1997 08 14 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
August 14, 1997
The City Council of the City of Baytown, Texas, met in regular session on August
14, 1997, at 6:30 p.m., at Lee College, 200 Lee Drive, John Tucker Lecture Hall, with the
following in attendance:
Victor Almendarez
David Byford
Manuel Escontrias
E. Frank Hinds, Jr.
Stephen DonCarlos
Scott Sheley
Pete C. Alfaro
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
The meeting was opened with a quorum present, and Council Member Hinds
offered the invocation, after which the following business was conducted:
Consider Approval of the Minutes for the Special and the Regular Meetings held on
July 24, 1997
Council Member Almendarez moved to approve the minutes. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
970814 -2
Minutes of the Regular Session - August 14, 1997
Consider Approval of Plans and Specifications for the West Texas Avenue Street
Rehabilitation Contract and Authorize Advertisement for Bids
This project will rehabilitate the pavement on West Texas Avenue from
Commerce Street to North Pruett Street with an alternate to extend work to Whiting
Street. Street rehabilitation will remove the existing asphalt, repair the concrete base, and
overlay the base with a three -inch asphalt surface. The planter boxes will be removed but
the curves will be retained. The City will assist the merchants in landscaping the
openings in the sidewalk. The estimated cost for the base contract is $95,000 and
$20,000 for the alternate for a total of $115,000. The target completion date is November
1997. Funds will come from the 1991 bond program.
Mr. Luther Haddick, 520 Harding Street, stated his preference of spending the
$100,000 or $115,000 on curbs, drainage, and pedestrian stripings rather than on
removing planter boxes.
Mr. Billy Joe Harrison, 400 West Texas Avenue, said he supported the
administration's recommendation.
Mr. Harold Maris, 1702 Raintree Drive, President of the Goose Creek Merchants
Association, stated that the majority of the association supported the administration's
recommendation.
Mr. Michael Basham, 207 West Defee, endorsed the administration's
recommendation.
Mr. Robert Turbeville, 206 West Texas Avenue, said he and his wife supported
the recommendation.
Mr. Henry Stewart, 312 West Texas Avenue, proposed that the administration
remove all but five planter boxes since these five are in pristine condition and the
merchants have put a lot of work into maintaining them.
Mr. A. G. Lenamond, 219 West Texas, spoke in favor of the administration's
recommendation.
Mr. Russell Wilson, 213 West Texas Avenue, encouraged Council to keep the
street as it is and improve on what is there.
Ms. Linda Koenig, 2134 West Texas Avenue, concurred with Mr. Stewart that
some of the planter boxes should remain.
Council Member DonCarlos moved to approve the plans and specifications.
Council Member Escontrias seconded the motion. In response to inquiry from Council,
970814 -3
Minutes of the Regular Sessions - August 14, 1997
the City Manager said that if removing the planter boxes caused a problem with drainage,
an inlet would be put in to remove any excess water. The City Manager said that the
Merchants Association has formed a landscaping committee and the City will work with
that committee including assisting with the actual planting. He said that the extension to
widening the street was an alternate bid, and if the City had enough funds, the street
would be resurfaced. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
Receive Annual Parks and Recreation Advisory Board Report
Wayne Gray, Chairman of the Board, expressed the appreciation of the board to
serve in an advisory capacity. He stated that the Brownwood Nature Center has been
designated as a site of national significance to bird watchers. Council Member Escontrias
moved to accept the report which had been provided to Council as part of the packet
information. Council Member Sheley seconded the motion. In response to inquiry from
Council regarding the East Harris County Soccer Sport Complex, Mr. Gray said he
believed it would be a boon to the community. Also, the way it was being structured, the
City would have to put some seed money in but would not bear the cost of maintaining it.
In response to inquiry regarding the swimming pool study, he said a public meeting was
held Tuesday night and he thought they would have a report ready in about three months.
The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
Consider Proposed Ordinance No. 970814 -1, First Reading on Proposed Annexation
of an .8957 -acre Tract at Garth and Cedar Bayou - Lynchburg Roads
Victory Development Group, L.P., (formerly liensarling Group, L.P.) has
acquired the property for incorporation into the original 4.0962 acres. In accordance with
state law and the charter of the City of Baytown, the first reading on annexation must be
held not more than forty nor less than twenty days after the public hearings on July 10,
1997. All procedures prescribed by state law and charter have been met to allow Council
970814 -4
Minutes of the Regular Session - August 14, 1997
to proceed on first reading. Council Member Hinds moved to adopt the ordinance.
