1998 09 10 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
September 10, 1998
The City Council of the City of Baytown, Texas, met in regular session on
September 10, 1998, at 6:30 p.m., in the Council Chambers at City Hall with the
following in attendance:
Victor Almendarez
David Byford
Manuel Escontrias
E. Frank Hinds, Jr.
Coleman Godwin
Scott Sheley
Pete C. Alfaro
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
The meeting was opened with a quorum present, and Council Member
Byford led the pledge of allegiance and offered the invocation, after which the
following business was conducted:
Consider Approval of Minutes for the Regular Meeting Held on August 27,
1998
Council Member Hinds moved to approve the minutes. Council Member
Almendarez seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
980910 -2
Minutes of the Regular Session — September 10, 1998
Proposed Ordinance No 980910 -16, Amending the Engineering Service
Agreement with Langford Engineering, Inc. to Prepare Plans and
Specifications for the Animal Control Lift Station and Force Main
The ordinance amends the agreement with Langford Engineering in the
amount of $23,600. This will be a time and materials contract; therefore, the
basic engineering services will not exceed $19,000. The remainder of the cost
will cover geotechnical, surveying, advertising, and construction inspection. The
scope of work is to design a 50 gpm lift station with a three -inch force main and
the directional bore under Goose Creek to serve the new Animal Control Center.
The estimated construction cost is $113,000.
Council Member Byford moved to adopt the ordinance. Council Member
Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8382
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 13 TO THE
AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE
CITY OF BAYTOWN AND LANGFORD ENGINEERING, INC.,
FOR THE ANIMAL CONTROL LIFT STATION AND FORCE MAIN
PROJECT IN THE AMOUNT OF TWENTY -THREE THOUSAND
SIX HUNDRED AND NO /100 DOLLARS ($23,600.00); AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Proposed Ordinance No 980910 -17, Amending the Engineering Service
Agreement with Camp, Dresser and McKee, Inc. to Prepare Plans and
Specifications for the 1 -10 Sanitary Sewer Extension
The ordinance amends the agreement with Camp, Dresser, and McKee in
the amount of $322,000. Camp, Dresser and McKee (CDM) was retained earlier
this year to perform the preliminary study. CDM is also performing the design
work for McNair which includes working with TNRCC and Harris County
Community Development. The scope of work is to design one lift station; 6,075
linear feet of 12 -inch force main, and 10,925 linear feet of 24 -inch gravity sewer
to provide service to existing and proposed development along 1 -10 from Garth
980910 -3
Minutes of the Regular Session — September 10, 1998
Road to Thompson Road. The sewer will be routed to the West District
Treatment Plant. The estimated construction cost is $3,547,000.
Council Member Escontrias moved to adopt the ordinance. Council
Member Almendarez seconded the motion. In response to inquiry from Council,
the City Manager said that McNair would bear the cost of connecting to this line
and would pay $1.3 Million for their capacity. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8383
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 1 TO THE
AGREEMENT BETWEEN OWNER AND ENGINEER FOR
PROFESSIONAL SERVICES FOR THE REHABILITATION OF
THE 1 -10 SANITARY SEWER EXTENSION PROJECT;
AUTHORIZING ADDITIONAL COMPENSATION IN THE
AMOUNT OF THREE HUNDRED TWENTY -TWO THOUSAND
AND NO/100 DOLLARS ($322,000.00) TO CAMP, DRESSER &
MCKEE, INC.; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Hold Public Hearing at 6:35 p.m. on Proposed Ordinance Nominating and
Designating an Area of the City as the Baytown Asphalt Materials
Reinvestment Zone
Mayor Alfaro called to order the public hearing on creating the Baytown
Asphalt Materials Reinvestment Zone. He asked those present who desired to
speak to register on the list provided in the lobby as that list would provide the
speaking order for the hearing. He stated that the hearing was for the purpose
of receiving public input with regard to the Baytown Asphalt Materials
Reinvestment Zone, and everyone desiring to present information at the hearing
would be given ample opportunity to do so. However, he encouraged each
speaker to be as brief and to the point as possible, noting that the hearing was
not an adversarial -type proceeding, but an opportunity for all interested persons
to be heard. He asked that all questions be directed to him, and he stated that
with the aid of City staff, he would attempt to answer the questions.
