appointments to the Auto Wrecker Committee Council will consider this item at a future meeting. 990624 -20 Minutes of Regular Session — June 24, 1999 Consider Appointments to the Baytown Housing Finance Corporation Board Mayor Alfaro announced his appointment of Barbara Nye and Debra Allfrey to the Baytown Housing Authority Board. Council Member Byford moved to appoint Barbara Nye and Debra Allfrey to the Baytown Housing Finance Corporation Board. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None City Manager's Report Deaths of City Employees The City of Baytown has lost two employees, Sergeant Jackson and Karen Mays. Joint Meeting The City had planned a joint meeting with GCCISD and Lee College for June 29. That has been cancelled. Howard Brister's Retirement Howard Brister's retirement party will be held at 3:00 p.m., June 25, at the City Hall Annex. July 4 The July 4 celebration will be held on Saturday, July 3. Minutes of Regular Session —June 24, 1999 Adjourn 990624 -21 As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk w Proposal for City of Baytown Florida Street Water Service Line Relocation Project No. 91 F22 Bid Tabulation Sheet Bid Item Item Quantities Unit Fulkerson's Plumbing Dan's Plumbing No. Unit Price Total Unit Price Total 1 Relocate 314" water service line as 71 EA 492.72 34,983.12 600 42,600.00 described in the scope of work, up to 150 feet long; CIP. 2 Install brass cut -off valve and 71 EA 42.5 3,017.50 15 1065 brass hose bib at house or building (must be gate valve ar ball valve); CIP 3 Bore for 314" water services underneath 50 L.F. 0 0 10 500 driveways, patios, sidewalkss, or other obstacles; CIP 4 Additional length of 314" dia. Sch. 40 20 L.F. 0 0 4 80 PVC water service line for services in excess of 150 feet long; CIP Total Base Bid 38,000.62 44,245.00 oa CITY OF BAYTOWN B10 TABULATION TITLE: Demolition BID: s9 -oa DATE: 6/07/1999 TIME: 1o:ooa.m. i Millennium Demolition Experts Hawk Industrial Durrett Demolition All Texas P.O. Box 364 213 112 Burress 1001 E. Southmore N. Amy 5714 Darling Highlands, Tx 77526 Houston. Tx 77022 Pasadena,Tx77501 Oeer Park, Tx Houston, Tx 77007 DESCRIPTION Bid Package #1 PRICE PRICE PRICE PRICE PRICE PRICE PRICE 315 N. Main $ 30,395.00 $ 39,600.00 $ 11,250.00 $ 16,915.00 117 E. Texas $ 13,500.00 $ 10,200.00 $ 28,900.00 $ 9,950.00 410 S. Fourth $ 4,265.00 $ 3,900.00 $ 3,340.00 $ 4,452.00 Total Bid #1 $ 48,160.00 No Bid $ 53,700.00 $ 43,490.00 $ 31,317.00 i 1ST YEAR RENEWAL CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT BID #: 053 -99 RENEWAL nnTh� .TiINF. 24. 199R Original Onenine Datc na. 2:00 n.m. NO. QTY. UNIT DESCRIPTION CASCO INDUSTRIES, INC. FOUR AL1R!►1 FIRE EQUIPMENT AtILE -ill T FIRE EQUIP. UNIT PRICE Ea"r. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EST. PRICE f.