1999 01 28 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
January 28, 1999
The City Council of the City of Baytown, Texas, met in regular session on
January 28, 1999, at 6:30 p.m., in the Council Chamber of the Baytown City Hall
with the following in attendance:
Victor Almendarez
David Byford
Manuel Escontrias
E. Frank Hinds, Jr.
Coleman Godwin
Scott Sheley
Pete C. Alfaro
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
The meeting was opened with a quorum present, and Council Member
Hinds led the pledge of allegiance and offered the invocation, after which the
following business was conducted:
Consider Approval of Minutes for the Special and Regular Meetings held on
January 14, 1999
Council Member Escontrias moved to approve the minutes. Council
Member Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
990128 -2
Minutes of the Regular Session — January 28, 1999
Receive Comprehensive Annual Financial Report, Single Audit Report, and
Management Letter for Fiscal Year ending September 30, 1998
In accordance with Article II, Section 31 of the Baytown Charter, the
Finance Department has prepared the financial statements for the year ending
September 30, 1998. The Finance Committee has met and reviewed the
Comprehensive Annual Financial Report, Single Audit Report, and Management
Letter.
Mark Tiller, of Tiller and Company, a public accounting firm that conducted
the independent audit, presented the final report to Council. Mr. Tiller stated
there were no items of non - compliance and no material weaknesses. He said
that staff responses were adequate and proper. Council Member Byford moved
to accept the report. Council Member Sheley seconded the motion.
In response to inquiry from Council, Mr. Tiller said that the City had a very
comprehensive plan to address the Y2K issue that was solid and timely, and the
administration would be updating Council on the plan in June. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
Proposed Ordinance No. 990128 -1, Ordering a Municipal Election to be held
on May 1, 1999, for the Purpose of Electing Three Council Members from
District Numbers One, Two, and Three
According to state statute, the regular election must be held on Saturday,
May 1, 1999. It will be necessary to elect the three Council Members from
District Numbers One (1), Two (2), and Three (3) for two -year terms. The
proposed ordinance establishes procedures for holding the election; names the
judges, alternates, and locations for polling places; establishes the location for
central counting; names the general manager and presiding judge of central
counting; and provides for early voting hours and board.
Council Member Sheley moved to adopt the ordinance. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
990128 -3
Minutes of the Regular Session — January 28,1999
ORDINANCE NO. 8499
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, ORDERING THE MUNICIPAL ELECTION
TO BE HELD ON THE FIRST DAY OF MAY 1999 FOR THE
PURPOSE OF ELECTING THREE COUNCIL MEMBERS FROM
DISTRICT NOS. ONE, TWO, AND THREE; DESIGNATING THE
PLACES AND MANNER OF HOLDING SAID ELECTION;
PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL
COUNTING STATION; PROVIDING FOR AN EARLY BALLOT
BOARD FOR EARLY BALLOTS; AND PROVIDING FOR THE
POSTING AND PUBLICATION OF NOTICE.
Proposed Ordinance No. 990128 -2, Authorizing the Second Amendment to
the Ground Lease between Edmundson Interests, L.L.C., and the City of
Baytown to Extend that Contingency of the Ground lease, which is Based
upon the Start of Construction of the Hotel Facility
On September 24, 1998, the City Council authorized a ground lease with
Edmundson Interests, L.L.C., ( "Edmundson ") for the development and operation
of a hotel facility at Bayland Park (the "Ground Lease "). The Ground Lease
provides for automatic expiration should Edmundson fail to commence
construction of a three or four -story hotel facility with a swimming pool, restaurant
and health facility bearing the name of a nationally - recognized hotel corporation
at Bayland Park on or before January 22, 1999. Edmundson has requested a
90 -day extension. The City believes that such an extension to start construction
is warranted and that the additional period of time appears to be in the best
interest of the both parties. As amended, the Ground Lease will expire on April
23, 1999, should Edmundson fail by such date (i) to commence construction of
the hotel facility and (ii) to secure and to provide to the City an agreement with a
nationally- recognized hotel operator satisfactory to the City.
Council Member Byford moved to adopt the ordinance. Council Member
Escontrias seconded the motion. Council Member Almendarez stated that when
Edmundson was selected for the project, it was made clear to him that no
extensions would be granted due to the previous delays by Richard Nelson.
Council Member Escontrias said that he concurred.
The City Manager replied that the appraiser was late and had apologized
for delaying the process. He said that the market had changed and even if it
were possible to replace Edmundson, the attempt would cause still greater
delays.
Assistant City Manager Mercer said that once Edmundson had approval,
he would put down a time line within three weeks. He emphasized that the City
is further along than it ever has been before.