980910 -4
Minutes of the Regular Session — September 10, 1998
", This public hearing is a prerequisite to the creation of a reinvestment zone
pursuant to the Property Redevelopment and Tax Abatement Act as well as the
Guidelines and Criteria adopted by the City Council. Baytown Asphalt Materials,
Inc., proposes to install, maintain, and operate a hot -mix asphaltic concrete
manufacturing facility in the area to be designated as the reinvestment zone. It
is located at 4008 Highway 146 North, Baytown, Harris County, Texas.
Construction is scheduled to commence in October 1998 and be
completed in November 1999. The facility is expected to create 25 jobs and will
add $2 Million in value at expiration of the abatement period. The facility will
receive aggregate by barge, recycled material by truck, and sand by barge and
by truck.
Mr. Glen Angel, Owner, Baytown Asphalt Materials, Inc., and Mr. D.
Hoffman, Aztec, Inc., were present and offered to answer any questions for
Council. Mr. Angel said the facility should benefit Baytown and should furnish
asphalt to Baytown at a lower price. He said this would be the most modern
plant available. In response to inquiry from Council, Mr. Angel stated that the
water supply would be protected since the TNRCC would inspect the site, the
plans, permits, and reports. He said that the plant's capacity was 300 tons per
hour. He said that the plant could run recycled asphalt which would reduce cost.
Since no one else had registered to speak, Mayor Alfaro closed the public
hearing.
Proposed Ordinance No 980910 -1, Nominating and Designating an Area of
the City as the Baytown Asphalt Materials Reinvestment Zone
Baytown Asphalt Materials, Inc. proposes to install, maintain and operate
a hot - mixed, asphaltic concrete manufacturing facility designated as the
reinvestment zone at 4008 Highway 146 North.
Council Member Almendarez moved to adopt the ordinance. Council
Member Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
980910 -5
Minutes of the Regular Session — September 10, 1998
ORDINANCE NO. 8384
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, CREATING THE BAYTOWN ASPHALT
MATERIALS REINVESTMENT ZONE PURSUANT TO
RESOLUTION NO. 1327 OF THE CITY COUNCIL OF THE CITY
OF BAYTOWN; MAKING VARIOUS FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
Items 4 — 97 are 9998 -99 Budget related items
Council considered items 4 through 6 and 8 through 17 as follows:
Proposed Ordinance No 980910 -2, Adopting the 1998 -99 City of Baytown
Budget
The ordinance adopts the 1998 -99 budget totaling $58,386,597 which is
an increase of $3,704,141 (6.77 %) over the 1997 -98 budget Adoption of the
proposed budget does not require an increase in the tax rate, water and sewer
fees, or sanitation fees.
General Fund
$31,990,821
General Debt Service Fund
7,007,989
Hotel /Motel Fund
535,295
Water & Sewer Fund
15,040,496
Sanitation Fund
2,614,343
Central Services Fund
1.197.653
Total $58,386.597
Proposed Ordinance No 980910 -3, Setting the Rate and Tax Levy for
General Fund Maintenance and Operation and for Debt Service for the
Fiscal Year Ending September 30, 1999
This ordinance will set the rate and tax levy for the General Fund
maintenance and operation for the fiscal year ending September 30, 1999 at
$0.45700 per $100 of value. This ordinance will set the rate and tax levy for Debt
Service for the fiscal year ending September 30, 1999 at $ .28003 per $100 of
value. The total tax rate is $ .73703 per $100 of value which is the same as the
1998 fiscal year.
980910 -6
Minutes of the Regular Session — September 10, 1998
Proposed Ordinance No 980910 -4, Adopting the Baytown Area Water
Authority Budget for 1998 -99
The Baytown Area Water Authority budget totals $4,828,102 and does not
require a rate increase. A copy of the BAWA budget is in the 1998 -99 Proposed
Budget. The budget was reviewed and approved by the Baytown Area Water
Authority Board of Directors on August 26, 1998.
Proposed Ordinance No 980910 -6, Authorizing an Agreement in the
Amount of $25,000 with the Baytown/West Chambers County Economic
Development Foundation to Promote Economic Opportunities within the
City of Baytown
The Foundation was formed for the purpose of promoting and
encouraging the formation of new businesses, the expansion of existing
businesses, the relocation of existing businesses, and the general diversification
of the economy in Baytown and West Chambers County. In exchange for the
services which the Foundation will provide pursuant to the proposed agreement,
the City shall pay the Foundation $25,000.
