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1998 11 24 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 24,1998 The City Council of the City of Baytown, Texas, met in regular session on November 24, 1998, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: Victor Almendarez Manuel Escontrias Coleman Godwin Scott Sheley Pete C. Alfaro Bobby Rountree Karen Horner Eileen P. Hall Absent: David Byford E. Frank Hinds, Jr. Council Member Council Member Council Member Council Member Mayor City Manager Assistant City Attorney City Clerk Council Member Council Member The meeting was opened with a quorum present, and Council Member Almendarez led the pledge of allegiance and offered the invocation, after which the following business was conducted: Consider Approval of Minutes for the Regular Meeting held on November 12, 1998 Council Member Sheley moved to approve the minutes. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None 981124 -2 Minutes of the Regular Session — November 24,1998 Proposed Resolution No. 981124 -1, Establishing Rules and Procedures for Conducting Briefing Sessions The City Council is authorized to hold briefing sessions pursuant to the Texas Open Meetings Act for the purpose of receiving information from employees or questioning employees. The proposed procedures not only specify the purpose of briefing sessions but also address when a council member should be excluded from a briefing session. Generally, all members of the City Council shall be afforded the opportunity to attend briefing sessions. However, if a briefing session is called for the purpose of receiving legal advice or questioning the City Attorney or his designee about legal matters, only those members of the City Council who are not opposing parties to pending or contemplated litigation or who, upon a vote or a decision on the matter, are not otherwise required to file an affidavit stating the nature and extent of the member's conflict of interest, shall be afforded the opportunity to be present. Council Member Escontrias moved to adopt the resolution. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None RESOLUTION NO. 1370 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ESTABLISHING RULES AND PROCEDURES FOR CONDUCTING BRIEFING SESSIONS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Proposed Ordinance No. 981124 -1, Amending Chapter 126, "Subdivisions," Article 3, Developments, by Adding a Division to be Numbered and Entitled Division 5, "Gated Communities" "Gated Communities" have become very popular with developers and potential homeowners. In the past six months, the staff has received several inquiries from developers to allow security gates at the entrance and exit of their proposed single - family developments. The proposed developments at Evergreen Point Golf Course and Bay Oaks Estate (between Raccoon Drive and Trailwood) are examples. The development at the golf course has been waiting on the City to establish a policy before they proceed. Research has been 981124 -3 Minutes of the Regular Session — November 24, 1998 conducted and several meetings with the Growth Management Commission and the staff have been held to determine the feasibility. We have determined that Gated Communities are feasible. In fact, we feel that consideration of these type of developments are important for Baytown to remain competitive in the residential construction market. In response to an inquiry from Council, the City Manager indicated that Lakewood Estates will be grandfathered. The proposed ordinance requires the streets to be private and the utilities public. The City will be responsible for maintaining utilities (water and sewer), but it will be the responsibility of the developer /home owners association to maintain the streets, sidewalks, and rights -of -way. If the streets within the subdivision are not maintained, City services that require use of the streets (public safety, sanitation, etc.) may be withheld. The City has the authority to order the removal of all gates and, at such time, the streets would become public. The ordinance includes a notice to the potential buyer, which requires the seller to disclose information to the buyer that the property is within a private subdivision, and there are certain obligations of the homeowner that may differ from a Baytown citizen who lives in a non -gated subdivision. Examples of services the City will /will not provide include: Services Not Provided by City Signage Street maintenance Sidewalk maintenance Street sweeping Street lights Services Provided by City Animal control Public safety Mosquito spraying Utility system maintenance Fire hydrant maintenance Brush pickup and solid waste Drainage maintenance Council Member Escontrias moved to adopt the ordinance. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None 981124 -4 Minutes of the Regular Session — November 24,1998 ORDINANCE NO. 8452 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 126 "SUBDIVISIONS," ARTICLE III "DEVELOPMENTS" OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS, BY ADDING A DIVISION TO BE NUMBERED AND ENTITLED DIVISION 5 "GATED COMMUNITIES;" PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND N01100 DOLLARS ($500.00); AND PROVIDING FOR THE PUBLICATION AND THE EFFECTIVE DATE THEREOF. Items 4 through 7 involve collaborative efforts of Multi- Agency, Multi - Jurisdictional Task Forces. Proposed Resolution No. 981124 -2, Authorizing the City Manager to Apply for a Grant from the Office of the Governor, Criminal Justice Division, T.N.C.P. Program for the Harris County Organized Crime and Narcotics Task Force Proposed Ordinance No. 981124 -2, Authorizing an Interlocal Agreement with the City of Houston for the Anti - Violent Crime Initiative Overtime Program Proposed Ordinance No. 981124 -3, Authorizing an Interlocal Agreement with the City of Houston for the Gulf Coast Violent Offenders Task Force Proposed Ordinance No. 981124 -4, Authorizing an Agreement with the United States Department of Justice, Drug Enforcement Administration for the Management of Funds for the Operations of the Houston Metropolitan High Intensity Drug Trafficking Area Project (HIDTA), Major Drug Squads for Fiscal Year 1998 -99 Proposed Resolution No. 981124 -2 authorizes the City Manager to sign interagency agreements. This is the tenth year the City has applied for this grant. The grant period is June 1, 1999 to May 31, 2000. The Harris County Organized Crime and Narcotics Task Force was established on June 1, 1990, to address drug trafficking and lack of coordination among police agencies as primary concerns. The HCOC and NTF targets narcotics traffickers who are operating in Harris and Fort Bend counties. 981124 -5 Minutes of the Regular Session — November 24, 1998 Proposed Ordinance No. 981124 -2 authorizes an Interlocal Agreement with the City of Houston. The High Intensity Drug Trafficking Area (HIDTA) is comprised of state, local, and federal agencies concentrating on the illegal drugs flowing through the area from other countries. The U.S. Department of Justice has allocated supplemental funds under the Program to assist in fugitive investigation and apprehension and to reduce the number of wanted persons currently at large and associated with violence, narcotics and weapons - related crimes. Under the agreement, the City of Baytown will be reimbursed for actual overtime expenses for one Baytown Police Officer assigned to the Program. Proposed Ordinance No. 981124 -3 authorizes an Interlocal Agreement with the City of Houston. The Anti - Violent Crime Initiative Overtime Program is the mechanism by which the Gulf Coast Violent Offenders Task Force covers any overtime associated with the program. The individual agencies pay the officers salaries as the in -kind contribution but are reimbursed for any overtime costs. The City of Houston previously was awarded a grant by the Office of the Governor, Criminal Justice Division, State of Texas, to establish the Task Force. Funding for the Task Force has expired; however, the participating agencies desire to continue the Task Force's operations by using accumulated income generated from asset forfeitures and in -kind contributions to cover operational expenses including travel, training, and general office supplies. Pursuant to the agreement, the members of the Task Force will investigate, locate, and apprehend potentially