`f D[�il Y (�l►i e Y Y �t►� 1.Y:i r:�►a 1 20 EACH COATS 588.00 11,760.00 540.00 10,800.00 490.00 9,800.00 8 10 PAIR RANGER BOOTS Globe 810849 Fire -Dex Quest 1500C 2 20 EACH TROUSERS 410.00 8,200.00 395.00 7,900.00 350.00 7,000.00 Globe 910849 Fire -Dex Quest ISOOP SECTION I COMBINED TOTAL: 19,960.00 18,700.00 ri, [O,tiUU.u(/ Ones not meet specs. For dofivery requimmenfs. SECTION II -ITEM #3 & #4 3 S EACH HELMETS - -Modern 146.00 DELETED 110.00 DELETED 119.00 DELETED 8 10 PAIR RANGER BOOTS Cairns 662CR Bullard Bullard FX 4 10 EACH HELMETS -- Traditional 1 55.00 DELETED 145.00 DELETED 155.50 DELETED Cairns IOIOR Bullazd Bullard FX SECTION II COMBINED TOTAL: 0.00 DELETED 0.00 SECTION III -ITEM #5 5 I 20 I EACHIHOODS -3 Ply I 37.00 1� 740.00 I 38.00 760.00 � 0.00 0.00 I Fire Brigade FB202 -N SpeedlVomex ?PBlOtend. BidNomex SECTION IV -ITEM #6 only. no PEI. Does not meet spec. 6 20 PAIR GLOVES 28.00 .yS60.00 28.50 570.00 35.00 700.00 The Glove Corporation TGC Glove Corporation Firefighter SerieGlove Corp. FF CFf Ti(1N V - iTF.M f17�19 (This section may he awarded ner each item_ All sunnliers do not carry all of the brands.l 7 10 PAIR LACROSSE BOOTS 57.00 ��S %O.00 59.00 590.00 0.00 0.00 8 10 PAIR RANGER BOOTS 70.00 � ►700.00 NO BID 0.00 74.40 744.00 9 25 PAIR SERVUS FIREBREAKER BOOTS 93.00 2,325.00 89.00 � ►2,i2S.00 0.00 0.00 LUC:A�r1Urv: YAJAUC.lVA, I x. rtVw t sJri, I �. scvvt�u scv�.n, t c�rw DELIVERY: AS REQUESTED Custom gear 4 to 6 weeks. AS REQUESTED Other items in stock. RECOMMENDEDAWARD AS FOLLOWS • Each company has tuhtnitted a written request to exercise their option to renew the existing Section I to Mile -Hi T Industries: ]6,800, 00 �antract far the ssmc snit nricin�. terms and conditions. Quantities remain the same this year u last year. Section II - to Four Alarm has been deleted This yeofs contract is an B.dB% decrease compared to last years awarded amount due to deletion Section V, Item N9, to Four Alarm: 2, 225.00 ofhelmets rrwn this contract. The Fire deputment has replaced all helmets and does not Section III, IV, & V, Item N7 & 8, to Casco Industries, Inc. 2,570.00 anticipate a need for helmets during next year's contract term. RENEWAL CONTRACT AWARD TOTAL: 21,$9$.00 u (9806 -79) TABULATION RENEWAL ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CQNTRACT.xIS Pa90 t of �9 � �o P� 1ST YEAR RENEWAL TITLE: a BID #: DATE: CITY OF BAYTOWN BID TABULATION ANNUAL TIRE AND TUBE CONTRACT 9805 -70 (055 -99) RENEWAL 1ST YEAR JUNE 24,1998 originally opened. 2:00 P.M. LAST YEAR'S BID: NO. QTY. DESCRIPTION CARR'S CITY TIRE UNIT PRICE EXT. PRICE 1ST YEAR RENEWAL: CARR'S CITY TIRE QUANTIT UNIT PRICE EXT. PRICE SLC "1'lUIV 1 -- YULICE T1KES All tires in this section shall be premium grade, tubeless, all season, Pursuit High Speed Police rated, radial ply, fberglass belted. Item #1 to be Police certified and tested. Bidder shall include testing and certification information on Police tires. 