Proposed Ordinance No 980910 -7, Authorizing Continuation of
Professional Services by Vollmer Public Relations to Continue the Image
Campaign for the City and Authorizing Payment for Said Services
The ordinance authorizes continuing professional services by Vollmer
Public Relations in the amount of $20,000. The City of Baytown solicited
Request For Proposals in 1996 for public relations services for an image
campaign and we desire to continue this program.
Proposed Ordinance No 980910 -8, Authorizing the Purchase of an
Ambulance from H -GAC
The ordinance authorizes the purchase of an ambulance from H -GAC in
the amount of $81,324.07. This is the mid -sized unit to replace a 1991 Type I
Ambulance with over 100,000 miles.
Proposed Ordinance No 980910 -9, Authorizing Purchase of two 1' /4-Ton
Cab and Chassis from H -GAC
The ordinance authorizes the purchase of two 1%-ton cab and chassis
from H -GAC in the amount of $59,391.30. One vehicle will replace the Fire
Battalion Chiefs vehicle with a 1999 F -450 Crew Cab Diesel. The other will
replace the Parks and Recreation Department's Spray Truck with a 1999 F -450
Regular Cab Diesel.
980910 -7
Minutes of the Regular Session — September 10, 1998
Proposed Ordinance No 980910 -10, Authorizing the Purchase of Eleven
Full -Size Police Vehicles from H -GAC
The ordinance authorizes the purchase of eleven vehicles from H -GAC in
the amount of $227,380. 32. These vehicles will be 1999 Ford Crown Victoria
Police Vehicles and will cost $20,382 each. The HGAC fee is $3,178.32 or
1.42% of the total purchase price.
Proposed Ordinance No 980910 -11, Authorizing the Sole Source Purchase
of Software Maintenance and Support Services for Versaterm Licenses for
Police Department Software from Versaterm Systems
The ordinance authorizes the purchase of services from Versaterm
Systems sole source in the amount of $15,900. The agreement period shall be
October 1, 1998 to September 30, 1999.
Proposed Ordinance No 980910 -12, Approving a Contract with Interface
Employee Assistance Program, Inc. for the EAP Program Services and
Managed Health Plus, and Authorizing Payment for Said Services
The ordinance approves a contract with Interface in the amount of
$17,784 for the contract period of October 1, 1998, through September 30, 1999.
The contract amount is based on 570 employee and has not increased from the
1997 -98 year. This service is designed to help employees and their immediate
family members with any type of personal problem and serves as a defense for
the City's Drug Testing Program.
Proposed Ordinance No 980910 -13, Renewing the Contract for Third Party
Administration (TPA) Services to InterCare Health Plans for the City's
Health Benefit Program and Authorizing Payment
The ordinance renews the contract with TPA in the amount of $155,360.
Since the City is self - insured, we utilize a Third Party Administrator to pay the
claims. PPO network fees and administration fees will be directed through the
TPA for payment. The estimated cost of $155,360 may vary depending on
utilization. The current year's estimated TPA cost is $154,389.
Proposed Ordinance No 980910 -14, Authorizing Renewal of Liability,
Property, and Worker's Compensation Insurance Programs with Texas
Municipal League — Inter - Governmental Risk Pool (TML) for Premiums,
Reimbursable Losses, and Administration Fees and Authorizing Payment
The ordinance authorizes renewal of liability, property, and worker's
compensation insurance programs with Texas Municipal League — Inter-
980910 -8
Minutes of the Regular Session — September 10, 1998
Governmental Risk Pool (TMQ for premiums, reimbursable losses, and
administration fees,. and authorizes in the amount of $924,629 at an estimated
overall decrease of $80,761.
Proposed Ordinance No 980910 -15, Awarding the Individual Stop Loss
Coverage and Aggregate Stop Loss Coverage for the City's Health Benefit
Program to Sun Life of Canada (Insurance Group)
The ordinance awards the program to Sun Life of Canada in the amount
of $159,300. The City received two bids and the bid from Sun Life of Canada is
the lowest responsible bidder. Both specific stop loss coverage and aggregate
stop loss coverage are based on a per employee, per month rate; therefore,
actual enrollment will dictate the total amount. The estimated premium of
$159,300 represents a five percent increase over the current year's estimated
cost of $151,044. If the City had continued with the current carrier, Trans -
General, the cost increase would have been seventeen percent.
Council Member Byford moved to adopt items 4 through 17 except item 7.