violent suspects wanted in connection with active felony or parole violation warrants and related matters. Under the Agreement, the City of Baytown agrees to pay the personnel expenses for the Baytown Police Officer assigned to the Task Force, to be responsible for the acts or omissions of its officer, and to relinquish any ownership interest in any property seized by the Task Force. Proposed Ordinance No. 981124 -4 authorizes an agreement with the U.S. Department of Justice. The Gulf Coast Violent Offenders Task Force concentrates its efforts on the location and capture of violent offenders. Pursuant to this agreement the City of Baytown, solely through funds received from the DEA, will provide various administrative services for the operations of Major Drug Squads initiative. The proposed agreement is substantially the same as the agreements previously entered into in 1996 and 1997. Council Member Almendarez moved to adopt the resolution and the ordinances. Council Member Escontrias seconded the motion. The vote follows: 981124 -6 Minutes of the Regular Session — November 24,1998 Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None RESOLUTION NO. 1371 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO APPLY FOR A GRANT TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, T.N.C.P. PROGRAM IN CONNECTION WITH THE HARRIS COUNTY ORGANIZED CRIME AND NARCOTICS TASK FORCE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8453 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH THE CITY OF HOUSTON FOR THE ANTI - VIOLENT CRIME INITIATIVE OVERTIME PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8454 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH THE CITY OF HOUSTON FOR THE OPERATIONS OF THE GULF COAST VIOLENT OFFENDER TASK FORCE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8455 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AGREEMENT WITH THE UNITED STATES DEPARTMENT OF JUSTICE, DRUG ENFORCEMENT ADMINISTRATION FOR THE MANAGEMENT OF FUNDS FOR THE OPERATIONS OF THE HOUSTON METROPOLITAN HIGH INTENSITY DRUG TRAFFICKING AREA PROJECT, MAJOR DRUG SQUADS FOR FISCAL YEAR 1998- 99; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 981124 -7 Minutes of the Regular Session — November 24, 1998 Proposed Ordinance No. 981124 -5, Accepting a Proposal for Benefit Consulting Services Proposals were mailed to eight consultants and we received two proposals. HCC. Employee Benefits, Inc., had the lowest proposal at $25,000.00. Council Member Sheley moved to adopt the ordinance. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8456 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HCC EMPLOYEE BENEFITS, INC., (FORMERLY J.E. STONE & ASSOCIATES) TO PROVIDE CONSULTING SERVICES PERTAINING TO THE CITY'S HEALTH BENEFIT PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FIVE THOUSAND AND NO /100 DOLLARS ($25,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Rejecting bids for the Animal Control Lift Station and Force Main Contract and Authorize Advertisement for Bids with Amended Scope We received three bids with the lowest responsive and responsible bid of $188,260 (the lowest bidder would be disqualified). This exceeded the engineer's estimated construction cost of $113,000 by $75,260 or 67 percent. We recommend re- advertisement with the scope of work reduced by installing submersible pumps in lieu of self primers, a simple controller without auto dialing capability, and deleting the fence. The engineer's revised construction cost estimate is $160,000. The construction duration is ninety calendar days. This will be funded by 1991 Sewer Interest Earnings. Council Member Sheley moved to reject bids for the Animal Control Lift Station and Force Main Contract and authorize advertisement for bids with amended scope. Council Member Escontrias seconded the motion. The vote follows: 981124 -8 Minutes of the Regular Session — November 24, 1998 Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None Consider Approval of Plans and Specifications for the Interstate 10 Sanitary Sewer Extension and Authorize Advertisement for Bids The scope of work includes a sanitary sewer conveyance system to provide service to existing and proposed development along 1 -10 from Garth Road to Thompson Road. The sewer will be routed to the West District Plant. The estimated construction cost is $3,500,000 and will be funded by 1998 Certificates of Obligation. The construction duration is 180 calendar days. Council Member Escontrias moved to approve plans and specifications and to authorize advertisement for bids. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None Consider Approval of Plans and Specifications for the Rehabilitation of the Bayway Elevated Water Storage Tank and Authorize Advertisement for Bids The scope of service includes the complete cleaning and repainting of the 500,000 gallon steel elevated multi - column tank on the interior surfaces and the complete cleaning and repainting of the exterior surfaces with containment. Also, included is the installation of a new roof vent, riser manhole, roof manhole, riser safety grate, vandal deterrent, new exterior ladder, modification of the overflow discharge and balcony safety railing; removal of the interior container ladder, target gage, security light; the repair of anchor bolts; and miscellaneous repairs. The construction duration is ninety calendar days. The estimated construction cost is $580,000 and will be funded by 1991 bonds. Council Member Almendarez moved to approve plans and specifications and authorize advertisement for bids. Council Member Sheley seconded the motion. The vote follows: 981124 -9 Minutes of the Regular Session — November 24, 1998 Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None Consent Agenda Council considered consent agenda items "a" through "m." a. Proposed Ordinance No. 981124 -6, approves deduct Change Order (to adjust final quantities) in the amount of $408.30, and approves final payment in the amount of $186,782.60 to PM Construction for Work Order No. 4 on the Annual Sewer Rehabilitation Contract 1998 -1999. The work was on Bayway Drive and Pin Oak Drive. Significant underuns were pipe bursting of six -inch and eight -inch sewer pipe and removal of existing slipliner. The award amount for Work Order 4 was $229,593.50; the final work order amount is $229,185.20 for a 0.2 percent cost reduction. Work Order No. 4 duration was thirty working days and the contractor completed the work in 17 working days. This work is funded by a Texas Water Development Board Loan. We recommend approval. b. Proposed Ordinance No. 981124 -7, approves deduct Change Order (to adjust final quantities) in the amount of $1,138.50 and approves final payment of $34,696.50 to PM Construction and Rehabilitation, L.P. for Work Order No. 5 on the Annual Sewer Rehabilitation Contract 1998 -1999. The work was on Scenic Drive and Garth Road. The significant underun was the number of service lines reconnected to the main. The award amount for Work Order 5 was $35,760.00 and the final work order amount is $34,621.50 and represents a 3.2 percent cost reduction. Work Order No. 5 duration was 15 working days and the contractor completed the work in 15 working days. This work is funded by a Texas Water Development Board Loan. We recommend approval. C. Consider Proposed Ordinance No. 981124 -8, authorizing final payment for Work Order No. 3 in the amount of $22,261 to Bill McDonald Construction, Inc., for the Annual Sidewalk and 981124 -10 Minutes of the Regular Session — November 24, 1998 Driveway Repair Contract 1998 -99. The authorized amount includes the 10 percent retainage associated with Work Order No. 3 since the work is complete. We recommend approval. d. Proposed Resolution No. 981124 -3, authorizes the City Manager to apply to the Texas Department of Housing and Community Affairs for Home Investment Partnership Program (HOME) grant funds in the amount of $208,000 for owner - occupied housing rehabilitation for low- income citizens. The Home Investment Partnership Program provides grants and loans on a competitive basis through the Texas Department of Housing and Community Affairs (TDHCA) to local governments to provide safe, decent, affordable housing to low and moderate income families. We recommend approval. e. Proposed Resolution No. 981124 -4, authorizes the City Manager to apply to the Texas Department of