990128 -4
Minutes of the Regular Session — January 28,1999
In response to inquiry from Council, the City Manager said that the
administration would not recommend another extension. The vote follows:
Ayes: Council Members Byford,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays; Council Member Almendarez and Escontrias
ORDINANCE NO. 8500
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE
MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO
THE SECOND AMENDMENT TO THE GROUND LEASE
BETWEEN EDMUNDSON INTERESTS, L.L.C., AND THE CITY
OF BAYTOWN TO EXTEND THAT CONTINGENCY OF THE
GROUND LEASE WHICH IS BASED UPON THE
COMMENCEMENT OF CONSTRUCTION OF THE HOTEL
FACILITY; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Proposed Ordinance No. 990128 -3, Approving Change Order No. 2 and
Final Payment for the 1998 Drainage Improvement Project, Contract No. 1
The ordinance adjusts final quantities for $9,968 and approves final
payment in the amount of $90,543.50 to Whitelak, Inc. Overruns resulted from
removal and replacement of single and twin culverts; underruns resulted from
installation of less pipe than originally estimated. The contract award amount
was $193,150, Change Order No. 1 was $11,000, and the final contract amount
is $214,118, which represents an eleven- percent cost increase. The contractor
completed the work in fifty working days as specified by the contract. Funds will
come from 1997 Certificates of Obligation.
Council Member Sheley moved to adopt the ordinance. Council Member
Hinds seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
990128 -5
Minutes of the Regular Session —January 28, 1999
ORDINANCE NO. 8501
AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 2 WITH
WHITELAK, INC., TO ADJUST THE 'FINAL UNIT BID
QUANTITIES FOR THE 1998 DRAINAGE IMPROVEMENTS
CONTRACT NO. 1; AUTHORIZING FINAL PAYMENT OF THE
SUM OF NINETY THOUSAND FIVE HUNDRED FORTY -THREE
AND 501100 DOLLARS ($90,543.50) TO WHITELAK, INC., FOR
SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Consent Agenda
Council considered the consent agenda items "a" through "k."
a. Proposed Ordinance No. 990128 -4, approves deduct Change
Order No 1 on Work Order No. 6 in the amount of $10,689 to adjust
final quantities and approves final payment in the amount of
$58,323 to PM Construction and Rehabilitation, L.P., on the Annual
Sewer Rehabilitation Contract 1998 -99. Work Order No. 6 was for
rehabilitation work on North and South Burnett. Underruns resulted
from less pipe needed than originally estimated. The contract
award amount for Work Order No. 6 was $69,012 and the final
contract amount is $58,323 that represents a 15.5% cost reduction.
The contract duration was fifteen working days; the work was
completed in thirteen working days. Funds will come from a Texas
Water Development Board Loan.
We recommend approval.
b. Proposed Resolution No. 990128 -1, authorizes the City Manager to
execute an agreement with the Department of Justice in
conjunction with the High Intensity Drug Trafficking Area Project to
accept an award of $528,222. This agreement renews the grant
from the Department of Justice for funding of the High Intensity
Drug Trafficking Area Project for the period March 1, 1999 through
February 28, 2000. The City has received this grant since October
of 1995. There are no City funds involved.
We recommend approval.
c. Proposed Ordinance No. 990128 -5, rejects bids for the annual
gasoline and diesel fuel contract with King Fuels, Inc. and awards
the first year renewal contract with Petroleum Traders Corporation
in the amount of $417,556.82. Invitations to bid were originally
990128 -6
Minutes of the Regular Session — January 28, 1999
mailed to 16 suppliers and we received four bids. This amount
includes all taxes and environmental fees for all entities (City of
Baytown, Goose Creek CISD, Barbers Hill CISD, Lee College, and
Seabrook) included in the Interiocal Contract for fuel. Information
provided by several companies indicated a cost savings to be
obtained by bidding this contract rather than renewal. However,
formal bids reflect a higher cost overall when compared to the
current pricing from Petroleum Traders. This contract allows an
option to renew for two additional one -year periods and this is the
first year for renewal of this contract. The City of Baytown's portion
of this contract is $188,108. This annual contract is for
reformulated gasoline and low sulfur diesel fuel to be used by the
City's centralized fueling station located on Market Street.
We recommend approval.
d. Proposed Ordinance No. 990128 -6, rejects the bid of December 8,
1998, and awards the bid of January 13, 1999, for the purchase of
a bookmobile from Matthews Specialty Vehicles for $143,286. Bids
were received on December 8, 1998 for the purchase of a
bookmobile. Invitations to bid were mailed to three suppliers and
we received one bid. One bidder did not make the deadline; and
one bidder could not meet specifications. The one bid, which was
received, totaled $173,700, which was $43,700 over budget.
Invitations to rebid were mailed to three suppliers and we received
three bids on January 13. The low bidder, Farber Specialty
Vehicles, did not meet the base bid specifications as reflected in
the enclosed tabulation. Matthews Specialty Vehicles is the low
bidder meeting specifications for the amount of $143,286. This
amount is $13,286 over the $130,000 budgeted, but we feel that
there will be budget savings to cover the difference. Delivery of the
vehicle will be within 270 days.
We recommend approval.
e. Proposed Ordinance No. 990128 -7, awards the bid for purchase of
a horizontal grinder to Morbark, Inc., for $244,702.96. Invitations to
bid were mailed to nine suppliers. We received three bids and
three no -bids. The grinder will be used for grinding solid wood and
yard waste. The current grinder will be traded in to Morbark for a
trade -in allowance of $44,200. This item is funded through Solid
Waste Operations /Capital Lease Purchases.
