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1999 01 28 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 28, 1999 The City Council of the City of Baytown, Texas, met in regular session on January 28, 1999, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: Victor Almendarez David Byford Manuel Escontrias E. Frank Hinds, Jr. Coleman Godwin Scott Sheley Pete C. Alfaro Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present, and Council Member Hinds led the pledge of allegiance and offered the invocation, after which the following business was conducted: Consider Approval of Minutes for the Special and Regular Meetings held on January 14, 1999 Council Member Escontrias moved to approve the minutes. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990128 -2 Minutes of the Regular Session — January 28, 1999 Receive Comprehensive Annual Financial Report, Single Audit Report, and Management Letter for Fiscal Year ending September 30, 1998 In accordance with Article II, Section 31 of the Baytown Charter, the Finance Department has prepared the financial statements for the year ending September 30, 1998. The Finance Committee has met and reviewed the Comprehensive Annual Financial Report, Single Audit Report, and Management Letter. Mark Tiller, of Tiller and Company, a public accounting firm that conducted the independent audit, presented the final report to Council. Mr. Tiller stated there were no items of non - compliance and no material weaknesses. He said that staff responses were adequate and proper. Council Member Byford moved to accept the report. Council Member Sheley seconded the motion. In response to inquiry from Council, Mr. Tiller said that the City had a very comprehensive plan to address the Y2K issue that was solid and timely, and the administration would be updating Council on the plan in June. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Proposed Ordinance No. 990128 -1, Ordering a Municipal Election to be held on May 1, 1999, for the Purpose of Electing Three Council Members from District Numbers One, Two, and Three According to state statute, the regular election must be held on Saturday, May 1, 1999. It will be necessary to elect the three Council Members from District Numbers One (1), Two (2), and Three (3) for two -year terms. The proposed ordinance establishes procedures for holding the election; names the judges, alternates, and locations for polling places; establishes the location for central counting; names the general manager and presiding judge of central counting; and provides for early voting hours and board. Council Member Sheley moved to adopt the ordinance. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990128 -3 Minutes of the Regular Session — January 28,1999 ORDINANCE NO. 8499 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ORDERING THE MUNICIPAL ELECTION TO BE HELD ON THE FIRST DAY OF MAY 1999 FOR THE PURPOSE OF ELECTING THREE COUNCIL MEMBERS FROM DISTRICT NOS. ONE, TWO, AND THREE; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID ELECTION; PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL COUNTING STATION; PROVIDING FOR AN EARLY BALLOT BOARD FOR EARLY BALLOTS; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. Proposed Ordinance No. 990128 -2, Authorizing the Second Amendment to the Ground Lease between Edmundson Interests, L.L.C., and the City of Baytown to Extend that Contingency of the Ground lease, which is Based upon the Start of Construction of the Hotel Facility On September 24, 1998, the City Council authorized a ground lease with Edmundson Interests, L.L.C., ( "Edmundson ") for the development and operation of a hotel facility at Bayland Park (the "Ground Lease "). The Ground Lease provides for automatic expiration should Edmundson fail to commence construction of a three or four -story hotel facility with a swimming pool, restaurant and health facility bearing the name of a nationally - recognized hotel corporation at Bayland Park on or before January 22, 1999. Edmundson has requested a 90 -day extension. The City believes that such an extension to start