1998 02 12 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
February 12, 1998
The City Council of the City of Baytown, Texas, met in regular session on
February 12, 1998, at 6:30 p.m., in the John Tucker Hall, Lee College, with the following
in attendance:
Victor Almendarez
Council Member
David Byford
Council Member
Manuel Escontrias
Council Member
E. Frank Hinds, Jr.
Council Member
Stephen DonCarlos
Council Member
Scott Sheley
Council Member
Pete C. Alfaro Mayor
Bobby Rountree City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
The meeting was opened with a quorum present, and Council Member DonCarlos
led the Pledge of Allegiance and offered the invocation, after which the following
business was conducted:
Consider Approval of Minutes for Regular Meeting on January 22, 1998
Council Member Almendarez moved to approve the minutes. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
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Minutes of the Regular Session — February 12, 1998
Consider Approval of Minutes for Emergency Session on January 30, 1998
Council Member Byford moved to approve the minutes. Council Member Sheley
seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
DonCarlos, and Sheley
Mayor Alfaro
Nays: None
Abstained: Council Member Hinds
Consider Proposed Ordinance No. 980212 -2 Setting Date, Time, and Place for
Public Hearing on the Proposed Amendment to the Official Zoning Map,
Reclassifying Property Located at 1312 Bob Smith Road from Neighborhood
Conservation to Mixed Use District
The ordinance sets the public hearing for March 12, 1998, at 6:35 p.m. The
Baytown Zoning Commission denied the request for zoning district reclassification for
1312 Bob Smith Road. The owner, Mr. Roberto Betancourth, requested amending the
official zoning map to rezone the property located at 1312 Bob Smith from Neighborhood
Conservation (NC) to Mixed Use (MU). The purpose of the request is to develop a
manufactured home park. This is a permitted use within the Neighborhood Conservation
District but at a different standard. The request does not meet the six amendment criteria
established in the Zoning Ordinance.
Council Member Escontrias moved to adopt the ordinance. Council Member
Hinds seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
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Minutes of the Regular Session — February 12, 1998
ORDINANCE NO. 8190
AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR
THE PUBLIC HEARING ON THE PROPOSED AMENDMENT TO
THE OFFICIAL ZONING MAP OF THE CITY OF BAYTOWN,
RECLASSIFYING PROPERTY LOCATED AT 1312 BOB SMITH
ROAD, BAYTOWN, TEXAS, FROM A NEIGHBORHOOD
CONSERVATION DISTRICT TO A MIXED USE DISTRICT;
AUTHORIZING AND DIRECTING THE CITY CLERK TO
PUBLISH NOTICE OF SUCH PUBLIC HEARING; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 980212 -3 First Reading on Proposed
Disannexation of Ten -Foot Strips Located North of Interstate 10
The public hearings on the proposed disannexation were held January 22, 1998.
In accordance with state law and the Charter of the City of Baytown, this first reading is
being made not more than forty days or less than twenty days after the public hearings
were held.
Council Member Byford moved to adopt the ordinance. Council Member
Almendarez seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8191
AN ORDINANCE PROVIDING FOR THE DISCONTINUANCE OF
AN AREA AS PART OF THE CITY OF BAYTOWN, TEXAS, BY
DISANNEXING CERTAIN TEN -FOOT STRIPS LOCATED
NORTH OF INTERSTATE 10; MAKING OTHER PROVISIONS
RELATED THERETO.
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Minutes of the Regular Session — February 12, 1998
Consider Proposed Ordinance No. 980212 -4 Second Reading on Proposed Franchise
with TCI Cablevision of Texas, Inc.
The ordinance is the second reading on the proposed franchise with TCI
Cablevision of Texas, Inc. The Charter of the City of Baytown requires that the franchise
be read at three separate regular meetings of the Council. The franchise will not be
effective until the expiration of sixty days after its final passage during which time the
text of the full ordinance is published once each week for four consecutive weeks. The
Council has extended the franchise previously awarded to TCI in order for the parties to
agree to the terms of this proposed franchise, which requires the following:
• an upgrade to the existing cable system;
• internet access to the City and GCCISD if it is offered in the service area;
• an institutional network at a discounted rate;
• PEG channels;
• specific customer service standards; and
• a franchise fee of five percent of gross revenues.
