2007 03 01 CC Minutes, Special
MINUTES OF THE SPECIAL SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
March 1, 2007 - 5:15 p.m.
The City Council of the City of Baytown, Texas, met in special session on March 1, 2007, at
5:15 p.m. in the Council Chamber of the City of Baytown with the following in attendance:
Stephen H. DonCarlos – Mayor
Scott Sheley - City Council Member, District 2
Brandon Capetillo - City Council Member, District 3
Don Murray - City Council Member, District 4
Sammy Mahan - City Council Member, District 6
Gary Jackson - City Manager
Lorri Coody City Clerk
Bob Leiper - Deputy City Manager
Kelvin Knauf - Assistant City Manager
Ignacio Ramirez - City Attorney
Absent: Mercedes Renteria, III - City Council Member, District 1 and Lynn A. Caskey, II - City
Council Member, District 5
CALL TO ORDER
Mayor DonCarlos called the Special Session of Council to order at 5:15 p.m. with a quorum of
Council present.
BUSINESS ITEMS
Proposed Ordinances
Consider Proposed Ordinance authorizing the City Manager to execute an inter-local
agreement with Harris County, Texas for election services for the May 12, 2007 election for
Harris County voting precincts in the City of Baytown.
Sheley entered at 5:18 p.m.
City Manager Jackson explained that the Proposed Ordinance included in the packet authorizes
the City Manager to execute an inter-local agreement with Harris County, Texas to provide
election services in conducting the May 12, 2007 election for Harris County voting precincts in
the City of Baytown. The services will include such items as follows:
The voting equipment and supplies for early voting by personal appearance and mail
(EV) and for Election Day (ED).
The polling places for EV and ED, election personnel and will set up the polling places
for EV and ED.
The County will be appointed the Early Voting Ballot Board and will employ staff to
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Minutes of the Special Session Meeting— March 1, 2007
program and operate the automatic tabulating equipment.
The County will be responsible for the establishment and organization of the Central
Counting Station (Election Code Sections 127.001 thru 127.006).
The County agrees to pay the election workers and the City will reimburse the County for
same.
During the last meeting, Council asked staff to find out if Early Voting dates and hours could be
consistent between Harris and Chambers Counties, and if this possible, joint elections with the
Counties were favorable options for the City.
Ms. Coody, City Clerk, reported that consistent early voting hours and dates were possible.
Mr. Jackson explained that under Section 3.003 of the Election Code, the Governor of the State
shall order each election on a proposed constitutional amendment and the order shall be made by
proclamation. Since the Governor has not issued his proclamation, a contingency clause has
been added to the Ordinance that was submitted in the packet and the revised Ordinance provides
authorizes the City Manager to execute an inter-local agreement with Harris County, Texas to
provide election services in conducting the May 12, 2007 election for Harris County voting
precincts in the City of Baytown provided that the State holds an election on May 12, 2007.
Council Member Mahan moved to approve the Ordinance with the contingency option and not to
exceed $30,000. Council Member Capetillo seconded the motion. The vote follows:
Ayes: Council Members Capetillo, Murray, Mahan, and Sheley
Mayor DonCarlos
Nays: None
The motion carried.
Consider Proposed Ordinance authorizing the City Manager to execute an interlocal
agreement with Chambers County, Texas for election services for the May 12, 2007
election for Chambers County voting precincts in the City of Baytown.
City Manager Jackson explained that this Ordinance authorizes the City Manager to execute
an agreement with Chambers County, Texas for election services for the May 12, 2007
election for Chambers County voting precincts in the City of Baytown. He explained that it
too had been revised to include the contingency option.
Ms. Coody reported that it is expected that the costs will be a little higher than they were in
November 2006 due to the additional hours for the early voting to be consistent with Harris
County but they should not exceed $5,000.
Council Member Mahan moved to approve the Ordinance with the contingency option and not to
exceed $5,000. Council Member Capetillo seconded the motion. The vote follows:
Ayes: Council Members Capetillo, Murray, Mahan, and Sheley
Mayor DonCarlos
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Minutes of the Special Session Meeting— March 1, 2007
Nays: None
The motion carried.
Consider Proposed Ordinance granting a preservation easement to the Texas Historical
Commission for the building located at 220 West Defee Street.
Mr. Jackson gave background about the mural. He told Council that the City of Baytown does
not own the mural, but the City does lease it. The City owns the building. He explained that
since the City does not own the mural we cannot grant an easement to the mural, and we want to
limit the amount of commitment to the grant and tried to do so. He told Council that the City
does not have plans to sell the building but we do not know what the future holds. Therefore,
Staff looked at other options for funding the preservation of the mural in lieu of the grant. The
preservation easement does not need any action.
No Motion was made on this Item.
Consider Proposed Ordinance authorizing the City Manager to negotiate and execute a
letter agreement with The Bay Area Heritage Society of Baytown, Texas, for the
preservation of the mural entitled “Texas Progress” located at 220 W. Defee Street.
Proposed Ordinance authorizes the City Manager to negotiate and execute a letter agreement
with The Bay Area Heritage Society of Baytown Texas for the preservation of the mural entitled
“Texas Progress” located at 220 W. Defee Street.
The letter agreement will authorize the City to pay up to $4,200 in eligible hotel occupancy tax
revenues to restore the mural originally created by artist Barse Miller.
Funds under HOT are eligible because there are only a few of these murals left so it is a
historical land mark. The funds of $4,200 could match the money that Mayor DonCarlos said a
local business man will put up for the Historical Commission’s portion of the funds. The City
would like to know the Historical Commissions artist so we can use the same Artist.
Council Member Mahan moved to approve the Ordinance. Council Member Murray seconded
the motion. The vote follows:
Ayes: Council Members Capetillo, Murray, Mahan, and Sheley
Mayor DonCarlos
Nays: None
The motion carried.
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Minutes of the Special Session Meeting— March 1, 2007
ADJOURN
Council Member Caskey moved to adjourn the meeting. Council Member Capetillo seconded
the motion. The vote follows:
Ayes: Council Members Capetillo, Murray, Mahan, and Sheley
Mayor DonCarlos
Nays: None
The motion carried.
With no additional business the meeting adjourned at 5:37 p.m.
______________________________
Lorri Coody, City Clerk