construction is warranted and that the additional period of time appears to be in the best interest of the both parties. As amended, the Ground Lease will expire on April 23, 1999, should Edmundson fail by such date (i) to commence construction of the hotel facility and (ii) to secure and to provide to the City an agreement with a nationally- recognized hotel operator satisfactory to the City. Council Member Byford moved to adopt the ordinance. Council Member Escontrias seconded the motion. Council Member Almendarez stated that when Edmundson was selected for the project, it was made clear to him that no extensions would be granted due to the previous delays by Richard Nelson. Council Member Escontrias said that he concurred. The City Manager replied that the appraiser was late and had apologized for delaying the process. He said that the market had changed and even if it were possible to replace Edmundson, the attempt would cause still greater delays. Assistant City Manager Mercer said that once Edmundson had approval, he would put down a time line within three weeks. He emphasized that the City is further along than it ever has been before. 990128 -4 Minutes of the Regular Session — January 28,1999 In response to inquiry from Council, the City Manager said that the administration would not recommend another extension. The vote follows: Ayes: Council Members Byford, Hinds, Godwin, and Sheley Mayor Alfaro Nays; Council Member Almendarez and Escontrias ORDINANCE NO. 8500 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO THE SECOND AMENDMENT TO THE GROUND LEASE BETWEEN EDMUNDSON INTERESTS, L.L.C., AND THE CITY OF BAYTOWN TO EXTEND THAT CONTINGENCY OF THE GROUND LEASE WHICH IS BASED UPON THE COMMENCEMENT OF CONSTRUCTION OF THE HOTEL FACILITY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Proposed Ordinance No. 990128 -3, Approving Change Order No. 2 and Final Payment for the 1998 Drainage Improvement Project, Contract No. 1 The ordinance adjusts final quantities for $9,968 and approves final payment in the amount of $90,543.50 to Whitelak, Inc. Overruns resulted from removal and replacement of single and twin culverts; underruns resulted from installation of less pipe than originally estimated. The contract award amount was $193,150, Change Order No. 1 was $11,000, and the final contract amount is $214,118, which represents an eleven- percent cost increase. The contractor completed the work in fifty working days as specified by the contract. Funds will come from 1997 Certificates of Obligation. Council Member Sheley moved to adopt the ordinance. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990128 -5 Minutes of the Regular Session —January 28, 1999 ORDINANCE NO. 8501 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 2 WITH WHITELAK, INC., TO ADJUST THE 'FINAL UNIT BID QUANTITIES FOR THE 1998 DRAINAGE IMPROVEMENTS CONTRACT NO. 1; AUTHORIZING FINAL PAYMENT OF THE SUM OF NINETY THOUSAND FIVE HUNDRED FORTY -THREE AND 501100 DOLLARS ($90,543.50) TO WHITELAK, INC., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the consent agenda items "a" through "k." a. Proposed Ordinance No. 990128 -4, approves deduct Change Order No 1 on Work Order No. 6 in the amount of $10,689 to adjust final quantities and approves final payment in the amount of $58,323 to PM Construction and Rehabilitation, L.P., on the Annual Sewer Rehabilitation Contract 1998 -99. Work Order No. 6 was for rehabilitation work on North and South Burnett. Underruns resulted from less pipe needed than originally estimated. The contract award amount for Work Order No. 6 was $69,012 and the final contract amount is $58,323 that represents a 15.5% cost reduction. The contract duration was fifteen working days; the work was completed in thirteen working days. Funds will come from a Texas Water Development Board Loan. We recommend approval. b. Proposed Resolution No. 990128 -1, authorizes the City Manager to execute an agreement with the Department of Justice in conjunction with the High Intensity Drug Trafficking Area Project to accept an award of $528,222. This agreement renews