Pursuant to the franchise agreement, TCI shall pay a franchise fee to a percentage
of its annual gross revenues as follows:
Years
1
- 3
3%
Years
4
- 6
4%
Years
7
- 10
5%
City Attorney Ramirez read the caption of the proposed ordinance. Council
Member Sheley moved to adopt the ordinance on second reading. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
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Minutes of the Regular Session — February 12, 1998
ORDINANCE NO. 8172
AN ORDINANCE GRANTING TO TCI CABLEVISION OF
TEXAS, INC., THE PRIVILEGE AND FRANCHISE TO
CONSTRUCT, MAINTAIN, AND OPERATE WITHIN THE CITY
OF BAYTOWN, TEXAS, A CABLE SYSTEM FOR THE PURPOSE
OF DELIVERING CABLE SERVICE AND IN FURTHERANCE
THEREOF, TO ENTER UPON, ERECT, CONSTRUCT,
MAINTAIN, EXTEND, REPAIR, REPLACE, AND REMOVE IN
ANY AND ALL OF THE PRESENT AND FUTURE PUBLIC WAYS
OF THE CITY OF BAYTOWN; PRESCRIBING THE
CONDITIONS GOVERNING THE OPERATION OF THE CABLE
SYSTEM INSOFAR AS IT AFFECTS THE USE OF PUBLIC
PROPERTY FOR THE PURPOSE OF SUCH CABLE SYSTEM,
PRESCRIBING RULES AND REGULATIONS GENERALLY FOR
THE OPERATION OF SUCH CABLE SYSTEM UNDER THIS
FRANCHISE; PROVIDING FOR THE ACCEPTANCE OF THIS
FRANCHISE BY THE COMPANY; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Hold Public Hearing on the Proposed Amendment to the Official Zoning Map and
the Reclassification of the Property Located at 107 West Shreck Street from
Neighborhood Conservation to Mixed Use District for 6:35 p.m. on February 12,
1998
Mayor Alfaro called to order the public hearing concerning the proposed
amendment to the Official Zoning Map at 107 West Shreck Street and asked those
present desiring to speak to register on the list provided in the lobby as that list would
provide the speaking order for the hearing.
This property is currently abutting a single - family dwelling as well as the
boundary line of the Mixed Use District. The applicant wishes to use the existing
structure as additional office space. This would not be permitted in the Neighborhood
Conservation District. Rezoning the property would permit Mr. Jones to have additional
office space at this location.
Since no one registered to speak, Mayor Alfaro closed the public hearing.
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Minutes of the Regular Session — February 12, 1998
Consider Proposed Ordinance No. 980212 -1 Amending the Official Zoning Map of
the City of Baytown by Changing the Zoning District of the Property Located at 107
West Schreck Street from Neighborhood Conservation to Mixed Use District
The Zoning Commission has held one public hearing regarding this matter and
recommends approval. Council Member Byford moved to adopt the ordinance. Council
Member Hinds seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8192
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AMENDING THE OFFICIAL ZONING MAP
OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 980212 -5 Second Reading on Proposed Franchise
with Star Cable Associates
The ordinance is the second reading on the proposed franchise with Star Cable
Associates. The Charter of the City of Baytown requires that the franchise be read at
three separate regular meetings of the Council. The franchise will not be effective until
the expiration of sixty days after its final passage during which time the text of the full
ordinance is published once each week for four consecutive weeks. The Council has
extended the franchise previously awarded to Star in order for the parties to agree to the
terms of this proposed franchise, which requires the following:
• an upgrade to the existing cable system;
• internet access to the City and GCCISD if it is offered in the service area;
• an institutional network at a discounted rate;
• PEG channels;
• specific customer service standards; and
• a franchise fee of five percent of gross revenues.