Council Member Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8385
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING
FISCAL YEAR BEGINNING OCTOBER 1, 1998, AND ENDING
SEPTEMBER 30, 1999, IN ACCORDANCE WITH THE CHARTER
AND ORDINANCES OF THE CITY OF BAYTOWN; AND
PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE
THEREOF.
980910 -9
Minutes of the Regular Session — September 10, 1998
ORDINANCE NO. 8386
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR
GENERAL FUND MAINTENANCE AND OPERATION AND DEBT
SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 1998, UPON ALL TAXABLE
PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS AND THE
CHARTER PROVISIONS AND ORDINANCES OF SAID CITY;
PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS
CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
ORDINANCE NO. 8387
AN ORDINANCE APPROVING THE BUDGET FOR THE
BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 1998, AND ENDING
SEPTEMBER 30,1999; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8388
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR
TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN
ECONOMIC DEVELOPMENT CONTRACT WITH BAYTOWN
AREA/WEST CHAMBERS COUNTY ECONOMIC
DEVELOPMENT FOUNDATION; AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN, THE SUM OF TWENTY -FIVE
THOUSAND AND NO1100 DOLLARS ($25,000.00); AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8389
AN ORDINANCE AUTHORIZING CONTINUATION OF
PROFESSIONAL SERVICES OF VOLLMER PUBLIC
RELATIONS TO CONTINUE TO DEVELOP AN IMAGE
CAMPAIGN FOR THE CITY OF BAYTOWN; AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN OF TWENTY
THOUSAND AND NO1100 DOLLARS ($20,000.00); AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
980910 -10
Minutes of the Regular Session — September 10, 1998
ORDINANCE NO. 8390
AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN,
TEXAS, AUTHORIZING THE PAYMENT OF EIGHTY -ONE
THOUSAND THREE HUNDRED TWENTY -FOUR AND 071100
DOLLARS ($81,324.07) TO HOUSTON - GALVESTON AREA
COUNCIL FOR THE PURCHASE OF A TYPE III, CLASS 1A
AMBULANCE FOR THE CITY OF BAYTOWN EMERGENCY
MEDICAL SERVICES; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
ORDINANCE NO. 8391
AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN,
TEXAS, AUTHORIZING THE PAYMENT OF FIFTY -NINE
THOUSAND THREE HUNDRED NINETY -ONE AND 3011000
DOLLARS ($59,391.30) TO HOUSTON - GALVESTON AREA
COUNCIL FOR THE PURCHASE OF TWO 11/4 -TON CAB AND
CHASSIS FOR THE CITY OF BAYTOWN FIRE DEPARTMENT
AND PARKS & RECREATION DEPARTMENT; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8392
AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN,
TEXAS, AUTHORIZING THE PAYMENT OF TWO HUNDRED
TWENTY -SEVEN THOUSAND THREE HUNDRED EIGHTY AND
321100 DOLLARS ($227,380.32) TO HOUSTON - GALVESTON
AREA COUNCIL FOR THE PURCHASE OF ELEVEN (11) FULL -
SIZE PATROL CARS FOR THE CITY OF BAYTOWN POLICE
DEPARTMENT; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
980910 -11
Minutes of the Regular Session — September 10, 1998
ORDINANCE NO. 8393
AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM
OF FIFTEEN THOUSAND NINE HUNDRED AND NO /100
DOLLARS ($15,900.00) TO VERSATERM SYSTEMS AS THE
SOLE SOURCE FOR SOFTWARE MAINTENANCE AND
SUPPORT SERVICES FOR VERSATERM LICENSES FOR
POLICE DEPARTMENT SOFTWARE; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8394
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR
TO EXECUTE AND THE CITY CLERK TO ATTEST TO A
RENEWAL OF THE PROFESSIONAL SERVICES CONTRACT
WITH INTERFACE EMPLOYEE ASSISTANCE PROGRAM, INC.;
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF SEVENTEEN THOUSAND SEVEN HUNDRED EIGHTY -
FOUR AND NO /100 DOLLARS ($17,784.00); AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8395
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY
MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST
TO A RENEWAL OF THE AGREEMENT WITH INTERCARE
HEALTH CARE PLANS AS A THIRD PARTY ADMINISTRATOR
FOR THE ADMINISTRATION OF MEDICAL AND DENTAL
CLAIMS AND FOR NETWORK SERVICES ON BEHALF OF THE
