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1998 09 10 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 10, 1998 The City Council of the City of Baytown, Texas, met in regular session on September 10, 1998, at 6:30 p.m., in the Council Chambers at City Hall with the following in attendance: Victor Almendarez David Byford Manuel Escontrias E. Frank Hinds, Jr. Coleman Godwin Scott Sheley Pete C. Alfaro Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present, and Council Member Byford led the pledge of allegiance and offered the invocation, after which the following business was conducted: Consider Approval of Minutes for the Regular Meeting Held on August 27, 1998 Council Member Hinds moved to approve the minutes. Council Member Almendarez seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 980910 -2 Minutes of the Regular Session — September 10, 1998 Proposed Ordinance No 980910 -16, Amending the Engineering Service Agreement with Langford Engineering, Inc. to Prepare Plans and Specifications for the Animal Control Lift Station and Force Main The ordinance amends the agreement with Langford Engineering in the amount of $23,600. This will be a time and materials contract; therefore, the basic engineering services will not exceed $19,000. The remainder of the cost will cover geotechnical, surveying, advertising, and construction inspection. The scope of work is to design a 50 gpm lift station with a three -inch force main and the directional bore under Goose Creek to serve the new Animal Control Center. The estimated construction cost is $113,000. Council Member Byford moved to adopt the ordinance. Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8382 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 13 TO THE AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF BAYTOWN AND LANGFORD ENGINEERING, INC., FOR THE ANIMAL CONTROL LIFT STATION AND FORCE MAIN PROJECT IN THE AMOUNT OF TWENTY -THREE THOUSAND SIX HUNDRED AND NO /100 DOLLARS ($23,600.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Proposed Ordinance No 980910 -17, Amending the Engineering Service Agreement with Camp, Dresser and McKee, Inc. to Prepare Plans and Specifications for the 1 -10 Sanitary Sewer Extension The ordinance amends the agreement with Camp, Dresser, and McKee in the amount of $322,000. Camp, Dresser and McKee (CDM) was retained earlier this year to perform the preliminary study. CDM is also performing the design work for McNair which includes working with TNRCC and Harris County Community Development. The scope of work is to design one lift station; 6,075 linear feet of 12 -inch force main, and 10,925 linear feet of 24 -inch gravity sewer to provide service to existing and proposed development along 1 -10 from Garth 980910 -3 Minutes of the Regular Session — September 10, 1998 Road to Thompson Road. The sewer will be routed to the West District Treatment Plant. The estimated construction cost is $3,547,000. Council Member Escontrias moved to adopt the ordinance. Council Member Almendarez seconded the motion. In response to inquiry from Council, the City Manager said that McNair would bear the cost of connecting to this line and would pay $1.3 Million for their capacity. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8383 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES FOR THE REHABILITATION OF THE 1 -10 SANITARY SEWER EXTENSION PROJECT; AUTHORIZING ADDITIONAL COMPENSATION IN THE AMOUNT OF THREE HUNDRED TWENTY -TWO THOUSAND AND NO/100 DOLLARS ($322,000.00) TO CAMP, DRESSER & MCKEE, INC.; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Hold Public Hearing at 6:35 p.m. on Proposed Ordinance Nominating and Designating an Area of the City as the Baytown Asphalt Materials Reinvestment Zone Mayor Alfaro called to order the public hearing on creating the Baytown Asphalt Materials Reinvestment Zone. He asked those present who desired