the grant from the Department of Justice for funding of the High Intensity Drug Trafficking Area Project for the period March 1, 1999 through February 28, 2000. The City has received this grant since October of 1995. There are no City funds involved. We recommend approval. c. Proposed Ordinance No. 990128 -5, rejects bids for the annual gasoline and diesel fuel contract with King Fuels, Inc. and awards the first year renewal contract with Petroleum Traders Corporation in the amount of $417,556.82. Invitations to bid were originally 990128 -6 Minutes of the Regular Session — January 28, 1999 mailed to 16 suppliers and we received four bids. This amount includes all taxes and environmental fees for all entities (City of Baytown, Goose Creek CISD, Barbers Hill CISD, Lee College, and Seabrook) included in the Interiocal Contract for fuel. Information provided by several companies indicated a cost savings to be obtained by bidding this contract rather than renewal. However, formal bids reflect a higher cost overall when compared to the current pricing from Petroleum Traders. This contract allows an option to renew for two additional one -year periods and this is the first year for renewal of this contract. The City of Baytown's portion of this contract is $188,108. This annual contract is for reformulated gasoline and low sulfur diesel fuel to be used by the City's centralized fueling station located on Market Street. We recommend approval. d. Proposed Ordinance No. 990128 -6, rejects the bid of December 8, 1998, and awards the bid of January 13, 1999, for the purchase of a bookmobile from Matthews Specialty Vehicles for $143,286. Bids were received on December 8, 1998 for the purchase of a bookmobile. Invitations to bid were mailed to three suppliers and we received one bid. One bidder did not make the deadline; and one bidder could not meet specifications. The one bid, which was received, totaled $173,700, which was $43,700 over budget. Invitations to rebid were mailed to three suppliers and we received three bids on January 13. The low bidder, Farber Specialty Vehicles, did not meet the base bid specifications as reflected in the enclosed tabulation. Matthews Specialty Vehicles is the low bidder meeting specifications for the amount of $143,286. This amount is $13,286 over the $130,000 budgeted, but we feel that there will be budget savings to cover the difference. Delivery of the vehicle will be within 270 days. We recommend approval. e. Proposed Ordinance No. 990128 -7, awards the bid for purchase of a horizontal grinder to Morbark, Inc., for $244,702.96. Invitations to bid were mailed to nine suppliers. We received three bids and three no -bids. The grinder will be used for grinding solid wood and yard waste. The current grinder will be traded in to Morbark for a trade -in allowance of $44,200. This item is funded through Solid Waste Operations /Capital Lease Purchases. We recommend approval. 990128 -7 Minutes of the Regular Session — January 28,1999 f. Proposed Ordinance No. 990128 -8, awards the annual brass fittings contract to Golden Triangle Pipe for $33,100.70. Invitations to bid were mailed to eight suppliers and we received three bids and one no -bid. The contract will be used for water rehabilitation and distribution, water taps, and utility construction projects. We recommend approval. g. Proposed Ordinance No. 990128 -9, awards the sale of Lot 25 of Bayou Acres — rebid #2 to John W. Hollaway in the amount of $5,001. Invitations to bid were mailed to five bidders and we received three bids. We recommend approval. h. Proposed Ordinance No. 990128 -10, awards the annual pesticide contract for Items 1, 5 and 6 to Terra Industries in the amount of $14,725, and Items 2, 3 and 4 to Timberland Enterprises, Inc. in the amount of $9,457.80. Invitations to bid were delivered to eight suppliers and we received eight bids. The Parks and Recreation Department will use this contract. We recommend approval. i. Proposed Ordinance No. 990128 -11, awards the purchase of three % -ton utility bed trucks (for Wastewater Treatment), and four Y2 ton trucks (for