CITY OF BAYTOWN; AUTHORIZING PAYMENT OF ONE
HUNDRED FIFTY -FIVE THOUSAND THREE HUNDRED SIXTY
AND NO /100 DOLLARS ($155,360.00); AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
980910 -12
Minutes of the Regular Session — September 10, 1998
ORDINANCE NO. 8396
AN ORDINANCE RENEWING THE INTERLOCAL AGREEMENT
WITH THE TEXAS MUNICIPAL LEAGUE WORKERS'
COMPENSATION JOINT INSURANCE FUND TO PROVIDE
ADMINISTRATIVE SERVICES FOR THE CITY'S WORKERS'
COMPENSATION PROGRAM, AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN FOR MONTHLY CLAIMS AS
INCURRED, ADJUST ESCROW NECESSARY TO MEET SIXTY
(60) DAYS AVERAGE CLAIMS REQUIREMENT AND
PROJECTED PAYMENT OF THREE HUNDRED SEVENTY -
FOUR THOUSAND NINE HUNDRED FORTY -EIGHT AND NO1100
DOLLARS ($374,948.00) FOR CLAIMS COSTS,
ADMINISTRATIVE FEES, AND EXCESS WORKERS'
COMPENSATION INSURANCE; RENEWING THE INTERLOCAL
AGREEMENT WITH TEXAS MUNICIPAL LEAGUE FOR THE
ANNUAL LIABILITY AND PROPERTY INSURANCE PROGRAM,
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF THREE HUNDRED SEVENTY -FOUR THOUSAND SIX
HUNDRED EIGHTY -ONE AND NO /100 DOLLARS ($374,681.00)
AND THE SUM OF ONE HUNDRED SEVENTY -FIVE THOUSAND
AND NO1100 DOLLARS ($175,000.00) FOR DEDUCTIBLES;
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8397
AN ORDINANCE ACCEPTING THE SPECIFIC AND
AGGREGATE STOP LOSS COVERAGE WITH SUN LIFE OF
CANADA, BROKERED THROUGH VISCO, APPLICABLE TO
THE CITY OF BAYTOWN'S MEDICAL AND DENTAL BENEFITS
PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF ONE HUNDRED FIFTY -NINE
THOUSAND THREE HUNDRED
($159,300.00); MAKING OTHER
THERETO; AND PROVIDING FO R
THEREOF.
AND NO /100 DOLLARS
PROVISIONS RELATED
THE EFFECTIVE DATE
Consider Proposed Ordinance No. 980910 -5, Authorizing Animal
Responsibility Agreement with the Houston Humane Society
Council will consider this item at a future date.
980910 -13
Minutes of the Regular Session — September 10, 1998
Consent Agenda
Council considered the consent agenda items "a" through "h" as follows:
a. Proposed Resolution No 980910 -1, supports Increased State
Funding of Parks and Recreation. This resolution calls upon the
Governor to develop an initiative during the upcoming legislative
session to recognize the quality of life and family value components
of a sound and well funded parks and recreation system and to
appropriate adequate funds accordingly. This is a request of the
Texas Recreation and Parks Society and the Texas Parks and
Wildlife Department based on a study performed by Texas A &M.
Results of that study establish the need for significant funds at all
levels of park and recreation providers to meet future needs.
We recommend approval.
b. Proposed Resolution No 980910 -2, authorizes the City Manager to
apply for a Texas Telecommunications Infrastructure Fund grant in
the amount of $75,000 to enhance Internet access in the Library for
public use. This 100 percent grant will upgrade twelve terminals,
increase adult access from eleven to fourteen, increase children's
access from one to four, improve printing from dot matrix to laser,
and add one terminal for bibliographic maintenance of the
database. The grant period is April 1, 1999 through June 30, 2000.
A letter of intent must be filed by October 16.
We recommend approval.
C. Proposed Ordinance No 980910 -18, approves deduct Change
Order No. 3 to adjust final payment in the amount of $30,022.50,
and authorizes final payment in the amount of $24,467.75 to PM
Construction on the Annual Sewer Rehabilitation Contract 1998 -99.
The work was on North and South Shepherd, Country Club View,
Civic Drive, Goose Creek Drive, and Pecan Manor. Significant
underuns were pipe bursting 8 -inch pipe and reconnecting
services, short and long side. The contract award amount for Work
Order 3 was $274,700 and the final contract amount is
$244,677.50 which represents a 10.9% cost reduction. The
contract original duration was 30 working days and the contractor
completed the work in 24 working days. Funds will come from a
Texas Water Development Board Loan.
