1996 10 10 CC Minutesrm
MINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 10, 1996
The City Council of the City of Baytown, Texas, met in regular session on
October 10, 1996, at 6:30 p.m., in the Council Chamber of the Baytown City Hall,
with the following in attendance:
Eva Benavides
David Byford
Manuel Escontrias
E. Frank Hinds, Jr.
Stephen DonCarlos
Rolland J. Pruett
Pete C. Alfaro
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
The meeting was opened with a quorum present, and Council Member Byford
offered the invocation, after which the following business was conducted:
Consider Approval of Minutes for the Regular Session held on September
26, 1996
Council Member Benavides moved to approve the minutes for the regular
session held September 26, 1996. Council Member DonCarlos seconded the
motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
la
961010 -2
Minutes of the Regular Meeting - October 10, 1996
Consider Proposed Ordinance No. 961010 -1, Amending Chapter 11%
"Emergency Management and Preparedness," by Adding Article II,
"Hazardous Substances, Liquids and Gas Pipelines," to Provide Policies
and Procedures for Registration and Permitting of Pipelines within the City
Limits of Baytown
This item will be considered at a future meeting.
Consider Proposed Ordinance No. 961010 -2, Amending Agreement for
Engineering services with Wayne Smith & Associates, Inc. for Developing a
Master Plan of the East District Sewer System
Council Member Byford moved to adopt the proposed ordinance; Council
Member Pruett seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
ORDINANCE NO. 7815
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, APPROVING AMENDMENT NO. 6 TO THE
AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE
CITY OF BAYTOWN AND WAYNE SMITH & ASSOCIATES, INC.,
FOR THE DEVELOPMENT OF A MASTER PLAN OF THE EAST
DISTRICT SEWER SYSTEM IN THE AMOUNT OF SEVENTY -
EIGHT THOUSAND ONE HUNDRED AND NO /100 DOLLARS
($78,100.00); AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Consider Proposed Ordinance No. 961010 -3, Authorizing a Land /Tax
Agreement and an Earnest Money Contract with Charles Nickel, Individually
and as Independent Executor of the Estate of Lola Blake, Kathryn Bayne, H.
Busch Enterprises, Inc., Robert Harris Edmundson, Individually and as
Independent Executor of the Estate of Dorothy R. Edmundson, and Dorothy
Jean Edmundson
This item will be discussed at a future meeting.
961010 -3
Minutes of the Regular Session - October 10, 1996
Council considered the Consent Agenda items "a" through "g" as follows:
a. Proposed Ordinance No. 961010 -4, renews our subscription with
McNaughton Book Service in the amount of $33,756.99 for the
period of December 1996 through November 1997. This service
will provide 202 new books per month and a core collection of
4,040. This is a base subscription which provides popular new
fiction and non - fiction titles which are already catalogued and
processed, allowing the public to read bestsellers promptly.
We recommend approval.
b. Proposed Ordinance No. 961010 -5, authorizes a housing
rehabilitation contract for 102 Booker Street to Investment Group in
the amount of $19,100. Five bid packages were picked up and two
were returned. Rehabilitation will include installation of complete
exterior walls, insulation, vinyl siding, windows, new roof, decking,
attic stairway, electrical and plumbing systems, three doors, and
floor coverings. The office estimate was $20,009.37.
We recommend approval.
C. Proposed Ordinance No. 961010 -6, authorizes a housing
rehabilitation contract for 105 Graham Street to Investment Group
in the amount of $17,280. Five bid packages were picked up and
two were returned. Rehabilitation will include new windows,
subflooring and floor coverings, electrical and plumbing services,
roofing and decking, and complete foundation work. Repairs
include the sheetrock, and Bedroom #3 is to be rebuilt. The office
estimate was $19,507.56.
We recommend approval.
d. Proposed Ordinance No. 961010 -7, authorizes an annual payment
on a sole source basis to Fedscan LTD for Versaterm Systems for
Police Software Maintenance and Support in the amount of
$15,900.
