1999 05 25 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
May 25, 1999
The City Council of the City of Baytown, Texas, met in regular session on
May 25, 1999, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with
the following in attendance:
Victor Almendarez
Council Member
David Byford
Council Member
Calvin Mundinger
Council Member
E. Frank Hinds, Jr.
Council Member
Coleman Godwin
Council Member
Scott Sheley
Council Member
Pete C. Alfaro Mayor
Monte Mercer City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
The meeting was opened with a quorum present, and Council Member
Almendarez led the pledge of allegiance and offered the invocation, after which
the following business was conducted:
Presentation of Commendation to Sergeant Edge and Officer Tarlton
The City Manager commended Sergeant Edge and Officer Tarlton for
their action on May 1, 1999, when they successfully prevented a woman from
jumping off the Fred Hartman Bridge.
Presentation from Baytown Area Water Authority Board
Robert L. Gillette, President, BAWA, spoke to Council commending the
BAWA staff for receiving recognition from the TNRCC for their participation in the
Texas Optimization Program (TOP). He thanked Council for their support of the
BAWA board.
990527 -2
Minutes of the Regular Session — May 27,1999
Consider Approval of Minutes for the Regular Meeting held on May 13, 1999
Council Member Byford moved to approve the minutes. Council Member
Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Mundinger
Godwin, and Sheley
Mayor Alfaro
Nays: None
Abstained: Council Member Hinds
Consider Proposed Ordinance No. 990527 -1, Authorizing Architectural
Contract with Dennis R. Hancock, Architect, to Prepare Plans and
Specifications for the Police Academy
Council will consider this item at a future meeting.
Consider Proposed Ordinance No. 990527 -2, Authorizing Engineering
Service Contract with Wayne Smith & Associates to Prepare Plans and
Specifications for the 1999 Municipal Street Rehabilitation Program
Council will consider this item at a future meeting.
Consider Proposed Ordinance No. 990527 -3, Awarding the 1998 Municipal
Street Rehabilitation Program — Phase II
The ordinance awards the contract to Angel Brothers Enterprises, Inc., in
the amount of $913,312. Four potential bidders attended the mandatory pre -bid
meeting and we received three bids. The scope of work includes asphalt overlay
of Amelia, Garth, North Commerce, Forrest, and Rollingwood streets. Concrete
rehabilitation will be done on Carnegie Street and Memorial Drive. The
engineers cost estimate was $936,600. The construction duration is 180
calendar days and will be funded by 1997 Certificates of Obligation. The
alternate bid to effect parking lot repairs in various parks exceeded available
funds and will be considered again in Phase III.
Council Member Almendarez moved to adopt the ordinance. Council
Member Hinds seconded the motion. The vote follows:
990527 -3
Minutes of the Regular Session – May 27, 1999
Ayes: Council Members Almendarez, Byford, Mundinger
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8589
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A
CONTRACT WITH ANGEL BROTHERS ENTERPRISES, INC.,
FOR THE 1998 MUNICIPAL STREET REHABILITATION
PROGRAM —PHASE II; AUTHORIZING PAYMENT OF THE SUM
OF NINE HUNDRED THIRTEEN THOUSAND THREE HUNDRED
TWELVE AND NO /100 DOLLARS ($913,312.00) MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 990527 -4, Amending Section 1 of
Ordinance No. 8382 and Authorizing Payment to Langford Engineering,
Inc., for Preparation of Plans and Specifications for the Animal Control Lift
Station and Force Main
The ordinance amends Ordinance No. 8382 and authorizes payment in
the amount of $34,000. On September 10, 1998, Council authorized
Amendment No. 13 to the agreement with Langford Engineering, Inc., to prepare
plans and specifications for this project. The agreement, as amended, included
a fee of compensation based on time and materials with a "not -to- exceed" limit
on design and construction administration. The estimated engineering fee at the
time Council approved the amendment for the project was $23,600. The fee for
this project has increased to $34,000 due to additional design caused by
rejection and rebidding of this project on November 24, 1998. The increase will
be funded by 1991 Sewer Bonds.