Utility Billing, Parks and Recreation and Water Distribution) for a total of $138,573.18 from Houston - Galveston Area Council. The trucks will be purchased from Philpott Motors in Port Neches. Budgeted funds are adequate to cover these purchases. We recommend approval. j. Proposed Ordinance No. 990128 -12, authorizes final payment for $18,980 to Butch's Waterproofing for repairs to the exterior of Ron McLemore Substation, 3530 Market Street. Water was seeping into the substation through the walls. This work is completed and has been accepted by the City. We recommend approval. k. Proposed Ordinance No. 990128 -13, renews the annual mowing, edging, and trimming services contract, Section III, with Niederhofer Enterprises, Inc., for $47,320. Section III of this contract is for the community beautification program. This is the first year to renew 990128 -8 Minutes of the Regular Session —January 28, 1999 this contract. The Parks and Recreation Department monitor this contract. We recommend approval. Council Member Hinds moved to adopt the consent agenda items "a" through "k." Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None For bid tabulation, see Attachments "A" through "F." ORDINANCE NO. 8502 AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER NO. 1 WITH P.M. CONSTRUCTION AND REHABILITATION, L.P., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR WORK ORDER NO. 6 ON THE ANNUAL SEWER REHABILITATION CONTRACT 1998 -1999; AUTHORIZING FINAL PAYMENT OF THE SUM OF FIFTY -EIGHT THOUSAND THREE HUNDRED TWENTY -THREE AND NO /100 DOLLARS ($58,323.00) TO P.M. CONSTRUCTION AND REHABILITATION, L.P., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1379 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO ACCEPT A GRANT AWARD FROM THE OFFICE OF NATIONAL DRUG CONTROL POLICY IN CONJUNCTION WITH THE HIGH INTENSITY DRUG TRAFFICKING AREA PROJECT; DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 990128 -9 Minutes of the Regular Session — January 28, 1999 ORDINANCE NO. 8503 AN ORDINANCE RENEWING THE CONTRACT OF PETROLEUM TRADERS CORPORATION FOR THE ANNUAL GASOLINE AND DIESEL FUEL CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOUR HUNDRED SEVENTEEN THOUSAND FIVE HUNDRED FIFTY -SIX AND 821100 DOLLARS ($417,556.82); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8504 AN ORDINANCE ACCEPTING THE BID OF MATTHEWS SPECIALTY VEHICLES FOR THE PURCHASE OF ONE BOOKMOBILE AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF ONE HUNDRED FORTY -THREE THOUSAND TWO HUNDRED EIGHTY -SIX AND NO /100 DOLLARS ($143,286.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8505 AN ORDINANCE ACCEPTING THE BID OF MORBARK, INC., FOR THE PURCHASE OF ONE (1) HORIZONTAL GRINDER AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWO HUNDRED FORTY -FOUR THOUSAND SEVEN HUNDRED TWO AND 96/100 DOLLARS ($244,702.96); MAKING OTHER PROVISION RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8506 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE PIPE FOR THE ANNUAL BRASS FITTINGS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY -THREE THOUSAND ONE HUNDRED AND 701100 DOLLARS ($33,100.70); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 990128 -10 Minutes of the Regular Session — January 28, 1999 ORDINANCE NO. 8507 AN ORDINANCE ACCEPTING THE BID OF JOHN W. HOLLAWAY IN THE AMOUNT OF FIVE THOUSAND ONE AND NO /100 DOLLARS ($5,001.00) FOR THE SALE OF LOT 25 OF BAYOU ACRES, BAYTOWN, HARRIS COUNTY, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8508 AN ORDINANCE ACCEPTING THE BID OF TERRA INDUSTRIES AND TIMBERLAND ENTERPRISES, INC., FOR THE ANNUAL PESTICIDE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FOUR THOUSAND ONE HUNDRED EIGHTY -TWO AND 80/100 DOLLARS ($24,182.80); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8509 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF ONE HUNDRED THIRTY -EIGHT THOUSAND FIVE HUNDRED SEVENTY-THREE AND 18/100 DOLLARS ($138,573.18) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF THREE (3) % -TON UTILITY BED TRUCKS AND FOUR (4) 1/2-TON TRUCKS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8510 