Council Member DonCarlos seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
ORDINANCE NO. 8032
AN ORDINANCE PROVIDING FOR THE EXTENSION OF
CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN,
TEXAS, AND THE ANNEXATION OF AN .8957 -ACRE TRACT OF
LAND AT GARTH ROAD AND CEDAR BAYOU - LYNCHBURG
ROAD CONTIGUOUS TO EXISTING CITY LIMITS; WHICH
SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE
PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN,
TEXAS.
Consider Proposed Ordinance No. 970814 -2, Authorizing Ashbel Smith Joint
Recreational Facilities Agreement with Goose Creek Consolidated Independent
School District for Construction of Park Improvements
This agreement will allow the school district to seek bids to purchase equipment
and develop a park that will benefit both the City and the GCCISD. After completion and
acceptance by GCCISD, an invoice will be submitted for the actual cost of construction
or $98,000, whichever is less. Council Member Escontrias moved to adopt the ordinance.
Council Member Byford seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
970814 -5
Minutes of the Regular Sessions - August 14, 1997
ORDINANCE NO. 8033
AN ORDINANCE AUTHORIZING AND DIRECTING THE
MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO
AN INTERLOCAL AGREEMENT WITH GOOSE CREEK
CONSOLIDATED INDEPENDENT SCHOOL DISTRICT FOR
THE DEVELOPMENT AND OPERATION OF A PARK AT
ASHBEL SMITH ELEMENTARY SCHOOL; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
Consider Approval of Plans and Specifications for the Market Street—Wisconsin to
580 feet East of West Main Rehabilitation Contract and Authorize Advertisement
for Bids
This project will rehabilitate a portion of the pavement on Market Street by
removing the existing asphalt, repairing the concrete base, overlaying the surface with
asphalt, and replacing an eight -inch sanitary sewer line. The length of the street repairs is
1,519 feet and the cost is $393,000. TxDOT is providing $140,000 of the construction
cost under the Urban Street Program. The City's share of the project will be $178,000
(street bonds) and $75,000 (sewer bonds). These project figures are higher than what the
City normally estimates, but the State requires that their figures be used. The State's
estimate for concrete is $104 per square yard; the City's is normally $50 per square yard.
The State allows ten percent for mobilization; the City does not allow ten percent for a
job this small. The State uses an asphalt- concrete black base for stabilization which costs
more than the material the City uses.
Council Member Almendarez moved to approve the plans and specifications.
Council Member DonCarlos seconded the motion. In response to inquiry from Council,
the City Manager said that the project might cost less than the State's estimate, but that
the State would pay eighty percent of the contract amount. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
Consent Agenda
Council considered the consent agenda items "a" through "j."
970814 -6
Minutes of the Regular Sessions - August 14, 1997
a. Proposed Resolution No. 1318, authorizes the City Manager to accept
additional appropriation for a federal grant from the Federal Office of
National Drug Control Policy (ONDCP) of $133,178 for a Cooperative
Agreement in conjunction with the Houston High Intensity Drug
Trafficking Area Grant Program (HIDTA). The City is the agent for the
federal grant has received this grant since October of 1995. There are no
City funds included.
We recommend approval.
b. Proposed Ordinance No. 970814 -3, awards the bid for the Central Heights
Service Relocation Project to Fulkerson's Plumbing Company in the
amount of $13,775.56. This project includes relocation of 36 water
service lines on Texoma and Superior Streets from the backyard easements
to the new 6 -inch waterline in the front that has recently been installed by
another contractor. The cost estimate for the project was $30,000. This
project will be funded by a Community Development Block Grant. Two
bids were received. We have worked with this contractor before and find
their work to be satisfactory. The estimated project time is thirty days.
We recommend approval.
C. Proposed Ordinance No. 970814 -4, authorizes final payment on the
Plumwood Sanitary Sewer Rehabilitation contract to RWL, Inc. in the
amount of $533,053.20. RWL's new method of pipe- bursting has
adequately rehabilitated our sanitary sewer in Plumwood; however, the
rate of production was very slow at the beginning of the project. Funds
will come from the Texas Water Development Board (TWDB).