Housing and Community Affairs for Home Investment Partnership Program (HOME) grant funds in the amount of $46,800 for the Homebuyers' Assistance Program for low and moderate income citizens. The Home Investment Partnership Program provides grants and loans on a competitive basis through the Texas Department of Housing and Community Affairs (TDHCA) to local governments to provide safe, decent, affordable housing to low and moderate income families. We recommend approval. f. Proposed Ordinance No. 981124 -9, designates Alamance Drive and Emmett Hutto Boulevard a yield intersection controlling east and westbound Alamance Drive; designates Alamance Drive and Green Tee Drive a yield intersection controlling north and southbound Green Tee Drive; designates Emmett Hutto Boulevard at Rollingbrook Drive a stop intersection controlling southbound Hutto; and designates Emmett Hutto Boulevard at West Baker Road a stop intersection controlling northbound Hutto. We recommend approval. V0 981124 -11 Minutes of the Regular Session — November 24, 1998 g. Proposed Ordinance No. 981124-10, accepts the dedication of Lot 6, Block XK, Brownwood Subdivision by Baytown Housing Finance Corporation, owner of the property, for the Baytown Nature Center. We recommend approval. h. Proposed Ordinance No. 981124 -11, awards the Collection of Outstanding City of Baytown Warrants contract to State Municipal Services, Inc. in the amount of $45,000. This contract has been in place for three years. The original agreement which expires in December 1998 allowed for two renewals. The lowest bid is that of State Municipal Services, Inc., based on a commission of 15 percent with expected 30 percent rate of recovery. The next low bidder was Network Collections for a commission of 18 percent with 33 percent expected rate of recovery. Throughout the entire collection process there are no fees for attempts in which no money is collected or warrant recall. This contract is renewable for three additional one -year periods. We recommend approval. i. Proposed Ordinance No. 981124 -12, authorizes payment for roof repairs to the Police Station, 3200 North Main, to Atlas Universal, Inc., in the amount of $17,775. The contract repaired several roof leaks and replaced pans under existing roof -top air conditioning units. Additional necessary roof cutting and flashing was performed for the air conditioning unit which will be added for the ITS computer. We recommend approval. j. Proposed Ordinance No. 981124 -13, authorizes the Harris County Organized Crime Narcotics Task Force to purchase six vehicles through the Houston - Galveston Area Council. The Task Force proposes to buy six pickups through H -GAC for a total cost of $138,858.95. The vehicles are an approved item in their grant and they have received authorization from Criminal Justice Division, Office of the Governor, for the purchase with approval by council. The vehicles will be purchased from Triangle Chevrolet of Port Arthur. The funding will be from current year grant funding. We recommend approval. 981124 -12 Minutes of the Regular Session — November 24, 1998 k. Proposed Ordinance No. 981124 -14, authorizes purchase of two John Deere 310E backhoe loaders from HGAC in the amount of $79,388.65. The backhoes will be used by Water Operations and Utility Construction. We recommend approval. I. Proposed Ordinance No. 981124 -15, authorizes renewal of the annual mowing, edging, and trimming services contract with Niederhofer Enterprises, Inc., in the amount of $42,785. This contract allows an option to renew for three additional one -year periods and this is the first year to renew this contract. The Parks and Recreation Department monitors this contract. We recommend approval. M. Proposed Ordinance No. 981124 -16, authorizes renewal of the annual uniform rental and miscellaneous rental services contract with Best Uniform Supply in the amount of $22,573.20. This contract allows an option to renew for three additional one -year periods and this is the first year to renew this contract. This contract is used by all departments for rental services. The increased contract amount provides uniforms budgeted for existing departments and additional uniforms for Utilities, Wastewater Treatment and Wastewater Collections. The 25 percent increase is due to the additional uniforms provided in the 1998 -99 budget. We recommend approval. Council Member Escontrias moved to adopt the consent agenda items "a" through "m." Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Almendarez, Escontrias Godwin, and Sheley Mayor Alfaro Nays: None For bid tabulations, see Attachments "A" and "B." 981124 -13 Minutes of the Regular Session — November 24,1998 ORDINANCE NO. 8457 AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER NO. 4 WITH P.M. CONSTRUCTION AND REHABILITATION, L.P., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE ANNUAL SEWER REHABILITATION CONTRACT 1998 -1999; AUTHORIZING FINAL PAYMENT OF THE SUM OF ONE HUNDRED EIGHTY -SIX THOUSAND SEVEN HUNDRED EIGHTY -TWO AND 601100 DOLLARS ($186,782.60) TO P.M. CONSTRUCTION AND REHABILITATION, L.P., AND ACCEPTANCE OF WORK ORDER NO. 4 FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8458 AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER NO. 5 WITH P.M. CONSTRUCTION AND REHABILITATION, L.P., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE ANNUAL SEWER REHABILITATION CONTRACT 1998 -1999; AUTHORIZING FINAL PAYMENT OF THE SUM OF THIRTY - FOUR THOUSAND SIX HUNDRED NINETY -SIX AND 501100 DOLLARS ($34,696.50) TO P.M. CONSTRUCTION AND REHABILITATION, L.P., AND ACCEPTANCE OF WORK ORDER NO. 5 FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8459 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF TWENTY -TWO THOUSAND TWO HUNDRED SIXTY -ONE AND NO1100 DOLLARS ($22,261.00) TO BILL MCDONALD CONSTRUCTION, INC., FOR WORK ORDER NO. 3 OF THE ANNUAL SIDEWALK AND DRIVEWAY REPAIR CONTRACT 1998 -99; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1372 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR HOME GRANT FUNDS FOR OWNER - OCCUPIED HOUSING REHABILITATION FOR LOW- INCOME CITIZENS; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 981124 -14 Minutes of the Regular Session — November 24,1998 RESOLUTION NO. 1373 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR HOME GRANT FUNDS FOR THE HOMEBUYERS' ASSISTANCE PROGRAM FOR LOW AND MODERATE INCOME CITIZENS; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8460 AN ORDINANCE DESIGNATING CERTAIN INTERSECTIONS AS YIELD INTERSECTIONS AND STOP INTERSECTIONS; AUTHORIZING THE POSTING OF PROPER SIGNS; REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N0 1100 DOLLARS ($200.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ORDINANCE NO. 8461 AN ORDINANCE ACCEPTING THE DEDICATION OF PROPERTY BY BAYTOWN HOUSING FINANCE CORPORATION FOR THE BAYTOWN NATURE CENTER; DIRECTING THE CITY CLERK TO FILE SAID DEDICATION WITH THE COUNTY CLERK OF HARRIS COUNTY, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8462 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE A CONTRACT WITH STATE MUNICIPAL SERVICES, INC., FOR THE COLLECTION OF OUTSTANDING CITY OF BAYTOWN WARRANTS; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -FIVE THOUSAND AND NO/100 DOLLARS ($45,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 981124 -15 Minutes of the Regular Session — November 24, 1998 ORDINANCE NO. 8463 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF SEVENTEEN THOUSAND SEVEN HUNDRED SEVENTY - FIVE AND NO /100 DOLLARS ($17,775.00) TO ATLAS UNIVERSAL, INC., FOR THE ROOF REPAIRS AT THE BAYTOWN POLICE STATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8464 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF ONE HUNDRED THIRTY -EIGHT THOUSAND EIGHT HUNDRED FIFTY -EIGHT AND 95/100 DOLLARS ($138,858.95) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF SIX (6) VEHICLES FOR THE HARRIS COUNTY ORGANIZED CRIME AND NARCOTICS TASK FORCE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF SEVENTY -NINE THOUSAND THREE HUNDRED EIGHTY -EIGHT AND 65/2100 DOLLARS ($79,388.65) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF TWO (2) JOHN DEERE 310E BACKHOE LOADERS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. :�I:�1IiG1iL�I�I:�7�� AN ORDINANCE RENEWING THE CONTRACT OF NIEDERHOFER ENTERPRISES, INC., FOR THE ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT — SECTIONS I AND II AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -TWO THOUSAND SEVEN HUNDRED EIGHTY -FIVE AND NO /100 DOLLARS ($42,785.