1 356 P225 -70 HR I S- Blackwell, load range B 42.00 14,952.00 7 To be blackwall tires only. Goodyear, Firehawk award of the existing contract Firestone Firehawk Nres have been Additional: P22S/60R16 -High Pursuit Rat or approved equal. To be high - 44.65 6,251.00 3 dept. is due to ability to pursuit rated for police usage. Alternate: Goodyear Additional: P21S /60RIS( not high n+rrsrrill 1,380.00 356 RECOMMENDED AWARD SECTION l: 49.00 17,444. �� 42.00 I 8,400.00 comparison has been tested and to last year's Quantity decrease this quantities. Year compared to last �' years contract based on anticipated usage for next Firehawk tires had not been test driven in the held at the time of 20 P205 -65R15 30.00 600.00 7 Decrease in cost for this Firestone award of the existing contract Firestone Firehawk Nres have been Additional: P22S/60R16 -High Pursuit Rat 140 44.65 6,251.00 3 dept. is due to ability to P205 -75 R14 tested and ere now acceptable. 1999 Crown Victoria Potice Additional: P21S /60RIS( not high n+rrsrrill 1,380.00 8 35.10 280.80 79 purr;hase Firehawk High 3,476.00 vehicles use P225rsoRft3. Firestone SECTION I: 14 931.80 - 14.40% pursuit Tires et a lesser P205 -74R15 28.50 228.00 � st and decreased Firestone Quantity of tires overall. steel radial. SEC. II -LIGHT TRUCKS, MEDIUM TRUCKS, BIG TRUCKS, TRAILERS, AND TRACTOR TIRES AND TUBES 5 LIGHT TRUCKS TIRES AND TUBES (ITEMS #2 -71 245- 70R19.5- -Load Range F 1 15.00 2 20 P205 -65R15 30.00 600.00 7 To be 4 ply rib type polyester/ steel Firestone Firestone radial. 28.50 228.00 3 7 P205 -75 R14 27.50 192.50 1,380.00 To be 4 ply rib type polyester/ Firestone 79 44.00 3,476.00 steel radial. Firestone 4 8 P205 -74R15 28.50 228.00 To be 4 ply rib type polyested Firestone steel radial. 5 12 245- 70R19.5- -Load Range F 1 15.00 1,380.00 Bridgestone 6 50 P235 -75R15 M +S —Extra Load Range 44.00 2,200.00 Firestone 7 4 P225 -75R15 31.50 126.00 To be 4 ply, rib type, polyester/ Firestone steel radial. slh/ � (9805 -70) TABULATION 7ST YEAR RENEWAL ANNUAL TIRE TUBE CONTRACT.�ds Page t of 5 30 30.00 900.00 Firestone 7 27.50 192.50 Firestone 8 28.50 228.00 Firestone 12 115.00 1,380.00 Bridgestone 79 44.00 3,476.00 Firestone 2 31.50 63.00 Firestone 50.00% 0.00% 0.00% 0.00% 58.00% - 50.00% 9 3:20 PM 1ST YEAR RENEWAL CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL TIRE AND TUBE CONTRACT BlD �: 9805 -70 (055 -99) RENEWAL 1ST YEAR DATE: JUNE 24,1998 originally opened. 2:00 P.M. LAST YEAR'S BID: NO. QTY. DESCRIPTION CARR'S CITY TIRE UNIT PRICE EXT. PRICE MEDIUM TRUCKS &TRAILER TIRES &TUBES (ITEMS #8 -141 8 2 6.70 X I SLT -- Trailer 42.00 84.00 Firestone 17 To be 6 ply, 7 rib highway tread Summit 8.20 9 17 7.00 X 15LT- Trailer & Med.Truck 43.00 731.00 16 8 To be 8 ply, 7 rib highway tread, Summit 65.60 10 17 7.00X 15LT -Tube for above 5.86 99.62 17 6 tube to have a TR 135 stem. Cupples 216.90 11 18 7.50 X 16LT - Trailer, Med.Truck 48.50 873.00 18 6 To be tubeless, 7 rib highway Firestone 30.36 Firestone tread load range D. Cupples 12 20 LT215 -85R16 - Med. Truck 50.90 1,018.00 To be tubeless, load range D, radial, Firestone M +S tread. Ta be an all position tire. 13 25 LT235 -85R16 -Load Range E 59.00 1,475.00 To be 10 ply, highway &off -road Firestone radial all position tire - tubeless. 