Loading...
1997 08 14 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 14, 1997 The City Council of the City of Baytown, Texas, met in regular session on August 14, 1997, at 6:30 p.m., at Lee College, 200 Lee Drive, John Tucker Lecture Hall, with the following in attendance: Victor Almendarez David Byford Manuel Escontrias E. Frank Hinds, Jr. Stephen DonCarlos Scott Sheley Pete C. Alfaro Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present, and Council Member Hinds offered the invocation, after which the following business was conducted: Consider Approval of the Minutes for the Special and the Regular Meetings held on July 24, 1997 Council Member Almendarez moved to approve the minutes. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None 970814 -2 Minutes of the Regular Session - August 14, 1997 Consider Approval of Plans and Specifications for the West Texas Avenue Street Rehabilitation Contract and Authorize Advertisement for Bids This project will rehabilitate the pavement on West Texas Avenue from Commerce Street to North Pruett Street with an alternate to extend work to Whiting Street. Street rehabilitation will remove the existing asphalt, repair the concrete base, and overlay the base with a three -inch asphalt surface. The planter boxes will be removed but the curves will be retained. The City will assist the merchants in landscaping the openings in the sidewalk. The estimated cost for the base contract is $95,000 and $20,000 for the alternate for a total of $115,000. The target completion date is November 1997. Funds will come from the 1991 bond program. Mr. Luther Haddick, 520 Harding Street, stated his preference of spending the $100,000 or $115,000 on curbs, drainage, and pedestrian stripings rather than on removing planter boxes. Mr. Billy Joe Harrison, 400 West Texas Avenue, said he supported the administration's recommendation. Mr. Harold Maris, 1702 Raintree Drive, President of the Goose Creek Merchants Association, stated that the majority of the association supported the administration's recommendation. Mr. Michael Basham, 207 West Defee, endorsed the administration's recommendation. Mr. Robert Turbeville, 206 West Texas Avenue, said he and his wife supported the recommendation. Mr. Henry Stewart, 312 West Texas Avenue, proposed that the administration remove all but five planter boxes since these five are in pristine condition and the merchants have put a lot of work into maintaining them. Mr. A. G. Lenamond, 219 West Texas, spoke in favor of the administration's recommendation. Mr. Russell Wilson, 213 West Texas Avenue, encouraged Council to keep the street as it is and improve on what is there. Ms. Linda Koenig, 2134 West Texas Avenue, concurred with Mr. Stewart that some of the planter boxes should remain. Council Member DonCarlos moved to approve the plans and specifications. Council Member Escontrias seconded the motion. In response to inquiry from Council, 970814 -3 Minutes of the Regular Sessions - August 14, 1997 the City Manager said that if removing the planter boxes caused a problem with drainage, an inlet would be put in to remove any excess water. The City Manager said that the Merchants Association has formed a landscaping committee and the City will work with that committee including assisting with the actual planting. He said that the extension to widening the street was an alternate bid, and if the City had enough funds, the street would be resurfaced. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Receive Annual Parks and Recreation Advisory Board Report Wayne Gray, Chairman of the Board, expressed the appreciation of the board to serve in an advisory capacity. He stated that the Brownwood Nature Center has been designated as a site of national significance to bird watchers. Council Member Escontrias moved to accept the report which had been provided to Council as part of the packet information. Council Member Sheley seconded the motion. In response to inquiry from Council regarding the East Harris County Soccer Sport Complex, Mr. Gray said he believed it would be a boon to the community. Also, the way it was being structured, the City would have to put some seed money in but would not bear the cost of maintaining it. In response to inquiry regarding the swimming pool study, he said a public meeting was held Tuesday night and he thought they would have a report ready in about three months. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Consider Proposed Ordinance No. 970814 -1, First Reading on Proposed Annexation of an .8957 -acre Tract at Garth and Cedar Bayou - Lynchburg Roads Victory Development Group, L.P., (formerly liensarling Group, L.P.) has acquired the property for incorporation into the original 4.0962 acres. In accordance with state law and the charter of the City of Baytown, the first reading on annexation must be held not more than forty nor less than twenty days after the public hearings on July 10, 1997. All procedures prescribed by state law and charter have been met to allow Council 970814 -4 Minutes of the Regular Session - August 14, 1997 to proceed on first reading. Council Member Hinds moved to adopt the ordinance. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None ORDINANCE NO. 8032 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF AN .8957 -ACRE TRACT OF LAND AT GARTH ROAD AND CEDAR BAYOU - LYNCHBURG ROAD CONTIGUOUS TO EXISTING CITY LIMITS; WHICH SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance No. 970814 -2, Authorizing Ashbel Smith Joint Recreational Facilities Agreement with Goose Creek Consolidated Independent School District for Construction of Park Improvements This agreement will allow the school district to seek bids to purchase equipment and develop a park that will benefit both the City and the GCCISD. After completion and acceptance by GCCISD, an invoice will be submitted for the actual cost of construction or $98,000, whichever is less. Council Member Escontrias moved to adopt the ordinance. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None 970814 -5 Minutes of the Regular Sessions - August 14, 1997 ORDINANCE NO. 8033 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH GOOSE CREEK CONSOLIDATED INDEPENDENT SCHOOL DISTRICT FOR THE DEVELOPMENT AND OPERATION OF A PARK AT ASHBEL SMITH ELEMENTARY SCHOOL; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Approval of Plans and Specifications for the Market Street—Wisconsin to 580 feet East of West Main Rehabilitation Contract and Authorize Advertisement for Bids This project will rehabilitate a portion of the pavement on Market Street by removing the existing asphalt, repairing the concrete base, overlaying the surface with asphalt, and replacing an eight -inch sanitary sewer line. The length of the street repairs is 1,519 feet and the cost is $393,000. TxDOT is providing $140,000 of the construction cost under the Urban Street Program. The City's share of the project will be $178,000 (street bonds) and $75,000 (sewer bonds). These project figures are higher than what the City normally estimates, but the State requires that their figures be used. The State's estimate for concrete is $104 per square yard; the City's is normally $50 per square yard. The State allows ten percent for mobilization; the City does not allow ten percent for a job this small. The State uses an asphalt- concrete black base for stabilization which costs more than the material the City uses. Council Member Almendarez moved to approve the plans and specifications. Council Member DonCarlos seconded the motion. In response to inquiry from Council, the City Manager said that the project might cost less than the State's estimate, but that the State would pay eighty percent of the contract amount. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Consent Agenda Council considered the consent agenda items "a" through "j." 970814 -6 Minutes of the Regular Sessions - August 14, 1997 a. Proposed Resolution No. 1318, authorizes the City Manager to accept additional appropriation for a federal grant from the Federal Office of National Drug Control Policy (ONDCP) of $133,178 for a Cooperative Agreement in conjunction with the Houston High Intensity Drug Trafficking Area Grant Program (HIDTA). The City is the agent for the federal grant has received this grant since October of 1995. There are no City funds included. We recommend approval. b. Proposed Ordinance No. 970814 -3, awards the bid for the Central Heights Service Relocation Project to Fulkerson's Plumbing Company in the amount of $13,775.56. This project includes relocation of 36 water service lines on Texoma and Superior Streets from the backyard easements to the new 6 -inch waterline in the front that has recently been installed by another contractor. The cost estimate for the project was $30,000. This project will be funded by a Community Development Block Grant. Two bids were received. We have worked with this contractor before and find their work to be satisfactory. The estimated project time is thirty days. We recommend approval. C. Proposed Ordinance No. 970814 -4, authorizes final payment on the Plumwood Sanitary Sewer Rehabilitation contract to RWL, Inc. in the amount of $533,053.20. RWL's new method of pipe- bursting has adequately rehabilitated our sanitary sewer in Plumwood; however, the rate of production was very slow at the beginning of the project. Funds will come from the Texas Water Development Board (TWDB). Original Contract Amount Change Order l Change Order 2 Change Order 3 TOTAL We recommend approval. $504,122.56 7,377.70 (Differing Site Condition) 17,041.50 (Add 41OLF of PipeBurst) 4,511.40 (Adjusted Quantities) $533,053.20 d. Proposed Ordinance No. 970814 -5, authorizes Change Order No. 1 in the amount of $1,050 and final payment of the Lynchburg -Cedar Bayou Sanitary Sewer Repair Project in the amount of $86,625. Change Order No. 1 in the amount of $1,050 adjusts the final unit bid quantities. Whitelak, Inc. has completed repairs to our sanitary sewer under the 970814 -7 Minutes of the Regular Sessions - August 14, 1997 bridge on Lynchburg -Cedar Bayou Road. TWDB has authorized release of retainage and final payment. The original contract amount was $87,675. We recommend approval. e. Proposed Ordinance No. 970814 -6, authorizes final payment for the landscaping of the Bayland Park Marina, Restaurant and Ship Store to Marek Brothers Company (MBC) in the amount of $3,628.97. The original contract amount was $32,276 with one Change Order of $4,013.67, for a total contract of $36,289.67. The Change Order was for additional plants and mulch along the breakwater. The work was completed on July 25, 1997. Our consultants, the Slaney Santana Group, have inspected the site and recommend approval of the final payment. Funds will come from the 1991 bond program. We recommend approval. f. Proposed Ordinance No. 970814 -7, approves placement of two road humps on Narcille Street between Bruce Drive and Chilton Drive. The Growth Management and Development Advisory Commission approved the request for placement of two road humps on Narcille Street, between Bruce Drive and Chilton Drive, at its March 15, 1997 meeting. The vote was unanimous in recommending the installation of the road humps to City Council. We recommend approval. g. Proposed Ordinance No. 970814 -8, awards the bid for the duplex control panels at the Timber Ridge and Little Missouri Lift Stations to Pump & Power Equipment Company in the amount of $13,642. Invitations to bid were mailed to three suppliers and we received one bid. Funds come from 1991 bonds. We recommend approval. h. Proposed Ordinance No. 970814 -9, awards the bid for the Timber Ridge, Winter Haven, Beaumont, and Little Missouri Lift Stations to Pump & Power Equipment Company in the amount of $32,091. Invitations to bid were mailed to three suppliers. We received one bid and one no -bid. Funds come from 1991 bonds. We recommend approval. MQ 970814 -8 Minutes of the Regular Sessions - August 14, 1997 i. Proposed Ordinance No. 970814 -10, authorizes renewal of Pentamation Software Maintenance and Support contract in the amount of $13,170.22. This contract is for the period September 1, 1997 to August 31, 1998 for City Hall computer software. We recommend approval. j. Consider rejection of bids on City Hall Basement Upgrade Contract. We received two bids. Johnson Construction submitted the lowest bid of $53,000 which exceeded our estimated cost of $30,000. The scope of work