Pursuant to the franchise agreement, Star shall pay a franchise fee to a percentage
of its annual gross revenues as follows:
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Minutes of the Regular Session — February 12, 1998
Years 1 - 3 3%
Years 4 - 6 4%
Years 7 - 10 5%
City Attorney Ramirez read the caption of the proposed ordinance. Council
Member Escontrias moved to adopt the ordinance on second reading. Council Member
Almendarez seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8173
AN ORDINANCE GRANTING TO STAR CABLE ASSOCIATES,
THE PRIVILEGE AND FRANCHISE TO CONSTRUCT,
MAINTAIN, AND OPERATE WITHIN THE CITY OF BAYTOWN,
TEXAS, A CABLE SYSTEM FOR THE PURPOSE OF
DELIVERING CABLE SERVICE AND IN FURTHERANCE
THEREOF, TO ENTER UPON, ERECT, CONSTRUCT,
MAINTAIN, EXTEND, REPAIR, REPLACE, AND REMOVE IN
ANY AND ALL OF THE PRESENT AND FUTURE PUBLIC WAYS
OF THE CITY OF BAYTOWN; PRESCRIBING THE
CONDITIONS GOVERNING THE OPERATION OF THE CABLE
SYSTEM INSOFAR AS IT AFFECTS THE USE OF PUBLIC
PROPERTY FOR THE PURPOSE OF SUCH CABLE SYSTEM,
PRESCRIBING RULES AND REGULATIONS GENERALLY FOR
THE OPERATION OF SUCH CABLE SYSTEM UNDER THIS
FRANCHISE; PROVIDING FOR THE ACCEPTANCE OF THIS
FRANCHISE BY THE COMPANY; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 980212 -6 Amending Chapter 25'/2 "Standard
Sign Code," Section 25'/2 -5 "Sign Permits and Fees," Subsection (1) "Removal
bond" of the Code of Ordinances to clarify that One Removal Bond is Required for
Each Off - Premise Sign Permit Issued
The proposed ordinance specifies that a removal bond in the amount of $25,000 is
required for each off - premise sign permit issued instead of one bond per individual or
company that may have multiple operating permits. This proposed amendment conforms
this ordinance to current practice.
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Minutes of the Regular Session — February 12, 1998
Council Member Sheley moved to adopt the ordinance. Council Member
Almendarez seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8193
AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS,
AMENDING CHAPTER 25% "STANDARD SIGN CODE,"
SECTION 25%: -5 "SIGN PERMITS AND FEES," SUBSECTION (N)
OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN,
TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A
SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION
AND EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 980212 -7 Amending Engineering Service
Contract with Wayne Smith & Associates to Prepare Plans and Specifications for
the Improvement of Storm Drainage Structures and to Develop a Comprehensive
Drainage Plan
The ordinance amends the engineering service contract with Wayne Smith &
Associates in the amount of $400,000. The scope of work includes investigation of
drainage problems, analysis of the drainage area, surveying to establish grade lines of
ditches and flow lines of culverts, design of drainage structures, routing of storm water
runoff, preparation of construction documents, and field inspection. The estimated
construction cost for projects to be prioritized at a later date is $840,000. Funds will
come from 1997 Certificates of Obligation.
Council Member Byford moved to adopt the ordinance. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
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Minutes of the Regular Session — February 12, 1998
ORDINANCE NO. 8194
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING AMENDMENT NO.9 TO THE
AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE
CITY OF BAYTOWN AND WAYNE SMITH & ASSOCIATES,
INC., FOR THE IMPROVEMENT OF CERTAIN STORM
DRAINAGE STRUCTURES AND THE DEVELOPMENT OF A
COMPREHENSIVE DRAINAGE PLAN; AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOUR
HUNDRED THOUSAND AND NO /100 DOLLARS ($400,000.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 980212 -8 Amending the Engineering Service
Contract with Langford Engineering, Inc. to Prepare Plans and Specifications for
the Bayland Island Lift Station and Collection System
The ordinance amends the engineering service contract with Langford
Engineering, Inc. in the amount of $50,000 to prepare plans and specifications for the
Bayland Island Lift Station and Collection System. The cost for preparing the plans and
specifications will be $24,700, the cost for the construction inspection will be $15,300,
and the cost for the geotechnical report will be $10,300. The scope of work includes the
construction of a lift station to serve future development at the entrance to and on
Bayland Island and installation of a new system to transport sewage to the Central
District Wastewater Treatment Plant. The estimated construction cost is $250,000.
Funds will come from $4,000,000 in bonds to be issued for the Conference Center in
May.
Council Member Almendarez moved to adopt the ordinance. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
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Minutes of the Regular Session — February 12, 1998
ORDINANCE NO. 8195
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 12 TO
THE AGREEMENT FOR ENGINEERING SERVICES BETWEEN
THE CITY OF BAYTOWN AND LANGFORD ENGINEERING,
INC., FOR THE BAYLAND ISLAND LIFT STATION AND
COLLECTION SYSTEM; AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, THE SUM OF FIFTY THOUSAND AND
NO /100 DOLLARS ($50,000.00); AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Proposed Resolution No. 1342 Revising Eligibility Requirements for the
Homebuyers' Assistance Program
The objective of this program is to increase the percentage of owner- occupied
homes and to stabilize neighborhoods. The program provides forgivable loans for closing
costs and down payment assistance to HUD defined low /moderate income households.
