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1999 05 25 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 25, 1999 The City Council of the City of Baytown, Texas, met in regular session on May 25, 1999, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: Victor Almendarez Council Member David Byford Council Member Calvin Mundinger Council Member E. Frank Hinds, Jr. Council Member Coleman Godwin Council Member Scott Sheley Council Member Pete C. Alfaro Mayor Monte Mercer City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present, and Council Member Almendarez led the pledge of allegiance and offered the invocation, after which the following business was conducted: Presentation of Commendation to Sergeant Edge and Officer Tarlton The City Manager commended Sergeant Edge and Officer Tarlton for their action on May 1, 1999, when they successfully prevented a woman from jumping off the Fred Hartman Bridge. Presentation from Baytown Area Water Authority Board Robert L. Gillette, President, BAWA, spoke to Council commending the BAWA staff for receiving recognition from the TNRCC for their participation in the Texas Optimization Program (TOP). He thanked Council for their support of the BAWA board. 990527 -2 Minutes of the Regular Session — May 27,1999 Consider Approval of Minutes for the Regular Meeting held on May 13, 1999 Council Member Byford moved to approve the minutes. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Godwin, and Sheley Mayor Alfaro Nays: None Abstained: Council Member Hinds Consider Proposed Ordinance No. 990527 -1, Authorizing Architectural Contract with Dennis R. Hancock, Architect, to Prepare Plans and Specifications for the Police Academy Council will consider this item at a future meeting. Consider Proposed Ordinance No. 990527 -2, Authorizing Engineering Service Contract with Wayne Smith & Associates to Prepare Plans and Specifications for the 1999 Municipal Street Rehabilitation Program Council will consider this item at a future meeting. Consider Proposed Ordinance No. 990527 -3, Awarding the 1998 Municipal Street Rehabilitation Program — Phase II The ordinance awards the contract to Angel Brothers Enterprises, Inc., in the amount of $913,312. Four potential bidders attended the mandatory pre -bid meeting and we received three bids. The scope of work includes asphalt overlay of Amelia, Garth, North Commerce, Forrest, and Rollingwood streets. Concrete rehabilitation will be done on Carnegie Street and Memorial Drive. The engineers cost estimate was $936,600. The construction duration is 180 calendar days and will be funded by 1997 Certificates of Obligation. The alternate bid to effect parking lot repairs in various parks exceeded available funds and will be considered again in Phase III. Council Member Almendarez moved to adopt the ordinance. Council Member Hinds seconded the motion. The vote follows: 990527 -3 Minutes of the Regular Session – May 27, 1999 Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8589 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH ANGEL BROTHERS ENTERPRISES, INC., FOR THE 1998 MUNICIPAL STREET REHABILITATION PROGRAM —PHASE II; AUTHORIZING PAYMENT OF THE SUM OF NINE HUNDRED THIRTEEN THOUSAND THREE HUNDRED TWELVE AND NO /100 DOLLARS ($913,312.00) MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 990527 -4, Amending Section 1 of Ordinance No. 8382 and Authorizing Payment to Langford Engineering, Inc., for Preparation of Plans and Specifications for the Animal Control Lift Station and Force Main The ordinance amends Ordinance No. 8382 and authorizes payment in the amount of $34,000. On September 10, 1998, Council authorized Amendment No. 13 to the agreement with Langford Engineering, Inc., to prepare plans and specifications for this project. The agreement, as amended, included a fee of compensation based on time and materials with a "not -to- exceed" limit on design and construction administration. The estimated engineering fee at the time Council approved the amendment for the project was $23,600. The fee for this project has increased to $34,000 due to additional design caused by rejection and rebidding of this project on November 24, 1998. The increase will be funded by 1991 Sewer Bonds. Council Member Mundinger moved to adopt the ordinance. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990527 -4 Minutes of the Regular Session — May 27,1999 ORDINANCE NO. 8590 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING SECTION 1 OF ORDINANCE NO. 8382 PASSED ON SEPTEMBER 10, 1998; AUTHORIZING PAYMENT IN THE AMOUNT OF THIRTY -FOUR THOUSAND AND NO /100 DOLLARS ($34,000.00) TO LANGFORD ENGINEERING, INC., FOR THE PREPARATION OF THE PLANS AND SPECIFICATIONS FOR THE ANIMAL CONTROL LIFT STATION AND FORCE MAIN; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Approval of Plans and Specifications for the Florida Street Water Service Line Relocation and Authorizing Advertisement for Bids The scope of work includes relocation of seventy -one (71), % -inch water service lines and installing a brass cut -off valve and hose bib at the building. The estimated construction cost is $26,400 and will be funded by 1991 Water Bonds. The construction duration is ninety calendar days. Council Member Almendarez moved to approve the plans and specifications for the Florida Street water service line relocation and authorize advertisement for bids. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Consider Approval of Plans and Specifications for the Municipal Court and Jail Facilities and Authorizing Advertisement for Bids Council will consider this item at a future meeting. 990527 -5 Minutes of the Regular Session — May 27,1999 Consent Agenda Council considered the consent agenda items "a" through uf." a. Proposed Ordinance No. 990527 -5, awards the sale of the Old Fire Station at 1507 Ward Road to Shirley Morgan in the amount of $18,509. Invitations to bid were picked up by two bidders and we received two bids. We recommend approval. b. Proposed Ordinance No. 990527 -6, awards the electrical and lighting contract for Sterling Municipal Library to O'Brien Construction Company in the amount of $61,995. Bid tabulations were mailed to seven suppliers and we received two bids. Baytown Electric will be the subcontractor for O'Brien Construction Company. Completion of work is thirty days after receipt of fixtures. We recommend approval. C. Proposed Ordinance No. 990527 -7, awards the annual liquid chlorine contract to Coastal Products and Chemicals, Inc. in the amount of $26,730. Invitations to bid were mailed to four suppliers and we received two bids. This contract will be used for chlorination of our Wastewater Treatment Plants. We recommend approval. d. Proposed Ordinance No. 990527 -8, authorizes payment to Tandem, Inc., for truck rental, on an emergency basis, in an amount not to exceed $25,000. This emergency purchase is necessary in order to provide the timely removal and processing of brash, limbs and trees damaged by the storm of May 10, 1999. The accumulation of this material presents a hazard to the safety and welfare of the residents of the city. Hazards such as fire danger, traffic visual obstructions, and the shelter for insects and snakes are such that immediate action must be taken to expedite the removal of this material from the roadside and processing of the material for safe disposal. The immediate need is to reduce the hazardous conditions. 990527 -6 Minutes of the Regular Session — May 27, 1999 Competitive quotes were obtained from three companies and the most economical bid was from Tandem, Inc., for the furnishing of 48 -50 cubic yard trucks for a rate of $50 per hour each. A purchase order was issued for these trucks for a period of six days for $8,000. The volume of material to be moved is such that this is an insufficient amount of time for the work involved. It is requested that the City Council authorize the expenditure of funds, not to exceed $25,000, for the rental of trucks to transport this material. It is estimated that this funding will pay for the transport of material for a total of approximately sixteen days of brush and limb processing in the area of maximum damage. Six days will have been utilized under the initial purchase, leaving ten days to be funded. Funds will come from the Sanitation Fund. We recommend approval. e. Proposed Ordinance No. 990527 -9, authorizes a contract with Harris County in the amount of $20,000 to provide bookmobile services. Harris County will contribute $20,000 toward a shared bookmobile program, which serves readers both inside, and outside the city limits. The funds are used to pay salaries of bookmobile personnel. This program serves our low income and aged population. The 1998 -99 contract was for $20,000. A map of the areas served is enclosed in the packet. We recommend approval. f. Proposed Ordinance No. 990527 -10, authorizes a contract with the YMCA of the Greater Houston Area for Youth Summer Recreation Program in the amount of $14,522.34. The programs are operated by the Baytown YMCA. The last six years the City has had a contract with the YMCA for this program, which has been very successful. The YMCA has the available resources, including vans for transporting participants and an outreach coordinator, who will supervise the programs. The agreement includes Tennis Little League, a Parks Program, a Special Population Program of working with the physically challenged, and a Summer Day Camp Program We recommend approval. 990527 -7 Minutes of the Regular Session — May 27, 1999 Council Member Hinds moved to adopt the consent agenda items "a" through "f." Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8591 AN ORDINANCE ACCEPTING THE BID OF SHIRLEY MORGAN IN THE AMOUNT OF EIGHTEEN THOUSAND FIVE HUNDRED NINE AND NO/100 DOLLARS ($18,509.00) FOR THE SALE OF OLD FIRE STATION FOUR, LOCATED AT 1507 WARD ROAD, BAYTOWN, HARRIS COUNTY, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8592 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH O'BRIEN CONSTRUCTION COMPANY FOR THE ELECTRICAL AND LIGHTING CONTRACT AT STERLING MUNICIPAL LIBRARY; AUTHORIZING PAYMENT OF THE SUM OF SIXTY -ONE THOUSAND NINE HUNDRED NINETY -FIVE AND N01100 DOLLARS ($61,995.