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 981124 -16 Minutes of the Regular Session — November 24,1998 ORDINANCE NO. 8467 AN ORDINANCE RENEWING THE CONTRACT OF BEST UNIFORM SUPPLY FOR THE ANNUAL UNIFORM RENTAL AND MISCELLANEOUS RENTAL SERVICES CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -TWO THOUSAND FIVE HUNDRED SEVENTY -THREE AND 201100 DOLLARS ($22,573.20); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. City Manager's Report The council meeting on December 2 is set for 7:00 a.m. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk RENEWAL 1ST YEAR CITY OF BAYTOWN B1D TABULATION TITLE: ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT - SECTION I & II BID #: 9810 -17 nATF DECEMBER 18. 1997 2:00 P.M. NO. QTY. UNIT DESCRIPTION NIEDERHOFER ENT., INC. QTY. UNIT NIEDERHOFER ENT., INC. UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 40 Sites (RECOMMENDED GRAND TOTAL: I alsv.00 I oauvn . - , v�. �..�,..� Briam•ood Park Central HeighLS Park Busch Terrace Park Carver Park Dale Strcc[ Park Thomas Park Sheppard Park Walker Park Polly Triangle Defee Triangle Murdock Park Police Smtion Fire Administration Ron McLemore Sub - Station Bergeron Park Mall Mufians Jo Roosa Pavilion Welcome to Baytown Sign Eddie V. Gray Wetlands Center (added to original contract (ril $84.00 per cycle) PRICE INCREASE slh/ni` '98[611)THBULATION . xIS Pagelofl ( �1/i6/99 3 "/0 1ST YEAR RENEWAL IS cycle 2,239.00 33,585.00 40 cycle 230.00 9,200.00 42,785.00 BAYTOWN, TX. Eddie V. Gray Wetlands Center (added to original contract (ril $84.00 per cycle) PRICE INCREASE slh/ni` '98[611)THBULATION . xIS Pagelofl ( �1/i6/99 3 "/0 RENEWAL 1ST YEAR CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL UNIFORM RENTAL &MISCELLANEOUS SERVICES RENTAL CONTRACT BID #: 017 -99 (9810 -13) DATE: NOVEMBER 18, 1997 2:00 P.M. � BEST UNIFORM SPLY � NO. QTY. UNI DESCRIPTION UNIT PRICE PRICE EXT. ORIGINAL CONTRA SECTION I - UNIFORM RENTAL -Unit price shall be each uniform (shirt � Indicate price breakdown if different materials or different styles. 1 3,380 each Standard Uniform /complete 0.89 3,008.20 3,380 each Set up Charge as of item #1 0.00 1 each Set up Charge for new employee 1.50 3,380 each Set up Charge at end of two years 0.00 1.50 OPTIONAL: 0.00 2 1 each Standard Uniform Shirt rental only 0.21 0.21 1 each Initial set up charge for item #2 0.00 1 each Set up Charge for new employee 1.50 11,37.00 I each Set up Charge at end of two years 0.00 0.00 OPTIONAL: 3 1 each Standard Uniform Pants rental only 0.21 0.21 i each Initial set up charge for item #3 0.00 1 each Setup Charge for new employee 1.50 I each Set up Charge at end of two years 0.00 4 4,160 each 100% cotton uniform complete 1.25 5,200.00 4,160 each Initial set up charge for item #4 0.00 1 each Set up Charge for new employee 1.50 4,160 each Set up Charge at end of two years 0.00 OPTIONAL: 5 1 each I00% cotton uniform shirt rental only 0.625 0.625 1 each Initial set up charge for item #5 0.00 1 each Setup Charge for new employee 1.50 1 each Set up Charge at end of two years 0.00 OPTIONAL: 6 1 each 100% cotton uniform pants rental only 0.625 0.625 sIh/0 3 (9810.13) TABULATION ANNUAL UNIFORM RENTAL SERVICES.xIs cc pai BEST UNIFORA'I SPLY. QUANTIT UNIT PRICE PRICE EXT. 1ST YEAR RENEWAL its cleaned weekly.) 1,820.00 0.89 l ,b 19.80 0.00 1.50 0.00 0.21 0.00 1.50 0.00 a.21 0.00 1.50 0.00 9, l 00 1.25 11,37.00 0.00 1.50 0.00 0.625 0.00 1.50 0.00 0.625 Page 1 of 3 11! = d/3:14 PM clew as fc anec BEST UNIFORM SPLY NO. QTY. UNI DESCRIPTION UNIT PRICE PRICE EXT. 1 each Initial set up charge for item #6 0.00 0.00 1 each Set up Charge for new employee 1.50 26,000 I cacti Set up Charge at end of hvo years 0.00 130.00 1,430.00 SECTION I LOT TOTAL: 8,209.87 SECTION II -SHOP TOWEL RENTAL -Unit price shall be each shop towel 7 30,160 each Shop Towel weekly rental rate 0.05 1,508.00 8 2,600 each Shop Towel every- other -week rate 0.05 130.00 4.00 0.00 SECTION II LOT TOTAL: 3.20 1,638.00 SECTION III -MAT RENTAL -Unit price shall be each mat cleaned weekly 9 1,456 each 3' X 4' mat weekly rate 2.00 