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1996 09 12 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 12, 1996 The City Council of the City of Baytown, Texas, met in regular session on September 12, 1996, at 6:30 p.m., in the Council Chamber of the Baytown City Hall, with the following in attendance: Eva Benavides Council Member David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk Absent: Stephen DonCarlos Council Member The meeting was opened with a quorum present, and Council Member Pruett offered the invocation, after which the following business was conducted: Consider Approval of the Minutes for the Regular Session and for the Executive Session held on August 22, 1996 Council Member Escontrias moved to approve the minutes. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None 960912 -2 Minutes for Regular Session -September 12, 1996 Consider Proposed Ordinance No. 960912 -1, Authorizing the Issuance of $4,680,000 City of Baytown, Texas, Combination Tax and Revenue Certificates of Obligation, Series 1996 and Authorizing an Escrow Agreement The ordinance authorizes the issuance of $4,680,000 City of Baytown, Texas Combination Tax and Revenue Certificates of Obligation, Series 1996. and authorizes an escrow agreement. This ordinance authorizes the issuance and sale of Certificates of Obligation as follows: $4,680,000 Sewer Rehabilitation Projects which include Plumwood, Glenmeadow, Glen Arbor, Fair Park, Barrymore, and emergency projects. Drew Masterson, First Southwest Company, said that this year only sewer projects are being financed by Certificates of Obligation. The bonds are being sold to the State of Texas Water Development Board. The State Revolving Fund purchases bonds that finance sewer projects only. The interest rates on that fund are below market as they are subsidized through EPA monies. The average coupon on the bonds is 4.6 %; the all end cost of funds including fees and issuance costs amortized over the twenty -year loan is 4.93 %. In today's market, the interest rate on bond issues sold competitively is approximately 5.70% so 77 basis points are being saved. In dollars that is $386,000 saved over the life of the loan. Financing is about one percent below an index for the current market interest rates but there is a 2.25% up -front fee which offsets part of that so the savings is about 314% (77 basis points). The state does not require ratings. A new bond insurance company has qualified the City of Baytown for the first time. The bond insurance premium is 65% lower than the previous one. Council Member Byford moved to adopt the ordinance. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7778 ORDINANCE AUTHORIZING THE ISSUANCE OF $4,680,000 CITY OF BAYTOWN, TEXAS, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 1996; AND AUTHORIZING AN ESCROW AGREEMENT 960912 -3 Minutes for Regular Session - September 12, 1996 Consider Proposed Ordinance No. 960912 -2, Adopting 1996 -97 City of Baytown Budget The 1996 -97 City of Baytown Budget totals $51,457,969 which is an increase of $1,819,159 or 3.66% over the 1995 -96 budget. The City Manager commended Sherry Majors, Teri Macon, Mike Daws, and Donna Sams on their efforts in putting the budget together. Council Member Escontrias moved to adopt the ordinance. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7779 AN ORDINANCE ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 1996, AND ENDING SEPTEMBER 30, 1997, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Items 5 -13 are 1996 -97 Budget related items Consider Proposed Ordinance No. 960912 -3, Fixing the Rate and Tax Levy for General Fund Maintenance and Operation and for Debt Service for the Fiscal Year Ending September 30,1997 Consider Proposed Ordinance No. 960912 -4, Adopting the Baytown Area Water Authority Budget for 1996197 Consider Proposed Ordinance No. 960912 -5, Authorizing Animal Responsibility Agreement with the Houston Humane Society Consider Proposed Ordinance No. 960912 -6, Authorizing Contract with Goose Creek Stream Development Committee 960912 -4 Minutes for Regular Session - September 12, 1996 Consider Proposed Ordinance No. 960912 -7, Authorizing Agreement with the Baytown/West Chambers County Economic Development Foundation Consider Proposed Ordinance No. 960912 -8, Awarding Contract to Texas Municipal League for Property and Liability Insurance Coverages and Authorizing Payment of Premiums and Deductibles and for Workers Compensation Joint Insurance Fund, Authorizing Payment for Monthly Claims Incurred, Adjusting Escrow Necessary to Meet Sixty Days Average Claims Requirement and Projecting