to speak to register on the list provided in the lobby as that list would provide the speaking order for the hearing. He stated that the hearing was for the purpose of receiving public input with regard to the Baytown Asphalt Materials Reinvestment Zone, and everyone desiring to present information at the hearing would be given ample opportunity to do so. However, he encouraged each speaker to be as brief and to the point as possible, noting that the hearing was not an adversarial -type proceeding, but an opportunity for all interested persons to be heard. He asked that all questions be directed to him, and he stated that with the aid of City staff, he would attempt to answer the questions. 980910 -4 Minutes of the Regular Session — September 10, 1998 ", This public hearing is a prerequisite to the creation of a reinvestment zone pursuant to the Property Redevelopment and Tax Abatement Act as well as the Guidelines and Criteria adopted by the City Council. Baytown Asphalt Materials, Inc., proposes to install, maintain, and operate a hot -mix asphaltic concrete manufacturing facility in the area to be designated as the reinvestment zone. It is located at 4008 Highway 146 North, Baytown, Harris County, Texas. Construction is scheduled to commence in October 1998 and be completed in November 1999. The facility is expected to create 25 jobs and will add $2 Million in value at expiration of the abatement period. The facility will receive aggregate by barge, recycled material by truck, and sand by barge and by truck. Mr. Glen Angel, Owner, Baytown Asphalt Materials, Inc., and Mr. D. Hoffman, Aztec, Inc., were present and offered to answer any questions for Council. Mr. Angel said the facility should benefit Baytown and should furnish asphalt to Baytown at a lower price. He said this would be the most modern plant available. In response to inquiry from Council, Mr. Angel stated that the water supply would be protected since the TNRCC would inspect the site, the plans, permits, and reports. He said that the plant's capacity was 300 tons per hour. He said that the plant could run recycled asphalt which would reduce cost. Since no one else had registered to speak, Mayor Alfaro closed the public hearing. Proposed Ordinance No 980910 -1, Nominating and Designating an Area of the City as the Baytown Asphalt Materials Reinvestment Zone Baytown Asphalt Materials, Inc. proposes to install, maintain and operate a hot - mixed, asphaltic concrete manufacturing facility designated as the reinvestment zone at 4008 Highway 146 North. Council Member Almendarez moved to adopt the ordinance. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None 980910 -5 Minutes of the Regular Session — September 10, 1998 ORDINANCE NO. 8384 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CREATING THE BAYTOWN ASPHALT MATERIALS REINVESTMENT ZONE PURSUANT TO RESOLUTION NO. 1327 OF THE CITY COUNCIL OF THE CITY OF BAYTOWN; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Items 4 — 97 are 9998 -99 Budget related items Council considered items 4 through 6 and 8 through 17 as follows: Proposed Ordinance No 980910 -2, Adopting the 1998 -99 City of Baytown Budget The ordinance adopts the 1998 -99 budget totaling $58,386,597 which is an increase of $3,704,141 (6.77 %) over the 1997 -98 budget Adoption of the proposed budget does not require an increase in the tax rate, water and sewer fees, or sanitation fees. General Fund $31,990,821 General Debt Service Fund 7,007,989 Hotel /Motel Fund 535,295 Water & Sewer Fund 15,040,496 Sanitation Fund 2,614,343 Central Services Fund 1.197.653 Total $58,386.597 Proposed Ordinance No 980910 -3, Setting the Rate and Tax Levy for General Fund Maintenance and Operation and for Debt Service for the Fiscal Year Ending September 30, 1999 This ordinance will set the rate and tax levy for the General Fund maintenance and operation for the fiscal year