2,912.00 10 130 each 3' X 4' mat every- other -week rate 3.00 390.00 1 1 0 each 3' X 4' mat monthly rate 4.00 0.00 12 364 each 3' X 5' mat weekly rate 2.00 728.00 l3 0 each 3' X 5' mat every - other -week rate 3.00 0.00 14 0 each 3' X 5' mat monthly rate 4.00 0.00 15 988 each 4' X 6' mat weekly rate 3.20 3,161.60 16 0 each 4' X 6' mat every- other -week rate 4.80 0.00 17 0 each 4' X 6' mat monthly rate 6.40 0.00 18 l 04 each 3' X 10' mat weekly rate 4.00 416.00 19 0 each 3' X ] 0' mat every- other -week rate 6.00 0.00 20 0 each 3' X 10' mat monthly rate 8.00 0.00 SECTION III LOT TOTAL: 7,607.60 SECTION IV -MOP 21 104 each HEAD RENTAL -Unit price shall be each 24" mop head weekly rate 0.50 mop head cle 52.00 22 0 each 24" mop head every- other -week 0.50 0.00 23 0 each 24" mop head per month 0.50 0.00 24 0 each 36" mop head weekly rate 0.70 0.00 25 520 each 36" mop head every- other -week 0.70 364.00 26 0 each 36" mop head per month 0.70 0.00 27 0 each 48" mop head weekly rate 0.90 0.00 28 52 each 48" mop head every- other -week 0.90 46.80 29 0 each 48" mop head per month 0.90 0.00 30 52 each handle standard per weekly rate 0.00 0.00 31 130 each handle standard every - other -week 0.00 0.00 32 0 each handle standard per monthly rate 0.00 0.00 clew as fc anec ilta•c��se ss% s1h /0 3 (9810 -13) TABULATION ANNUAL UNIFORM RENTAL SERVICES.xIs Page 2 of 3 111.,/3:14 PM BEST UNIFORM SPLY. QUANTIT UNIT PRICE PRICE EXT. 0.00 1.50 0.00 12,994.80 ned weekly as follows: 26,000 0.05 1,300.00 2,600 0.05 130.00 1,430.00 �1[ows: 2.00 2,912.00 3.00 390.00 4.00 0.00 2.00 728.00 3.00 0.00 4.00 0.00 3.20 3, l 61.60 4.80 0.00 6.40 0.00 4.00 416.00 G.00 0.00 8.00 0.00 7,607.60 l weekly as follows: 0.50 52.00 0.50 0.00 0.50 0.00 0.70 0.00 0.70 364.00 0.70 0.00 0.90 0.00 0.90 46.80 0.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ilta•c��se ss% s1h /0 3 (9810 -13) TABULATION ANNUAL UNIFORM RENTAL SERVICES.xIs Page 2 of 3 111.,/3:14 PM cover anon each BEST UNIFORM SPLY. QUANTIT UNIT PRICE PRICE EXT. 462.80 1 sl 5 mop handleshveekly @ no charge, $.I S ea. /wkly thereafter. cleaned weekly as follows: BEST UNIFORM SPLY NO QTY. UN DESCRIPTION UNIT PRICE PRICE EXT. 0.60 0.00 SECTION IV LOT TOTAL: 78.00 462.80 for details. 22,573.20 1.25 1st 5 mop Itandleshveekly @ no 0.00 charge, $.I S ca.hvkly thcrcaRcr. SECTION V - FENDER COVER RENTAL -Unit price shall be each fender 33 0 each Fender covers per weekly rate 0.40 0.00 34 156 each Fender covers every- other -week 0.50 78.00 35 0 each Fender covers per monthly rate 0.60 0.00 SECTION V LOT TOTAL: 78.00 GRAND TOTAL: SECTION VI - OPTIONAL -The following shall not be included 17,996.27 in the evalu 36 52 each Optional air fresheners weekly. 1.25 65.00 37 I each Optional hanger holders 0.00 0.00 1 each lockers 0.00 0.00 38 5 each Optional shop bag or lawtdry bags D17 0.00 0.00 39 6 each Lab Jackets 0.40 2.40 ENVIRONMENTAL OR FUEL CHARGE, IF APPLICABLE -Unit price per 40 52 week Environmental charge 1.00 52.00 + 2% of invoice amt. Max. $5.00 LOCATION: HOUSTON, TEXAS DELIVERY: AS REQUESTED MINIMUM delivery shall 6e for $15.00 minimum services per location. Minimum invoice generated shall be for$I0.00 minimum M 'I d66'd d services. d26'd II Oh cover anon each BEST UNIFORM SPLY. QUANTIT UNIT PRICE PRICE EXT. 462.80 1 sl 5 mop handleshveekly @ no charge, $.I S ea. /wkly thereafter. cleaned weekly as follows: 0.40 0.00 156.00 0.50 78.00 0.60 0.00 78.00 . See specs. for details. 22,573.20 1.25 0.00 0.00 0.00 0.40 invoicc,cach week. 1.00 52.00 2 %o( invoice amt. Max. $5.00 OUSTON, TEXAS 64inimum shall Contrncr incrense 25% ate 7 s an receive t s ongma y. t er companies will hid 2 -year firm contract only. This contract has three one -year renewal periods. This is the first year renewal period. The company has an initial investment in uniforms up front. Therefore, it is not cost effective for a company to bid on a one year contract without guaranteed renewal. The City of Baytown may cancel a contract with thirty day notice at any time for any reason. Increase in cost for [his contract is due to additional uniforms rental to Public Works employees. sih /0 �,. (9ai0.13) TABULATION ANNUAL UNIFORM RENTAL SERVICES.xIS page 3 ol3 1 v1� /3:14 pM