1999 03 25 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
March 25, 1999
The City Council of the City of Baytown, Texas, met in regular session on
March 25, 1999, at 6:30 p.m., in the Council Chamber of the Baytown City Hall
with the following in attendance:
Victor Almendarez
Council Member
David Byford
Council Member
Manuel Escontrias
Council Member
E. Frank Hinds, Jr.
Council Member
Coleman Godwin
Council Member
Scott Sheley
Council Member
Pete C. Alfaro Mayor
Monte Mercer City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
The meeting was opened with a quorum present, and Council Member
Escontrias led the pledge of allegiance and offered the invocation, after which the
following business was conducted:
Consider Approval of Minutes for the Regular Meeting Held on March 11,
1999
Council Member Sheley moved to approve the minutes. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Nays: None
Abstained: Mayor Alfaro
990325 -2
Minutes of Regular Session — March 25, 1999
Citizen Communication: Russell L. Foster, President of Baytown Girls
Softball Association (Slowpitch), 3406 Cobblestone Lane, would like to
discuss the Girls Softball Program
Mr. Foster did not appear to speak.
Hold Public Hearing on Regulated Cable Rates and Equipment Submitted
by Texas Cable Partners, L.P., on FCC Forms 1240 "Updating Maximum
Permitted Rates for Regulated Cable Services" and 1205 "Determining
Regulated Equipment and Installation Costs" at 6:35 p.m.
Pursuant to the cable rate regulations adopted, the City Council must hold
at least one public hearing at which interested persons may express their views
and record objections concerning the adjustment of regulated cable rates and
related equipment and services. The review period for the annual rate
adjustments submitted is ninety days from the date the cable operator filed its
request with the City. Prior to the expiration of the review period, the City Council
may decide whether to approve the new rates. According to the information
submitted, the Basic Services for customers will be lowered by $0.72 from $9.73
to $9.01. The maximum permitted rate for equipment and installation will be
below the 1998 calculated maximum permitted rate. After the public hearing, the
City will have ample time for review prior to making a recommendation on the
new rates. Time Warner plans for these proposed changes to be effective for
customer statements on or about June 1, 1999.
At 6:35 p.m., Mayor Alfaro called to order the public hearing on regulated
cable rates and equipment submitted by Texas Cable Partners, L.P., on FCC
Forms 1240 "Updating Maximum Permitted Rates for Regulated Cable Services"
and 1205 "Determining Regulated Equipment and Installation Costs." He asked
those present desiring to speak to register on the list in the foyer as that list
would provide the speaking order for the hearing. He asked that each speaker
give his name and address to furnish a proper record of this hearing. He stated
that the hearing was for the purpose of receiving public input and everyone
desiring to present information would be given ample opportunity to do so. He
encouraged each speaker to be as brief and to the point as possible noting that
the hearing was not an adversarial type proceeding but an opportunity for all
interested persons to be heard. He asked that all questions be directed to him
and stated that, with the aid of city staff, he would attempt to have the questions
answered.
Mr. Craig Thompson, Vice President of Operations for Time Warner
Cable, stated that the lifeline service rate would be decreasing from $9.73 to
$9.01; the equipment rate for the basic service will stay the same at $1.55 per
converter. For anyone taking the higher level service, the converter price will be
increasing from $3.25 to $3.49.
990325 -3
Minutes of Regular Session — March 25,1999
Since no one else registered to speak, Mayor Alfaro closed the public
hearing.
Craig Thompson, Time Warner Cable, Vice President of Operations
Mr. Thompson stated that as Time Warner had recently taken over TCI,
he wanted to give Council information on two problems.
He said that because of a faulty switch and related equipment, it would be
necessary to replace the entire phone switch and related paraphernalia. The
new equipment should be installed by June. Furthermore, he said that they were
severely understaffed in the phone center and they hoped to have more
personnel trained by June.
Mr. Thompson said that Time Warner would start rebuilding the Baytown
cable system in the second half of 2000 in order to improve service with fiber
optic applications for a two -way system to provide video services, high -speed
Internet services, and a potential for local loop telephone. In response to inquiry
from Council, he said that installation of the new system would require a rate
increase.
Proposed Ordinance No. 990325 -1, Amending the Engineering Services
Contract with 3D International Environmental Group to Implement "Risk
Based Assessment Plan A's" for LSPT Nos. 113491 and 113265
The ordinance amends the engineering services contract in the amount of
$47,500. The scope of work includes providing environmental consulting service
for the implementation of the pre- approved TNRCC Risk Based Assessment
Plan A for the removed underground storage tanks at Public Works and the
Police Station. 3D International will install monitoring wells, perform chemical
analysis of soil and ground water samples, and prepare a technical report for
TNRCC. The estimated implementation cost is $47,500. This will be funded by
1991 bond funds and has been pre- approved by TNRCC for reimbursement up
to $42,180.