ending September 30, 1999 at $0.45700 per $100 of value. This ordinance will set the rate and tax levy for Debt Service for the fiscal year ending September 30, 1999 at $ .28003 per $100 of value. The total tax rate is $ .73703 per $100 of value which is the same as the 1998 fiscal year. 980910 -6 Minutes of the Regular Session — September 10, 1998 Proposed Ordinance No 980910 -4, Adopting the Baytown Area Water Authority Budget for 1998 -99 The Baytown Area Water Authority budget totals $4,828,102 and does not require a rate increase. A copy of the BAWA budget is in the 1998 -99 Proposed Budget. The budget was reviewed and approved by the Baytown Area Water Authority Board of Directors on August 26, 1998. Proposed Ordinance No 980910 -6, Authorizing an Agreement in the Amount of $25,000 with the Baytown/West Chambers County Economic Development Foundation to Promote Economic Opportunities within the City of Baytown The Foundation was formed for the purpose of promoting and encouraging the formation of new businesses, the expansion of existing businesses, the relocation of existing businesses, and the general diversification of the economy in Baytown and West Chambers County. In exchange for the services which the Foundation will provide pursuant to the proposed agreement, the City shall pay the Foundation $25,000. Proposed Ordinance No 980910 -7, Authorizing Continuation of Professional Services by Vollmer Public Relations to Continue the Image Campaign for the City and Authorizing Payment for Said Services The ordinance authorizes continuing professional services by Vollmer Public Relations in the amount of $20,000. The City of Baytown solicited Request For Proposals in 1996 for public relations services for an image campaign and we desire to continue this program. Proposed Ordinance No 980910 -8, Authorizing the Purchase of an Ambulance from H -GAC The ordinance authorizes the purchase of an ambulance from H -GAC in the amount of $81,324.07. This is the mid -sized unit to replace a 1991 Type I Ambulance with over 100,000 miles. Proposed Ordinance No 980910 -9, Authorizing Purchase of two 1' /4-Ton Cab and Chassis from H -GAC The ordinance authorizes the purchase of two 1%-ton cab and chassis from H -GAC in the amount of $59,391.30. One vehicle will replace the Fire Battalion Chiefs vehicle with a 1999 F -450 Crew Cab Diesel. The other will replace the Parks and Recreation Department's Spray Truck with a 1999 F -450 Regular Cab Diesel. 980910 -7 Minutes of the Regular Session — September 10, 1998 Proposed Ordinance No 980910 -10, Authorizing the Purchase of Eleven Full -Size Police Vehicles from H -GAC The ordinance authorizes the purchase of eleven vehicles from H -GAC in the amount of $227,380. 32. These vehicles will be 1999 Ford Crown Victoria Police Vehicles and will cost $20,382 each. The HGAC fee is $3,178.32 or 1.42% of the total purchase price. Proposed Ordinance No 980910 -11, Authorizing the Sole Source Purchase of Software Maintenance and Support Services for Versaterm Licenses for Police Department Software from Versaterm Systems The ordinance authorizes the purchase of services from Versaterm Systems sole source in the amount of $15,900. The agreement period shall be October 1, 1998 to September 30, 1999. Proposed Ordinance No 980910 -12, Approving a Contract with Interface Employee Assistance Program, Inc. for the EAP Program Services and Managed Health Plus, and Authorizing Payment for Said Services The ordinance approves a contract with Interface in the amount of $17,784 for the contract period of October 1, 1998, through September 30, 1999. The contract amount is based on 570 employee and has not increased from the 1997 -98 year. This service is designed to help employees and their immediate family members with any type of personal problem and serves as a defense for the City's Drug Testing Program. Proposed Ordinance No 980910 -13, Renewing the Contract for Third Party Administration (TPA) Services to InterCare Health Plans for the City's Health Benefit Program and Authorizing Payment The ordinance renews the contract with TPA in the amount of $155,360. Since the City is self - insured, we utilize a Third Party Administrator to pay the claims. PPO network fees and administration fees will be directed through the TPA for payment. The estimated cost of $155,360 may vary depending on utilization. The current year's estimated TPA cost is $154,389. Proposed Ordinance No 980910 -14, Authorizing Renewal of Liability, Property, and Worker's Compensation Insurance Programs with Texas Municipal League — Inter - Governmental Risk Pool (TML) for Premiums, Reimbursable Losses, and Administration Fees and Authorizing Payment The ordinance authorizes renewal of liability, property, and worker's compensation insurance programs with Texas Municipal League — Inter- 980910 -8 Minutes of the Regular Session — September 10, 1998 Governmental Risk Pool (TMQ for premiums, reimbursable losses, and administration fees,. and authorizes in the amount of $924,629 at an estimated overall decrease of $80,761. Proposed Ordinance No 980910 -15, Awarding the Individual Stop Loss Coverage and Aggregate Stop Loss Coverage for the City's Health Benefit Program to Sun Life of Canada (Insurance Group) The ordinance awards the program to Sun Life of Canada in the amount of $159,300. The City received two bids and the bid from Sun Life of Canada is the lowest responsible bidder. Both specific stop loss coverage and aggregate stop loss coverage are based on a per employee, per month rate; therefore, actual enrollment will dictate the total amount. The estimated premium of $159,300 represents a five percent increase over the current year's estimated cost of $151,044. If the City had continued with the current carrier, Trans - General, the cost increase would have been seventeen percent. Council Member Byford moved to adopt items 4 through 17 except item 7. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8385 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 1998, AND ENDING SEPTEMBER 30, 1999, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. 980910 -9 Minutes of the Regular Session — September 10, 1998 ORDINANCE NO. 8386 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1998, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8387 AN ORDINANCE APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998, AND ENDING SEPTEMBER 30,1999; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8388 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN ECONOMIC DEVELOPMENT CONTRACT WITH BAYTOWN AREA/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FIVE THOUSAND AND NO1100 DOLLARS ($25,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8389 AN ORDINANCE AUTHORIZING CONTINUATION OF PROFESSIONAL SERVICES OF VOLLMER PUBLIC RELATIONS TO CONTINUE TO DEVELOP AN IMAGE CAMPAIGN FOR THE CITY OF BAYTOWN; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN OF TWENTY THOUSAND AND NO1100 DOLLARS ($20,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 980910 -10 Minutes of the Regular Session — September 10, 1998 ORDINANCE NO. 8390 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF EIGHTY -ONE THOUSAND THREE HUNDRED TWENTY -FOUR AND 071100 DOLLARS ($81,324.07) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF A TYPE III, CLASS 1A AMBULANCE FOR THE CITY OF BAYTOWN EMERGENCY MEDICAL SERVICES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8391 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF FIFTY -NINE THOUSAND THREE HUNDRED NINETY -ONE AND 3011000 DOLLARS ($59,391.30) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF TWO 11/4 -TON CAB AND CHASSIS FOR THE CITY OF BAYTOWN FIRE DEPARTMENT AND PARKS & RECREATION DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8392 