Original Contract Amount
Change Order l
Change Order 2
Change Order 3
TOTAL
We recommend approval.
$504,122.56
7,377.70 (Differing Site Condition)
17,041.50 (Add 41OLF of PipeBurst)
4,511.40 (Adjusted Quantities)
$533,053.20
d. Proposed Ordinance No. 970814 -5, authorizes Change Order No. 1 in the
amount of $1,050 and final payment of the Lynchburg -Cedar Bayou
Sanitary Sewer Repair Project in the amount of $86,625. Change Order
No. 1 in the amount of $1,050 adjusts the final unit bid quantities.
Whitelak, Inc. has completed repairs to our sanitary sewer under the
970814 -7
Minutes of the Regular Sessions - August 14, 1997
bridge on Lynchburg -Cedar Bayou Road. TWDB has authorized release
of retainage and final payment. The original contract amount was
$87,675.
We recommend approval.
e. Proposed Ordinance No. 970814 -6, authorizes final payment for the
landscaping of the Bayland Park Marina, Restaurant and Ship Store to
Marek Brothers Company (MBC) in the amount of $3,628.97. The
original contract amount was $32,276 with one Change Order of
$4,013.67, for a total contract of $36,289.67. The Change Order was for
additional plants and mulch along the breakwater. The work was
completed on July 25, 1997. Our consultants, the Slaney Santana Group,
have inspected the site and recommend approval of the final payment.
Funds will come from the 1991 bond program.
We recommend approval.
f. Proposed Ordinance No. 970814 -7, approves placement of two road
humps on Narcille Street between Bruce Drive and Chilton Drive. The
Growth Management and Development Advisory Commission approved
the request for placement of two road humps on Narcille Street, between
Bruce Drive and Chilton Drive, at its March 15, 1997 meeting. The vote
was unanimous in recommending the installation of the road humps to
City Council.
We recommend approval.
g. Proposed Ordinance No. 970814 -8, awards the bid for the duplex control
panels at the Timber Ridge and Little Missouri Lift Stations to Pump &
Power Equipment Company in the amount of $13,642. Invitations to bid
were mailed to three suppliers and we received one bid. Funds come from
1991 bonds.
We recommend approval.
h. Proposed Ordinance No. 970814 -9, awards the bid for the Timber Ridge,
Winter Haven, Beaumont, and Little Missouri Lift Stations to Pump &
Power Equipment Company in the amount of $32,091. Invitations to bid
were mailed to three suppliers. We received one bid and one no -bid.
Funds come from 1991 bonds.
We recommend approval.
MQ
970814 -8
Minutes of the Regular Sessions - August 14, 1997
i. Proposed Ordinance No. 970814 -10, authorizes renewal of Pentamation
Software Maintenance and Support contract in the amount of $13,170.22.
This contract is for the period September 1, 1997 to August 31, 1998 for
City Hall computer software.
We recommend approval.
j. Consider rejection of bids on City Hall Basement Upgrade Contract. We
received two bids. Johnson Construction submitted the lowest bid of
$53,000 which exceeded our estimated cost of $30,000. The scope of
work for the Basement Upgrade is mostly cosmetic in nature and can be
accomplished by several separate contracts issued directly with each
individual trade. The basement will receive new finishes including paint,
carpet, tile, baseboards, and rejuvenated surfaces in the restrooms. The
Engineering Department will act as the general contractor.
We recommend rejection of bids.
Council Member Escontrias moved to accept the consent agenda items "a"
through "j." Council Member Sheley seconded the motion. In response to inquiry from
Council on item "j," the City Manager said that the City would act as general contractor
and take bids for carpeting, painting, and construction. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
For bid tabulation, see Attachments "A" through "C."