Council Member Escontrias moved to adopt the ordinance. Council
Member Almendarez seconded the motion.
In response to inquiry from Council, the City Manager stated that the tanks
were removed in August and there were some indications of contamination by
petroleum products. The TNRCC will decide whether it can be closed as is or
whether further remediation is required. Regarding the selection of professional
services, State statues do not allow bidding for professional services but require
the selection of the best - qualified firm. The vote follows:
990325.4
Minutes of Regular Session — March 25, 1999
, Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8542
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 2 TO THE
AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE
CITY OF BAYTOWN AND 31) INTERNATIONAL
ENVIRONMENTAL GROUP FOR IMPLEMENTATION OF TEXAS
NATURAL RESOURCE CONSERVATION COMMISSION'S RISK
BASED ASSESSMENT PLAN "A" FOR LEAKING STORAGE
PETROLEUM TANK NOS. 113491 AND 113265; AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN IN THE AMOUNT OF
FORTY -SEVEN THOUSAND FIVE HUNDRED AND NO/100
DOLLARS ($47,500.00); AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
Proposed Ordinance No. 990325 -2, Declaring Unopposed Candidate for
Office of Council Member District Two Elected
In accordance with Subchapter C, "Election of unopposed candidate," of
the Election Code, the City Clerk has certified to the unopposed status of one
candidate for the Municipal Election ordered for the first day of May 1999. On
receipt of the certification, the City Council is authorized, by ordinance, to declare
the unopposed candidate elected to the office. A copy of the ordinance shall be
posted on election day at each polling place that would have been used in the
election. The candidate will assume office at the special council meeting in May,
canvassing the results of the election held to determine the Council
representatives for Districts One and Three.
Council Member Byford moved to adopt the ordinance. Council Member
Hinds seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
990325 -5
Minutes of Regular Session — March 25, 1999
ORDINANCE NO. 8543
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, DECLARING AN UNOPPOSED
CANDIDATE ELECTED TO OFFICE; ORDERING THE CITY
CLERK OF THE CITY OF BAYTOWN, TEXAS, TO POST THIS
ORDINANCE AT EACH POLLING PLACE ON THE ELECTION
DAY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Proposed Ordinance No. 990325 -3, Setting Public Hearings on Proposed
Annexation of a Ten Acre Tract Situated between Thompson Road and San
Jacinto River Authority Canal, Adjacent to Truck Stops of America for April 8
at 6:35 p.m. and 6:45 p.m.
The City of Baytown has received a request to annex a ten -acre tract
between Thompson Road and San Jacinto River Authority Canal adjacent to
Truck Stops of America, the future site of a truck washing facility. In accordance
with state law, two public hearings must be scheduled on the proposed
annexation. The date of the public hearings shall not be more than 20 days nor
less than 10 days after publication of each notice of public hearing. The
proposed ordinance schedules the public hearings for April 8 at 6:35 p.m. and
6:45 p.m. in the Council Chamber of the Baytown City Hall. Council Member
Hinds moved to adopt the ordinance. Council Member Godwin seconded the
motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8544
AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR
THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION
OF A TEN ACRE TRACT SITUATED BETWEEN THOMPSON
ROAD AND SAN JACINTO RIVER AUTHORITY CANAL
ADJACENT TO TRUCK STOPS OF AMERICA; PREPARATION
OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE
CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC
HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
990325 -6
Minutes of Regular Session — March 25,1999
Consent Agenda
Council considered the consent agenda items "a" through "e."
a. Proposed Ordinance No. 990325 -4, authorizes renewal of the
Annual Solid Waste Collection and Disposal Services contract with
Browning - Ferris, Inc, in the amount of $1,409,760. This is the third
year to renew this contract. In accordance with the terms and
conditions of their contract, BFI has requested a 1.6 percent
increase based on the February 1999 Consumer Price Index for all
urban communities to become effective April 1, 1999. A 1.6
percent increase is an $0.11 increase per residential unit, raising
the current rate from $7.01 (includes bulky waste) to $7.12. BFI is
currently disposing of 16,500 residential units per month.
We recommend approval.
b. Proposed Ordinance No. 990325 -5, authorizes renewal of the
Annual Recycling Center Operation contract with Browning- Ferris,
Inc., in the amount of $51,480. This is the third year to renew this
contract. BFI has requested renewal of their contract for operation
of the Recycle Drop Off Center. Rates would remain the same for
the new contract year. The current rate is $0.26 per residential
unit. The current billing is based on 16,500 residential units per
month. A letter from BFI is enclosed in the packet.
We recommend approval.
C. Proposed Resolution No. 990325 -1, approves acceptance of
additional HIDTA (High Intensity Drug Trafficking Area Grant
Program) funds in the amount of $3,625. HIDTA has received an
additional $3,625 from ONDCP (Office of National Drug Control
Policy) which will be used to purchase two cell phones and three
pagers.