Council Member Mundinger moved to adopt the ordinance. Council
Member Almendarez seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Mundinger
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
990527 -4
Minutes of the Regular Session — May 27,1999
ORDINANCE NO. 8590
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AMENDING SECTION 1 OF ORDINANCE
NO. 8382 PASSED ON SEPTEMBER 10, 1998; AUTHORIZING
PAYMENT IN THE AMOUNT OF THIRTY -FOUR THOUSAND
AND NO /100 DOLLARS ($34,000.00) TO LANGFORD
ENGINEERING, INC., FOR THE PREPARATION OF THE PLANS
AND SPECIFICATIONS FOR THE ANIMAL CONTROL LIFT
STATION AND FORCE MAIN; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
Consider Approval of Plans and Specifications for the Florida Street Water
Service Line Relocation and Authorizing Advertisement for Bids
The scope of work includes relocation of seventy -one (71), % -inch water
service lines and installing a brass cut -off valve and hose bib at the building.
The estimated construction cost is $26,400 and will be funded by 1991 Water
Bonds. The construction duration is ninety calendar days.
Council Member Almendarez moved to approve the plans and
specifications for the Florida Street water service line relocation and authorize
advertisement for bids. Council Member Byford seconded the motion. The vote
follows:
Ayes: Council Members Almendarez, Byford, Mundinger
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
Consider Approval of Plans and Specifications for the Municipal Court and
Jail Facilities and Authorizing Advertisement for Bids
Council will consider this item at a future meeting.
990527 -5
Minutes of the Regular Session — May 27,1999
Consent Agenda
Council considered the consent agenda items "a" through uf."
a. Proposed Ordinance No. 990527 -5, awards the sale of the Old Fire
Station at 1507 Ward Road to Shirley Morgan in the amount of
$18,509. Invitations to bid were picked up by two bidders and we
received two bids.
We recommend approval.
b. Proposed Ordinance No. 990527 -6, awards the electrical and
lighting contract for Sterling Municipal Library to O'Brien
Construction Company in the amount of $61,995. Bid tabulations
were mailed to seven suppliers and we received two bids.
Baytown Electric will be the subcontractor for O'Brien Construction
Company. Completion of work is thirty days after receipt of
fixtures.
We recommend approval.
C. Proposed Ordinance No. 990527 -7, awards the annual liquid
chlorine contract to Coastal Products and Chemicals, Inc. in the
amount of $26,730. Invitations to bid were mailed to four suppliers
and we received two bids. This contract will be used for
chlorination of our Wastewater Treatment Plants.
We recommend approval.
d. Proposed Ordinance No. 990527 -8, authorizes payment to
Tandem, Inc., for truck rental, on an emergency basis, in an
amount not to exceed $25,000. This emergency purchase is
necessary in order to provide the timely removal and processing of
brash, limbs and trees damaged by the storm of May 10, 1999.
The accumulation of this material presents a hazard to the safety
and welfare of the residents of the city. Hazards such as fire
danger, traffic visual obstructions, and the shelter for insects and
snakes are such that immediate action must be taken to expedite
the removal of this material from the roadside and processing of
the material for safe disposal. The immediate need is to reduce the
hazardous conditions.
990527 -6
Minutes of the Regular Session — May 27, 1999
Competitive quotes were obtained from three companies and the
most economical bid was from Tandem, Inc., for the furnishing of
48 -50 cubic yard trucks for a rate of $50 per hour each. A
purchase order was issued for these trucks for a period of six days
for $8,000. The volume of material to be moved is such that this is
an insufficient amount of time for the work involved. It is requested
that the City Council authorize the expenditure of funds, not to
exceed $25,000, for the rental of trucks to transport this material. It
is estimated that this funding will pay for the transport of material
for a total of approximately sixteen days of brush and limb
processing in the area of maximum damage. Six days will have
been utilized under the initial purchase, leaving ten days to be
funded. Funds will come from the Sanitation Fund.