ORDINANCE NO. 8034
AN ORDINANCE AUTHORIZING AND DIRECTING THE
MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A
CONTRACT WITH FULKERSON'S PLUMBING COMPANY FOR
THE CENTRAL HEIGHTS SERVICE LINE RELOCATION
PROJECT; AUTHORIZING PAYMENT OF THE SUM OF
THIRTEEN THOUSAND SEVEN HUNDRED SEVENTY -FIVE
AND 561100 DOLLARS ($13,775.56); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
970814 -9
Minutes of the Regular Sessions - August 14, 1997
ORDINANCE NO. 8035
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE
SUM OF TWENTY -SIX THOUSAND SIX HUNDRED FIFTY -TWO
AND 66/100 DOLLARS (S26,652.66) TO RWL, INC., FOR THE
PLUMWOOD SANITARY SEWER REPAIR PROJECT; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8036
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE
SUM OF EIGHT THOUSAND SIX HUNDRED SIXTY -TWO AND
50 /100 DOLLARS ($8,662.50) TO WHITELAK, INC., FOR THE
LYNCHBURG -CEDAR BAYOU 18 -INCH SANITARY SEWER
REPAIR PROJECT; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8037
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE
SUM OF THREE THOUSAND SIX HUNDRED TWENTY -EIGHT
AND 97/100 DOLLARS ($3,628.97) TO MAREK BROTHERS
COMPANY (MBC) LANDSCAPE, INC., FOR LANDSCAPING OF
BAYLAND PARK MARINA, RESTAURANT AND SHIP STORE;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 8038
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING THE PLACEMENT OF
TWO ROAD HUMPS ON NARCILLE STREET BETWEEN
BRUCE DRIVE AND CHILTON DRIVE; REPEALING
CONFLICTING ORDINANCES; CONTAINING A SAVINGS
CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
970814 -10
Minutes of the Regular Sessions - August 14, 1997
ORDINANCE NO. 8039
AN ORDINANCE ACCEPTING THE BID OF PUMP & POWER
EQUIPMENT COMPANY FOR THE PURCHASE OF DUPLEX
CONTROL PANELS FOR LIFT STATIONS AND AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF
THIRTEEN THOUSAND SIX HUNDRED FORTY -TWO AND
NO /100 DOLLARS ($13,642.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 8040
AN ORDINANCE ACCEPTING THE BID OF PUMP & POWER
EQUIPMENT COMPANY FOR THE PURCHASE OF PUMPS FOR
TIMBER RIDGE, WINTERHAVEN, BEAUMONT, AND LITTLE
MISSOURI LIFT STATIONS AND AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN, THE SUM OF THIRTY -TWO
THOUSAND NINETY -ONE AND NO /100 DOLLARS ($32,091.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND
ORDINANCE NO. 8041
AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM
OF THIRTEEN THOUSAND ONE HUNDRED SEVENTY AND
22/100 DOLLARS ($13,170.22) TO PENTAMATION AS THE SOLE
SOURCE FOR A MAINTENANCE AGREEMENT AND SUPPORT
FEES FOR SOFTWARE FOR THE PENTAMATION SYSTEM
FOR CITY HALL; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Announce Mayor's Appointment of Baytown Housing Authority Board Member
Mayor Alfaro announced his appointment of Barbara Nye to the Baytown
Housing Authority Board.
Consider Appointment to the Baytown Housing Finance Corporation Board
Council Member Hinds moved to appoint Barbara Nye to the Baytown Housing
Finance Corporation Board. Council Member DonCarlos seconded the motion. The vote
follows:
970814 -11
Minutes of the Regular Sessions - August 14, 1997
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
Consider Appointments to the Baytown Area Water Authority (BAWA) Board
Council Member Almendarez moved to appoint Robert L. Gillette, Dan
Mundinger, and Roy Fuller to the Baytown Area Water Authority Board. Council
Member DonCarlos seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
Consider Confirmation of Mayor's Appointments to the Parks and Recreation
Board
Council Member Escontrias moved to confirm Mayor Alfaro's appointments of
Bennie Kadjar, Carmen Torres, and Tony Fama to the Parks and Recreation Board.
Council Member Hinds seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias, Hinds,
DonCarlos, Almendarez, and Sheley
Mayor Alfaro
Nays: None
Consider Appointment to the Construction Board of Adjustments and Appeals
Council will consider this item at a future meeting.
970814 -12
Minutes of the Regular Sessions - August 14, 1997
City Manager's Report
Bayer Incident
The administration will have a final critique with Bayer next week. The City did
have some reception problems with our radio. The radio equipment took a lightning hit
which is why reception was not clear. The company from which the equipment was
purchased was able to dial in and make repairs from there. That company will give us a
proposal to check out the equipment to see what improvements can be made.