Service Charges and Reimbursable Losses Consider Proposed Ordinance No. 960912 -9, Authorizing Renewal of Contract with J. E. Stone & Associates for Brokerage of Claims Administration Through Philadelphia American Life Insurance Company, Management of Individual Claims Through Cost Care a PPO Network, and Stop Loss Coverage Through Cox Insurance, Inc. and Authorizing Payment for Said Services Consider Proposed Ordinance No. 960912 -10, Authorizing Renewal of Contract with Interface Employee Assistance Program, Inc. for the EAP Program Services and Managed Health Plus for the Period October 1, 1996 Through September 30, 1997 and Authorizing Payment for Said Service Consider Proposed Ordinance No. 960912 -11, Authorizing Continuation of Professional Services as Proposed by Vollmer Public Relation under RFP 1196 -01 and Authorizing Payment for said Services Council Member Pruett moved to adopt Ordinances Nos. 3 through 11. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None For bid tabulation, see Attachment "A." 960912 -6 Minutes for Regular Session - September 12, 1996 ORDINANCE NO. 7780 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, FIXING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30,1997, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7781 AN ORDINANCE APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996, AND ENDING SEPTEMBER 30, 1997; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7782 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN ANIMAL RESPONSIBILITY AGREEMENT WITH THE HOUSTON HUMANE SOCIETY; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN UP TO THE SUM OF TWENTY -ONE THOUSAND TWELVE AND NO1100 DOLLARS ($21,012.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7783 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A PROPERTY DEVELOPMENT CONTRACT WITH GOOSE CREEK STREAM DEVELOPMENT COMMITTEE, INC. FOR LAND ACQUISITION AND DEVELOPMENT OF THE GOOSE CREEK STREAM GREENBELT PROJECT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TEN AND N01100 DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -6 Minutes for Regular Session - September 12, 1996 ORDINANCE NO. 7784 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN ECONOMIC DEVELOPMENT CONTRACT WITH BAYTOWN AREAIWEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FIVE THOUSAND AND NO1100 DOLLARS ($25,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7786 AN ORDINANCE RENEWING THE INTERLOCAL AGREEMENT WITH THE TEXAS MUNICIPAL LEAGUE WORKERS' COMPENSATION JOINT INSURANCE FUND TO PROVIDE WORKERS' COMPENSATION BENEFITS TO CITY EMPLOYEES, AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR MONTHLY CLAIMS AS INCURRED, ADJUST ESCROW NECESSARY TO MEET SIXTY (60) DAYS AVERAGE CLAIMS REQUIREMENT AND PROJECTED PAYMENT OF FOUR HUNDRED THOUSAND AND NO /100 DOLLARS ($400,000.00) FOR SERVICE CHARGES; RENEWING THE INTERLOCAL AGREEMENT WITH TEXAS MUNICIPAL LEAGUE FOR THE ANNUAL LIABILITY AND PROPERTY INSURANCE PROGRAM, AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE HUNDRED SIXTY -NINE THOUSAND ONE HUNDRED THIRTY -SIX AND NO /100 DOLLARS ($369,136.00) AND THE SUM OF ONE HUNDRED FIFTEEN THOUSAND AND NO/100 DOLLARS ($115,000.00) FOR DEDUCTIBLES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 960912 -7 Minutes for Regular Session - September 12, 1996 ORDINANCE NO. 7786 AN ORDINANCE RENEWING AN AGREEMENT WITH J. E. STONE & ASSOCIATES FOR ADMINISTRATION OF THE MEDICAL AND DENTAL BENEFITS PROGRAM OF THE CITY OF BAYTOWN; AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO SAID CONTRACTS; AUTHORIZING PAYMENT OF THREE HUNDRED TWENTY -TWO THOUSAND, THREE HUNDRED FORTY -FIVE AND NO1100 DOLLARS ($322,345.00) PURSUANT TO THE TERMS OF SAID CONTRACTS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7787 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A RENEWAL OF THE PROFESSIONAL SERVICES CONTRACT WITH INTERFACE EMPLOYEE ASSISTANCE PROGRAM, INC.; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVENTEEN THOUSAND ONE HUNDRED SIXTY AND NO1100 DOLLARS ($17,160.