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8593 AN ORDINANCE ACCEPTING THE BID OF COASTAL PRODUCTS AND CHEMICALS, INC., FOR THE ANNUAL LIQUID CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -SIX THOUSAND SEVEN HUNDRED THIRTY AND NO/100 DOLLARS ($26,730.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 990527 -8 Minutes of the Regular Session — May 27, 1999 ORDINANCE NO. 8594 AN ORDINANCE DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED TWENTY -FIVE THOUSAND AND NO /100 DOLLARS ($25,000.00) TO TANDEM, INC., FOR THE REMOVAL AND PROCESSING OF BRUSH, LIMBS, AND TREES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8595 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH HARRIS COUNTY WITH REGARD TO PROVIDING BOOKMOBILE PROGRAMS WITHIN BAYTOWN AND IN UNINCORPORATED AREAS IN THE COUNTY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8596 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH THE YMCA OF THE GREATER HOUSTON AREA FOR YOUTH SUMMER RECREATION PROGRAMS; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOURTEEN THOUSAND FIVE HUNDRED TWENTY -TWO AND 34/100 DOLLARS ($14,522.34); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulations, see Attachments "A" through "D." Consider Appointments to the Auto Wrecker Committee Council Member Godwin moved to appoint Lewis E. McRee and Bobby C. Sutton. Council Member Mundinger seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990527 -9 Minutes of the Regular Session — May 27,1999 Consider Appointment to Growth Management and Development Advisory Committee Council will consider this item at a future meeting. Consider Election of Mayor Pro Tempore Mayor Alfaro called for nominations. Council Member Byford nominated Coleman Godwin as Mayor Pro Tempore. Council Member Hinds moved to elect Coleman Godwin as Mayor Pro Tempore. Council Member Sheley seconded the motion. After Mayor Alfaro had called for nominations three times, nominations were closed. The vote follows: Ayes: Council Members Almendarez, Byford, Mundinger Hinds, Godwin, and Sheley Mayor Alfaro Nays: None City Manager's Report Roseland Pool Lifeguards Lifeguards Lisa Bilnoski, Clay Augustine, and Chelsea Vann rescued an eleven -year old girl from the bottom of the pool and resuscitated. Mosquito Spraying For mosquito spraying purposes, the City is divided into six zones. Each zone is sprayed at least once a week. When both trucks are operating, each zone is sprayed twice a week. The Health Department also checks complaints to locate breeding sources to control the mosquito population. Herb Thomas' Remarks on BAWA Award The optimization award recently received by BAWA is the highest recognition in the State of Texas. There are 500 plants in the State and BAWA is the fourth plant in the State to receive that award. 990527 -10 Minutes of the Regular Session — May 27,1999 Windstorm of May 10 The storm left almost as much debris as the City collects in a normal year. About sixty percent of the brush has been picked up and chipped. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk u a� d PROPOSAL FOh ' �' 1998 MUNICIPAL STREET REHABILITATION PROGRAM - PHASE, II for THE CITY OF BAYTOWN JOB NO.98- 3058.2 BID OPENING Mav 1 Q 1 QQO COMPANY BID BOND BASE BID ALTERNATE BID TOTAL BID ANGEL BROTHERS, ENT., INC. YES $913,312.00 $177,622.00 $1,090,934.00 O 8 W CONTRACTORS, INC. YES $958,619.00 $193,193.30 $1,151,812.30 SCI CONSTRUCTORS, INC. YES $1,008,800.77 $192,744.38 $1,201,545.15 CITY OF BAYTOWN BID TABULATION "va a a � TITLE: SALE OF OLD FIRE STATION #4. LOCATED AT 1507 WARD ROAD � BID #: 9902 -13 � DATE: 5 /17/99 2:00 P.M. NO QTY. UNIT DESCRIPTION SHIRLEY MORGAN DAVID SHERRON UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 1 each OLD FIRE STATION #4 LOCATION: 18,509.00 18,509.00 BAYTOWN, TEXAS 10,007.00 10,007.00 $AYTOWN, TEXAS Mailed 2 bids and received 2 bids. Pagl 1 5119199 H S (O N A t0 D 3 A a 0 y < CJ 3 b is y a ., C) M. CD a O N a Attachment "C" p > v � l a `°r n,e A n A 00 n v Z d r x n O z O � b H O r z n b r r tz tz t7 r Oz O a z O A C O c C , w CC 4n n z t ►c z oa zo b N b z n o �z 0 a v �o ~ X z X cn H %h v� ~ n p > v � l a `°r n,e A n A 00 n v Z d r x n O z O � b H O r z n b r r tz tz t7 r Oz O a z '1'ITLH BID b: . DATE c �T CITY OF BAYTOWN BID TABULATION ANNUAL LIQUID CHLORINE CONTRACT 049 -99 MAY 18,1999 2:00 P.M. NO. QTY. UNIT DESCRD'TION DXI WDUSTRIES, WC. COASTAL PROD. & CHEM. UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE I 110 ton Liquid Chlorine per I ton cylinde 272.20 29,942.00 243.00 26,730.00 SUPPLY POINT: HOUSTON, TX HOUSTON,TX DELIVERY: 3 DAYS ARO 3 DAYS ARO LAST YEAR'S B /D: %decrease DXI /NDUSTRIES> INC. This year compared to test yeah UNIT PRICE EXT. PRICE ronlroc(. 294.50 32,395.00 - 17.49% DAYSARO Quantities remained the same this year as last year. Mailed 4 bids and received 2 bids. Price decrease 17.49 % compared Acetylene Oxygen Company &CPI did no[ submit no -bids and have not responded to phone calls. to last year's contract is due to mfgs. cost for chlorine products decreasing. Chlorine products' costs Buctuate in the market. s1�9 TABULATION ANNUAL LIQUID CHLORINE CONTRACT.xIS Page 1 of 1 SH� 4:24 PM