We recommend approval.
e. Proposed Ordinance No. 990527 -9, authorizes a contract with
Harris County in the amount of $20,000 to provide bookmobile
services. Harris County will contribute $20,000 toward a shared
bookmobile program, which serves readers both inside, and
outside the city limits. The funds are used to pay salaries of
bookmobile personnel. This program serves our low income and
aged population. The 1998 -99 contract was for $20,000. A map of
the areas served is enclosed in the packet.
We recommend approval.
f. Proposed Ordinance No. 990527 -10, authorizes a contract with the
YMCA of the Greater Houston Area for Youth Summer Recreation
Program in the amount of $14,522.34. The programs are operated
by the Baytown YMCA. The last six years the City has had a
contract with the YMCA for this program, which has been very
successful. The YMCA has the available resources, including vans
for transporting participants and an outreach coordinator, who will
supervise the programs. The agreement includes Tennis Little
League, a Parks Program, a Special Population Program of
working with the physically challenged, and a Summer Day Camp
Program
We recommend approval.
990527 -7
Minutes of the Regular Session — May 27, 1999
Council Member Hinds moved to adopt the consent agenda items "a"
through "f." Council Member Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Mundinger
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8591
AN ORDINANCE ACCEPTING THE BID OF SHIRLEY MORGAN
IN THE AMOUNT OF EIGHTEEN THOUSAND FIVE HUNDRED
NINE AND NO/100 DOLLARS ($18,509.00) FOR THE SALE OF
OLD FIRE STATION FOUR, LOCATED AT 1507 WARD ROAD,
BAYTOWN, HARRIS COUNTY, TEXAS; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8592
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A
CONTRACT WITH O'BRIEN CONSTRUCTION COMPANY FOR
THE ELECTRICAL AND LIGHTING CONTRACT AT STERLING
MUNICIPAL LIBRARY; AUTHORIZING PAYMENT OF THE SUM
OF SIXTY -ONE THOUSAND NINE HUNDRED NINETY -FIVE AND
N01100 DOLLARS ($61,995.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8593
AN ORDINANCE ACCEPTING THE BID OF COASTAL
PRODUCTS AND CHEMICALS, INC., FOR THE ANNUAL LIQUID
CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, THE SUM OF TWENTY -SIX THOUSAND
SEVEN HUNDRED THIRTY AND NO/100 DOLLARS
($26,730.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
990527 -8
Minutes of the Regular Session — May 27, 1999
ORDINANCE NO. 8594
AN ORDINANCE DECLARING THAT AN EMERGENCY
SITUATION EXISTS, AUTHORIZING PAYMENT IN AN AMOUNT
NOT TO EXCEED TWENTY -FIVE THOUSAND AND NO /100
DOLLARS ($25,000.00) TO TANDEM, INC., FOR THE REMOVAL
AND PROCESSING OF BRUSH, LIMBS, AND TREES; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8595
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY
MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST
TO A CONTRACT WITH HARRIS COUNTY WITH REGARD TO
PROVIDING BOOKMOBILE PROGRAMS WITHIN BAYTOWN
AND IN UNINCORPORATED AREAS IN THE COUNTY; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8596
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY
MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST
TO A CONTRACT WITH THE YMCA OF THE GREATER
HOUSTON AREA FOR YOUTH SUMMER RECREATION
PROGRAMS; AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF FOURTEEN THOUSAND FIVE
HUNDRED TWENTY -TWO AND 34/100 DOLLARS ($14,522.34);
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
For bid tabulations, see Attachments "A" through "D."
Consider Appointments to the Auto Wrecker Committee
Council Member Godwin moved to appoint Lewis E. McRee and Bobby C.
Sutton. Council Member Mundinger seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Mundinger
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
990527 -9
Minutes of the Regular Session — May 27,1999
Consider Appointment to Growth Management and Development Advisory
Committee
Council will consider this item at a future meeting.