The loans are granted for a maximum amount of $4,500 and are secured by a five -year
lien on the property for the loan amount. To date, there have been five Homebuyer
Workshops with over 122 households completing the course. At least ten potential
homebuyers request information by telephone and/or office visits each week. The
program has provided approximately $13,000 in Homebuyers' Assistance Loans toward
the four homes sold. The following changes are proposed to increase participation in the
program and, ultimately, stabilize neighborhoods by increasing the number of owner -
occupied homes in Baytown.
1. Remove the FDIC lender requirements — The existing program requires homebuyers
to obtain financing from a local Federal Deposit Insurance Corporation (FDIC) lender.
The FDIC requirement does not protect the City from any particular liability, nor does
HUD mandate this requirement. By eliminating the FDIC clause, the program will be
open to mortgage brokers with local operations.
2. Expand the eligible areas — The existing program mandates that homebuyers purchase
a home within a CDBG target area or the Enterprise Zone, or a home that the buyer is
currently renting. It is reasonable to allow purchase anywhere in the city limits, if the
home meets all other requirements.
3. Increase the eligible property price — We recommend the eligible property price be
increased to $60,000. Currently, the program restricts a potential homebuyer to purchase
a detached single- family home priced at $45,000 or below. However, lenders measure
mortgage affordability using up to a third of the homebuyers' gross income for housing
expenses. With the lenders' qualifications and the income limits of the program
980212 -11
Minutes of the Regular Session — February 12, 1998
averaging $40,000, a participating homebuyer can afford to purchase a home above the
current limit of $45,000.
Council Member Hinds moved to adopt the resolution. Council Member
Almendarez seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
RESOLUTION NO. 1342
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AMENDING RESOLUTION NO. 1299
CONCERNING THE COMMUNITY DEVELOPMENT
HOMEBUYERS' ASSISTANCE PROGRAM GUIDELINES; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 980212 -9 Terminating the Lease Agreement with
Right Direction Community Action Center Concerning the Property Located at 407
West Pearce Street
This property was struck off to the City of Baytown in a tax foreclosure sale and
currently the City holds the property for the benefit of Goose Creek Consolidated
Independent School District. On April 29, 1996, the City of Baytown leased this property
to Right Direction Community Action Center for the operation of an anti -gang, violence
prevention community resource center. To date, there have been no anti -gang activities
conducted on the premises and the Center has yet to provide the proper insurance
pursuant to the lease agreement. Right Direction Community Action Center has been
notified in writing of its failure to provide the required activities and of its failure to
provide the insurance as required in the lease. This proposed ordinance terminates the
lease, due to the Right Direction Community Action Center's repeated failure to comply
with the terms of the lease.
Council Member Hinds moved to adopt the ordinance. Council Member
DonCarlos seconded the motion. The vote follows:
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Minutes of the Regular Session — February 12, 1998
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8196
AN ORDINANCE TERMINATING THE LEASE AGREEMENT
WITH RIGHT DIRECTION COMMUNITY ACTION CENTER
CONCERNING THE PROPERTY DESCRIBED AS LOTS
1,2,3,21,22,23, AND 24, BLOCK 28, GOOSE CREEK SUBDIVISION
(A/K/A PRUETT), BAYTOWN, HARRIS COUNTY, TEXAS; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 980212 -10 Accepting Proposals for Data/Voice
Communication Cables for City Hall Network Cabling
The ordinance accepts the bid of Signaltron, Inc., for the purchase of Data/Voice
Communication Cables. Council Member Escontrias moved to adopt the ordinance.
Council Member Almendarez seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8197
AN ORDINANCE ACCEPTING THE BID OF SIGNALTRON, INC.,
FOR THE PURCHASE OF DATA/VOICE COMMUNICATION
CABLES AND AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF TWENTY -SEVEN THOUSAND FIFTY -
NINE AND 69/100 DOLLARS ($27,059.69); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
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Minutes of the Regular Session — February 12, 1998
Consider Approval of Plans and Specifications for Annual Sanitary Sewer
Rehabilitation Contract for 1998 -99 and Authorize Advertisement for Bids
This contract includes rehabilitation work using primarily the pipe bursting
method, but will also include some removal and replacement by open trench methods.
The total estimated construction cost is $1,000,000. In order to secure competitive unit
prices, approximately $400,000 of known projects have been identified. These projects
provide the contractor a certain amount of guaranteed work for bidding. These projects
are small jobs located throughout the city. The remainder of the contract will be used for
emergency projects. The contract duration is one year, renewable for one year. This
contract will be funded by Texas Water Development Board bonds.