We recommend approval.
990128 -7
Minutes of the Regular Session — January 28,1999
f. Proposed Ordinance No. 990128 -8, awards the annual brass
fittings contract to Golden Triangle Pipe for $33,100.70. Invitations
to bid were mailed to eight suppliers and we received three bids
and one no -bid. The contract will be used for water rehabilitation
and distribution, water taps, and utility construction projects.
We recommend approval.
g. Proposed Ordinance No. 990128 -9, awards the sale of Lot 25 of
Bayou Acres — rebid #2 to John W. Hollaway in the amount of
$5,001. Invitations to bid were mailed to five bidders and we
received three bids.
We recommend approval.
h. Proposed Ordinance No. 990128 -10, awards the annual pesticide
contract for Items 1, 5 and 6 to Terra Industries in the amount of
$14,725, and Items 2, 3 and 4 to Timberland Enterprises, Inc. in the
amount of $9,457.80. Invitations to bid were delivered to eight
suppliers and we received eight bids. The Parks and Recreation
Department will use this contract.
We recommend approval.
i. Proposed Ordinance No. 990128 -11, awards the purchase of three
% -ton utility bed trucks (for Wastewater Treatment), and four Y2 ton
trucks (for Utility Billing, Parks and Recreation and Water
Distribution) for a total of $138,573.18 from Houston - Galveston
Area Council. The trucks will be purchased from Philpott Motors in
Port Neches. Budgeted funds are adequate to cover these
purchases.
We recommend approval.
j. Proposed Ordinance No. 990128 -12, authorizes final payment for
$18,980 to Butch's Waterproofing for repairs to the exterior of Ron
McLemore Substation, 3530 Market Street. Water was seeping
into the substation through the walls. This work is completed and
has been accepted by the City.
We recommend approval.
k. Proposed Ordinance No. 990128 -13, renews the annual mowing,
edging, and trimming services contract, Section III, with Niederhofer
Enterprises, Inc., for $47,320. Section III of this contract is for the
community beautification program. This is the first year to renew
990128 -8
Minutes of the Regular Session —January 28, 1999
this contract. The Parks and Recreation Department monitor this
contract.
We recommend approval.
Council Member Hinds moved to adopt the consent agenda items "a"
through "k." Council Member Godwin seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
For bid tabulation, see Attachments "A" through "F."
ORDINANCE NO. 8502
AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER
NO. 1 WITH P.M. CONSTRUCTION AND REHABILITATION, L.P.,
TO ADJUST THE FINAL UNIT BID QUANTITIES FOR WORK
ORDER NO. 6 ON THE ANNUAL SEWER REHABILITATION
CONTRACT 1998 -1999; AUTHORIZING FINAL PAYMENT OF
THE SUM OF FIFTY -EIGHT THOUSAND THREE HUNDRED
TWENTY -THREE AND NO /100 DOLLARS ($58,323.00) TO P.M.
CONSTRUCTION AND REHABILITATION, L.P., FOR SAID
PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
RESOLUTION NO. 1379
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE
CITY OF BAYTOWN, TEXAS, TO ACCEPT A GRANT AWARD
FROM THE OFFICE OF NATIONAL DRUG CONTROL POLICY IN
CONJUNCTION WITH THE HIGH INTENSITY DRUG
TRAFFICKING AREA PROJECT; DESIGNATING THE CITY
MANAGER AS THE AUTHORIZED REPRESENTATIVE; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
990128 -9
Minutes of the Regular Session — January 28, 1999
ORDINANCE NO. 8503
AN ORDINANCE RENEWING THE CONTRACT OF PETROLEUM
TRADERS CORPORATION FOR THE ANNUAL GASOLINE AND
DIESEL FUEL CONTRACT AND AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN, THE SUM OF FOUR HUNDRED
SEVENTEEN THOUSAND FIVE HUNDRED FIFTY -SIX AND
821100 DOLLARS ($417,556.82); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8504
AN ORDINANCE ACCEPTING THE BID OF MATTHEWS
SPECIALTY VEHICLES FOR THE PURCHASE OF ONE
BOOKMOBILE AND AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF ONE HUNDRED FORTY -THREE
THOUSAND TWO HUNDRED EIGHTY -SIX AND NO /100
DOLLARS ($143,286.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8505
AN ORDINANCE ACCEPTING THE BID OF MORBARK, INC.,
FOR THE PURCHASE OF ONE (1) HORIZONTAL GRINDER
AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN,
THE SUM OF TWO HUNDRED FORTY -FOUR THOUSAND
SEVEN HUNDRED TWO AND 96/100 DOLLARS ($244,702.96);
MAKING OTHER PROVISION RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8506
AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE
PIPE FOR THE ANNUAL BRASS FITTINGS CONTRACT AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF THIRTY -THREE THOUSAND ONE HUNDRED AND
701100 DOLLARS ($33,100.70); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
990128 -10
Minutes of the Regular Session — January 28, 1999
ORDINANCE NO. 8507
AN ORDINANCE ACCEPTING THE BID OF JOHN W.