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF TWO HUNDRED TWENTY -SEVEN THOUSAND THREE HUNDRED EIGHTY AND 321100 DOLLARS ($227,380.32) TO HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF ELEVEN (11) FULL - SIZE PATROL CARS FOR THE CITY OF BAYTOWN POLICE DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 980910 -11 Minutes of the Regular Session — September 10, 1998 ORDINANCE NO. 8393 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF FIFTEEN THOUSAND NINE HUNDRED AND NO /100 DOLLARS ($15,900.00) TO VERSATERM SYSTEMS AS THE SOLE SOURCE FOR SOFTWARE MAINTENANCE AND SUPPORT SERVICES FOR VERSATERM LICENSES FOR POLICE DEPARTMENT SOFTWARE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8394 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A RENEWAL OF THE PROFESSIONAL SERVICES CONTRACT WITH INTERFACE EMPLOYEE ASSISTANCE PROGRAM, INC.; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVENTEEN THOUSAND SEVEN HUNDRED EIGHTY - FOUR AND NO /100 DOLLARS ($17,784.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8395 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A RENEWAL OF THE AGREEMENT WITH INTERCARE HEALTH CARE PLANS AS A THIRD PARTY ADMINISTRATOR FOR THE ADMINISTRATION OF MEDICAL AND DENTAL CLAIMS AND FOR NETWORK SERVICES ON BEHALF OF THE CITY OF BAYTOWN; AUTHORIZING PAYMENT OF ONE HUNDRED FIFTY -FIVE THOUSAND THREE HUNDRED SIXTY AND NO /100 DOLLARS ($155,360.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 980910 -12 Minutes of the Regular Session — September 10, 1998 ORDINANCE NO. 8396 AN ORDINANCE RENEWING THE INTERLOCAL AGREEMENT WITH THE TEXAS MUNICIPAL LEAGUE WORKERS' COMPENSATION JOINT INSURANCE FUND TO PROVIDE ADMINISTRATIVE SERVICES FOR THE CITY'S WORKERS' COMPENSATION PROGRAM, AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR MONTHLY CLAIMS AS INCURRED, ADJUST ESCROW NECESSARY TO MEET SIXTY (60) DAYS AVERAGE CLAIMS REQUIREMENT AND PROJECTED PAYMENT OF THREE HUNDRED SEVENTY - FOUR THOUSAND NINE HUNDRED FORTY -EIGHT AND NO1100 DOLLARS ($374,948.00) FOR CLAIMS COSTS, ADMINISTRATIVE FEES, AND EXCESS WORKERS' COMPENSATION INSURANCE; RENEWING THE INTERLOCAL AGREEMENT WITH TEXAS MUNICIPAL LEAGUE FOR THE ANNUAL LIABILITY AND PROPERTY INSURANCE PROGRAM, AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE HUNDRED SEVENTY -FOUR THOUSAND SIX HUNDRED EIGHTY -ONE AND NO /100 DOLLARS ($374,681.00) AND THE SUM OF ONE HUNDRED SEVENTY -FIVE THOUSAND AND NO1100 DOLLARS ($175,000.00) FOR DEDUCTIBLES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8397 AN ORDINANCE ACCEPTING THE SPECIFIC AND AGGREGATE STOP LOSS COVERAGE WITH SUN LIFE OF CANADA, BROKERED THROUGH VISCO, APPLICABLE TO THE CITY OF BAYTOWN'S MEDICAL AND DENTAL BENEFITS PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF ONE HUNDRED FIFTY -NINE THOUSAND THREE HUNDRED ($159,300.00); MAKING OTHER THERETO; AND PROVIDING FO R THEREOF. AND NO /100 DOLLARS PROVISIONS RELATED THE EFFECTIVE DATE Consider Proposed Ordinance No. 980910 -5, Authorizing Animal Responsibility Agreement with the Houston Humane Society Council will consider this item at a future date. 980910 -13 Minutes of the Regular Session — September 10, 1998 Consent Agenda Council considered the consent agenda items "a" through "h" as follows: a. Proposed Resolution No 980910 -1, supports Increased State Funding of Parks and Recreation. This resolution calls upon the Governor to develop an initiative during the upcoming legislative session to recognize the quality of life and family value components of a sound and well funded parks and recreation system and to appropriate adequate funds accordingly. This is a request of the Texas Recreation and Parks Society and the Texas Parks and Wildlife Department based on a study performed by Texas A &M. Results of that study establish the need for significant funds at all levels of park and recreation providers to meet future needs. We recommend approval. b. Proposed