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF EIGHTEEN THOUSAND NINE HUNDRED EIGHTY AND NO/100 DOLLARS ($18,980.00) TO BUTCH'S WATERPROOFING CO., INC., FOR THE REPAIRS TO THE EXTERIOR OF THE RON MCLEMORE SUBSTATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 990128 -11 Minutes of the Regular Session — January 28,1999 ORDINANCE NO. 8511 AN ORDINANCE RENEWING THE CONTRACT OF NIEDERHOFER ENTERPRISES, INC., FOR THE ANNUAL MOWING EDGING, AND TRIMMING SERVICES CONTRACT FOR THE COMMUNITY BEAUTIFICATION PROGRAM AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -SEVEN THOUSAND THREE HUNDRED TWENTY AND NO1100 DOLLARS ($47,320.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Appointment to Community Development Advisory Committee Council will consider this item at a future time. Consider Appointments to Growth Management & Development Advisory Commission Council Member Escontrias moved to appoint Frank Reid to the commission. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Consider Appointment to Emergency Medical Services Advisory Committee Council Member Almendarez moved to appoint Dr. James Bernick, City Health Authority, to the Emergency Medical Services Advisory Committee. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 990128 -12 Minutes of the Regular Session — January 28, 1999 City Manager's Report The City has received a $400,000 grant from Texas Parks and Wildlife for the Baytown Nature Center and a $375,000 boat ramp grant for the Wetlands Center. The City Manager attended a symposium in Galveston where a lot of interest was expressed in the Baytown Nature Center particularly by teachers. Proposed Resolution No. 990128 -2, Recognizes City Manager, Bobby Rountree, for his Accomplishments During his Tenure with the City of Baytown Mayor Alfaro read the resolution recognizing City Manager Bobby Rountree for his accomplishments during his tenure with the City of Baytown. Council Member Hinds moved to adopt the resolution. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias, Hinds, Godwin, and Sheley Mayor Alfaro Nays: None RESOLUTION NO. 1380 A UNANIMOUS RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, COMMENDING AND THANKING BOBBY ROUNTREE FOR HIS YEARS OF EXCELLENT LEADERSHIP AND MANY ACCOMPLISHMENTS AS PARKS AND RECREATION DIRECTOR AND AS CITY MANAGER OF THE CITY OF BAYTOWN. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk a a�i s a� d TITLE: PURCHASE OF ONE BOOKMOBILE FOR THE LIBRARY E31D #: 9911 -07 DATE: JANUARY 13, 1999 2:00 P.M. LOCATION: DELIVERY: Mailed 3 bids and received 3 bids. slh/ '- � -07 REBID TABULATION 800KMOBILE 1- 28- 99.x1s Page 1 of t 1/2_ 11:11 AM FARIIERSPECIALTY VEHICLES AfATT11E \VS SPECIALTY VEHICLES OIiIO I3US SALES NO. QTY. UNIT DESCRIPTION EXTENSION PRICE EXTENSION PRICE EXTENSION PRICE l l each Bookmobile 140,145.00 143,286.00 168,475.00 Did not nice! all specijcatio,rs. Prior to bid opening suhnrilted Did not meet nll specificatiars. regt,es! jor pre - approved st,bstittrle Base bid did not meet specs as follax•.c: of Bluebird chassis with Thomas chassis Specs required I i0 dm�s delivery 87 inch ceiling + +•i!!r a Blrebird stepu•ell. Bid delivery approximately 280 dm�s. wheelchair life dccepted as pre- approved equal per wlreeJclrair lift door specijcation +vitlr letters attached. Required warranty oj� years on generator sn•ingout shelving jor x•heelchair lift All atlrer ,cpecificatiars met. Bid warranty o,r generator at J years. clear coat covering over graphics &body (lave received co, f rmatio,r jrom did not meet warranties as specified Thomas shat modifications to include Bhtebird stepx•elI i,r no way alter original nram,jacturcr's +varrmrty. LOCATION: DELIVERY: Mailed 3 bids and received 3 bids. slh/ '- � -07 REBID TABULATION 800KMOBILE 1- 28- 99.x1s Page 1 of t 1/2_ 11:11 AM CITY OF BAYTOWN BID TABULATION TITLE: BOOKMOBILE BID #: 9911 -07 DATE: December 8, 1998 2:00 P.M. NO. QTY. UNIT DESCRIPTION OHIO BUS SALES, INC. UNIT PRICE EXT. PRICE 1 1 each BOOKMOBILE 173,700.00 173,700.00 LOCATION: CANTON, OHIO DELIVERY: 270 DAYS ARO Mailed three (3) bids and received one (1) bid. Farber Specialty Vehicles would not warranty necessary modifications in order to meet specifications. Matthews Specialty Vehicles requested an extension on the day of the bid opening. Matthews needed more time to obtain all pricing for their bid process. Recommendation is to reject this bid and rebid. slh/9911 -07 TABULATION BOOKMOBILE (for rejection) 1- 28- 99.xis Page 1 of 1 1125199 CITY OF BAYTOWN BID TABULATION TITLE: PURCHASE OF ONE HORIZONTAL GRINDER °' DID u: 9912 -10 u c v .