We recommend approval.
980910 -14
Minutes of the Regular Session — September 10, 1998
d. Proposed Ordinance No 980910 -19, amends Section 126 -69,
Procedure for Commission Approval, of the Code of Ordinances,
increasing the time required to file a plat from seven days to
fourteen calendar days. Section 126 -69 requires the developer to
submit a plat for approval seven days prior to the Growth
Management and Development Advisory Commission meeting.
When the Development Guide was prepared, 14 calendar days
was established as sufficient time for administrative review prior to
submittal to Growth Management. The Growth Management and
Development Advisory Commission approved the recommendation
at their August 19 meeting.
We recommend approval.
e. Proposed Ordinance No 980910 -20, terminates the Facilities
Development Agreement with Senterra Real Estate Group, L.L.C.,
for the development of a conference center at Bayland Park
executed on September 11, 1997. Senterra made little, if any,
progress towards the initiation of the project; therefore; council did
not approve their request for an extension to the land lease
agreement at the last meeting.
We recommend approval.
f. Proposed Ordinance No 980910 -21, awards the bid for the
purchase of playground equipment to Thompson Recreation
Products, Inc. in the amount of $16,668. Invitations to bid were
mailed to four suppliers and we received three bids and one no bid.
The low bidder, Miracle Recreation, did not meet specifications.
The playscape specifications called for a 5' transition deck with
safety kick plate. Miracle bid a 4' transition deck without the safety
kick plate. Miracle could have bid the 5' transition deck with the
safety kick plate.
We recommend approval.
g. Proposed Ordinance No 980910 -22, awards the annual fire
hydrants contract to Golden Triangle Pipe in the amount of
$13,468. Invitations to bid were mailed to five suppliers and we
received three bids.
We recommend approval.
980910 -15
Minutes of the Regular Session — September 10, 1998
h. Proposed Ordinance No 980910 -23, awards the annual hot -mix
asphalt contract to Redland Stone Products Company in the
amount of $24,725. Invitations to bid were mailed to three
suppliers and we received two bids and one bid after the opening
date. Hot -mix asphalt is picked up by the Public Work's
Department from the supplier's plant site and used for pothole
patching on streets and various other applications.
We recommend approval.
Council Member Almendarez moved to adopt the consent agenda items
"a" through "h." Council Member Sheley seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
For bid tabulations, see Attachments "A" through "C."
RESOLUTION NO. 1362
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, REQUESTING THE GOVERNOR OF THE
STATE OF TEXAS DEVELOP A MAJOR LEGISLATIVE
INITIATIVE FOR THE 76T" LEGISLATIVE SESSION TO
PROMOTE AND ENHANCE THE INTEGRATED STATE
RECREATION AND PARKS SYSTEM; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
RESOLUTION NO. 1363
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE
CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE
TEXAS TELECOMMUNICATIONS INFRASTRUCTURE FUND
BOARD TO ENHANCE PUBLIC INTERNET ACCESS AT THE
STERLING MUNICIPAL LIBRARY; DESIGNATING AN
AUTHORIZED REPRESENTATIVE; AUTHORIZING THE
REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT
AWARD THAT MAY RESULT THEREFROM; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
980910 -16
Minutes of the Regular Session — September 10, 1998
ORDINANCE NO. 8398
AN ORDINANCE AUTHORIZING DEDUCT CHANGE ORDER
NO.3 WITH P.M. CONSTRUCTION AND REHABILITATION, L.P.,
TO ADJUST THE FINAL UNIT BID QUANTITIES FOR THE
ANNUAL SEWER REHABILITATION CONTRACT 1998 -1999;
AUTHORIZING FINAL PAYMENT OF THE SUM OF TWENTY -
FOUR THOUSAND FOUR HUNDRED SIXTY -SEVEN AND 751100
DOLLARS ($24,467.75) TO P.M. CONSTRUCTION AND