Resolution No 980910 -2, authorizes the City Manager to apply for a Texas Telecommunications Infrastructure Fund grant in the amount of $75,000 to enhance Internet access in the Library for public use. This 100 percent grant will upgrade twelve terminals, increase adult access from eleven to fourteen, increase children's access from one to four, improve printing from dot matrix to laser, and add one terminal for bibliographic maintenance of the database. The grant period is April 1, 1999 through June 30, 2000. A letter of intent must be filed by October 16. We recommend approval. C. Proposed Ordinance No 980910 -18, approves deduct Change Order No. 3 to adjust final payment in the amount of $30,022.50, and authorizes final payment in the amount of $24,467.75 to PM Construction on the Annual Sewer Rehabilitation Contract 1998 -99. The work was on North and South Shepherd, Country Club View, Civic Drive, Goose Creek Drive, and Pecan Manor. Significant underuns were pipe bursting 8 -inch pipe and reconnecting services, short and long side. The contract award amount for Work Order 3 was $274,700 and the final contract amount is $244,677.50 which represents a 10.9% cost reduction. The contract original duration was 30 working days and the contractor completed the work in 24 working days. Funds will come from a Texas Water Development Board Loan. We recommend approval. 980910 -14 Minutes of the Regular Session — September 10, 1998 d. Proposed Ordinance No 980910 -19, amends Section 126 -69, Procedure for Commission Approval, of the Code of Ordinances, increasing the time required to file a plat from seven days to fourteen calendar days. Section 126 -69 requires the developer to submit a plat for approval seven days prior to the Growth Management and Development Advisory Commission meeting. When the Development Guide was prepared, 14 calendar days was established as sufficient time for administrative review prior to submittal to Growth Management. The Growth Management and Development Advisory Commission approved the recommendation at their August 19 meeting. We recommend approval. e. Proposed Ordinance No 980910 -20, terminates the Facilities Development Agreement with Senterra Real Estate Group, L.L.C., for the development of a conference center at Bayland Park executed on September 11, 1997. Senterra made little, if any, progress towards the initiation of the project; therefore; council did not approve their request for an extension to the land lease agreement at the last meeting. We recommend approval. f. Proposed Ordinance No 980910 -21, awards the bid for the purchase of playground equipment to Thompson Recreation Products, Inc. in the amount of $16,668. Invitations to bid were mailed to four suppliers and we received three bids and one no bid. The low bidder, Miracle Recreation, did not meet specifications. The playscape specifications called for a 5' transition deck with safety kick plate. Miracle bid a 4' transition deck without the safety kick plate. Miracle could have bid the 5' transition deck with the safety kick plate. We recommend approval. g. Proposed Ordinance No 980910 -22, awards the annual fire hydrants contract to Golden Triangle Pipe in the amount of $13,468. Invitations to bid were mailed to five suppliers and we received three bids. We recommend approval. 