The administration is going to develop a plan for disseminating information on
the sirens and the 1610 radio station and will check on possible enhancements to the
existing system as well as other options.
Harris County Construction Projects
The construction on Pruett, Park, and Bayway begins August 18 and the work will
last about four months
Texas Avenue
There will be some problems when the work begins on Texas Avenue.
Texas Municipal League
It is always very difficult to get hotel accommodations. If Council wishes to
attend, please let us know by next Wednesday so arrangements can be made.
Wetlands Education/Recreation Center
Bill Gammel, Coordinator of the Wetlands Education/Recreation Center, was
interviewed by Channel I I today. It was very positive and should air tonight. Channel
11 plans to return to do a spot on the Marina and the Nature Center.
Bayland Park Marina
Discussions with Senterra and Marriott are progressing and plans are to have
contracts and agreements for Council at a meeting in the near future.
970814 -13
Minutes of the Regular Sessions - August 14, 1997
Adjourn
As there was no further business to be transacted, the meeting was adjourned.
n
7
Eileen P. Hall, City Clerk
d
Sheetl
City of Baytown
Central Heights Service Line Relocation
Bid Tabulation
August 5, 1997
Fulkerson's
Plumbing
Dan's
Plumbing
Item
Approx.
Unit of
Item With Unit Bid
Unit
Unit
No.
Quantity
Measure
Written In Words
Price
Extension
Price
Extension
1
36
EA.
Relocate 314" water service line
323.71
11,653.56
650.00
23,400.00
as described in the scope of
work, up to 150 feet long; CIP.
2
36
EA.
Install brass cut -off valve and
34.50
1,242.00
25.00
900.00
brass hose bib at house or
building (must be gate valve
or ball valve }; CIP.
3
50
L.F.
Bore for 314" water services
15.00
750.00
10.00
500.00
underneath driveways, patios,
sidewalks, or other obstacles
(photos included); CIP.
4
20
L.F.
Additional length of 314" dia.
6.50
130.00
3.00
60.00
Sch. 40 PVC water services
in excess of 150 feet long; CIP.
Total Base Bid
�
13,775.56
24,860.00
c:lmydocslcnt rl hgtsvcl n rl c
Page 1
a
CITY OF BAYTOWN
BID TABULATION
w
TITLE: DUPLEX CONTROL PANELS FOR LIFT STATIONS
� BID #: 9706 -75
e DATE: AUGUST 7, 1997
9706 -75 Bid Tabulation Duplex Control Panels for Lift Stations.xls
Page � of 1
8/1 '
PUMP 8 POWER EQUIP. CO.
ITEM
QUANTITY
UNIT
DESRIPTION
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
1
EACH
DUPLEX CONTROL PANELS FOR
$ 6,821.00
$ 6,821.00
TIMBER RIDGE
2
1
EACH
DUPLEX COINTROL PANELS FOR
$ 6,821.00
$ 6,821.00
LITTLE MISSOURI
GRAND TOTAL
$ 13,642.00
LOCATION
HOUSTON, TEXAS
Delivery &installation
within 30 days ARO
MAILED
THREE BIDS. RECEIVED ONE BID.
9706 -75 Bid Tabulation Duplex Control Panels for Lift Stations.xls
Page � of 1
8/1 '
U
CITY OF BAYTOWN
BID TABULATION
TITLE: PUMPS FOR LIFT STATIONS
BID #: 9706 -76
neTF• ei ic;� iST � �q4�
9706 -76 Bid Tabulation Pumps for Lift Stations.xls
Page � of 1
811
PUMP 8 POWER EQUIP. CO.
COLEMAN COMPRESSION
ITEM
QUANTITY
UNIT
DESRIPTION
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
Pum s for Timber Rid e, Winterhaven,
Beaumont, and Little Missouri
1
7
EACH
3" PUMP
$ 3,931.00
$ 27,517.00
$ -
$ -
2
1
EACH
4" PUMP
$ 4,574.00
$ 4,574.00
GRAND TOTAL
$ 32,091.00
NO BID
LOCATION
HOUSTON, TEXAS
BAYTOWN, TEXAS
Delivery and installation within 30 days
ARO
MAILED
THREE BIDS.
RECEIVED ONE BID AND ONE NO -BID.
9706 -76 Bid Tabulation Pumps for Lift Stations.xls
Page � of 1
811