REHABILITATION, L.P., FOR SAID PROJECT; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8399
AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS,
AMENDING CHAPTER 126 " "SUBDIVISIONS," ARTICLE II
"ADMINISTRATION," DIVISION 2 :LOT CONSOLIDATION AND
LOT LINE ADJUSTMENT," SECTION 126 -69 "PROCEDURE
FOR COMMISSION APPROVAL," SUBSECTION (A) OF THE
CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS;
PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS
CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
ORDINANCE NO. 8400
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, TERMINATING THE FACILITIES
DEVELOPMENT AGREEMENT FOR THE DEVELOPMENT OF A
CONFERENCE CENTER AT BAYLAND PARK WITH SENTERRA
REAL ESTATE GROUP, L.L.P.; AUTHORIZING THE CITY
MANAGER TO GIVE NOTICE OF THE TERMINATION; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8401
AN ORDINANCE ACCEPTING THE BID OF THOMPSON
RECREATION PRODUCTS, INC., FOR THE PURCHASE OF
PLAYGROUND EQUIPMENT AND AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN, THE SUM OF SIXTEEN THOUSAND
SIX HUNDRED SIXTY -EIGHT AND NO1100 DOLLARS
($16,668.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
980910 -17
Minutes of the Regular Session — September 10, 1998
ORDINANCE NO. 8402
AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE
PIPE FOR THE ANNUAL FIRE HYDRANTS CONTRACT AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF THIRTEEN THOUSAND FOUR HUNDRED SIXTY -
EIGHT AND NO1100 DOLLARS ($13,468.00); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8403
AN ORDINANCE ACCEPTING THE BID OF REDLAND STONE
PRODUCTS COMPANY FOR THE ANNUAL HOT -MIX ASPHALT
CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF TWENTY -FOUR THOUSAND SEVEN
HUNDRED TWENTY -FIVE AND NO1100 DOLLARS ($24,725.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Appointments to Baytown Animal Control Advisory Committee
Council Member Escontrias moved to appoint Sue Gray to the Baytown
Animal Control Advisory Committee. Council Member Godwin seconded the
motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
Consider Appointment to Baytown Housing Finance Corporation Board
Mayor Alfaro announced his appointment of Debra Allfrey to the Baytown
Housing Authority Board. Council Member Almendarez moved to appoint Debra
Allfrey to the Baytown Housing Finance Corporation Board. Council Member
Sheley seconded the motion. The vote follows:
980910 -18
Minutes of the Regular Session — September 10, 1998
Ayes: Council Members Almendarez, Byford, Escontrias
Hinds, Godwin, and Sheley
Mayor Alfaro
Nays: None
City Manager's Report
Tropical Storm
The storm is expected to go in south of Corpus Christi and increase tides
which will slow runoff of any excess rain. Street flooding is expected.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
;F az-e ) y"
Eileen P. Hall, City Clerk
.�
a
ar
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u
CITY OF BAYTOWN
BID TABULATION
�rlT�c: PLAYGROUND CQUIPMENT
BID #: 9808 -89
nn•rr•• Ai1(:i1�T 27. 1998 2:00 P.M.
NO.
QTY.
UNIT
DESCRIPTION
TIIOMPSON RECREATIONA
LITTLE TIKES COMMERCIA
MUtACLE RECREATION
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
I
4
EACH
Playscapc Unit
4, 1 67.00
16,668.00
4,435.04
17,740.00
3,745.00
14,980.00
Does Trot meet specifrcario)!s.
.Specifred a .i' trmrsiriar deck udth
kick plrrlc. f3id n �1' Iral)srtic)n deck
1:'1110!!! R k1Ck f)�QrC.
Location:
New Braunfels, Texas
I•louston, Texas
Texarkana, Texas
GRAND TOTAL:
16,668.00
17,740.00
14,980.00
MAILED BID TO 4 SUPPLIERS AND RECEIVED 3 BIDS AND 1 NO -BID.
mra /8 -89 TABULATION Playground Equipment.xls
Page 1 or 1 9/2198 1:23 PM
CITY OF BAYTOWN
BID TABULATION
�, TITLE: ANNUAL FIRE HYDRANT CONTRACT
;, BID #: 002 -99
DATE: SEPTEMBER 1, 1998 2:00 P.M.
LAST YEAR'S BID:
u NO.
QTY.
UNIT
DESCRIPTION
GOLDEN TRIANGLE
PIPE
INDUSTRIAL INTERNAL
MUNICIPAL PIPE & FAB.
GOLDEN TRIANGLE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRIC
EXT. PRICE
UNIT PRICE
% inc. /dec.