Consider Election of Mayor Pro Tempore
Mayor Alfaro called for nominations. Council Member Byford nominated
Coleman Godwin as Mayor Pro Tempore. Council Member Hinds moved to elect
Coleman Godwin as Mayor Pro Tempore. Council Member Sheley seconded
the motion. After Mayor Alfaro had called for nominations three times,
nominations were closed. The vote follows:
Ayes: Council Members Almendarez, Byford, Mundinger
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
City Manager's Report
Roseland Pool Lifeguards
Lifeguards Lisa Bilnoski, Clay Augustine, and Chelsea Vann rescued an
eleven -year old girl from the bottom of the pool and resuscitated.
Mosquito Spraying
For mosquito spraying purposes, the City is divided into six zones. Each
zone is sprayed at least once a week. When both trucks are operating, each
zone is sprayed twice a week. The Health Department also checks complaints
to locate breeding sources to control the mosquito population.
Herb Thomas' Remarks on BAWA Award
The optimization award recently received by BAWA is the highest
recognition in the State of Texas. There are 500 plants in the State and BAWA
is the fourth plant in the State to receive that award.
990527 -10
Minutes of the Regular Session — May 27,1999
Windstorm of May 10
The storm left almost as much debris as the City collects in a normal year.
About sixty percent of the brush has been picked up and chipped.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
Eileen P. Hall, City Clerk
u
a�
d
PROPOSAL FOh ' �'
1998 MUNICIPAL STREET REHABILITATION PROGRAM - PHASE, II
for
THE CITY OF BAYTOWN
JOB NO.98- 3058.2
BID OPENING
Mav 1 Q 1 QQO
COMPANY
BID
BOND
BASE BID
ALTERNATE BID
TOTAL BID
ANGEL BROTHERS, ENT., INC.
YES
$913,312.00
$177,622.00
$1,090,934.00
O 8 W CONTRACTORS, INC.
YES
$958,619.00
$193,193.30
$1,151,812.30
SCI CONSTRUCTORS, INC.
YES
$1,008,800.77
$192,744.38
$1,201,545.15
CITY OF BAYTOWN
BID TABULATION
"va
a
a
� TITLE: SALE OF OLD FIRE STATION #4. LOCATED AT 1507 WARD ROAD
� BID #: 9902 -13
� DATE: 5 /17/99 2:00 P.M.
NO
QTY.
UNIT
DESCRIPTION
SHIRLEY MORGAN
DAVID SHERRON
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
1
each
OLD FIRE STATION #4
LOCATION:
18,509.00 18,509.00
BAYTOWN, TEXAS
10,007.00 10,007.00
$AYTOWN, TEXAS
Mailed 2 bids and received 2 bids.
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BID b:
. DATE
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CITY OF BAYTOWN
BID TABULATION
ANNUAL LIQUID CHLORINE CONTRACT
049 -99
MAY 18,1999 2:00 P.M.
NO.
QTY.
UNIT
DESCRD'TION
DXI WDUSTRIES, WC.
COASTAL PROD. & CHEM.
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
I
110
ton
Liquid Chlorine per I ton cylinde
272.20 29,942.00
243.00 26,730.00
SUPPLY POINT:
HOUSTON, TX
HOUSTON,TX
DELIVERY:
3 DAYS ARO
3 DAYS ARO
LAST YEAR'S B /D: %decrease
DXI /NDUSTRIES> INC.
This year
compared to
test yeah
UNIT PRICE EXT. PRICE
ronlroc(.
294.50 32,395.00
- 17.49%
DAYSARO
Quantities remained
the same this year as
last year.
Mailed 4 bids and received 2 bids.
Price decrease 17.49 % compared Acetylene Oxygen Company &CPI did no[ submit no -bids and have not responded to phone calls.
to last year's contract is due to
mfgs. cost for chlorine
products decreasing.
Chlorine products' costs
Buctuate in the market.
s1�9 TABULATION ANNUAL LIQUID CHLORINE CONTRACT.xIS Page 1 of 1
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