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7788 AN ORDINANCE ACCEPTING THE PROPOSAL OF VOLLMER PUBLIC RELATIONS TO CONTINUE TO DEVELOP AN IMAGE CAMPAIGN FOR THE CITY OF BAYTOWN AT A COST NOT TO EXCEED TWENTY THOUSAND AND NO1100 DOLLARS ($20,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -8 Minutes for Regular Session - September 12, 1996 Items 14 and 15 are related Consider Proposed Ordinance No. 960912 -12, Second and Final Reading on Proposed Annexation of 9.8099 -Acre Tract out of the Clyde McConnell Harper Estate, East of Thompson Road and South of Interstate 10 Consider Proposed Ordinance No. 960912 -13, Adding the Newly Annexed Clyde McConnell Harper Estate Tract to the Proper Council District This is the second and final reading on the proposed annexation of 9.8099 - acre tract out of the Clyde McConnell Harper Estate, east of Thompson Road and south of Interstate 10. In accordance with state law and the Charter of the City of Baytown, the first reading on annexation was held not more than forty nor less than twenty days after the public hearings. Public hearings on the proposed annexation of the 9.8099 -acre site were held on June 27, 1996. The ordinance was published on first reading and at least thirty days have elapsed since the publication. All annexed land along this portion of Interstate 10 has been placed in Council District No. 3. Council Member Hinds moved to adopt the ordinances in items 14 and 15. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7754 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF A 9.8099 -ACRE TRACT BELONGING TO THE ESTATE OF CLYDE McCONNELL HARPER LOCATED EAST OF THOMPSON ROAD AND SOUTH OF INTERSTATE 10; WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. 960912 -9 Minutes for Regular Session - September 12, 1996 ORDINANCE NO. 7789 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING A 9.8099 -ACRE TRACT BELONGING TO THE ESTATE OF CLYDE McCONNELL HARPER LOCATED EAST OF THOMPSON ROAD AND SOUTH OF INTERSTATE 10 TO COUNCIL DISTRICT NO. 3; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960912 -14, Setting Public Hearings on Proposed Annexation of a 6 -Acre Tract, South of Truck Stops of America at Interstate 10 on Thompson Road This ordinance sets the public hearings on the proposed annexation of a 6- acre tract south of Truck Stops of America at Interstate 10 on Thompson Road. In accordance with state law, two public hearings must be held on the proposed annexation. The proposed ordinance schedules the public hearings for September 26 at 6:31 p.m. and 6:35 p.m. Baytown Truck Center proposes to develop approximately four acres of the six -acre tract as a full service repair facility for both heavy trucks and recreational vehicles. Areas will be included in the project for tire sales and over - the - counter parts. Council Member Byford moved to adopt the ordinance. Council Member Benavides seconded the motion. In response to inquiry from Council, the City Manager said that any improvements to Thompson Road would be made by Harris County and that the administration would request rebuilding of Thompson Road. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None 960912 -10 Minutes for Regular Session -September 12, 1996 ORDINANCE NO. 7790 AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF A SIX (6) ACRE TRACT OF LAND, SOUTH OF TRUCK STOPS OF AMERICA AT INTERSTATE HIGHWAY 10 AND THOMPSON ROAD; DIRECTING THE PREPARATION OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960912 -15, Awarding Contract for the Construction of Evergreen Road Overlay Project The ordinance awards the contract to Angel Brothers Enterprises, Inc. in the amount of $61,575. This project includes regrading and a two -inch asphalt overlay on Evergreen Road from Tri-City Beach Road to 4,500 feet west. The engineering estimate was $82,000. Harris County has approved the plans and specifications contingent on participation in the preconstruction meeting and the final inspection of the project. Council Member Byford moved to adopt the ordinance. Council Member Benavides seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None For bid tabulation, see Attachment "B." ORDINANCE NO. 7791 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH ANGEL BROTHERS ENTERPRISES, INC., FOR THE CONSTRUCTION OF EVERGREEN ROAD OVERLAY PROJECT; AUTHORIZING PAYMENT OF THE SUM OF SIXTY -ONE THOUSAND FIVE HUNDRED SEVENTY -FIVE AND NO1100 DOLLARS ($61,575.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -11 Minutes for Regular Session -September 12, 1996 Consider Proposed Ordinance No. 960912 -16, Amending Agreement for Engineering Services with Langford Engineering, Inc. for the East Texas Avenue Sewer Diversion Project The ordinance will amend the agreement with Langford Engineering, Inc. in the amount of $30,000. The sewer system in the East Texas Avenue /Roseland Oaks area has been experiencing high flows due to increased development south of the area. This project proposes that Langford Engineering develop a recommendation for a different route to divert the sewage flowing through the East Texas Avenue system directly to the collector line along Kilgore Road or to the Central District Plant. The estimated cost of the project is $300,000. Funds will come from 1991 sewer bond funds. Council Member Byford moved to adopt the ordinance. Council Member Benavides seconded the motion. In response to inquiry from Council, the City Manager said that the project would be designed to handle the immediate needs of the area as well as future development. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7792 AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ENGINEERING SERVICES AGREEMENT BETWEEN LANGFORD ENGINEERING, INC., AND THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960912 -17, Amending Agreement for Engineering Services with Busch, Hutchison & Associates, Inc. to Include Street Improvements on Burnett, Lindenwood, and West Texas Avenue The ordinance amends the agreement with Busch, Hutchison & Associates, Inc. to include developing plans and specifications for street improvements on Burnett, Lindenwood, and West Texas Avenue in the amount of $40,000. The total estimated cost of these projects is $550,000. Funds will come from a combination of 1991 bonds and the General Fund. 960912 -12 Minutes for Regular Session - September 12, 1996 Council Member Benavides moved to adopt the ordinance. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7793 AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ENGINEERING SERVICES AGREEMENT BETWEEN BUSCH, HUTCHISON & ASSOCIATES, INC., AND THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960912 -18, Approving and Authorizing the Sublease Agreements between Two Bayland Drive, L.C. and Bayland Marina, Inc. For Operation of the Marina and between Two Bayland Drive, L.C. and Five Star Ventures, Inc. for the Operation of the Ship's Store and Fueling Station The City of Baytown entered into an agreement with Two Bayland Drive, L.C. for the operation of the marina, fueling station, and ship's store on March 28, 1996. Pursuant to such agreement, Two Bayland Drive, L.C. may sub - contract with one or more entities to operate the facilities subject to the City of Baytown's written consent. Authorization of these sublease agreements by the City of Baytown does not relieve Two Bayland Park, L.C. from any of its obligations contained in the Lease Agreement. Two Bayland Drive, L.C. remains fully responsible for the terms, covenants, and conditions of such agreement. Bayland Marina, Inc. is a corporation owned by a local businessman, Mr. Claude Chmielewski. Five Star Ventures, Inc. is owned by a Sugar Land businessman, Mr. A. Abbasi. He is President and CEO of Floway Petroleum Corporation. Council Member Benavides moved to adopt the ordinance. Council Member Pruett seconded the motion. The vote follows: 960912 -13 Minutes for Regular Session - September 12, 1996 Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7794 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO THE SUBLEASE AGREEMENTS BETWEEN TWO BAYLAND DRIVE, L.C., AND BAYLAND MARINA, INC., FOR OPERATION OF THE MARINA AND BETWEEN TWO BAYLAND DRIVE, L.C., AND FIVE STAR VENTURES, INC., FOR THE OPERATION OF THE SHIP'S STORE AND FUELING STATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution No. 1289, Approving Revision of the Community Development Housing Rehabilitation Program's Guidelines for Homeowners and Contractors The proposed revisions to the guidelines for homeowners include verification of current mortgage payments; being in compliance with Chapters 15, Health and Sanitation; Chapter 28, Junked and Abandoned Vehicles; and Chapter 33, Urban Rehabilitation Standards of the Code of Ordinances for the City of Baytown; and a reimbursement schedule for the estate in the event of the owner(s) death. The existing program allows a homeowner to be eligible to have their home rehabilitated every ten years which does not encourage individual homeowner responsibility. The proposed guidelines allow for only one rehab job per home. In the current program, there are no provisions for emergency repairs. The proposed guidelines provide for emergency repairs including those whose property has been rehabilitated previously. Emergency repairs will be for code compliance corrections only or for modifications for the disabled. The proposed revisions to the contractor's guidelines include requiring contractors to start work within ten days once a contract has been executed, including a state required payment bond on a reconstruction of $25,000, and a probation or suspension clause for contractors who prove not to be responsible bidders. 