1
2
each
5 -114" Valve opening with 6" MJ
660.00
1,320.00
694.00
1,388.00
719.00
1,438.00
639.00
3%
shoe and 3' bu
2
2
each
Fire H drants 3 -112' bury
680.00
1,360.00
696.00
1,392.00
736.00
1,472.00
654.00
a °�°
3
10
each
Fire Hydrants 4' bury
715.00
7,150.00
730.00
7,300.00
754.00
7,540.00
s89.00
4%
4
2
each
Fire Hydrants 4 -112' bury
716.00
1,432.00
732.00
1,464.00
771.00
1,542.00
6ss.00
4%
5
2
each
Fire Hydrants 5' bury
725.00
1,450.00
745.00
1,490.00
788.00
1,576.00
699.50
4%
6
2
each
6" Extensions
108.00
216.00
135.00
270.00
181.00
362.00
115.00
-6%
7
2
each
12" Extensions
126.00
252.00
160.00
320.00
214.00
428.00
127.00
-�%
8
2
each
18" Extensions
144.00
288.00
180.00
360.00
242.00
484.00
145.00
-i%
GRAND TOTALS:
13,468.00
13,984.00
14,842.00
3%
BRAND:
American Darling B -84B
American Darling B -846
Mueller A423 Super Centurion 200
LOCATION:
BEAUMONT, TEXAS
FRIENDSWOOD, TEXAS
HOUSTON, TEXAS
DELIVERY:
2 WEEKS ARO
2 WEEKS ARO
2 WEEKS ARO
MAILED
BID TO FIVE (5) SUPPLIERS AND RECEIVED THREE (3) BIDS.
002 -99 TABULATION.xIs
Page 1 of 2
9/1/98
LAST YEAR'S BID.
GOLDEN TRIANGLE
NO
QTY
UNIT
DESCRIPTION
UNIT PRICE
EXT. PRICE
1
10
each
5 -114" Valve o ening with 6" MJ
639.00
6,390.00
shoe and 3' bury
2
10
each
Fire Hydrants 3 -112' bury
654.00
6,540.00
3
20
each
Fire Hydrants 4' bury
689.00
13,780.00
4
2
each
Fire Hydrants 4 -112' bury
689.00
1,378.00
5
2
each
Fire Hydrants 5' bury
699.50
1,399.00
6
2
each
Fire Hydrants 5 -1l2' bury
713.00
1,426.00
7
2
each
Fire Hydrants 6' bury
728.00
1,456.00
8
2
each
6" Extensions
115.00
230.00
9
2
each
12" Extensions
127.00
254.00
10
2
each
18" Extensions
145.00
290.00
GRAND TOTALS:
33,143.00
LOCATION:
BEAUMONT, TEXAS
DELIVERY: 2 WEEKS ARO
This year's contract is a 59% decrease this year compared to last year's awarded contract due to Items #1, 2, 8� 3 reduction in quantities.
In addition, two sizes of fire hydrants were deleted from this year's contract for lack of usage.
00 99 TABULATION.xIs Page 2 of 2 9/1/98
U
u
u
TITLE:
BID #:
DATE:
ANNUAL HOT -MIX ASPHALT CONTRACT
001 -99
AUGUST 26, 1998
2:00 P.IVI.
CITY OF BAYTOWN
BID TABULATION
LAST YEAR'S BID:
NO.
QTY.
UNIT
DESCRIPTION
REDLAND STONE PROD.
SUNBELT ASPHALT
REOLAND STONE PROD.
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE PER TON
1
1150
TONS
HOT -MIX ASPHALT -
21.50
24,725.00
23.25
26,737.50
20.90
24,035.00
PLANTSITE
GRAND TOTAL:
24,%25.00
26,737.50
increase:
3%
PLANTSITE:
922 MAYO SHELL
RD.
5303 NAVIGATION BLVD.
HOUSTON, TEXAS
HOUSTON, TEXAS
DISTANCE FROM LEE DR.:
22 MILES
24 MILES
MAILED THREE (3) BIDS AND RECEIVED TWO BIDS AND ONE (1) AFTER BID OPENING DATE.
This year's contract is a 3% increase over last yeaPs awarded contract. The increase is due to raw materials, labor, and maintenance of
crushing equipment. Raw materials increases are from the oil suppliers and cost of the aggregate used in this product. Quantities remained
the same this year as last year.
0 9 TABULATION.xIs
Page 1 of 1
9/1/98