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1997 07 24 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 24, 1997 The City Council of the City of Baytown, Texas, met in special session on July 24, 1997, in Room 117, of the Baytown City Hall, at 2123 Market Street, with the following in attendance: Victor Almendarez David Byford Manuel Escontrias E. Frank Hinds, Jr. Stephen DonCarlos Scott Sheley Pete C. Alfaro Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present after which Mayor Alfaro recessed into executive session pursuant to Section 551.071 of the Texas Government Code to discuss contemplated litigation and pending litigation in the Consolidated Cause No. 96- 016613; Cities of Wharton, Pasadena, and Galveston as Rule 42 Class Representatives, On Behalf of Themselves and All Other Similarly Situated Entities v. Houston Lighting & Power, a Texas Corporation, and Houston Industries Finance Co., Inc., a Texas Corporation; in the District Court of Harris County, Texas, 127`h Judicial District. When the open meeting reconvened, Mayor Alfaro announced that no action was necessary as a result of the executive session. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk MINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 24, 1997 The City Council of the City of Baytown, Texas, met in regular session on July 24, 1997, at 6:30 p.m., at Lee College, 200 Lee Drive, John Tucker Lecture Hall, with the following in attendance: Victor Almendarez David Byford Manuel Escontrias E. Frank Hinds, Jr. Stephen DonCarlos Scott Sheley Pete C. Alfaro Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present, and Council Member Escontrias offered the invocation, after which the following business was conducted: Consider Approval of the Minutes for the Regular Meeting held on July 10, 1997 Council Member Escontrias moved to adopt the minutes for the regular meeting held on July 10, 1997. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None 970724 -2 Minutes of the Regular Session - July 24, 1997 Mary Hall, 608 West Lobit, Wishes to Speak about Additional Wheelchair Ramps for the Handicapped Mary Hall spoke to Council about the difficulty of crossing Decker Drive and Texas Avenue when pushing someone in a wheelchair. She said that the city needs more wheelchair ramps on sidewalks and that traffic lights did not give enough time to cross the street with a wheelchair. The City Manager stated that the administration was attempting to install wheelchair ramps along Texas Avenue on the side streets. He said that all new street and sidewalk construction include wheelchair ramps, and in the last five years there has been approximately 350 to 360 ramps installed where new construction has taken place. Consider Proposed Resolution No. 1316, Suspending the Policy on the Installation of Road Humps in the City of Baytown The Growth Management and Development Advisory Committee has requested that the Road Hump Policy be placed "on hold" until such time as the budget is approved and a new program analyzed. A status report was suggested for January. Mr. Billy Kerr, 140 North Burnett Drive, spoke to Council supporting the suspension of the road hump policy. He stated that he felt the road humps only moved traffic from one street to another and did not solve any problems. The City Manager said that on the effective date of the resolution, no additional road humps would be approved until a new policy was formulated; however, the road humps previously approved would still be installed. Three have been approved in District 6, but since only one a year is funded, Narcille Street will be on the next agenda. Adams Street will be on the agenda once the budget is approved for 1997 -98; Gillette Street will be in the 1998 -99 Budget. Council Member Escontrias moved to adopt the resolution. Council Member DonCarlos seconded the motion. Mayor Alfaro said that while the program had not worked in some areas, it had been successful in others so this would be a good time to re- evaluate the policy. Council Member DonCarlos concurred and asked that the administration give Council a status report in January including a timetable for a final report and recommendation by mid 1998. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None 970724 -3 Minutes of Regular Session - July 24, 1997 RESOLUTION NO. 1316 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SUSPENDING RESOLUTION NO. 1210 WHICH ESTABLISHED THE POLICY AND GUIDELINES REGARDING THE INSTALLATION OF ROAD HUMPS WITHIN THE CITY OF BAYTOWN, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 970724 -1, Awarding City Hall Renovation Contract The ordinance awards the contract to Durotech, Inc. We received four bids. Durotech submitted the lowest base bid of $1,180,000 including six alternates (five adds and one deduct) totaling $19,500 for a total bid amount of $1,199,500. The base bid estimate was $1,200,000. This project renovates approximately 16,000 square feet of the first floor and provides a new floorplan, accessible restrooms, new wall finishes, carpet, ceiling tile, baseboard, hardware, restored roof, security system, heating, ventilation, and air conditioning. The project duration is 180 calendar days. Council Member Byford moved to adopt the ordinance. Council Member Escontrias seconded the motion. In response to Council inquiry, the City Manager replied that there was no furniture included in this project. Bids for some new modular furniture will be taken but most employees will continue to use existing furniture. The proposed budget includes networking new computer lines but no additional computers will be required. The basement renovation will be on the next agenda as Finance is being moved to the basement and that will require some modular furniture. Any future furniture replacements should be considered during the budget process. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None 970724 -4 Minutes of Regular Session - July 24, 1997 ORDINANCE NO. 8029 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH DUROTECH, INC., FOR THE RENOVATION OF CITY HALL; AUTHORIZING PAYMENT OF THE SUM OF ONE MILLION ONE HUNDRED NINETY -NINE THOUSAND FIVE HUNDRED AND NO /100 DOLLARS ($1,199,500.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution No. 1317, Authorizing Submittal of the 1997 -98 Community Development Block Grant Action Plan to the U.S. Department of Housing and Urban Development The City must submit an annual application to HUD in order to receive the CDGB Entitlement Grant. The Community Development Advisory Committee has reviewed proposals and formulated funding recommendations for 1997 -98. City Council has the final authority concerning the activities and level of funding contained in the CDGB Program each year. The City of Baytown is an entitlement city and receives its allocation based on the low and moderate income levels as of the 1990 census. This year the City's allocation will be $1,121,000. The City does have approximately $125,000 reallocation monies. For program administration, the budget amount is $127,334 which is eleven percent of the total budget. HUD does allow us to go up to twenty percent, but City employees have done a good job in years past in keeping administrative costs down. The grant application includes: (1) housing rehabilitation, $576,487; (2) demolition of structures, $97,958; (3) code enforcement, $28,458; (4) Homebuyers Assistance Program, $54,415; (5) taxi program, $90,000; (6) interim assistance and code enforcement which includes cleanup of lots and alleys, $50,000; (7) two literacy programs, $77,605; (8) Bay Area Sheltering Arms for plumbing repairs, some window replacement, and window replacement, $18,800; (9) Baytown Housing Authority for a security fence around the Lincoln Courts, $20,000 (the Housing Authority will supplement that with $40,000); (10) Love, Inc., a group of twenty churches, emergency medical, clothing, and transportation for low- income citizens, $8,400; and Public Works projects, $96,543; for a total of S1,246,000 for our Community Development Block Grant Budget. Bay Area Sheltering Arms and Love, Inc. will be required to submit invoices to the City for payment. Council Member Sheley moved to adopt the resolution. Council Member Hinds seconded the motion. The vote follows: 970724 -5 Minutes of Regular Session - July 24, 1997 Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None RESOLUTION NO. 1317 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE 1997 -98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING THE REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the consent agenda items "a" through `d." a. Proposed Ordinance No. 97- 0724 -2, accepts the bid of Filiberto Hinojosa for the sale of Lot 1, Block 17, Middletown, Baytown, Harris County (also known as 420 West Cleveland). On March 28, 1996, the City held a public auction of foreclosed properties where Filiberto Hinojosa's bid of $2,000 was the highest bid on property located at 420 West Cleveland. The amount of the judgment owed all taxing entities was $3,488.36. In the meantime, James Upshaw, the owner of the property prior to foreclosure by the City, requested a release of judgment in this matter. In order to satisfy the judgment as to all taxing entities, Mr. Upshaw paid $1,488.36, being the difference on the judgment amount of $3,488.36 and Mr. Hinojosa's bid of $2,000.00. As such, Mr. Hinojosa's bid on the above - referenced property was accepted. We recommend approval. b. Consider rejection of bids for the Annual Sanitary Sewer Rehabilitation contract. The contract included various methods of repairing existing sanitary sewers (i.e., Cured -In- Place, Fold & Form, and Pipe Bursting methods). The one -year contract was intended to provide quick response im 970724 -6 Minutes of Regular Session - July 24, 1997 for emergency repairs throughout the city. Ten bidders attended the mandatory prebid meeting. Several bidders expressed concern that the contract did not have a predefined scope and would be used very infrequently. However, since there was no guaranteed minimum amount of work, only two bids were received. Kinsel Industries, Inc. bid $334,670. PM