HOLLAWAY IN THE AMOUNT OF FIVE THOUSAND ONE AND
NO /100 DOLLARS ($5,001.00) FOR THE SALE OF LOT 25 OF
BAYOU ACRES, BAYTOWN, HARRIS COUNTY, TEXAS; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8508
AN ORDINANCE ACCEPTING THE BID OF TERRA INDUSTRIES
AND TIMBERLAND ENTERPRISES, INC., FOR THE ANNUAL
PESTICIDE CONTRACT AND AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, THE SUM OF TWENTY -FOUR THOUSAND
ONE HUNDRED EIGHTY -TWO AND 80/100 DOLLARS
($24,182.80); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
ORDINANCE NO. 8509
AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN,
TEXAS, AUTHORIZING THE PAYMENT OF ONE HUNDRED
THIRTY -EIGHT THOUSAND FIVE HUNDRED SEVENTY-THREE
AND 18/100 DOLLARS ($138,573.18) TO HOUSTON -
GALVESTON AREA COUNCIL FOR THE PURCHASE OF
THREE (3) % -TON UTILITY BED TRUCKS AND FOUR (4) 1/2-TON
TRUCKS; MAKING OTHER PROVISIONS RELATED THERETO;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8510
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM
OF EIGHTEEN THOUSAND NINE HUNDRED EIGHTY AND
NO/100 DOLLARS ($18,980.00) TO BUTCH'S
WATERPROOFING CO., INC., FOR THE REPAIRS TO THE
EXTERIOR OF THE RON MCLEMORE SUBSTATION; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
990128 -11
Minutes of the Regular Session — January 28,1999
ORDINANCE NO. 8511
AN ORDINANCE RENEWING THE CONTRACT OF
NIEDERHOFER ENTERPRISES, INC., FOR THE ANNUAL
MOWING EDGING, AND TRIMMING SERVICES CONTRACT
FOR THE COMMUNITY BEAUTIFICATION PROGRAM AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF FORTY -SEVEN THOUSAND THREE HUNDRED
TWENTY AND NO1100 DOLLARS ($47,320.00); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Appointment to Community Development Advisory Committee
Council will consider this item at a future time.
Consider Appointments to Growth Management & Development Advisory
Commission
Council Member Escontrias moved to appoint Frank Reid to the
commission. Council Member Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
Consider Appointment to Emergency Medical Services Advisory
Committee
Council Member Almendarez moved to appoint Dr. James Bernick, City
Health Authority, to the Emergency Medical Services Advisory Committee.
Council Member Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
990128 -12
Minutes of the Regular Session — January 28, 1999
City Manager's Report
The City has received a $400,000 grant from Texas Parks and Wildlife for
the Baytown Nature Center and a $375,000 boat ramp grant for the Wetlands
Center.
The City Manager attended a symposium in Galveston where a lot of
interest was expressed in the Baytown Nature Center particularly by teachers.
Proposed Resolution No. 990128 -2, Recognizes City Manager, Bobby
Rountree, for his Accomplishments During his Tenure with the City of
Baytown
Mayor Alfaro read the resolution recognizing City Manager Bobby
Rountree for his accomplishments during his tenure with the City of Baytown.
Council Member Hinds moved to adopt the resolution. Council Member Byford
seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
RESOLUTION NO. 1380
A UNANIMOUS RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BAYTOWN, TEXAS, COMMENDING AND THANKING
BOBBY ROUNTREE FOR HIS YEARS OF EXCELLENT
LEADERSHIP AND MANY ACCOMPLISHMENTS AS PARKS
AND RECREATION DIRECTOR AND AS CITY MANAGER OF
THE CITY OF BAYTOWN.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
Eileen P. Hall, City Clerk
a
a�i
s
a�
d
TITLE: PURCHASE OF ONE BOOKMOBILE FOR THE LIBRARY
E31D #: 9911 -07
DATE: JANUARY 13, 1999 2:00 P.M.
LOCATION:
DELIVERY:
Mailed 3 bids and received 3 bids.
slh/ '- � -07 REBID TABULATION 800KMOBILE 1- 28- 99.x1s Page 1 of t
1/2_ 11:11 AM
FARIIERSPECIALTY VEHICLES
AfATT11E \VS SPECIALTY VEHICLES
OIiIO I3US SALES
NO.
QTY.
UNIT
DESCRIPTION
EXTENSION PRICE
EXTENSION PRICE
EXTENSION PRICE
l
l
each
Bookmobile
140,145.00
143,286.00
168,475.00
Did not nice! all specijcatio,rs.
Prior to bid opening suhnrilted
Did not meet nll specificatiars.
regt,es! jor pre - approved st,bstittrle
Base bid did not meet specs as follax•.c:
of Bluebird chassis with Thomas chassis
Specs required I i0 dm�s delivery
87 inch ceiling
+ +•i!!r a Blrebird stepu•ell.
Bid delivery approximately 280 dm�s.
wheelchair life
dccepted as pre- approved equal per
wlreeJclrair lift door
specijcation +vitlr letters attached.