Council Member DonCarlos moved to approve the plans and specifications and to
authorize advertisement for bids. Council Member Sheley seconded the motion. The
vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
Consent Agenda:
The consent agenda items "a" through "m" was considered by Council as follows:
a. Proposed Resolution No. 1343 approves the proposed single - family mortgage
revenue bond program of the Southeast Texas Housing Finance Corporation
( STHFC). The STHFC is similar to the Baytown Housing Finance Corporation
except it serves a regional area of eleven cities and eight counties. Daniel
Sandoval is Baytown's representative on the Board. The program, if approved by
the Texas Attorney General and the governmental entities on whose behalf the
bonds are being issued, will provide funds to purchase various mortgage- backed
securities guaranteed as to the timely payment of monthly principal and interest.
The bonds will be in an aggregate principal amount not to exceed $37,000,000
and shall be used to further the STHFC's continued efforts to provide financing to
persons of low -to- moderate income levels to purchase single - family residences.
On January 30, 1998, the STHFC held a public hearing concerning the bonds, but
no member of the public attended and no discussion of the bonds ensued at the
hearing. The STHFC has requested that all of its sponsoring political entities
approve the issue. This resolution authorizes the Mayor to execute, prior to
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Minutes of the Regular Session — February 12, 1998
February 14, 1998, a general certificate and a certificate of highest elected official,
both certificates evidencing public approval of the proposed program.
We recommend approval.
b. Proposed Resolution No. 1344 authorizes the City Manager to apply for a federal
grant in the amount of $291,654 from the Office of National Drug Control Policy
in conjunction with the Houston High Intensity Drug Trafficking Area Grant
Program. The money awarded will continue to pay the administrative and
operational costs of the Director of the Houston HIDTA for the period 1 -1 -98 to
12- 31 -98. Council approved an agreement with Stanley Furce, individually and
d/b /a Research International on September 11, 1997, to perform those professional
services as directed by the HIDTA Executive Committee and ONDCP. The
Director and the Executive Committee is responsible for the systematic approach
to regional drug law enforcement in the Houston/Galveston area. The City is the
managing agent of the federal grant and has received it since October 1995.
We recommend approval.
C. Proposed Resolution No. 1345 authorizes the City Manager to apply for a
Facilities and Equipment grant from the State Division of Emergency
Management in the amount of $16,225. This grant is to purchase equipment that
will enhance operational readiness of local jurisdictions to respond to a major
disaster. The Automated Emergency Notification System is used in conjunction
with the telephone system and will enhance the City's ability to notify the public
when an emergency occurs. This system can be programmed to call select groups
such as schools in one specific area of town or all or part of the community. The
system being proposed is $32, 450 requiring a commitment for a 50% match of
$16,225 from contingency funds and 50% from FEMA with a total project cost of
$32,450.
We recommend approval.
d. Proposed Ordinance No. 980212-11 approves Change Order No. 3 for the City
Hall Renovation Project in the amount of $13,930 with Durotech, Inc. Change
Order No. 3 is for the following: delete partition in basement, upsize and add new
four -inch gas line, change door swing of the mechanical courtyard, provide
additional power to receptionist desk, replace deteriorated plumbing, and extend
joist outriggers for Air Handling Unit No. 1. The revised contract amount will be
$1,237,658 for a 3.2% cost growth. Change Order No. 3 will not increase the
contract duration; therefore, the completion date remains February 24, 1998.
We recommend approval.
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Minutes of the Regular Session — February 12, 1998
e. Proposed Ordinance No. 980212 -12 approves Change Order No. 1 in the amount
of $42,239.76 to Whitelak, Inc. rerouting of Garth Road 21" Sanitary Sewer
contract. Change Order No. 1 is for emergency work to repair the collapsed
manhole and a segment of 15 -inch pipe on East Baker Road. Council held an
emergency meeting on the East Baker Road sewer failure. The most cost
effective and expedient method of repair was this change order method. The
revised contract amount will be $294,415.76 for a 16.8% cost growth. Change
Order No. 1 will increase the contract duration from 60 to 67 calendar days. The
revised contract completion date will be March 27, 1998.
We recommend approval.
f. Proposed Ordinance No. 980212 -13 authorizes abandonment of the five -foot utility
easement on the northeast side of 4004 Trailwood Drive (Lot 54), Trailwood
Subdivision. In accordance with Article IV of the Code of Ordinances of the City of
Baytown, the owner of the property along the five -foot utility easement at 4004
Trailwood Drive (Lot 54), Trailwood Subdivision has petitioned for the
abandonment of said easement. The fair market value of the five -foot easement has
been determined to be $740.54 based on the 1997 HCAD certified land value. Each
of the utility companies has been contacted, as well as the abutting property owner,
who has executed a release. Upon authorization to abandon and payment by the
landowner, the Legal Department will furnish a Quit Claim deed to the portion of
the easement abutting said property.