980910 -15 Minutes of the Regular Session — September 10, 1998 h. Proposed Ordinance No 980910 -23, awards the annual hot -mix asphalt contract to Redland Stone Products Company in the amount of $24,725. Invitations to bid were mailed to three suppliers and we received two bids and one bid after the opening date. Hot -mix asphalt is picked up by the Public Work's Department from the supplier's plant site and used for pothole patching on streets and various other applications. We recommend approval. Council Member Almendarez moved to adopt the consent agenda items "a" through "h." Council Member Sheley seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None For bid tabulations, see Attachments "A" through "C." RESOLUTION NO. 1362 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REQUESTING THE GOVERNOR OF THE STATE OF TEXAS DEVELOP A MAJOR LEGISLATIVE INITIATIVE FOR THE 76T" LEGISLATIVE SESSION TO PROMOTE AND ENHANCE THE INTEGRATED STATE RECREATION AND PARKS SYSTEM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 1363 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE TEXAS TELECOMMUNICATIONS INFRASTRUCTURE FUND BOARD TO ENHANCE PUBLIC INTERNET ACCESS AT THE STERLING MUNICIPAL LIBRARY; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 980910 -16 Minutes of the Regular Session — September 10, 1998 ORDINANCE NO. 8398 AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER NO.3 WITH P.M. CONSTRUCTION AND REHABILITATION, L.P., TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE ANNUAL SEWER REHABILITATION CONTRACT 1998 -1999; AUTHORIZING FINAL PAYMENT OF THE SUM OF TWENTY - FOUR THOUSAND FOUR HUNDRED SIXTY -SEVEN AND 751100 DOLLARS ($24,467.75) TO P.M. CONSTRUCTION AND REHABILITATION, L.P., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8399 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 126 " "SUBDIVISIONS," ARTICLE II "ADMINISTRATION," DIVISION 2 :LOT CONSOLIDATION AND LOT LINE ADJUSTMENT," SECTION 126 -69 "PROCEDURE FOR COMMISSION APPROVAL," SUBSECTION (A) OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8400 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, TERMINATING THE FACILITIES DEVELOPMENT AGREEMENT FOR THE DEVELOPMENT OF A CONFERENCE CENTER AT BAYLAND PARK WITH SENTERRA REAL ESTATE GROUP, L.L.P.; AUTHORIZING THE CITY MANAGER TO GIVE NOTICE OF THE TERMINATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8401 AN ORDINANCE ACCEPTING THE BID OF THOMPSON RECREATION PRODUCTS, INC., FOR THE PURCHASE OF PLAYGROUND EQUIPMENT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTEEN THOUSAND SIX HUNDRED SIXTY -EIGHT AND NO1100 DOLLARS ($16,668.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 980910 -17 Minutes of the Regular Session — September 10, 1998 ORDINANCE NO. 8402 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE PIPE FOR THE ANNUAL FIRE HYDRANTS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTEEN THOUSAND FOUR HUNDRED SIXTY - EIGHT AND NO1100 DOLLARS ($13,468.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8403 AN ORDINANCE ACCEPTING THE BID OF REDLAND STONE PRODUCTS COMPANY FOR THE ANNUAL HOT -MIX ASPHALT CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FOUR THOUSAND SEVEN HUNDRED TWENTY -FIVE AND NO1100 DOLLARS ($24,725.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Appointments to Baytown Animal Control Advisory Committee Council Member Escontrias moved to appoint Sue Gray to the Baytown Animal Control Advisory Committee. Council Member Godwin seconded the motion. The vote follows: Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None Consider Appointment to Baytown Housing Finance Corporation Board Mayor Alfaro announced his appointment of Debra Allfrey to the Baytown Housing Authority Board. Council Member Almendarez moved to appoint Debra Allfrey to the Baytown Housing Finance Corporation Board. Council Member Sheley seconded the motion. The vote follows: 980910 -18 Minutes of the Regular Session — September 10, 1998 Ayes: Council Members Almendarez, Byford, Escontrias Hinds, Godwin, and Sheley Mayor Alfaro Nays: None City Manager's Report Tropical Storm The storm is expected to go in south of Corpus Christi and increase tides which will slow runoff of any excess rain. Street flooding is expected. Adjourn As there was no further business to be transacted, the meeting was adjourned. ;F az-e ) y" Eileen P. Hall, City Clerk .� a ar x u CITY OF BAYTOWN BID TABULATION �rlT�c: PLAYGROUND CQUIPMENT BID #: 9808 -89 nn•rr•• Ai1(:i1�T 27. 