Required warranty oj� years on generator
sn•ingout shelving jor x•heelchair lift
All atlrer ,cpecificatiars met.
Bid warranty o,r generator at J years.
clear coat covering over graphics &body
(lave received co, f rmatio,r jrom
did not meet warranties as specified
Thomas shat modifications to include
Bhtebird stepx•elI i,r no way alter original
nram,jacturcr's +varrmrty.
LOCATION:
DELIVERY:
Mailed 3 bids and received 3 bids.
slh/ '- � -07 REBID TABULATION 800KMOBILE 1- 28- 99.x1s Page 1 of t
1/2_ 11:11 AM
CITY OF BAYTOWN
BID TABULATION
TITLE: BOOKMOBILE
BID #: 9911 -07
DATE: December 8, 1998 2:00 P.M.
NO.
QTY.
UNIT
DESCRIPTION
OHIO BUS SALES, INC.
UNIT PRICE
EXT. PRICE
1
1
each
BOOKMOBILE
173,700.00 173,700.00
LOCATION:
CANTON, OHIO
DELIVERY:
270 DAYS ARO
Mailed three (3) bids and received one (1) bid.
Farber Specialty Vehicles would not warranty necessary modifications in order to meet specifications.
Matthews Specialty Vehicles requested an extension on the day of the bid opening.
Matthews needed more time to obtain all pricing for their bid process.
Recommendation is to reject this bid and rebid.
slh/9911 -07 TABULATION BOOKMOBILE (for rejection) 1- 28- 99.xis Page 1 of 1 1125199
CITY OF BAYTOWN
BID TABULATION
TITLE: PURCHASE OF ONE HORIZONTAL GRINDER
°' DID u: 9912 -10
u
c
v
.�
V
N
N
L
SATE: JANUARY 25, 1999 2:00 P.M.
GMND TOTALS:
Mailed nine (9) bids, received Three ( }) bids and three (3) no -bids.
Large d�erenlial in cost due in parr fa direct bid by manujacmer, A4orbark
Highway Fquipmmn mrd CulfSmles Crane are distribulws of drcir respective brands.
In nddilion, dre higher bids are reflective ofgrinders fhof signifcandy ¢sce¢d spec frafioru.
244,702.96
475,29A.00
457,624.97
sihf`, -10 TABULATION HORIZONTAL GRINDER.XIS Paga 1 of t 1� 2:04 PM
AIORIIARR, INC.
GULF STA "fLS CRANE
IIIG110.'AY EQUIPAIEM
NO.
QTY.
UNIT
OF.SCRIPTION
LACH PRICL
f:XT. PRICE
G \CII I'IUCE
EXT. PRICE
EACII PRICG
EaT. PRICE
I
I
EACH
HORIZONTAL GRINDER
284,075.00
497,100.00
417,624.93
IA
I
EACH
HORIZONTAL GRINDER /svilh
Tade Allowance
279,875.00
4 ?7,500.00
No [aid
2A
SCREENS
1,803.96
6,398.00
0.00
3A
CUTTERS
3,024.00
1,400.00
0.00
GMND TOTALS:
Mailed nine (9) bids, received Three ( }) bids and three (3) no -bids.
Large d�erenlial in cost due in parr fa direct bid by manujacmer, A4orbark
Highway Fquipmmn mrd CulfSmles Crane are distribulws of drcir respective brands.
In nddilion, dre higher bids are reflective ofgrinders fhof signifcandy ¢sce¢d spec frafioru.
244,702.96
475,29A.00
457,624.97
sihf`, -10 TABULATION HORIZONTAL GRINDER.XIS Paga 1 of t 1� 2:04 PM
CITY OF BAYTOWN
BID TABULATION
TRIANGLE IIIUGFIES SUPPLY
l
TITLE: ANNUAL BRASS FITTINGS CONTRACT
each
I31D N: O 19 -99 "all or none bid"
7.83 1,174.50
8.15 1,222.50
DATE: JANUARY 5, 1999
2:00 P.M.
C.7
each
3/4" [P X Compression
7.67 575.25
8.15 611.25
7.81 585.75
ACT PIPE &SUPPLY
80
each
I" CC X Compression
l 1.85 948.00
12.37 989.60
11.81 944.80
4
�
NO
QTY.