� V N N L SATE: JANUARY 25, 1999 2:00 P.M. GMND TOTALS: Mailed nine (9) bids, received Three ( }) bids and three (3) no -bids. Large d�erenlial in cost due in parr fa direct bid by manujacmer, A4orbark Highway Fquipmmn mrd CulfSmles Crane are distribulws of drcir respective brands. In nddilion, dre higher bids are reflective ofgrinders fhof signifcandy ¢sce¢d spec frafioru. 244,702.96 475,29A.00 457,624.97 sihf`, -10 TABULATION HORIZONTAL GRINDER.XIS Paga 1 of t 1� 2:04 PM AIORIIARR, INC. GULF STA "fLS CRANE IIIG110.'AY EQUIPAIEM NO. QTY. UNIT OF.SCRIPTION LACH PRICL f:XT. PRICE G \CII I'IUCE EXT. PRICE EACII PRICG EaT. PRICE I I EACH HORIZONTAL GRINDER 284,075.00 497,100.00 417,624.93 IA I EACH HORIZONTAL GRINDER /svilh Tade Allowance 279,875.00 4 ?7,500.00 No [aid 2A SCREENS 1,803.96 6,398.00 0.00 3A CUTTERS 3,024.00 1,400.00 0.00 GMND TOTALS: Mailed nine (9) bids, received Three ( }) bids and three (3) no -bids. Large d�erenlial in cost due in parr fa direct bid by manujacmer, A4orbark Highway Fquipmmn mrd CulfSmles Crane are distribulws of drcir respective brands. In nddilion, dre higher bids are reflective ofgrinders fhof signifcandy ¢sce¢d spec frafioru. 244,702.96 475,29A.00 457,624.97 sihf`, -10 TABULATION HORIZONTAL GRINDER.XIS Paga 1 of t 1� 2:04 PM CITY OF BAYTOWN BID TABULATION TRIANGLE IIIUGFIES SUPPLY l TITLE: ANNUAL BRASS FITTINGS CONTRACT each I31D N: O 19 -99 "all or none bid" 7.83 1,174.50 8.15 1,222.50 DATE: JANUARY 5, 1999 2:00 P.M. C.7 each 3/4" [P X Compression 7.67 575.25 8.15 611.25 7.81 585.75 ACT PIPE &SUPPLY 80 each I" CC X Compression l 1.85 948.00 12.37 989.60 11.81 944.80 4 � NO QTY. UNIT DESCRIPTION 11.81 295.25 UNIT PRICE PRICE G 250.50 4.85 P�OJ 1. ITEMS #1 -31 ALL ITEMS SHALL BE DOMESTIC ONLY. � CORPORATIONS 854.00 (Mueller or Approved cquaq 858.00 4.26 852.00 4.89 342.30 4.90 343.00 4.88 341.60 5.31 212.40 5.00 200.00 4.94 197.60 d 412.80 9.95 398.00 10.53 421.20 II.OS TRIANGLE IIIUGFIES SUPPLY l 150 each 314" CC X Compression 7.83 1,174.50 8.15 1,222.50 7.81 1,171.50 2 7i each 3/4" [P X Compression 7.67 575.25 8.15 611.25 7.81 585.75 3 80 each I" CC X Compression l 1.85 948.00 12.37 989.60 11.81 944.80 4 25 each l" !P X Compression 1 1.60 290.00 12.1 S 303.75 11.81 295.25 CURB STOPS (Mueller or Approved Equal) S 120 each 314" Iron to Iron +v/locking cut -off approx. 4" laying length 6 800 each 3/4" Comp to lron +v/locking cut off 7 20 each 1" Iron to Iron +v/locking cut -off approx. 4" Laying length 8 ISO each 1" Camp to Iron +v/locking cut -off SERVICE FITTINGS (Mueller or Approved Equal) 9 200 each 314" MlY "[' X Compression 10 200 each 3/4" PIPT X Compression 11 50 each I" M1PT X Compression 12 SO each I" FIYT X Compression 13 200 each 3/4" Compression Both Ends 3 part union 14 70 each 1 "Compression Both Ends 3 part union l5 40 each I" X 3/4" Reduced Comp X Comp 16 40 cash 3/4" Tce Compression 17 10 each l "Tee Compression 18 900 each 314" Meter Spuds 19 SO each t" Meter Spuds RUSFIINGS - FFI�iAi F X MA1 F TI- iRFArI I]f1MFC "rIr' 13.G0 13.60 19.18 20.50 1,632.00 ]0,880.00 383.60 3,075.00 12.75 14.20 19.32 21.40 I ,530.00 11,360.00 386.40 3.210.00 1.1.08 14.05 19.14 21.31 1,G89.G0 11,240.00 382.80 3.196.50 1.53 61.20 21 ] 0 each 314" x I2" 0.62 6.20 3.50 700.00 3.42 684.00 3.49 698.00 3.68 736.00 3.SS 710.00 3.68 736.00 4.14 207.00 4.10 205.00 4.14 207.00 5.01 250.50 4.85 242.50 4.99 249.50 4.27 854.00 4.29 858.00 4.26 852.00 4.89 342.30 4.90 343.00 4.88 341.60 5.31 212.40 5.00 200.00 4.94 197.60 10.32 412.80 9.95 398.00 10.53 421.20 II.OS 110.50 11.30 113.00 11.26 112.60 2.27 2,043.00 1.85 1,665.00 2.40 2,160.00 3.50 175.00 