We recommend approval.
d. Proposed Ordinance No. 990325 -6, renews the contract for annual
installation of traffic signal equipment with Southwest Signal
Supply, Inc., in the amount of $62,550. This is the second year to
renew this contract. The Traffic Department uses this contract for
installation of traffic signal equipment that requires specialized
expertise and equipment. This work is typically contracted out by
municipalities.
We recommend approval.
990325 -7
Minutes of Regular Session — March 25,1999
. e. Proposed Ordinance No. 990325 -7, awards the annual hot mix —
cold lay asphalt contract to Baytown Asphalt Materials, Inc., in the
amount of $21,750. Two invitations to bid were mailed and two
bids were received. This is the original year of this contract that
allows an option to renew for three additional years. Due to the
proximity of the new company, the City will pick up hot mix -cold lay
asphalt instead of having it delivered.
We recommend approval.
Council Member Escontrias moved to adopt the consent agenda items "a"
through "e." Council Member Godwin seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
For bid tabulations, see Attachments "A" and "B."
ORDINANCE NO. 8545
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING A MEMORANDUM OF
RENEWAL AND AMENDMENT TO THE ANNUAL SOLID WASTE
COLLECTION AND DISPOSAL SERVICES CONTRACT
BETWEEN THE CITY OF BAYTOWN AND BROWNING- FERRIS,
INC., FOR THE ANNUAL SOLID WASTE COLLECTION AND
DISPOSAL SERVICES CONTRACT IN THE AMOUNT OF ONE
MILLION FOUR HUNDRED NINE THOUSAND SEVEN
HUNDRED SIXTY AND N01100 DOLLARS ($1,409,760.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8546
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING A THIRD EXTENSION OF THE
ANNUAL RECYCLING SERVICES CONTRACT BETWEEN THE
CITY OF BAYTOWN AND BROWNING- FERRIS, INC., IN THE
AMOUNT OF FIFTY -ONE THOUSAND FOUR HUNDRED EIGHTY
AND N0 1100 DOLLARS ($51,480.00); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
990325 -8
Minutes of Regular Session — March 25,1999
RESOLUTION NO. 1386
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE
CITY OF BAYTOWN, TEXAS, TO ACCEPT ADDITIONAL
FUNDING UNDER A FEDERAL GRANT FROM THE OFFICE OF
NATIONAL DRUG CONTROL POLICY IN CONJUNCTION WITH
THE HIGH INTENSITY DRUG TRAFFICKING AREA PROJECT;
DESIGNATING THE CITY MANAGER AS THE AUTHORIZED
REPRESENTATIVE; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8547
AN ORDINANCE RENEWING THE CONTRACT OF
SOUTHWEST SIGNAL SUPPLY, INC., FOR THE ANNUAL
INSTALLATION OF TRAFFIC SIGNAL EQUIPMENT CONTRACT
AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN,
THE SUM OF SIXTY -TWO THOUSAND FIVE HUNDRED FIFTY
AND N01100 DOLLARS ($62,550.00); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8548
AN ORDINANCE ACCEPTING THE BID OF BAYTOWN
ASPHALT MATERIALS, INC., FOR THE ANNUAL HOT MIX
COLD LAY ASPHALT CONTRACT AND AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF
TWENTY -ONE THOUSAND SEVEN HUNDRED FIFTY AND
N01100 DOLLARS ($21,750.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
City Manager's Report
Rollingbrook Drive to Decker Drive
Four lanes have been reduced to two lanes for up to six months. This will
cause some traffic congestion. TxDOT is trying to speed the project.
Ambulance
The new Type 1, Class 1A, medium -duty chassis ambulance was out front
this afternoon for viewing. The City is very proud of it.
990325 -9
Minutes of Regular Session — March 25,1999
Lieutenant Ross Hargis of Fire Department
Lieutenant Ross Hargis was injured in a fire. The plastic surgeon said he
would have an extended recovery because of the burns.
Junior Lopez
Junior Lopez was awarded the Rotary's Public Service Employee of the
year. Congratulations to Junior Lopez at Public Works.
National Community Development Week
National Community Development Week is March 29 through April 24.
Samson Control
Samson Control Manufacturing Facility will be located in Baytown. This
will be a six -year project beginning in April 1999. Samson will be locating some
of their technology from Germany.
City Council Work Session
At the request of Congressman Ken Bentsen, Council will meet with him
on Tuesday, March 30, 1999, at 1:30 p.m. to discuss the upcoming 2000 census.
800 Trucking System
The CCPD project is expected to be operational in June.