960912 -14 Minutes for Regular Session -September 12, 1996 There were seventeen homes rehabilitated from October 1, 1995 through August 31, 1996. The City Manager commended Mary Chambers, Barbara Wooster, Shirley Roulston, and the Legal Department for their work on these guidelines. In response to inquiry from Council, the City Manager stated that Community Development made inspections during the entire phase of the construction and that homeowners were encouraged to contact them if there were any problems with the repairs during the first year after completion.. He also stated that there were forty - four homes on the current waiting list and that the number has been dropping. Council Member Byford moved to adopt the resolution. Council Member Pruett seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None RESOLUTION NO. 1289 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE COMMUNITY DEVELOPMENT HOUSING REHABILITATION PROGRAM'S GUIDELINES FOR CONTRACTORS; APPROVING THE COMMUNITY DEVELOPMENT HOUSING REHABILITATION PROGRAM'S GUIDELINES FOR HOMEOWNERS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda: Council considered the consent agenda items "a" through "o." a. Proposed Resolution No. 1290, annual review and approval of the City's Investment Policy and Strategy in compliance with the Public Funds Investment Act. The Public Funds Investment Act requires an annual review of the adopted investment policy and strategy. There has been minor housekeeping to provide consistency throughout the document. Section 4.0 expands the list of objectives and further defines each objective. A copy of the policy is attached to the resolution. All additions have been underlined and all deletions are struck through. 960912 -15 Minutes for Regular Session -September 12, 1996 We recommend approval. b. Proposed Ordinance No. 960912 -19, establishes a school zone for Horace Mann Jr. Schools as follows: 30 mph between the hours of 8:00 a.m. and 8:30 a.m. and 3:30 p.m. and 4:30 p.m. When school speed zones were established recently, this location was inadvertently included as a 20 mph school speed zone which is not consistent with TxDOTs established 30 mph school zone speed. We recommend approval. C. Proposed Ordinance No. 960912 -20, approves removal of traffic lights at West Texas and Felton Street and at East Texas and Fourth Street. Stop signs will be installed on the cross streets, Felton and Fourth. These signal lights do not meet the traffic warrants. This is a recommendation of the growth Management and Development Advisory Commission. We recommend approval. d. Proposed Ordinance No. 960912 -21, awards the annual hot -mix asphalt contract to Redland Stone Products Company in the amount of $23,287.50. Invitations to Bid were mailed to two companies and we received two bids. Hot -mix asphalt is used for pothole patching, streets, parking lots, etc. by the Public Works Department. We recommend approval. e. Proposed Ordinance No. 960912 -22, awards the annual fire hydrant contract to Golden Triangle Pipe in the amount of $31,522. Invitations to Bid were mailed to five companies and we received three bids. This contract is for fire hydrants to be installed within the city by the Public Works Department. We recommend approval. 960912 -16 Minutes for Regular Session -September 12, 1996 Items "f' through "m" are 1996 -97 Budget related items. These are items that have been discussed during the budget work session or are annual contracts included in the proposed budget. f. Proposed Ordinance No. 960912 -23, awards the bid for pavement markings to Paige Barricades, Inc. in the amount of $54,965.46. Invitations to Bid were mailed to four companies and we received four bids. This bid is to provide restriping of longitudinal markings, (yellow and white) within the city. Paige Barricades, Inc. is recommended because of their completion deadline. The restriping includes all major thoroughfares, collector streets, and some residential streets. We recommend approval. g. Proposed Ordinance No. 960912 -24, awards the bid for five multi- station, pin select weight machines to Promaxima Manufacturing, Inc. in the amount of $17,750. Invitations to Bid were mailed to six bidders and we received five bids. The equipment is for the physical fitness program used by the Baytown Fire and Rescue Services and will be located at the fire stations. We recommend approval. h. Proposed Ordinance No. 960912 -25, awards the bid for the truck - mounted hydraulic knuckleboom loader for the Public Works Brush Division to McCombs Fleet Services in the amount of $86,000. Invitations to bid were mailed to eight companies, and we received five bids and three no bids. The low bidder, Lone Star Truck Center, did not meet