1998 10 08 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 8, 1998
The City Council of the City of Baytown, Texas, met in regular session on
October 8, 1998, at 6:30 p.m., in the Council Chambers at City Hall with the
following in attendance:
Victor Almendarez
David Byford
Manuel Escontrias
E. Frank Hinds, Jr.
Coleman Godwin
Scott Sheley
Pete C. Alfaro
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
The meeting was opened with a quorum present, and Council Member
Hinds led the pledge of allegiance and offered the invocation, after which the
following business was conducted:
Consider Approval of Minutes for the Regular Meeting held on September
24, 1998
Council Member Escontrias moved to approve the minutes. Council
Member Hinds seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
Abstained: Council Member Almendarez
Minutes of Regular Session — October 8, 1998
Citizen Communication
Mr. J. K. Patel did not appear to request utilities for property at 1 -10 at
Thompson Road.
Proposed Ordinance No 981008 -1, Authorizing a Facilities Management
Agreement with Edmundson Interests, L.L.C., for the Management and
Operation of a Convention Center at Bayland Park
Council will consider this item at a future meeting.
Proposed Ordinance No 981008 -2, Authorizing the First Amendment to the
Ground Lease between Edmundson Interests, L.L.C., and the City of
Baytown to Extend the Time Period for Execution of a Facility Management
Agreement
The Ground Lease authorized by Council on September 24 expires
automatically on October 8 should the City or Edmundson fail to execute a
facility management agreement for operation and management of the convention
center. The proposed amendment extends the time period to October 22, 1998.
Council Member Hinds moved to adopt the ordinance. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8416
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE
MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO
THE FIRST AMENDMENT TO THE GROUND LEASE BETWEEN
EDMUNDSON INTERESTS, L.L.C., AND THE CITY OF
BAYTOWN TO EXTEND THAT CONTINGENCY OF THE
GROUND LEASE WHICH IS BASED UPON THE EXECUTION OF
A FACILITY MANAGEMENT AGREEMENT; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
981008 -3
Minutes of Regular Session — October 8,1998
Proposed Ordinance No 981008 -3, Awarding the East District Wastewater
Treatment Plant Expansion Contract to Craig, Sheffield & Austin, Inc. (CSA)
The ordinance awards the contract to CSA in the amount of $2,610,900.
Nine potential bidders attended the mandatory prebid meeting and we received
seven bids. CSA successfully built the City's West District Wastewater Plant.
The scope of work includes construction of flow splitting structure, in -plant lift
station, eighty -foot diameter clarifier, basin, control, yard piping, and site -work.
EPA issued an administrative order to correct the sewer overflow condition at
Ferry Road and Pond Gully. This work along with the East District Sanitary
Sewer Collection System Improvements will resolve this bypass condition. The
engineer's estimated construction cost was $2,777,800. The construction
duration is 260 calendar days. Funds will come from a Texas Water
Development Board loan.
Council Member Byford moved to adopt the ordinance. Council Member
Hinds seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8417
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO EXECUTE AND ATTEST TO A
CONTRACT WITH CRAIG, SHEFFIELD & AUSTIN, INC., FOR
THE EAST DISTRICT WASTEWATER TREATMENT PLANT
EXPANSION; AUTHORIZING PAYMENT OF THE SUM OF TWO
MILLION SIX HUNDRED TEN THOUSAND NINE HUNDRED AND
NO1100 DOLLARS ($2,610,900.00); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Proposed Ordinance No. 981008 -4, Authorizing a Services Agreement with
the Baytown Evening Optimist Club for Operation of a Youth Football
Program
The ordinance authorizes an agreement in the amount of $35,000. In the
1991 Bond Program, funds were approved for the construction of a
restroomlconcession facility near the Republic of Texas Plaza on North Main for
981008 -4
Minutes of Regular Session —October 8, 1998
the "Pee Wee Optimist Football Program." Plans for construction of needed
football fields at the site have been delayed due to lack of funding. Accordingly,
plans for the concession /restroom facility were postponed. The Optimist Club
approached the City this year requesting utilization of some of the bond funds to
purchase a portable concession facility for use at Memorial Stadium and the
adjacent practice field where the football program has been conducted with the
support of the GCCISD. The proposed agreement permits the club to utilize up
to $35,000 for the needed portable concession in consideration for continuing to
conduct the program on behalf of the City for at least ten years.
Council Member Escontrias moved to adopt the ordinance. Council
Member Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8418
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY
MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST
TO A CONTRACT WITH BAYTOWN EVENING OPTIMIST CLUB
FOR DEVELOPING, ORGANIZING, AND MANAGING BAYTOWN
YOUTH FOOTBALL PROGRAMS AS WELL AS PROCURING,
OPERATING, AND MANAGING A PORTABLE CONCESSION
TRAILER FOR THE SAME; AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, OF AN AMOUNT NOT TO EXCEED
THIRTY -FIVE THOUSAND AND NO /100 DOLLARS ($35,000);
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consent Agenda
Council considered the consent agenda items "a" through "e:"
a. Proposed Ordinance No 981008 -5, authorizes a professional
services agreement for the Houston High Intensity Drug Trafficking
Area Program with Stanley E. Furce, Individually and dba
Research International. Since September 1990, the City has
administered federal funds designated for the operation of the
Houston High Intensity Drug Trafficking Area (HIDTA) Major
Offender Project. This is an annual agreement and is contingent
981008 -5
Minutes of Regular Session — October 8, 11998
on funding by grant/award made available through the Office of
National Drug Control Policy (ONDCP). The agreement obligates
the Contractor to provide professional services as directed by the
HIDTA Executive Committee and ONDCP. No City funds will be
used.