UNIT
DESCRIPTION
11.81 295.25
UNIT PRICE
PRICE
G
250.50
4.85
P�OJ
1. ITEMS #1 -31 ALL ITEMS SHALL BE DOMESTIC ONLY.
�
CORPORATIONS
854.00
(Mueller or Approved cquaq
858.00
4.26
852.00
4.89
342.30
4.90
343.00
4.88
341.60
5.31
212.40
5.00
200.00
4.94
197.60
d
412.80
9.95
398.00
10.53
421.20
II.OS
TRIANGLE IIIUGFIES SUPPLY
l
150
each
314" CC X Compression
7.83 1,174.50
8.15 1,222.50
7.81 1,171.50
2
7i
each
3/4" [P X Compression
7.67 575.25
8.15 611.25
7.81 585.75
3
80
each
I" CC X Compression
l 1.85 948.00
12.37 989.60
11.81 944.80
4
25
each
l" !P X Compression
1 1.60 290.00
12.1 S 303.75
11.81 295.25
CURB STOPS (Mueller or Approved Equal)
S 120 each 314" Iron to Iron +v/locking cut -off
approx. 4" laying length
6 800 each 3/4" Comp to lron +v/locking cut off
7 20 each 1" Iron to Iron +v/locking cut -off
approx. 4" Laying length
8 ISO each 1" Camp to Iron +v/locking cut -off
SERVICE FITTINGS (Mueller or Approved Equal)
9 200 each 314" MlY "[' X Compression
10 200 each 3/4" PIPT X Compression
11 50 each I" M1PT X Compression
12 SO each I" FIYT X Compression
13 200 each 3/4" Compression Both Ends
3 part union
14 70 each 1 "Compression Both Ends
3 part union
l5 40 each I" X 3/4" Reduced Comp X Comp
16 40 cash 3/4" Tce Compression
17 10 each l "Tee Compression
18 900 each 314" Meter Spuds
19 SO each t" Meter Spuds
RUSFIINGS - FFI�iAi F X MA1 F TI- iRFArI I]f1MFC "rIr'
13.G0
13.60
19.18
20.50
1,632.00
]0,880.00
383.60
3,075.00
12.75
14.20
19.32
21.40
I ,530.00
11,360.00
386.40
3.210.00
1.1.08
14.05
19.14
21.31
1,G89.G0
11,240.00
382.80
3.196.50
1.53 61.20
21
] 0
each
314" x I2"
0.62 6.20
3.50
700.00
3.42
684.00
3.49
698.00
3.68
736.00
3.SS
710.00
3.68
736.00
4.14
207.00
4.10
205.00
4.14
207.00
5.01
250.50
4.85
242.50
4.99
249.50
4.27
854.00
4.29
858.00
4.26
852.00
4.89
342.30
4.90
343.00
4.88
341.60
5.31
212.40
5.00
200.00
4.94
197.60
10.32
412.80
9.95
398.00
10.53
421.20
II.OS
110.50
11.30
113.00
11.26
112.60
2.27
2,043.00
1.85
1,665.00
2.40
2,160.00
3.50
175.00
2.85
142.50
3.67
183.50
20
40
each
1" x 3/4"
0.99 39.60
1.75 70.00
1.53 61.20
21
] 0
each
314" x I2"
0.62 6.20
0.65 6.50
1.12 1 l .20
BRASS GATE VALVES (Ohio 2500, Nibco or Approved Equal)
9.44 47.20
18.95 379.00
27.15 1,357.50
45.00 225.00
90.00 450.00
slh d9 TABULATION ANNUAL BRASS FITTINGS.xIs Page 1 of 2
14.46 289.20
20.00 1,000.00
1 56.26 781.30
335.64 1,678.20
LAST YEAR'S 13ID:
.1CT PIPE & SUPPL}' % 1,�'CRF..ISE/
UA'1T PRICE PRICE E,1T. DECRE.4SF-
7.91
7.91
11.98
11.98
22
5
each l" - 1 114"
209.50
13.95
69.75
1,648.50
23
20
each l" - 1 12"
3%
19.95
399.00
0%
24
50
each 2"
10.44
39.93
1,996.50
11.17
25
S
each 3"
2.061.00
85.25
426.25
!77.00
26
S
each 4"
123.00
615.00
9.44 47.20
18.95 379.00
27.15 1,357.50
45.00 225.00
90.00 450.00
slh d9 TABULATION ANNUAL BRASS FITTINGS.xIs Page 1 of 2
14.46 289.20
20.00 1,000.00
1 56.26 781.30
335.64 1,678.20
LAST YEAR'S 13ID:
.1CT PIPE & SUPPL}' % 1,�'CRF..ISE/
UA'1T PRICE PRICE E,1T. DECRE.4SF-
7.91
7.91
11.98
11.98
1,186.50
593.15
958.40
299.50
3%
3%
3%
1
4.19
209.50
-1
13.74
1,648.50
-i%
13.7,1
10,991.00
3%
19.39
381.80
0%
21.11
3.166.50
1 °6
3. i2
741.00
-5%
4.19
209.50
-1
S.Ob
753.00
-�!%
4.32
864.00
-1%
4.93
346.50
-l%
5.37
2!4.80
-i%
10.44
417.60
-5%
11.17
1!1.70
1%
1.29
2.061.00
-19%
3.54
!77.00
-14%
0.99
39.60
7i%
0.62
6.20
S %
9.44
47.10
0%
12.39
247.80
53%
18.92
946.00
43%
61.46
307.!0
-27%
I ?4.91
624.55
-28%
1 /2t
8:19 AM
TITLE: ANNUAL BRASS FITTINGS CONTRACT
13ID a: 019 -99 "all or none bid"
nnTE: JANUARY 5, 1999 2:00 P.M.