We recommend approval.
g. Proposed Ordinance No. 980212 -14 approves the installation of three streetlights
on Commerce Street at its intersection with Sterling Street. The Growth
Management and Development Advisory Commission recommends approval.
We recommend approval.
h. Proposed Ordinance No. 980212 -15 approves the placement of a "No Parking"
sign on the north side of West Francis Avenue, east of North Jones Street. The
Growth Management and Development Advisory Commission recommends
approval.
We recommend approval.
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Minutes of the Regular Session — February 12, 1998
i. Proposed Ordinance No. 980212 -16 approves changing the School Zone times at
Ross Sterling High School and Robert E. Lee High School to 7:00 a.m. through
8:30 a.m. The Growth Management and Development Advisory Commission
recommends approval.
We recommend approval.
j. Proposed Ordinance No. 980212 -17 approves changing the name of Cedar Street
to Eugenio Santana Drive. The staff received a request from Henry Santana, Sr.
to change the name of Cedar Street to Eugenio Santana Drive. Letters were sent
to all property owners (three) on the street. We received one response in support
of the change. No responses were received in disapproval of the request. Notices
were mailed October 27, 1997, with self - addressed stamped envelopes enclosed
with a return deadline of November 7, 1997. The Growth Management and
Development Advisory Commission recommends approval.
We recommend approval.
k. Proposed Ordinance No. 980212 -18 awards the bid for traffic signals to Traffic
Parts, Inc. in the amount of $28,985. Invitations to bid were mailed to four
suppliers and we received four bids. This equipment will be used to replace
existing signal heads.
We recommend approval.
1. Consider Proposed Ordinance No. 980212 -19 awarding annual mowing, edging,
and trimming services, Section III, Community Beautification Program in the
amount of $47,320. Invitations were mailed to six contractors. We received one
bid and two no bids. This section was rejected and rebid after reducing the scope
of the community appearance program to only major streets and an allowance was
made for optional cycles dependent upon funds available. Cycles were reduced
from nine cycles to five cycles with three tentative cycles contingent upon
funding. The cost per cycle of $5915 will be well within the budgeted amount for
the Community Beautification Program, $31,500.
We recommend approval.
M. Consider rejection of bid for annual leasing of vehicles contract for Harris County
Organized Crime and Narcotics Task Force from Capps Rent A Car, Inc. in the
amount of $345,696. Invitations to bid were mailed to three suppliers and we
received one bid and two no -bids. Harris County Organized Crime/Narcotics
Task Force, HIDTA, and DEA use this contract for vehicles for the officers
980212 -17
Minutes of the Regular Session — February 12, 1998
working with these agencies. We recommend rejecting the bid and rebidding this
item to solicit additional suppliers to secure more competitive bidding.
We recommend approval.
Council Member Escontrias moved to accept the consent agenda items "a"
through "m." Council Member DonCarlos seconded the motion.
Mr. Henry Santana addressed Council regarding item "j." Mr. Santana introduced
several members of the Santana family and expressed their appreciation for considering
the street name change.
The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
For bid tabulation, see Attachments "A" and `B."
RESOLUTION NO. 1343
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING THE 1998 SINGLE FAMILY
MORTGAGE REVENUE BOND PROGRAM OF THE
SOUTHEAST TEXAS HOUSING FINANCE CORPORATION;
DIRECTING THE MAYOR TO EXECUTE THE APPROPRIATE
CERTIFICATES EVIDENCING THE APPROVAL OF THE SAME;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
RESOLUTION NO. 1344
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE
CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO
THE OFFICE OF NATIONAL DRUG CONTROL POLICY FOR A
GRANT IN CONJUNCTION WITH THE HIGH INTENSITY
DRUG TRAFFICKING AREA PROJECT; DESIGNATING AN
AUTHORIZED REPRESENTATIVE; AUTHORIZING
REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT
AWARD THAT MAY RESULT THEREFROM; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
980212 -18
Minutes of the Regular Session — February 12, 1998
RESOLUTION NO. 1345
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE
CITY OF BAYTOWN, TEXAS, TO SUBMIT A GRANT
APPLICATION TO THE STATE DIVISION OF EMERGENCY
MANAGEMENT FOR THE PURCHASE OF MATERIALS TO
ENHANCE OPERATIONAL READINESS OF LOCAL
JURISDICTIONS TO RESPOND TO A MAJOR DISASTER.