14 40 8.75R16.5 50.50 2,020.00 To be radial, 8 ply highway tread Firestone I KAC: "I�U1Z "1 "1KES ai[ "!'USES (ITEMS #15 -34) 15 4 8 X 14.5 - Tractor 54.50 218.00 Firestone 17 To be load range F, rated at 100 Firestone 8.20 Summit - 62.50% p.s.i., highway tread. 5.86 99.62 16 8 8X14.5 -Tube for above 8.20 65.60 485.00 Firestone Trailer tube to have a TR 300 stem Cupples 28 17 6 6.50 X 16LT - Tractor 36.15 216.90 50 59.00 To be 6 ply, 7 rib highway tread, Firestone Firestone 18 6 6.SOX 16LT -Tube for above 5.06 30.36 Firestone Cupples 19 10 11 L X 16F3 - Tractor 66.00 660.00 To be 10 ply, highway LABORER tread Dynastar 1ST YEAR RENEWAL: CARR'S CITY TIRE QUANTITY UNIT PRICE F.XT. PRICE 1 42.00 42.00 - 50.00% Summit Firestone 17 43.00 731.00 8.20 Summit - 62.50% 17 5.86 99.62 Cupples 36.15 10 48.50 485.00 Firestone Firestone 28 50.90 1,425.20 - 50.00% Firestone Cupples 50 59.00 2,950.00 66.00 Firestone 0.00% 30 50.50 1,515.00 Firestone - 50.00% 0.00% 0.00% - 44.44% 40.00% 100.00% - 25.00% 2 54.50 109.00 - 50.00% Firestone 3 8.20 24.60 - 62.50% Cupples 3 36.15 108.45 - 50.00% Firestone 3 5.06 15.18 - 50.00% Cupples 10 66.00 660.00 0.00% Dynastar slh/ (9805 -70) TABULATION 1ST YEAR RENEWAL AWNUAL TIRE TUBE CONTRACT.�ds Page 2 of 5 9 3:20 PM 1ST YEAR RENEWAL CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL TIRE AND TUBE CONTRACT 13th �: 9805 -70 (055 -99) RENEWAL 1ST YEAR DATE: NNE 24, 1998 originally opened. 2:00 P.M. LAST YEAR'S BID: 1ST YEAR RENEWAL: NO. QTY. DESCRIPTION CARR'S CITY TIRE UNIT PRICE EXT. PRICE 20 2 8 -19.5 - Tractor 90.s0 181.00 s00.00 To be 10 ply, load range E Summit A11: Dyncurar 11 576 +33244 highway tread 20.48 40.96 2l 2 13.00X24TG - Tractor 2s0.00 s00.00 7s0.00 To be 10 ply, grader tire, tube type Firestone 406 -546 3 15.56 46.68 All: Dynasrar 11576 +33244 22 2 13.00X24TG -Tube for above 20.48 40.96 2 15.56 Cupples 23 6 16.9X2484 - Tractor 2s0.00 1,s00.00 Firestone To be 6 ply tractor tire, tube type Firestone 1 s.s6 24 6 1 6.9X2484 -Tube for above 15.56 93.36 230.00 230.00 Cupples 25 4 16.9X2481 - Tractor 208.s0 834.00 1 To be 6 ply, tractor tire, tube type Firestone 26 4 16.9X2481 -Tube for above 15.56 62.24 Cupples Cupples 264.00 27 1 17.SLX24R4 - Tractor 242.00 242.00 20.94 41.88 To be 8 ply tractor tire, tube type Firestone 28 2 17.SLX24R4 -Tube for above 1 s.s6 31.12 Cupples 29 2 16.9X2881 - Tractor 230.00 460.00 To be 6 ply tractor tire, tube type Firestone 30 2 16.9X2881 -Tube for above 17.30 34.60 Cupples 31 2 16.9X3081 - Tractor 213.00 426.00 To be 8 ply tractor fire -tube type. Firestone 32 2 16.9X3081 -Tube for above 20.84 41.68 Cupples 33 4 18.4X3081 - Tractor 264.00 1,036.00 To be 8 ply tractor fire -tube type. Firestone 34 4 18.4X3081 -Tube for above 20.94 83.76 Cupples slh/ (9805 -70) TABULATION 1ST YEAR RENEWAL ANNUAL TIRE TUBE CONTRACT.xIs Page 3 of 5 QUANTIT CARR'S CITY TIRE UNIT PRICE EXT. PRICE 2 90.s0 181.00 Summit 2 250.00 s00.00 Firestone 406 -s46 A11: Dyncurar 11 576 +33244 2 20.48 40.96 Cupples 3 2s0.00 7s0.00 Firestone 3 15.56 46.68 Cupples 2 208.50 417.00 Firestone 2 15.56 31.12 Cupples 1 242.00 242.00 Firestone 1 1 s.s6 15.s6 Cupples 1 230.00 230.00 Firestone I 17.30 17.30 Cupples 1 213.00 213.00 Firestone 1 2o.8a 2o.sa Cupples 2 264.00 s28.00 Firestone 2 20.94 41.88 Cupples 0.00% 0.00% 0.00% - s0.00% - s0.00% - s0.00% - s0.00% 0.00% - s0.00% - s0.00% - s0.00% - s0.00% - so.oa °i° - 50.00% - s0.00% 9 3:20 PM 1ST YEAR RENEWAL CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL TIRE AND TUBE CONTRACT BlD #: 9805 -70 (055 -99) RENEWAL 1ST YEAR DATE: JUNE 24,1998 originally opened. 2:00 P.M. LAST YEAR'S BID: NO. QTY. DESCRIPTION CARR'S CITY TIRE UNIT PRICE EXT. PRICE I3IG "I "KUGKJ and 1';VUIPMENT TIRES &TUBES (ITEMS #35 -56) 35 3 8.25 X 20 - Bookmobile 105.00 315.00 33.33% UNIT PRICE To be 10 ply, 7 rib highway tread Firestone 4 tube type 420.00 3G 3 8.25X20 -Tube for above 7.68 23.04 30.72 33.33% Cupples 37 4 7.50 X 16LT - Concrete Breaker Equip. 51.75 207.00 Firestonc To be load range D, mud grip Firestone 2 117.00 234.00 tread, tubeless Firestone 38 4 9.00X20 -Big Truck 117.00 468.00 - 50.00% To be 10 ply, 7 rib highway tread, Firestone 1 108.00 tube type - 50.00% 39 4 9.00X20 -Tube for above 7.48 29.92 7.48 - 50.00% Cupples 40 2 9.00X20 -Big Truck 108.00 216.00 Firestone To be 10 ply, mud grip tread Firestone 45 8.13 365.85 tube type Cupplcs 41 2 9.00X20 -Tube for above 7.48 14.96 0.00% Bridgestone 292 Cupples 42 31 10.00X20 -Big Ttvck 129.00 3,999.00 9.45 226.80 To be 12 ply, 7 rib highway tread tube type Firestone Cupples 43 31 10.00X20 -Tube for above 8.13 252.03 45.45% Firestone Cupples 44 12 10.00820 -Big Truck 189.00 2,268.00 Cupples To be radial, 16 ply, highway tread Bridgestone 292 -788 tube type, all position tire. Load Range G A11: Dynasrar 1333 +1026 45 12 10.00820 -Tube for above 9.45 113.40 Cupples 46 22 10.00X20 -Big Ttvck 143.50 3,157.00 To be 14 ply, mud grip, tube type Firestone 47 22 10.00X20 -Tube for above 8.13 178.86 Cupples 5lIU (9805 -70) TABULATION 1ST YEAR RENEWAL ANNUAL TIRE TUBE CONTRACT.xIs Page 4 or 5 1ST YEAR RENEWAL: 9 9:20 PM TI IQUANTIT 33.33% UNIT PRICE EXT. PRICE 4 105.00 420.00 Firestonc 4 7.68 30.72 33.33% Cupplcs 2 51.75 103.50 - 50.00% Firestonc 2 117.00 234.00 - 50.00% Firestone 2 7.48 14.96 - 50.00% Cupples 1 108.00 108.00 - 50.00% Firestone 1 7.48 7.48 - 50.00% Cupples as 129.00 s,8os.00 as.16 °i° Firestone 45 8.13 365.85 45.16% Cupplcs 12 189.00 2,268.00 0.00% Bridgestone 292 -788 AI1: Dynasrar 1333 +1026 24 9.45 226.80 100.00% Cupples 32 143.50 4,592.00 45.45% Firestone 32 8.13 260.16 45.45% Cupples 9 9:20 PM 1ST YEAR RENEWAL CITY OF BAYTOWN BID TABULATION T1TLE: ANNUAL TIRE AND TUBE CONTRACT B1D #: 9805 -70 (055 -99) RENEWAL 1ST YEAR DA3'E: JUNE 24, 1998 originally opened. 