LAST YEAR'S BID:
ACT PIPE cg SUPPL}'
% 1A'CREASEI
U��'1T PRICE
PRICE E.1T.
ACT PIF E &SUPPLY GOLDEN TRIANGLE
IiUGFIES SUPPLY
NO
QTY.
UNIT
DESCRIPTION
UNIT PR[CE
PRICE EXT. UNIT PRICE
PRICE EXT.
UNCf PRICE
PRICE EXT.
FLEXIBLE
METER RELOCATORS (Ford V-42 or approved equal)
27
100
caclt
5/8 "X3/4 "X7 ", Mctcr Relocator
22.13 2,213.00
23.75 2,375.00
20.93 2,093.00
21 %SO
-1S%
lock wing cut -off and malt thread
28
100
each
518 "X3/4 "X12 ", Meter Relocator
23.19 2,319.00
24.85 2,485.00
21.93 2,193.00
lock wing cut -off and male thread
29
5
each
5 /8 "X3 /d "X18 ", Mctcr Relocator
27.54 137.70
29.00 145.00
26.04 130.20
lock wing cut -off and malt thread
30
S
each
1 "X l "X 12 ", >Vietcr Relocator
41.48 207.40
35.20 ! 76.00
40.92 204.G0
lock wing cut -off and male thread
31
5
each
1 "X 1 "X 18 ", Meter Relocator
49.50 247.50
42.00 210.00
48.84 244.20
lock wing cut- ofTand male thread
LAST YEAR'S BID:
ACT PIPE cg SUPPL}'
% 1A'CREASEI
U��'1T PRICE
PRICE E.1T.
DECREASE
11.13
1,113.00
i%
23.19
1, 319.00
i
?7.51
l3i.i0
S%
11.18
107.10
-1S%
19.50
21 %SO
-1S%
x.�., t tvt� t 1 V l AL: ss,brts. �� � ss, l llu.7U 34,41 U.95 32.683.10 I 1
LOCATION: HOUSTON, TEXAS F3EAUMONT, TEXAS FRIENDSII'OOD, TL•XAS
DELIVERY: 10 DAYS ARO 10 DAYS ARO 10 DAYS ARO
Mailed nine bids and received three bids and one no -bid. Sheffy &Associates no•bid and bid through its distributor. Excuses for not bidding arc the company vas too busy at this time to bid,
the salesman who handles this type of bid has IeR the company, and the company overlooked the bid opening date.
Quantities remain the same this year as last year.
Price increases are due to manufacturers price increases as an add-on for any increases in wst for ra�v copper material. Copper is used to produce brass.
All items of this contract are domestic items. 1_arge price increases for a few items arc due to the domestic versus foreign brass from last years contract.
- slh d9 TABULATION ANNUAL BRASS FITTINGS.xIs Page 2 of 2 1/2 8:19 AM
CITY OF BAYTOWN
P BID TABULATION
a�i
�; TITLE: SALE OF LOT 25 OF BAYOU ACRES -REBID #2
d BID #: 9911 -03
n,4TF.� .hnuary 11. 1999 2:00 P.M.
NO
QTY.
UNIT
DESCRIPTION
JIM SANDERS
VICTOR WOOTTON
JOHN �V. HOLLAWAY
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
1
each
LOT 25 OF BAYOU ACRES
20.00 20.00
1,005.00 1,005.00
x,001.00 5,001.00
LOCATION:
BAYTOWN, TEXAS
BAYTOWN, TEXAS
BAYTOWN, TEXAS
Mailed 5 bids and received 3 bids.
Pa t 1 1120/99
CITY OF BAYTOWN
BID TABULATION
'TITLE: ANNUAL PESTICIDE CONTRACT
BID #: 030 -99 "Items #2 & 3 may be awarded together. All other items may be awarded separately."
w DATE: JANUARY 11, 1999 2:00 P.M.
C
V
d
NO
QTY.
UNIT
DL'SCRIPTION
n &G CEIEM(CALS R EQUIP.
HELC:NA CIIEMICAI. CO.
AIACI PEED R SUPPLY
RED RIVER SPECIALTIE
TERRA. INDUSTRIES
UNIT PRICE
EXT. PRICE
lJN1T PRICE
EXT. PRICE
11NIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
800
gallon
Scicctivc }�lcrbicide 2 112 gal.
0.00 No•bid
15.75 12,600.00
14.93 11,944.00
16.00 12,800.00
14.00 11,200.00
2
3
drum
Non - Scicctivc Herbicide 30 gal.
0.00 No -bid
1,140.00 3,420.00
1,084.50 3,233.50
1,076.70 3,230.10
1,049.10 3,147.30
3
20
gallon
Non - Scicctivc 2 l/2 gal.
0.00 No -bid
42.00 840.00
39.30 786.00
39.99 799.80
38.30 766.00
37.64 752.80
38.87 777.40
38.94 778.80
hems !!2 cfc 3 Roundup Pro Orly
16.00
920.00
4
25
gallon
Non - Scicctivc Flerbicidc 2 1/2 g.