ORDINANCE NO. 8198
AN ORDINANCE AUTHORIZING CHANGE ORDER NO.3 WITH
DUROTECH, INC., FOR THE CITY HALL RENOVATION
PROJECT; AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF THIRTEEN THOUSAND NINE
HUNDRED THIRTY AND NO /100 DOLLARS (513,930.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8199
AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 WITH
WHITELAK, INC., FOR REROUTING THE 21 -INCH SANITARY
SEWER ON GARTH ROAD PROJECT; AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -
TWO THOUSAND TWO HUNDRED THIRTY -NINE AND 76/100
DOLLARS ($42,239.76); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8200
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, PROVIDING THAT A PORTION OF A UTILITY
EASEMENT BE VACATED, ABANDONED, AND CLOSED;
PROVIDING FOR THE QUITCLAIMING OF THE CITY'S
INTEREST IN SAID PROPERTY; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
980212 -19
Minutes of the Regular Session — February 12, 1998
Iii , 1 1 : I
AN ORDINANCE AUTHORIZING THE PLACEMENT OF
STREETLIGHTS IN THE SPECIFIED RIGHTS -OF -WAY OF THE
CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8202
AN ORDINANCE DESIGNATING A PORTION OF WEST
FRANCIS AVENUE AS A NO PARKING ZONE; REPEALING
ORDINANCES INCONSISTENT HEREWITH; PRESCRIBING A
MAXIMUM PENALTY OF TWO HUNDRED AND NO 1100
DOLLARS ($200.00) FOR EACH VIOLATION; AND PROVIDING
FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8203
AN ORDINANCE AMENDING SECTION 2 OF ORDINANCE NO.
8046 PASSED ON AUGUST 28, 1997, BY THE CITY COUNCIL OF
THE CITY OF BAYTOWN, TEXAS, ESTABLISHING A
MAXIMUM PRIMA FACIE SPEED LIMIT 30 MILES PER HOUR
FOR MOTOR VEHICLES IN SENIOR SCHOOL ZONES;
PROVIDING FOR HOURS OF ENFORCEMENT ON SCHOOL
DAYS; AUTHORIZING AND DIRECTING THE PLACEMENT OF
SIGNS BY THE DIRECTOR OF PUBLIC WORKS; REPEALING
ORDINANCES INCONSISTENT HEREWITH; CONTAINING A
SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF
TWO HUNDRED AND NO /100 DOLLARS ($200.00); AND
PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE
THEREOF.
ORDINANCE NO. 8204
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, RENAMING CEDAR STREET TO EUGENIO
SANTANA DRIVE; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
980212 -20
Minutes of the Regular Session — February 12, 1998
ORDINANCE NO. 8205
AN ORDINANCE ACCEPTING THE BID OF TRAFFIC PARTS,
INC., FOR THE PURCHASE OF TRAFFIC SIGNALS AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE
SUM OF TWENTY -EIGHT THOUSAND NINE HUNDRED
EIGHTY -FIVE AND N01100 DOLLARS ($28,985.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8206
AN ORDINANCE ACCEPTING THE BID OF NEIDERHOFER
ENTERPRISES, INC., FOR THE MOWING, EDGING, AND
TRIMMING SERVICES CONTRACT AND AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -
SEVEN THOUSAND THREE HUNDRED TWENTY AND N01100
DOLLARS ($47,320.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
Consider Appointments to Baytown Area Community Long -Range Planning
Commission
Council Member Almendarez moved to appoint Mr. David Havel to fill the
unexpired term of Mr. Ben Basquez and Mrs. Aline Reineke to fill the unexpired term of
Shawn McGuire for Council District 1. Council Member Escontrias seconded the
motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
Consider Appointment of Alternate Municipal Court Judge for the Unexpired
Portion of the Term, which began on February 1, 1998, and ends on January 31,
2000
Council Member Hinds moved to appoint Larry L. Bailey to fill the position of
Alternate Municipal Court Judge for the unexpired portion of the term which began on
980212 -21
Minutes of the Regular Session — February 12, 1998
February 1, 1998, and ends on January 31, 2000. Council Member Escontrias seconded
the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, anSheley
Mayor Alfaro
Nays: None
Consider Confirmation of City Manager's Appointment of Sterling Municipal
Library Director
Council Member Escontrias moved to confirm the City Manager's appointment of
Ms. Denise Fischer as Sterling Municipal Library Director. Council Member Sheley
seconded the motion. The vote follows:
Ayes: Council Members Almendarez, Byford, Escontrias,
Hinds, DonCarlos, and Sheley
Mayor Alfaro
Nays: None
City Manager's Report
Tornado Damage Report
Everyone feels very fortunate that there were no fatalities. It could have been
much worse. The staff, Police Department, Fire Department, EMS, and Public Works
should be complimented on their work.