We recommend approval.
961010 -4
Minutes of the Regular Session - October 10, 1996
e. Proposed Ordinance No. 961010 -8, renews our annual mowing,
edging and trimming contract with Niederhofer Enterprises, Inc. in
the amount of $31,125. This is the first year to renew this contract
and will include litter removal prior to mowing, weed control of
beds, trimming, edging, and mowing of parks. The contract
includes seventeen small high maintenance areas such as
Briarwood Park, Pelly and Defee Triangles, Thomas Plaza
(intersection of Texas Avenue, Lee Drive and Decker Drive),
Roosa Pavilion area, McLemore Substation, etc.
We recommend approval.
f. Proposed Ordinance No. 961010 -9, approves a contract with the
Baytown Opportunity Center for thoroughfare litter removal and
park cleaning in the amount of $42,000. This contract provides a
12 month program of litter removal for approximately 30 miles of
major streets. It covers litter and janitorial cleanups at the Gray
Sports Complex, cleanup at Bicentennial Park following the July 4`h
Celebration, and cleanup of public restrooms at Unidad Park and
the Jo Roosa Pavilion. The Director of the Baytown Opportunity
Center has reviewed and approved the contract.
We recommend approval.
g. Proposed Ordinance No. 961010 -10, authorizes the renewal of an
industrial district agreement between the City and Advanced
Aromatics, L.P. for an additional seven year term. Their contract
expired in August 1996.
We recommend approval.
Council Member Escontrias moved to adopt the Consent Agenda Items
"a" through "g." Council Member Benavides seconded the motion. The vote
follows:
Ayes: Council Members Benavides, Byford,
Escontrias, Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
For bid tabulation, see Attachment "A."
961010 -5
Minutes of the Regular Session - October 10, 1996
Council Member Hinds asked that litter removal and park cleanup be
coordinated to occur prior to mowing.
ORDINANCE NO. 7816
AN ORDINANCE AUTHORIZING THE PAYMENT OF THIRTY -
THREE THOUSAND SEVEN HUNDRED FIFTY -SIX AND 99/100
DOLLARS ($33,756.99) TO McNAUGHTON BOOK SERVICE AS
THE COST FOR BOOK LEASING OF POPULAR NEW TITLES
FOR THE STERLING MUNICIPAL LIBRARY; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7817
AN ORDINANCE AWARDING THE CONTRACT FOR
COMMUNITY DEVELOPMENT REHABILITATION PROJECT
NO. 96 -09 TO INVESTMENT GROUP FOR THE SUM OF
NINETEEN THOUSAND ONE HUNDRED AND NO /100 DOLLARS
($19,100.00); AUTHORIZING PAYMENT THEREOF; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7818
AN ORDINANCE AWARDING THE CONTRACT FOR
COMMUNITY DEVELOPMENT REHABILITATION PROJECT
NO. 96 -08 TO INVESTMENT GROUP FOR THE SUM OF
SEVENTEEN THOUSAND TWO HUNDRED EIGHTY AND
NO /100 DOLLARS ($17,280.00); AUTHORIZING PAYMENT
THEREOF; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
ORDINANCE NO. 7819
AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM
OF FIFTEEN THOUSAND NINE HUNDRED AND NO/100
DOLLARS ($15,900.00) TO VERSATERM SYSTEMS AS THE
SOLE SOURCE FOR ANNUAL MAINTENANCE AND SUPPORT
FOR POLICE DEPARTMENT SOFTWARE; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
961010 -6
Minutes of the Regular Session - October 10, 1996
ORDINANCE NO. 7820
AN ORDINANCE RENEWING THE CONTRACT OF
NIEDERHOFER ENTERPRISES, INC., FOR THE ANNUAL
MOWING, EDGING AND TRIMMING SERVICES CONTRACT
AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN,
THE SUM OF THIRTY -ONE THOUSAND ONE HUNDRED
TWENTY -FIVE AND NO /100 DOLLAS ($31,125.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7821
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY
MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST
TO A CONTRACT WITH BAYTOWN OPPORTUNITY CENTER
FOR THOROUGHFARE LITTER REMOVAL AND PARK
CLEANING; AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF FORTY -TWO THOUSAND AND
NO /100 DLLARS ($42,000.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 7822
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST TO AN INDUSTRIAL
DISTRICT AGREEMENT WITH ADVANCED AROMATICS, L.P.; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Confirmation of Mayor's Appointment to Parks and Recreation
Advisory Board
Council Member Escontrias moved to confirm the Mayor's appointment of
Tony Fama to the Parks and Recreation Advisory Board. Council Member Hinds
seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
foll",
961010 -7
Minutes of the Regular Session - October 10, 1996
City Manager's Report
TxDOT Meeting in Austin
The city staff will be going to Austin on November 21 to meet with the
Texas Department of Transportation regarding Decker Drive.
