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2021 03 19 CC Minutes, RetreatMINUTES OF THE RETREAT OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 191 2021 The City Council of the City of Baytown, Texas met in a Retreat, on Friday, March 19, 2021 at 8:00 A.M., in the Clubhouse at Evergreen Park, 1530 Evergreen Road, Baytown, Texas, 77523, with the following in attendance: Laura Alvarado Council Member Chris Presley Council Member Charles Johnson Council Member Heather Betancourth Council Member Jacob Powell Council Member Mike Lester Council Member Brandon Capetillo Mayor Rick Davis City Manager Brian Moran Assistant to the City Manager Nick Woolery Assistant City Manager Kevin G. Troller Assistant City Manager Mayor Capetillo convened the March 19, 2021, City Council Retreat with a quorum present at 8:00 A.M., all members were present. 1. DISCUSSIONS a. Receive and discuss a presentation regarding the City's Pavement Condition Index (PCI) data and Street Preservation Plan. Director of Public Works and Engineering Frank Simoneaux presented the item discussing background information in regards to the streets, the pavement preservation, and the updates to the City's Pavement Condition Index. Mr. Simoneaux discussed the two types of pavements such as hot mix asphalt concrete, and Portland cement concrete. The two different types of pavements both have similar causes of failure such as water infiltration, ultraviolet rays, and weathering. The best thing to do when the roads are constructed is to properly gear maintenance techniques to keep water out of the base of the pavement. Mr. Simoneaux continued to discuss the different techniques of pavement preservation to extend the life of the pavement in an inexpensive method first. He went on to discuss the different road types in the city and which technique would be applied to certain roads. b. Receive and discuss a presentation regarding the City's Facility Master PIan. City Council Retreat Minutes March 19, 2021 Page 2 of 3 Director of Public Works and Engineering Frank Simoneaux presented the item and discussed future changes that would occur to city facilities and departments. The changes in City Hall such as the City Clerk's Office being repurposed to a Human Resources Training Center, adding restroorns, and the reconfiguring of offices for better function. The next building that was reviewed was the Health building, and the changes that will occur when the Police department relocates to the public safety building. The Library would also receive a couple of activity rooms, and accessibility to the offices. C. Discuss sidewalk master planning and Americans with Disabilities Act (ADA) compliance. Assistant to the City Manager Brian Moran presented the item discussing the background and history of ADA. He continued to explain the requirements, and plans in place to facilitate compliance with ADA regulations. The first year of the plan includes sidewalks, bus shelters, intersections and city facilities. Assistant City Manager Nick Woolery discussed the different opportunities the city had to handle the sidewalks when hiring a consultant who will assess the sidewalks throughout the city. The Harris County Transit partnership has assisted in adding sidewalks to the city. A proposal has been submitted to 11arris County Transit adding a little over one million dollars' worth of sidewalks to be constructed in 2021. The proposal is pending approval from a federal loan. Mr. Woolery discusses the projects planned such as the street trail, street reconstruction projects, and drainage projects that would all assist in facilitating the sidewalk projects. There are three projects that would add a good quantity of sidewalks to the City of Baytown. 2. BUISNESS ITEMS a. Prioritize Council initiatives and strategies for the Imagine Baytown Year 5 Implementation Plan. City Manager Rick Davis presented the item stating that many of the initiatives are initiatives the city is already engaged in either pertaining to policy decisions that will be addressed in the future, advocating and pushing things ahead. Mr. Davis discussed council initiatives and strategies, which would include neighborhood speeding, vagrancy, neighborhood quality, and outdoor lighting. Mr. Davis stated that each initiative will require one or the other in regards to the investment of funds, staff, time, analysis, and expertise from the outside. Neighborhood speeding requires a budget impact in regards to the appropriate money for patrol. Vagrancy requires internal planning in order to facilitate a strategy to address the issue. Neighborhood quality is currently being addressed with the improvements occurring to the sidewalks. Outdoor lighting requires a comprehensive analysist and a new strategy to address the lighting issues within the city. City Manager Rick Davis went on to discuss the directions of the exercise taking place with the eighteen (18) different dots divided into three colors, red, yellow, and green on the white board. Red is the highest priority, yellow and green are coordinates. The council members went forth and added red dots to initiatives they felt were most important. City Council Retreat Minutes March 19, 2021 Page 3 of 3 3. ADJOURN With there being no further business to discuss, Mayor Capetillo adjourned the March 19, 2021, City Council Retreat, at 11:57 A.M. n)'-'� CL- Angela Ja son, Acting City Clerk B�yToyy`� City of Baytown pF �F iv a = In e • 60 �qAF OF ��+