Transportation Policy Committee of H -GAC
E. Frank Hinds, Jr. has been selected as Secretary of the Transportation Policy
Committee of H -GAC.
Council Member DonCarlos Announcement
Council Member DonCarlos said that he was privileged to have been elected to
this council in 1992 by the people of District 6. However, because of the press of
business and because of his personal philosophy that a democracy works better when
980212 -22
Minutes of the Regular Session — February 12, 1998
there is a turnover in a governing body, he announced that he would not be a candidate
for council member from District 6 this year.
Adjourn
As there was no further business to be transacted, the meeting was adjourned.
-- � ,
Eileen P. Hall, City Clerk
CITY OF BAYTOWN
BID TABULATION
TITLE: TRAFFIC SIGNALS
I31D #: 9801 -50
DA'I'S: FEBRUARY 3, 1998 2:00 P.M.
NO
QTY.
UNIT
DESCRIPTION
CONSOLIDATED TRAFFIC
NAZTEC, INC.
TEXAS HIGHWAY PROD.
TRAFFIC PARTS, INC.
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
135
each
12" Signal Heads #1 W -3S
186.00
25,110.00
165.00
22,275.00
172.00
23,220.00
168.00
22,680.00
2
15
each
12" Signal Heads # 1 W -4S
245.00
3,675.00
208.00
3,120.00
240.00
3,600.00
215.00
3,225.00
3
5
each
12" Signal Heads #1 W -SS
313.00
1,565.00
295.00
1,475.00
290.00
1,450.00
260.00
1,300.00
4
100
each
Aluminum Bars unpainted
9.50
950.00
7.50
750.00
13.80
1,380.00
4.90
490.00
l8" long threaded one end
5
100
each
Aluminum Elbow's painted
5.92
592.00
6.15
615.00
5.58
558.00
6.10
610.00
yellow with 2 set screws
6
50
each
Aluminum nipples painted
4.62
231.00
6.00
300.00
3.97
198.50
4.25
212.50
yellow, threaded both ends 4" long
7
50
each
Aluminum nipples painted
5.18
259.00
6.50
325.00
4.26
213.00
4.50
225.00
yellow, threaded both ends 6" long
8
50
each
Aluminum nipples painted
5.65
282.50
6.75
337.50
4.72
236.00
4.85
242.50
yellow, threaded both ends 8" long
SPECIAL
CONDITIONS:
Does ►rot meet specifications.
Speed 1 "CGB. Bid .3/� "CGB.
Cables to be inserted will not
rt into .I /4 "opening.
GRAND TOTAL:
32,664.sa
29,197.so
3a,sssso
28,985.00
LOCATION:
ARLINGTON, TEXAS
SUGARLAND, 'TEXAS
ROUND ROCK, TEXAS
SPRING, TEXAS
DELIVERY:
60 DAYS ARO
b0 DAYS ARO
60 DAYS ARO
60 DAYS ARO
Mailed 4 bids and received �t bids.
Budget estimate of S30,000.00 (3 %under estimate)
1992 Bond Project Signalization 3922 -84048 92E05 -84048
slht�- -U1 -50 TABULATION TRAFFIC SIGNALS Page 1 of 1 214/ X2:28 PM
TITLE:
BID #:
DATE:
d
CITY OF BAYTOWN
BID TABULATION
ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT -REBID
9801 -45
FEBRUARY 10, 1998 2:00 P.M.
NO.
QTY.
UNIT
DESCRIPTION
NIEDERHOFER ENT., INC.
SUNBELT LANDSCAPING
GROTECH SERVICES
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
Unit price for one (1)
complete maintenance cycle.
1
8
cycle
Community Beautification Sites
5,915.00
47,320.00
NO BID
NO BID
RECOMMENDED GRAND TOTAL:
47,320.00
NO BID
NO BID
LOCATION: BAYTOWN, TX.
Section II - Community Beautification Sites:
See attached Exhibit "B -3" for individual line item pricing for this section.
Mailed six bids. Received one bid and two no -bids.
sl )1-45 TABULATION - Mowing Sec Page 1 of 1 2110198