2.85 142.50 3.67 183.50 20 40 each 1" x 3/4" 0.99 39.60 1.75 70.00 1.53 61.20 21 ] 0 each 314" x I2" 0.62 6.20 0.65 6.50 1.12 1 l .20 BRASS GATE VALVES (Ohio 2500, Nibco or Approved Equal) 9.44 47.20 18.95 379.00 27.15 1,357.50 45.00 225.00 90.00 450.00 slh d9 TABULATION ANNUAL BRASS FITTINGS.xIs Page 1 of 2 14.46 289.20 20.00 1,000.00 1 56.26 781.30 335.64 1,678.20 LAST YEAR'S 13ID: .1CT PIPE & SUPPL}' % 1,�'CRF..ISE/ UA'1T PRICE PRICE E,1T. DECRE.4SF- 7.91 7.91 11.98 11.98 22 5 each l" - 1 114" 209.50 13.95 69.75 1,648.50 23 20 each l" - 1 12" 3% 19.95 399.00 0% 24 50 each 2" 10.44 39.93 1,996.50 11.17 25 S each 3" 2.061.00 85.25 426.25 !77.00 26 S each 4" 123.00 615.00 9.44 47.20 18.95 379.00 27.15 1,357.50 45.00 225.00 90.00 450.00 slh d9 TABULATION ANNUAL BRASS FITTINGS.xIs Page 1 of 2 14.46 289.20 20.00 1,000.00 1 56.26 781.30 335.64 1,678.20 LAST YEAR'S 13ID: .1CT PIPE & SUPPL}' % 1,�'CRF..ISE/ UA'1T PRICE PRICE E,1T. DECRE.4SF- 7.91 7.91 11.98 11.98 1,186.50 593.15 958.40 299.50 3% 3% 3% 1 4.19 209.50 -1 13.74 1,648.50 -i% 13.7,1 10,991.00 3% 19.39 381.80 0% 21.11 3.166.50 1 °6 3. i2 741.00 -5% 4.19 209.50 -1 S.Ob 753.00 -�!% 4.32 864.00 -1% 4.93 346.50 -l% 5.37 2!4.80 -i% 10.44 417.60 -5% 11.17 1!1.70 1% 1.29 2.061.00 -19% 3.54 !77.00 -14% 0.99 39.60 7i% 0.62 6.20 S % 9.44 47.10 0% 12.39 247.80 53% 18.92 946.00 43% 61.46 307.!0 -27% I ?4.91 624.55 -28% 1 /2t 8:19 AM TITLE: ANNUAL BRASS FITTINGS CONTRACT 13ID a: 019 -99 "all or none bid" nnTE: JANUARY 5, 1999 2:00 P.M. LAST YEAR'S BID: ACT PIPE cg SUPPL}' % 1A'CREASEI U��'1T PRICE PRICE E.1T. ACT PIF E &SUPPLY GOLDEN TRIANGLE IiUGFIES SUPPLY NO QTY. UNIT DESCRIPTION UNIT PR[CE PRICE EXT. UNIT PRICE PRICE EXT. UNCf PRICE PRICE EXT. FLEXIBLE METER RELOCATORS (Ford V-42 or approved equal) 27 100 caclt 5/8 "X3/4 "X7 ", Mctcr Relocator 22.13 2,213.00 23.75 2,375.00 20.93 2,093.00 21 %SO -1S% lock wing cut -off and malt thread 28 100 each 518 "X3/4 "X12 ", Meter Relocator 23.19 2,319.00 24.85 2,485.00 21.93 2,193.00 lock wing cut -off and male thread 29 5 each 5 /8 "X3 /d "X18 ", Mctcr Relocator 27.54 137.70 29.00 145.00 26.04 130.20 lock wing cut -off and malt thread 30 S each 1 "X l "X 12 ", >Vietcr Relocator 41.48 207.40 35.20 ! 76.00 40.92 204.G0 lock wing cut -off and male thread 31 5 each 1 "X 1 "X 18 ", Meter Relocator 49.50 247.50 42.00 210.00 48.84 244.20 lock wing cut- ofTand male thread LAST YEAR'S BID: ACT PIPE cg SUPPL}' % 1A'CREASEI U��'1T PRICE PRICE E.1T. DECREASE 11.13 1,113.00 i% 23.19 1, 319.00 i ?7.51 l3i.i0 S% 11.18 107.10 -1S% 19.50 21 %SO -1S% x.�., t tvt� t 1 V l AL: ss,brts. �� � ss, l llu.7U 34,41 U.95 32.683.10 I 1 LOCATION: HOUSTON, TEXAS F3EAUMONT, TEXAS FRIENDSII'OOD, TL•XAS DELIVERY: 10 DAYS ARO 10 DAYS ARO 10 DAYS ARO Mailed nine bids and received three bids and one no -bid. Sheffy &Associates no•bid and bid through its distributor. Excuses for not bidding arc the company vas too busy at this time to bid, the salesman who handles this type of bid has IeR the company, and the company overlooked the bid opening date. Quantities remain the same this year as last year. Price increases are due to manufacturers price increases as an add-on for any increases in wst for ra�v copper material. Copper is used to produce brass. All items of this contract are domestic items. 1_arge price increases for a few items arc due to the domestic versus foreign brass from last years contract. - slh d9 TABULATION ANNUAL BRASS FITTINGS.xIs Page 2 of 2 1/2 8:19 AM CITY OF BAYTOWN P BID TABULATION a�i �; TITLE: SALE OF LOT 25 OF BAYOU ACRES -REBID #2 d BID #: 9911 -03 n,4TF.� .hnuary 11. 