for the Basement Upgrade is mostly cosmetic in nature and can be accomplished by several separate contracts issued directly with each individual trade. The basement will receive new finishes including paint, carpet, tile, baseboards, and rejuvenated surfaces in the restrooms. The Engineering Department will act as the general contractor. We recommend rejection of bids. Council Member Escontrias moved to accept the consent agenda items "a" through "j." Council Member Sheley seconded the motion. In response to inquiry from Council on item "j," the City Manager said that the City would act as general contractor and take bids for carpeting, painting, and construction. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None For bid tabulation, see Attachments "A" through "C." ORDINANCE NO. 8034 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH FULKERSON'S PLUMBING COMPANY FOR THE CENTRAL HEIGHTS SERVICE LINE RELOCATION PROJECT; AUTHORIZING PAYMENT OF THE SUM OF THIRTEEN THOUSAND SEVEN HUNDRED SEVENTY -FIVE AND 561100 DOLLARS ($13,775.56); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 970814 -9 Minutes of the Regular Sessions - August 14, 1997 ORDINANCE NO. 8035 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF TWENTY -SIX THOUSAND SIX HUNDRED FIFTY -TWO AND 66/100 DOLLARS (S26,652.66) TO RWL, INC., FOR THE PLUMWOOD SANITARY SEWER REPAIR PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8036 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF EIGHT THOUSAND SIX HUNDRED SIXTY -TWO AND 50 /100 DOLLARS ($8,662.50) TO WHITELAK, INC., FOR THE LYNCHBURG -CEDAR BAYOU 18 -INCH SANITARY SEWER REPAIR PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8037 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF THREE THOUSAND SIX HUNDRED TWENTY -EIGHT AND 97/100 DOLLARS ($3,628.97) TO MAREK BROTHERS COMPANY (MBC) LANDSCAPE, INC., FOR LANDSCAPING OF BAYLAND PARK MARINA, RESTAURANT AND SHIP STORE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8038 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PLACEMENT OF TWO ROAD HUMPS ON NARCILLE STREET BETWEEN BRUCE DRIVE AND CHILTON DRIVE; REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 970814 -10 Minutes of the Regular Sessions - August 14, 1997 ORDINANCE NO. 8039 AN ORDINANCE ACCEPTING THE BID OF PUMP & POWER EQUIPMENT COMPANY FOR THE PURCHASE OF DUPLEX CONTROL PANELS FOR LIFT STATIONS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTEEN THOUSAND SIX HUNDRED FORTY -TWO AND NO /100 DOLLARS ($13,642.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8040 AN ORDINANCE ACCEPTING THE BID OF PUMP & POWER EQUIPMENT COMPANY FOR THE PURCHASE OF PUMPS FOR TIMBER RIDGE, WINTERHAVEN, BEAUMONT, AND LITTLE MISSOURI LIFT STATIONS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY -TWO THOUSAND NINETY -ONE AND NO /100 DOLLARS ($32,091.00); MAKING OTHER PROVISIONS RELATED THERETO; AND ORDINANCE NO. 8041 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF THIRTEEN THOUSAND ONE HUNDRED SEVENTY AND 22/100 DOLLARS ($13,170.22) TO PENTAMATION AS THE SOLE SOURCE FOR A MAINTENANCE AGREEMENT AND SUPPORT FEES FOR SOFTWARE FOR THE PENTAMATION SYSTEM FOR CITY HALL; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Announce Mayor's Appointment of Baytown Housing Authority Board Member Mayor Alfaro announced his appointment of Barbara Nye to the Baytown Housing Authority Board. Consider Appointment to the Baytown Housing Finance Corporation Board Council Member Hinds moved to appoint Barbara Nye to the Baytown Housing Finance Corporation Board. Council Member DonCarlos seconded the motion. The vote follows: 970814 -11 Minutes of the Regular Sessions - August 14, 1997 Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Consider Appointments to the Baytown Area Water Authority (BAWA) Board Council Member Almendarez moved to appoint Robert L. Gillette, Dan Mundinger, and Roy Fuller to the Baytown Area Water Authority Board. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Consider Confirmation of Mayor's Appointments to the Parks and Recreation Board Council Member Escontrias moved to confirm Mayor Alfaro's appointments of Bennie Kadjar, Carmen Torres, and Tony Fama to the Parks and Recreation Board. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Consider Appointment to the Construction Board of Adjustments and Appeals Council will consider this item at a future meeting. 970814 -12 Minutes of the Regular Sessions - August 14, 1997 City Manager's Report Bayer Incident The administration will have a final critique with Bayer next week. The City did have some reception problems with our radio. The radio equipment took a lightning hit which is why reception was not clear. The company from which the equipment was purchased was able to dial in and make repairs from there. That company will give us a proposal to check out the equipment to see what improvements can be made. The administration is going to develop a plan for disseminating information on the sirens and the 1610 radio station and will check on possible enhancements to the existing system as well as other options. Harris County Construction Projects The construction on Pruett, Park, and Bayway begins August 18 and the work will last about four months Texas Avenue There will be some problems when the work begins on Texas Avenue. Texas Municipal League It is always very difficult to get hotel accommodations. If Council wishes to attend, please let us know by next Wednesday so arrangements can be made. Wetlands Education/Recreation Center Bill Gammel, Coordinator of the Wetlands Education/Recreation Center, was interviewed by Channel I I today. It was very positive and should air tonight. Channel 11 plans to return to do a spot on the Marina and the Nature Center. Bayland Park Marina Discussions with Senterra and Marriott are progressing and plans are to have contracts and agreements for Council at a meeting in the near future. 970814 -13 Minutes of the Regular Sessions - August 14, 1997 Adjourn As there was no further business to be transacted, the meeting was adjourned. n 7 Eileen P. Hall, City Clerk d Sheetl City of Baytown Central Heights Service Line Relocation Bid Tabulation August 5, 1997 Fulkerson's Plumbing Dan's Plumbing Item Approx. Unit of Item With Unit Bid Unit Unit No. Quantity Measure Written In Words Price Extension Price Extension 1 36 EA. Relocate 314" water service line 323.71 11,653.56 650.00 23,400.00 as described in the scope of work, up to 150 feet long; CIP. 2 36 EA. Install brass cut -off valve and 34.50 1,242.00 25.00 900.00 brass hose bib at house or building (must be gate valve or ball valve }; CIP. 3 50 L.F. Bore for 314" water services 15.00 750.00 10.00 500.00 underneath driveways, patios, sidewalks, or other obstacles (photos included); CIP. 4 20 L.F. Additional length of 314" dia. 6.50 130.00 3.00 60.00 Sch. 40 PVC water services in excess of 150 feet long; CIP. Total Base Bid � 13,775.56 24,860.00 c:lmydocslcnt rl hgtsvcl n rl c Page 1 a CITY OF BAYTOWN BID TABULATION w TITLE: DUPLEX CONTROL PANELS FOR LIFT STATIONS � BID #: 9706 -75 e DATE: AUGUST 7, 1997 9706 -75 Bid Tabulation Duplex Control Panels for Lift Stations.xls Page � of 1 8/1 ' PUMP 8 POWER EQUIP. CO. ITEM QUANTITY UNIT DESRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 1 EACH DUPLEX CONTROL PANELS FOR $ 6,821.00 $ 6,821.00 TIMBER RIDGE 2 1 EACH DUPLEX COINTROL PANELS FOR $ 6,821.00 $ 6,821.00 LITTLE MISSOURI GRAND TOTAL $ 13,642.00 LOCATION HOUSTON, TEXAS Delivery &installation within 30 days ARO MAILED THREE BIDS. RECEIVED ONE BID. 9706 -75 Bid Tabulation Duplex Control Panels for Lift Stations.xls Page � of 1 8/1 ' U CITY OF BAYTOWN BID TABULATION TITLE: PUMPS FOR LIFT STATIONS BID #: 9706 -76 neTF• ei ic;� iST � �q4� 9706 -76 Bid Tabulation Pumps for Lift Stations.xls Page � of 1 811 PUMP 8 POWER EQUIP. CO. COLEMAN COMPRESSION ITEM QUANTITY UNIT DESRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE Pum s for Timber Rid e, Winterhaven, Beaumont, and Little Missouri 1 7 EACH 3" PUMP $ 3,931.00 $ 27,517.00 $ - $ - 2 1 EACH 4" PUMP $ 4,574.00 $ 4,574.00 GRAND TOTAL $ 32,091.00 NO BID LOCATION HOUSTON, TEXAS BAYTOWN, TEXAS Delivery and installation within 30 days ARO MAILED THREE BIDS. RECEIVED ONE BID AND ONE NO -BID. 9706 -76 Bid Tabulation Pumps for Lift Stations.xls Page � of 1 811