We recommend approval.
b. Proposed Ordinance No 981008 -6, amends the engineering
contract with Langford Engineering, Inc. in the amount of $21,200
to prepare plans and specifications for the Relocation of a 16 -inch
Waterline on Spur 330 contract. The scope of work includes
geotechnical investigation, design based on time and materials,
construction administration, and field representation. This work is
required to relocate our existing 16 -inch waterline (approximately
725 LF) from underneath the proposed TxDOT connector between
Spur 330 and SH 146. Funds will come from Water Bonds.
We recommend approval.
C. Proposed Ordinance No 981008 -7, authorizes payment of the
Houston Area Library Automated Network contract fee in the
amount of $31,500. Sterling Municipal Library has been a member
of HALAN since 1978. Membership fees and contract are renewed
annually. Charges for membership are based on the number of
terminals used to link with the main frame at the Houston Public
Library. This service is partially subsidized with state and federal
funds, as the Library could not individually afford such a
sophisticated system. The Library's circulation, overdue,
interlibrary loan, internet connection, and reserve systems depend
on this network that links us with public libraries in Houston,
Pasadena, Beaumont, Port Arthur, Port Neches, Nederland,
Bellaire and Lee College. This consortium of libraries is
responsible for providing maintenance and support for a shared
database of holdings and an on -line catalog which includes several
additional databases. The Library has 21 terminals with a fee of
$1,500 each annually.
We recommend approval.
d. Proposed Ordinance No 981008 -8, authorizes a contract with
Geotest Engineering, Inc. in the amount of $12,627.50 to provide
geotechnical data for the repair and replacement of channel
markers at the Bayland Park Marina. This geotechnical service
981008 -6
Minutes of Regular Session —October 8, 1998
contract will provide three 40 -foot borings along the boat channel,
performing selected laboratory tests on the soil samples,
performing engineering analyses and developing design criteria for
the repair and replacement of channel marker piling and provide a
written report. The work is necessary to determine the proper
marker depths. Funds will come from 1991 Bonds.
We recommend approval.
e. Proposed Ordinance No. 981008 -9, amends Chapter 18 "Buildings
and Building Regulations" and Chapter 26 "Community
Development" of the Code of Ordinances by authorizing the chief
building official to place a placard on a structure or dwelling unit
that is unsanitary, unsafe, substandard or otherwise unfit for human
habitation or use as a warning of its dangerous and offending
condition.
1. he defaces, removes or destroys a placard placed by the
administrator;
2. he enters, occupies, or otherwise uses a vacant structure or
dwelling unit on which an administrator has placed a
placard; or
3. he, as owner or operator of a structure or dwelling unit on
which the chief building official has placed a placard,
authorizes a person to enter, occupy, or otherwise use the
placarded structure or dwelling unit.
These amendments are designed to protect the health and safety
of the citizens in Baytown as well as to provide a means by which
the City can safeguard against substandard vacant buildings being
used for criminal activities or any other purpose.
We recommend approval.
Council Member Hinds moved to adopt the consent agenda items "a"
through "e." Council Member Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
W
981008 -7
Minutes of Regular Session — October 8, 1998
ORDINANCE NO. 8419
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE AND THE CITY CLERK TO ATTEST TO A
PROFESSIONAL SERVICES AGREEMENT WITH STANLEY E.
FORCE, INDIVIDUALLY AND DIBIAI RESEARCH
INTERNATIONAL; AUTHORIZING PAYMENT FOR SERVICES
UNDER THE CONTRACT FROM GRANT FUNDS; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8420
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 14 TO THE
AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE
CITY OF BAYTOWN AND LANGFORD ENGINEERING, INC.,
FOR THE RELOCATION OF 16 -INCH WATERLINE ON SPUR
330 PROJECT IN THE AMOUNT OF TWENTY -ONE THOUSAND
TWO HUNDRED AND NO1100 DOLLARS ($21,200.00); AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8421
AN ORDINANCE AUTHORIZING THE PAYMENT OF THIRTY -
ONE THOUSAND FIVE HUNDRED AND NO/100 DOLLARS
($31,500.00) TO HOUSTON AREA LIBRARY AUTOMATED
NETWORK AS THE COST FOR SERVICES PROVIDED; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8422
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR
TO EXECUTE AND THE CITY CLERK TO ATTEST TO A
CONTRACT WITH GEOTEST ENGINEERING, INC., TO
PROVIDE GEOTECHNICAL DATA FOR THE REPAIR AND
REPLACEMENT OF CHANNEL MARKERS AT BAYLAND PARK
MARINA; AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF TWELVE THOUSAND SIX HUNDRED
TWENTY -SEVEN AND 501100 DOLLARS ($12,627.50); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
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981008-9
Minutes of Regular Session — October 8,1998
Thanksgiving Holiday
The Council Meeting for November 26 will be moved to Tuesday,
November 24.
Mayor Alfaro's Comments
Mayor Alfaro led council and staff in a standing ovation for City Manager
Rountree who has announced his retirement effective January 31, 1999.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
Eileen P. Hall, City Clerk