0.00 No -bid
225.00 5,625.00
235.04 5,876.00
235.52 5,888.00
225.00 5.623.00
gallon
Non - Scicctivc Herbicide 2 112 g.
224.00 5,600.00
!rem k4 Arsennl
0.00 No -bid
Hele,ra Chemical
226.56
5.664.00
5
20
bags
Fire Ant ]nsccticide 25 Ib bags
167.03 3,340.60
156.25 3,125.00
154.70 3,094.00
0.00 No -bid
150.00 3,000.00
5
20
bags
Logic or A trard
166.75 3,335.00
0.00 No -bid
159.00 3,180.00
Terra l�rlernal.
157.50
6
20
gallon
Insecticide - l gal. Diarinon 4E
28.21 564.20
28.00 560.00
26.52 530.40
0.00 No -bid
36.35 525.00
RECOI\1)\IENDED AWARD TOTALS: X19, / LJ.V V
SUPPLY POINT: HOUSTON, TEXAS HOUSTON, TEXAS FIARDIN, TEXAS PASADENA, TEXAS 1V1Ir \RTON, TEXAS
DELIVERY: AS REQUESTED AS REQUESTED AS REQUESTED AS REQUESTED AS REQUESTED
incr. /deer.
this year
compared to
last yea /s
bid.
slt: 99 TABULATION ANNUAL PESTICIDE CONTRACT.xIs Page 1 of 1 1 I 8:19 AM
-/%
-20%
-18%
-1%
-2%
- 7 °/a
-5%
TIME}ERLAND ENTERPRISE
T0IVNSEND CFIEr`tICAL
VAN 1VATERS & ROGERS
LAST }'EAR'S CONTRACT
NO
QTY.
UNIT
DC_SCRIPTtON
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
IJNITPRICIi
EXT. PRICE
!/�1'1TPH1('F'
F -1T. !'NICf:
l
800
gallon
Selective 1 lcrbicide 2 l/2 gal.
14.25 11,400.00
16.23 12,984.00
0.00 No -bid
Terra l,rrenrat.
14.19
11.352.00
2
3
drum
Non - Selective Herbicide 30 gal.
1,035.00 3,105.00
1,077.90 3,233.70
!,079.10 3,237.30
Hele,ra Chemical
!.290.00
3.870.00
3
20
gallon
Non - Scicctivc 2 12 gal.
37.64 752.80
38.87 777.40
38.94 778.80
Ilelc,ra Clrenrical
16.00
920.00
hems N2 & 3 Roundup Pro Only
4
25
gallon
Non - Scicctivc Herbicide 2 112 g.
224.00 5,600.00
226.52 5,663.00
0.00 No -bid
Hele,ra Chemical
226.56
5.664.00
Trent k4 Arse,ral
5
20
bags
Fire Ant Insecticide 25 lb bags
166.75 3,335.00
0.00 No -bid
159.00 3,180.00
Terra l�rlernal.
157.50
3.050.00
Item NS Logic or Ax+ard
6
20
gallon
Insecticide - 1 gal. Diazinwr 4E
27.34 546.80
0.00 No -bid
28.20 564.00
I�a,r (f�aters &Rogers
28.25
565.00
RECOMMENDED AWARD TOTALS: �� 9,457.8U
Lasl }car's:
25.121.00
SUPPLY POINT: HOUSTON, TEXAS
WINNIE, TEXAS
}}OUSTON, Tf_XAS
DELIVERY: AS REQUESTED
AS REQUESTED
AS REQUESTED
Mailed 7 bids and received 8 bids. Maci Feed &Supply responded to the advertisement in the paper and picked up a bid.
Terra Industries Items #1, 5, & 6 - - -- 14,725.00
Timberland Enterprise #2, 3, & 4 - - -- 9,457.80
Recommended Total Award: 24,182.80
incr. /deer.
this year
compared to
last yea /s
bid.
slt: 99 TABULATION ANNUAL PESTICIDE CONTRACT.xIs Page 1 of 1 1 I 8:19 AM
-/%
-20%
-18%
-1%
-2%
- 7 °/a
-5%
w 1ST YEAR RENEWAL CITY OF BAYTOWN
� BID TABULATION
a
a
.�
TITLE: ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT -REBID
a BID #: 016 -99- III -REBID
DATE: FEBRUARY 10,1998 2:00 P.M.
LAST YEAR'S BID: 1ST YEAR RENEWAL:
NO.
QTY.
UNIT
DESCRIPTION
NIEDERHOFER ENT., INC.
NIEDERHOFER ENT., INC.
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
8
cycles
Unit price for one complete maintenanc
5,915.00 47,320.00
5,915.00 47,320.00
cycle of the Community Beautification
Program.
LOCATION:
HOUSTON, TX
HOUSTON,TX
Niederhofer submitted a letter requesting to exercise their renewal option for the same pricing, terms and conditions of the current contrac
Other companies could not compete with Niederhofer's pricing. Niederhofer maintains excellent service.
Areas to be maintained are attached.
sIh/016 -99 -III TABULATION ANNUAL MOWING•REBID SECTION Ill.xls Page 1 of 23:11 PM1/21/99