Construction failed to include the required Bidder's Questionnaire. The City's estimate for this contract was $200,000; therefore, we recommend rejection of all bids and handling sewer emergencies on a case -by -case basis. We recommend rejection of bids. C. Consider rejection of bids for the Buildout of MSC Office /Shops. We received three bids. Frost Construction submitted the lowest base bid of $250,000. With Alternate Number 1 (relocation of the exterior electrical service drop) the total amount of Frost's bid was $258,064. This amount exceeded our available funding. Therefore, we recommend rejection of all bids and rebiding with a reduced scope of work to bring bids within budget. Proposed reductions are to delete: (1) accordion folding partition, (2) wire glass viewing panels and its associated coiling window shutters, and (3) bench top grinder. Reduced scope would also substitute a less expensive material for the wire mesh partition. We recommend rejection of bids. d. Proposed Ordinance No. 970724 -3, awards the bid for a mini -track unit to Mustang Rental Service, in the amount of $24,625. Invitations to bid were mailed to two suppliers and we received two bids. Budgeted amount for this item is $33,000. We recommend approval. Council Member Escontrias moved to adopt the consent agenda items "a" through "d." Council Member Sheley seconded the motion. In response to inquiry from Council on item "b ", the City Manager replied that the bidders did not consider the contract to be very lucrative since the City did not use it frequently and then mostly for small jobs. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None ia 970724 -7 Minutes of Regular Session - July 24, 1997 ORDINANCE NO. 8030 AN ORDINANCE ACCEPTING THE BID OF FILIBERTO HINOJOSA IN THE AMOUNT OF TWO THOUSAND AND NO 1100 DOLLARS ($2,000.00) FOR THE SALE OF LOT 1, BLOCK 17, MIDDLETOWN, BAYTOWN, HARRIS COUNTY, TEXAS (ALSO KNOWN AS 420 WEST CLEVELAND); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 8031 AN ORDINANCE ACCEPTING THE BID OF MUSTANG RENTAL SERVICE FOR THE PURCHASE OF A MINI TRACK UNIT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FOUR THOUSAND SIX HUNDRED TWENTY - FIVE AND NO /100 DOLLARS ($24,625.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "A." Consider Appointments to Baytown Housing Finance Corporation Board Mayor Alfaro appointed DeeDee Elmore to the Baytown Housing Authority. Council Member Sheley moved to appoint DeeDee Elmore to the Baytown Housing Finance Corporation Board. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Consider Appointments to the Board of Adjustment Council Member Escontrias moved to appoint William Reineke, Mary Ann Tucker, Mike Wilson, Bobby Lintelman, and John Pfennig. Council Member DonCarlos seconded the motion. The vote follows: 970724 -8 Minutes of Regular Session - July 24, 1997 Ayes: Council Members Byford, Escontrias, Hinds, DonCarlos, Almendarez, and Sheley Mayor Alfaro Nays: None Mayor's Comments Mayor Alfaro recognized Denise Fischer and stated that it was good to have her back. City Manager's Report Harris County Bond Program - Street Projects The City has recommended piping the ditches and an asphalt overlay on Raccoon Drive from Cedar Bayou Lynchburg to Massey Tompkins as well as the inclusion of a turning lane.. We have recommended that the work on Bayway Drive be continued to Wisconsin Street. Also, consider covering the ditches and placing a turning lane on Tri City Beach Road from Texas Avenue across Spur 55 past Evergreen Road. Thompson Road from Decker Drive to Interstate 10. Lynchburg Cedar Bayou Road from Garth Road west to Thompson Road. These projects would total in the area of $10 Million. Fred Hartman Bridge The landscaping on the Fred Hartman Bridge is under construction. Governmental Finance Officers' Distinguished Budget Presentation Award Our Finance Department received the Distinguished Budget Presentation Award from the Governmental Finance Officers. Mr. Mercer and his staff are to be complimented. Budget Meetings Budget meetings are set for 7:00 a.m. Monday, August 11, 1997, and 7:00 a.m. Wednesday; August 13, 1997. bi 970724 -9 Minutes of Regular Session - July 24, 1997 Council Member Don Carlos Comment Council Member DonCarlos commented on the kindness of the city employee who helped the stranded motorist and said he would recommend some sort of recognition for him. The City Manager replied that City Hall had a recognition wall where certificates were placed. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk CITY OF BAYTOWN BID TABULATION TITLE: MINI TRACK UNIT —REBID BID #: 9706 -74 DATE: JULY 16. 1997 9706 -74 Bid Tabulation Mini Track Unit- REBIO.xIs Page 1 of 1 7/1 MUSTANG RENTAL SERVICE TAKEUCHI MFG. ITEM QUANTITY UNIT DESRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 1 EACH MINI TRACK UNIT $ 24,625.00 $ 24,625.00 $ 27,500.00 $ 27,500.00 GRAND TOTAL $ 24,625.00 $ 27,500.00 LOCATION CHANNELVIEW, TEXAS ATLANTA, GEORGIA Delivery within 2 weeks ARO. MAILED TWO BIDS. RECEIVED TWO BIDS. 9706 -74 Bid Tabulation Mini Track Unit- REBIO.xIs Page 1 of 1 7/1