1999 2:00 P.M. NO QTY. UNIT DESCRIPTION JIM SANDERS VICTOR WOOTTON JOHN �V. HOLLAWAY UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 1 each LOT 25 OF BAYOU ACRES 20.00 20.00 1,005.00 1,005.00 x,001.00 5,001.00 LOCATION: BAYTOWN, TEXAS BAYTOWN, TEXAS BAYTOWN, TEXAS Mailed 5 bids and received 3 bids. Pa t 1 1120/99 CITY OF BAYTOWN BID TABULATION 'TITLE: ANNUAL PESTICIDE CONTRACT BID #: 030 -99 "Items #2 & 3 may be awarded together. All other items may be awarded separately." w DATE: JANUARY 11, 1999 2:00 P.M. C V d NO QTY. UNIT DL'SCRIPTION n &G CEIEM(CALS R EQUIP. HELC:NA CIIEMICAI. CO. AIACI PEED R SUPPLY RED RIVER SPECIALTIE TERRA. INDUSTRIES UNIT PRICE EXT. PRICE lJN1T PRICE EXT. PRICE 11NIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 800 gallon Scicctivc }�lcrbicide 2 112 gal. 0.00 No•bid 15.75 12,600.00 14.93 11,944.00 16.00 12,800.00 14.00 11,200.00 2 3 drum Non - Scicctivc Herbicide 30 gal. 0.00 No -bid 1,140.00 3,420.00 1,084.50 3,233.50 1,076.70 3,230.10 1,049.10 3,147.30 3 20 gallon Non - Scicctivc 2 l/2 gal. 0.00 No -bid 42.00 840.00 39.30 786.00 39.99 799.80 38.30 766.00 37.64 752.80 38.87 777.40 38.94 778.80 hems !!2 cfc 3 Roundup Pro Orly 16.00 920.00 4 25 gallon Non - Scicctivc Flerbicidc 2 1/2 g. 0.00 No -bid 225.00 5,625.00 235.04 5,876.00 235.52 5,888.00 225.00 5.623.00 gallon Non - Scicctivc Herbicide 2 112 g. 224.00 5,600.00 !rem k4 Arsennl 0.00 No -bid Hele,ra Chemical 226.56 5.664.00 5 20 bags Fire Ant ]nsccticide 25 Ib bags 167.03 3,340.60 156.25 3,125.00 154.70 3,094.00 0.00 No -bid 150.00 3,000.00 5 20 bags Logic or A trard 166.75 3,335.00 0.00 No -bid 159.00 3,180.00 Terra l�rlernal. 157.50 6 20 gallon Insecticide - l gal. Diarinon 4E 28.21 564.20 28.00 560.00 26.52 530.40 0.00 No -bid 36.35 525.00 RECOI\1)\IENDED AWARD TOTALS: X19, / LJ.V V SUPPLY POINT: HOUSTON, TEXAS HOUSTON, TEXAS FIARDIN, TEXAS PASADENA, TEXAS 1V1Ir \RTON, TEXAS DELIVERY: AS REQUESTED AS REQUESTED AS REQUESTED AS REQUESTED AS REQUESTED incr. /deer. this year compared to last yea /s bid. slt: 99 TABULATION ANNUAL PESTICIDE CONTRACT.xIs Page 1 of 1 1 I 8:19 AM -/% -20% -18% -1% -2% - 7 °/a -5% TIME}ERLAND ENTERPRISE T0IVNSEND CFIEr`tICAL VAN 1VATERS & ROGERS LAST }'EAR'S CONTRACT NO QTY. UNIT DC_SCRIPTtON UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE IJNITPRICIi EXT. PRICE !/�1'1TPH1('F' F -1T. !'NICf: l 800 gallon Selective 1 lcrbicide 2 l/2 gal. 14.25 11,400.00 16.23 12,984.00 0.00 No -bid Terra l,rrenrat. 14.19 11.352.00 2 3 drum Non - Selective Herbicide 30 gal. 1,035.00 3,105.00 1,077.90 3,233.70 !,079.10 3,237.30 Hele,ra Chemical !.290.00 3.870.00 3 20 gallon Non - Scicctivc 2 12 gal. 37.64 752.80 38.87 777.40 38.94 778.80 Ilelc,ra Clrenrical 16.00 920.00 hems N2 & 3 Roundup Pro Only 4 25 gallon Non - Scicctivc Herbicide 2 112 g. 224.00 5,600.00 226.52 5,663.00 0.00 No -bid Hele,ra Chemical 226.56 5.664.00 Trent k4 Arse,ral 5 20 bags Fire Ant Insecticide 25 lb bags 166.75 3,335.00 0.00 No -bid 159.00 3,180.00 Terra l�rlernal. 157.50 3.050.00 Item NS Logic or Ax+ard 6 20 gallon Insecticide - 1 gal. Diazinwr 4E 27.34 546.80 0.00 No -bid 28.20 564.00 I�a,r (f�aters &Rogers 28.25 565.00 RECOMMENDED AWARD TOTALS: �� 9,457.8U Lasl }car's: 25.121.00 SUPPLY POINT: HOUSTON, TEXAS WINNIE, TEXAS }}OUSTON, Tf_XAS DELIVERY: AS REQUESTED AS REQUESTED AS REQUESTED Mailed 7 bids and received 8 bids. Maci Feed &Supply responded to the advertisement in the paper and picked up a bid. Terra Industries Items #1, 5, & 6 - - -- 14,725.00 Timberland Enterprise #2, 3, & 4 - - -- 9,457.80 Recommended Total Award: 24,182.80 incr. /deer. this year compared to last yea /s bid. slt: 99 TABULATION ANNUAL PESTICIDE CONTRACT.xIs Page 1 of 1 1 I 8:19 AM -/% -20% -18% -1% -2% - 7 °/a -5% w 1ST YEAR RENEWAL CITY OF BAYTOWN � BID TABULATION a a .� TITLE: ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT -REBID a BID #: 016 -99- III -REBID DATE: FEBRUARY 10,1998 2:00 P.M. LAST YEAR'S BID: 1ST YEAR RENEWAL: NO. QTY. UNIT DESCRIPTION NIEDERHOFER ENT., INC. NIEDERHOFER ENT., INC. UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 8 cycles Unit price for one complete maintenanc 5,915.00 47,320.00 5,915.00 47,320.00 cycle of the Community Beautification Program. LOCATION: HOUSTON, TX HOUSTON,TX Niederhofer submitted a letter requesting to exercise their renewal option for the same pricing, terms and conditions of the current contrac Other companies could not compete with Niederhofer's pricing. Niederhofer maintains excellent service. Areas to be maintained are attached. sIh/016 -99 -III TABULATION ANNUAL MOWING•REBID SECTION Ill.xls Page 1 of 23:11 PM1/21/99