1998 2:00 P.M. NO. QTY. UNIT DESCRIPTION TIIOMPSON RECREATIONA LITTLE TIKES COMMERCIA MUtACLE RECREATION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE I 4 EACH Playscapc Unit 4, 1 67.00 16,668.00 4,435.04 17,740.00 3,745.00 14,980.00 Does Trot meet specifrcario)!s. .Specifred a .i' trmrsiriar deck udth kick plrrlc. f3id n �1' Iral)srtic)n deck 1:'1110!!! R k1Ck f)�QrC. Location: New Braunfels, Texas I•louston, Texas Texarkana, Texas GRAND TOTAL: 16,668.00 17,740.00 14,980.00 MAILED BID TO 4 SUPPLIERS AND RECEIVED 3 BIDS AND 1 NO -BID. mra /8 -89 TABULATION Playground Equipment.xls Page 1 or 1 9/2198 1:23 PM CITY OF BAYTOWN BID TABULATION �, TITLE: ANNUAL FIRE HYDRANT CONTRACT ;, BID #: 002 -99 DATE: SEPTEMBER 1, 1998 2:00 P.M. LAST YEAR'S BID: u NO. QTY. UNIT DESCRIPTION GOLDEN TRIANGLE PIPE INDUSTRIAL INTERNAL MUNICIPAL PIPE & FAB. GOLDEN TRIANGLE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRIC EXT. PRICE UNIT PRICE % inc. /dec. 1 2 each 5 -114" Valve opening with 6" MJ 660.00 1,320.00 694.00 1,388.00 719.00 1,438.00 639.00 3% shoe and 3' bu 2 2 each Fire H drants 3 -112' bury 680.00 1,360.00 696.00 1,392.00 736.00 1,472.00 654.00 a °�° 3 10 each Fire Hydrants 4' bury 715.00 7,150.00 730.00 7,300.00 754.00 7,540.00 s89.00 4% 4 2 each Fire Hydrants 4 -112' bury 716.00 1,432.00 732.00 1,464.00 771.00 1,542.00 6ss.00 4% 5 2 each Fire Hydrants 5' bury 725.00 1,450.00 745.00 1,490.00 788.00 1,576.00 699.50 4% 6 2 each 6" Extensions 108.00 216.00 135.00 270.00 181.00 362.00 115.00 -6% 7 2 each 12" Extensions 126.00 252.00 160.00 320.00 214.00 428.00 127.00 -�% 8 2 each 18" Extensions 144.00 288.00 180.00 360.00 242.00 484.00 145.00 -i% GRAND TOTALS: 13,468.00 13,984.00 14,842.00 3% BRAND: American Darling B -84B American Darling B -846 Mueller A423 Super Centurion 200 LOCATION: BEAUMONT, TEXAS FRIENDSWOOD, TEXAS HOUSTON, TEXAS DELIVERY: 2 WEEKS ARO 2 WEEKS ARO 2 WEEKS ARO MAILED BID TO FIVE (5) SUPPLIERS AND RECEIVED THREE (3) BIDS. 002 -99 TABULATION.xIs Page 1 of 2 9/1/98 LAST YEAR'S BID. GOLDEN TRIANGLE NO QTY UNIT DESCRIPTION UNIT PRICE EXT. PRICE 1 10 each 5 -114" Valve o ening with 6" MJ 639.00 6,390.00 shoe and 3' bury 2 10 each Fire Hydrants 3 -112' bury 654.00 6,540.00 3 20 each Fire Hydrants 4' bury 689.00 13,780.00 4 2 each Fire Hydrants 4 -112' bury 689.00 1,378.00 5 2 each Fire Hydrants 5' bury 699.50 1,399.00 6 2 each Fire Hydrants 5 -1l2' bury 713.00 1,426.00 7 2 each Fire Hydrants 6' bury 728.00 1,456.00 8 2 each 6" Extensions 115.00 230.00 9 2 each 12" Extensions 127.00 254.00 10 2 each 18" Extensions 145.00 290.00 GRAND TOTALS: 33,143.00 LOCATION: BEAUMONT, TEXAS DELIVERY: 2 WEEKS ARO This year's contract is a 59% decrease this year compared to last year's awarded contract due to Items #1, 2, 8� 3 reduction in quantities. In addition, two sizes of fire hydrants were deleted from this year's contract for lack of usage. 00 99 TABULATION.xIs Page 2 of 2 9/1/98 U u u TITLE: BID #: DATE: ANNUAL HOT -MIX ASPHALT CONTRACT 001 -99 AUGUST 26, 1998 2:00 P.IVI. CITY OF BAYTOWN BID TABULATION LAST YEAR'S BID: NO. QTY. UNIT DESCRIPTION REDLAND STONE PROD. SUNBELT ASPHALT REOLAND STONE PROD. UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE PER TON 1 1150 TONS HOT -MIX ASPHALT - 21.50 24,725.00 23.25 26,737.50 20.90 24,035.00 PLANTSITE GRAND TOTAL: 24,%25.00 26,737.50 increase: 3% PLANTSITE: 922 MAYO SHELL RD. 5303 NAVIGATION BLVD. HOUSTON, TEXAS HOUSTON, TEXAS DISTANCE FROM LEE DR.: 22 MILES 24 MILES MAILED THREE (3) BIDS AND RECEIVED TWO BIDS AND ONE (1) AFTER BID OPENING DATE. This year's contract is a 3% increase over last yeaPs awarded contract. The increase is due to raw materials, labor, and maintenance of crushing equipment. Raw materials increases are from the oil suppliers and cost of the aggregate used in this product. Quantities remained the same this year as last year. 0 9 TABULATION.xIs Page 1 of 1 9/1/98