November Council Meetings
The City Manager stated the at the last council meeting the November
14 "' meeting was changed to November 12. The Chamber of Commerce
requested that date be changed because of their Annual Public Safety Awards
Banquet on November 12. After discussion, Council requested the
administration to schedule the meeting on November 12 before the Public Safety
Awards Banquet.
Comments From Council
Council Member Pruett noted that the Golf Course will be open for play on
November 1. A ribbon cutting will be held later.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
C
Eileen P. Hall, City Clerk
� l
ss /c:123r4w /123data /1997 /9601- 38T.ren- -PAGE 1
u
a
w
CITY OF BAYTOWN
A BID TABULATION
L
TITLE: ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT
BID #: 9601 -38
DATE:
FEBRUARY 14 1996 2:00 P.M.
NO. QTY.
UNIT
DESCRIPTION
FRAZIER &COMPANY
NIEDERHOFER
ENT.' INC..
END OF THEiTRAIL.LAWN'
UNIT PRIC
EXT.
PRIC
UNITPRIC ' 'EXT: PRICE UNIT PRICE EXT. PRIG
,T_15
cycle -
lone (1) complete maintenance
cycle.
I 1,650.001
24,750.001_
2,000.00 30,000.001_ 2,140.001 32,100.001
I_—
BAYTOWN, TX IFRIENDSWOOD, TX.
_
SUPPLY POINT:
,HOUSTON, TX
BID BOND:
I Did not submitl a Bid Bond
lReceived a Bid
Bond (Received a Bid Bond
LAST YEA 'S BID:
THIS YEAR'S BID:
NIEDERHOFER ENT., INC. _
"UNIT�PRICE' .EXT. PRICE
_2,075.001 31,125.00;
BAYTOWN, TX
Ron McLemore Sub- Station 1 _
NO. QTY.
UNIT
DESCRIPTION
NIEDERHOFER
ENT.INRC
UNIT PRIC EXT. PRIC
1._ 15
cycle
One 1 complete maintenance
2,000.001 30,000.00
c cle.
SUPPLY POINT:
BAYTOWN, T XAS
_
was added to the contract.
I
R
- COMMENDED
RENEVIAL
TOTAL
IS
$31,121
.00
1
10/0219608:17 AM
I
ss /c:123r4w /123data /1997 /9601- 38T.ren —PAGE 1
CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL MOWING, EDGING, AND TRIMMING SERVICES CONTRACT
BID #: 9601 -38
DATE: FEBRUARY 14. 1996 an 2:00 P.M.
1
10/02/9608:12 AM
FRAZIER
& COMPANY
1NIEDERHOFER ENT.
, INC. JENDOF
THE: TRAIL LAWN
NO.
QTY.
I UNIT
I
DESCRIPTION
UNIT PRICE4 EXT. PRICEI
UNIT PRICE- EXT.
PRICE
UNIT PRICE EXT. PRIG
10/02/9608:12 AM