Trash Bash
The Trash Bash is scheduled to begin at the Wetlands Center on Saturday
at 9:00 a.m. to clean trash from the Bay.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
Eileen P. Hall, City Clerk
RENEWAL 2ND YEAR CITY OF BAYTOWN
Q TITLE:
' 131D #:
� DATE:
V
a�
d
BID TABULATION
ANNUAL INSTALLATION OF TRAFFIC SIGNAL EQUIPMENT CONTRACT
9703 -49 (048 -99)
APRIL 14,1997
/1D /r /Ndr !`nNTr7A/"T l -CT VFAR RFNRII�A/.
N0.
QTY.
UNIT
DESCRIP1lON
SOUTH \VESTS[GNAL
SOU'Ili \VESTSIGNAL
UNIT PRICE
EaT. PRICE
UNIT PRICE
EXT. PRICE
1
4
each
Construct foundation and install mast arm poles (single arm)
2,000.00 8,000.00
2,000.00 8,000.00
2
2
each
Construct foundation and instal) mast arm poles (dual arm)
2,600.00 5,200.00
2,600.00 5,200.00
3
3
each
Construct foundation and install swain poles
1,900.00 5,700.00
1,900.00 5,700.00
4
4
each
Construct Controller Base Foundation
1,200.00 4,800.00
1,200.00 4,800.00
5
500
feel
Fumish and install conduit trenched
12.00 6,000.00
12.00 6,000.00
6
100
feet
Fumish and install conduit bored
21.00 2,100.00
21.00 2,100.00
7
2
each
Fumish and install 4 -12" pole
1,000.00 2,000.00
1,000.00 2,000.00
8
10
each
Fumish and install pull -box
400.00 4,000.00
400.00 4,000.00
SECT lVlV 1 -(1 l Et♦7J ia-if) 7 V l AL: J r,aUU.UU J i,auu.vu
9
1000
feet
Loop detectorAead in installation - concrete
8.50 8,500.00
8.50 8,500.00
10
500
feet
Loop detectodlead in installation - asphalt
7.50 3,750.00
7.50 3,750.00
SECTION II- (ITE>•IS ti9 CIc I(1) -fU 1 AL:
GRAND TOTAL:
LOCATION:
DELIVERY:
2ND YEAR RENEWAL
SOUTNIVEST SIGNAL
QUANTITIES
UNIT
UNIT PRICE
EaT. PRICE
6
each
2,000.00
12,000.00
1
each
2,600.00
2,600.00
1
each
1,900.00
1,900.00
1
each
1,200.00
1,200.00
1,000
feet
12.00
12,000.00
325
feet
21.00
6,825.00
3
each
1,000.00
3,000.00
l9
each
400.00
7,600.00
47,125.00
1,100
feet
8.50
9,350.00
810
feet
7.50
6,075.00
12,250.00 12,250.00 Quantities inueased /deceased 15,425.00
based on previous year's usage.
so,o5o.0o so,oso.00 � 62,550.00
SO.MOUSTON, TX SO.F IOUSTON, TX.
AS REQUESTED AS REQUESTED
SO.IIOUSTON, TEXAS
AS REQUESTED
South►vest Srgnal has requested to exercise (heir option to rene►v this contract jot the same pricing, terms and conditlau as stated in the current contracl.
Qumttities have been adjusted to reflect next year's estimated usage.
This year's contract awarded amount is a 14 %increase compared to last year's contract ativard.
slht d9 TABULATION ANNUAL INSTALLATION OF TRAFFIC EQUIPMENT CONTRACT.xIS Page 1 or 1 3/, . 8:31 AM
m
TITLE:
B[D #:
G DATE:
a�
CITY OF BAYTOWN
BID TABULATION
ANNUAL HOT MIX -- COLD LAY ASPHALT CONTRACT
034 -99
MARCH 9,1999 2:00 P.M.
NO.
QTY.
UNIT
DESCRIPTION
BAYTOWN ASPHALT
MARTIN MARIETTA MATERIAL
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
l
750
ton
Hot Mix - -Cold Lay Asphalt
29.00 1,750.00
30.00 22,500.00
F.O.B. Plantsite
OR
2
750
ton
Mot Mix - -Cold Lay Asphalt
31.95 23,962.50
33.03 24,772.50
Delivered F.O.B. destination in
24 ton load.
SUPPLY POINT:
BAYTOWN, TEXAS
HUMBLE, TEXAS
DELIVERY:
10 DAYS ARO
10 DAYS ARO
Mailed two bids and received two bids.
Redland Products is now Martin Marietta Materials.
slf '�9 TABULATION ANNUAL HOT MIX - COLO LAY ASPHALT CONTRACT.xIs
LAST YEAR'S CONTRACT: �'� Increasel
decrease
REDLAND PRODUCTS compared to
last years
UNIT PRICE E.1'T. PRICE price per
ton.
-7%
31.0.3 ?3,27?.SO I 3%
NUATI3LE, TE,titS
10 DAYSARO
Page 1 of 1 3 � 8:38 AM