2:00 P.M. LAST YEAR'S BID: 1ST YEAR RENEWAL: NO. QTY. DESCRIPTION CARR'S CITY TIRE UNIT PRICE EXT. PRICE 48 2 11.00X20 -Big Truck 150.00 300.00 11.74 11.74 To be 12 ply, 7 rib highway tread Firestone l2 200.00 tube type Firestonc 49 2 11.00X20 -Tube for above 11.74 23.48 Cupples 43 Cupples 7,912.00 50 6 11.00R20 -Big Truck 200.00 1,200.00 H>'vy 158.50 2 To be radial, 16 ply, highway tread, Firestone Firestone tube type, all position tire. 158.50 3,804.00 51 6 11.00R20 -Tube for above 14.42 86.52 3,SG8.00 Firestone Cupples 1 b 52 10 11 RX22.5 X M +S4 -Big Truck 184.00 1,840.00 Load Range H Firestone T83I Ali: Firestone TSS9 Htcy 158.50 53 2 385- 65R22.5 -Big Truck 250.00 500.00 Highway Load Range ! Firestone 54 10 11RX22.5 -Big Truck 158.50 1,585.00 Load Rangc HMighway Firestone 55 8 12RX22.5 -Big Truck 223.00 1,784.00 Radial, Load Range H Firestone 56 8 315- 80R22.5 -Big Truck 215.00 1,720.00 Low Pro61e, Load Range L 20 Ply Firestone QUANTIT CARR'S CITY TIRE UNIT PRICE EXT. PRICE 1 150.00 150.00 Firestone 1 11.74 11.74 Cupples l2 200.00 2,400.00 Firestonc 12 14.42 173.04 Cupples 43 184.00 7,912.00 Firestone T831 Alt: Firestone TS59 H>'vy 158.50 2 250.00 500.00 Firestone 24 158.50 3,804.00 Firestone 1G 223.00 3,SG8.00 Firestone 1 b 215.00 3,440.00 Firestone SEMI TOTAL: 3tf,U85.91 Section II: 54,075.14 LAST YEAR'S TOTAL AWARD: 55,529.91 � CURRENT AWARD: 69,006.94 Disposal fees are charged as follows: 57 200 Passenger Car Tires 2.00 Disposal fee is included in 2.00 58 200 Truck Tires 5.00 unit pricing of new tires for 5.00 59 20 Large Tires 24" and larger 25.00 sake of award. 25.00 Cares City Tires has submitted a written request to renew the current contract for the same unit pricing and terms and conditions of the existing contract. UNIT PRICING PER EACH TIRE AND TUBE REMAINS THE SAME THIS YEAR AS LAST YEAR. slhl (9805 -70) TABULATION 1ST YEAR RENEWAL ANNUAL TIRE TUBE CONTRACT.xIs Page 5 of 5 - 50.00% - 50.00% 100.00% 100.00% 330.00% 0.00% 140.00% l 00.00% 100.00% Increase in cost is due to the increases in quantities for various larp7er tires and tubes required lorreplacement vehicles (specifrcally Items #47, 52 and 54). Severe! vehicles with smelter tires have been reduced due to replacement by newer vehicles with larger fire requirements. Quantities are based on fast years usage end anticipated usage for next year: Tires have been standardized to meet all 41.98% City depaRment's re uirements. 24.27% ercentage increase of this years toter awarded contract compared to last years awarded contract. 3 3:20 PM