specifications. The specifications require the distributor of the loader to be in the Houston area for at least five years. Lone Star Truck Center has been a Lemco Distributor for less than one year. After verifying references, the City of Houston purchased Lemco loaders on their truck this year. They are having problems receiving parts for the loader. We recommend approval. i. Proposed Ordinance No. 960912 -26, authorizes rental of a Xerox 5352C copier for the Parks and Recreation Department from the State Purchasing and General Services Commission contract in the amount of $6,861. This is a replacement of the existing Pitney Bowes copier which has had a history of service problems due to volume. We recommend approval. 960912 -17 Minutes for Regular Session - September 12, 1996 j. Proposed Ordinance No. 960912 -27, authorizes the purchase of two backhoe loaders and three full size vehicles in the amount of $131,470.76 from H -GAC. The John Deere 31 OD backhoe loaders ($72,689.92) will be used by the Public Works Department The Police Department is replacing two vehicles that were totaled in accidents, and the Fire Department is acquiring one vehicle budgeted in the 1996 -97 budget. The total cost of the full size vehicles will be $58,780.84 which includes an H -GAC administrative fee of $991.84. We recommend approval. k. Proposed Ordinance No. 960912 -28, authorizes the purchase of computer equipment for the Wide Area Network from the State Purchasing and General Services Commission contract in the amount of $76,269. This equipment will connect twelve remote sites on the data circuits. The equipment is required to connect the City Hall RS6000 computer for on -line data entry and retrieval of payroll information, budget query, tax query, and purchase requisition entry. We recommend approval. I. Proposed Ordinance No. 960912 -29, awards the lease of Frame Relay Circuits from GTE to connect the City Hall computer to off -site city department locations in the amount of $17,118. The circuits will allow on -line data entry. It will include Parks and Recreation, Health, EMS, Library, MSC, Police, Municipal Court, Fire, and BAWA. We recommend approval. M. Proposed Ordinance No. 960912 -30, awards the sole source purchase of Tax Software to Pentamation in the amount of $41,525. This program will replace the existing tax software which was designed in 1988. This software will solve the problems of program incompatibility, support unavailability, and inability to expand the capabilities of the software. The software will expand the capability to facilitate combining tax and cash receipt cash systems under one program. The system is designed by Pentamation, our current software supplier, and is fully compatible with our existing system. It will provide easy integration into our current system. We recommend approval. ., 960912 -18 Minutes for Regular Session - September 12,1996 n. Proposed Ordinance No. 960912 -31, authorizes the renewal of our lease agreement for office space for the Harris County Organized Crime and Narcotics Task Force in the amount of $113,901.12. Funds will come from Task Force funds. The primary term of this lease will start on November 1, 1996 and end on the last day of October 1999. We recommend approval. o. Proposed Ordinance No. 960912 -32, authorizes a professional services agreement for the Houston High Intensity Drug Trafficking Area Program Since September 1990, the City has administered federal funds designated for operation of the HIDTA Major Offender Project. This agreement is similar to that which was entered into last year and is contingent on funding by Grant/Award made available through the Office of National Drug Control Policy. No City funds will be used. We recommend approval. Council Member Escontrias moved to adopt the consent agenda items "a" through `b." Council Member Benavides seconded the motion. After discussion by Council as to the amount of traffic at West Texas and Felton Street when Lee College is in session, Council Member Escontrias moved to amend the motion to adopt the consent agenda items "a" through "o" excluding "c" and to adopt the proposed ordinance in item "c" removing the traffic light at East Texas and Fourth Street only. The administration will post temporary stop signs for a ninety -day period at this location and conduct another trafdfic study. Council Member Benavides seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None For bid tabulation, see Attachments "C" through "G." RESOLUTION NO. 1290 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE INVESTMENT POLICY AND STRATEGY OF THE CITY OF BAYTOWN IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -19 Minutes for Regular Session - September 12, 1996 ORDINANCE NO. 7795 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ESTABLISHING A MAXIMUM PRIMA FACIE SPEED LIMIT OF 30 MILES PER HOUR FOR MOTOR VEHICLES IN THE HORACE MANN JUNIOR SCHOOL ZONE; PROVIDING FOR HOURS OF ENFORCEMENT ON SCHOOL DAYS; AUTHORIZING AND DIRECTING THE PLACEMENT OF SIGNS BY THE DIRECTOR OF PUBLIC WORKS; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 DOLLARS ($200.00); AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ORDINANCE NO. 7796 AN ORDINANCE REMOVING THE TRAFFIC LIGHT AT EAST TEXAS AVENUE AND FOURTH STREET; AUTHORIZING THE PLACEMENT OF A TWO-WAY STOP SIGN ON FOURTH STREET AT THE EAST TEXAS AVENUE INTERSECTION; AUTHORIZING THE POSTING OF PROPER SIGNS; REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO1100 DOLLARS ($200.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ORDINANCE NO. 7797 AN ORDINANCE ACCEPTING THE BID OF REDLAND STONE PRODUCTS COMPANY FOR THE ANNUAL HOT -MIX ASPHALT CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -THREE THOUSAND TWO HUNDRED EIGHTY -SEVEN AND 501100 DOLLARS ($23,287.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -20 Minutes for Regular Session - September 12, 1996 ORDINANCE NO. 7798 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE PIPE FOR THE ANNUAL FIRE HYDRANTS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY -ONE THOUSAND FIVE HUNDRED TWENTY -TWO AND NO1100 DOLLARS ($31,522.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7799 AN ORDINANCE ACCEPTING THE BID OF PAIGE BARRICADES, INC., FOR THE PURCHASE OF PAVEMENT MARKINGS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FIFTY -FOUR THOUSAND NINE HUNDRED SIXTY -FIVE AND 461100 DOLLARS ($54,965.46); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7800 AN ORDINANCE ACCEPTING THE BID OF PROMAXIMA MANUFACTURING, INC., FOR THE PURCHASE OF A MULTI - STATION, PIN - SELECT WEIGHT MACHINE AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVENTEEN THOUSAND SEVEN HUNDRED FIFTY AND NO /100 DOLLARS ($17,750.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7801 AN ORDINANCE ACCEPTING THE BID OF McCOMBS FLEET SERVICES FOR THE PURCHASE OF A TRUCK MOUNTED HYDRAULIC KNUCKLEBOOM LOADER AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF EIGHTY -SIX THOUSAND AND NO1100 DOLLARS ($86,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -21 Minutes for Regular Session -September 12, 1996 ORDINANCE NO. 7802 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF TWENTY -ONE THOUSAND SIX HUNDRED SIXTY-THREE AND NO1100 DOLLARS ($21,663.00) TO XEROX CORPORATION FOR THE PURCHASE OF A XEROX 5352C COPIER; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7803 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF SEVENTY -TWO THOUSAND SIX HUNDRED EIGHTY -NINE AND 921100 DOLLARS ($72,689.92) TO THE HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF TWO JOHN DEERE 310D BACKHOE LOADERS; AUTHORIZING THE PAYMENT OF FIFTY -EIGHT THOUSAND SEVEN HUNDRED EIGHTY AND 841100 DOLLARS ($58,780.84) TO THE HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF THREE FULL SIZE VEHICLES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7804 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF SEVENTY -SIX THOUSAND TWO HUNDRED SIXTY -NINE AND NO1100 DOLLARS ($76,269.00) TO PHOENIX DATA SYSTEMS FOR THE PURCHASE OF WIDE AREA NETWORK EQUIPMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -22 Minutes for Regular Session - September 12, 1996 ORDINANCE NO. 7806 AN ORDINANCE AUTHORIZING THE PAYMENT OF SEVENTEEN THOUSAND ONE HUNDRED EIGHTEEN AND NO/100 DOLLARS ($17,118.00) AS THE COST FOR THE LEASE OF FRAME RELAY CIRCUITS FROM GTE TO CONNECT THE CITY HALL RS6000 COMPUTER TO PARKS & RECREATION DEPARTMENT, HEALTH DEPARTMENT, EMS, LIBRARY, MUNICIPAL SERVICE CENTER, POLICE DEPARTMENT, MUNICIPAL COURT, FIRE DEPARTMENT, AND BAWA; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7806 AN ORDINANCE AUTHORIZING THE PAYMENT OF FORTY -ONE THOUSAND FIVE HUNDRED TWENTY -FIVE AND NO1100 DOLLARS ($41,525.00) TO PENTAMATION AS THE SOLE SOURCE FOR THE PURCHASE OF TAX SOFTWARE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7807 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY OF BAYTOWN TO EXECUTE A MODIFICATION AND RATIFICATION OF LEASE AGREEMENT BETWEEN THE CITY OF BAYTOWN AND 1 -10 REALTY, L.P.; AUTHORIZING PAYMENT OF HOUSTON HIDTA FUNDS MANAGED BY THE CITY OF BAYTOWN, THE SUM OF ONE HUNDRED THIRTEEN THOUSAND NINE HUNDRED ONE AND 121100 DOLLARS ($113,901.12); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960912 -23 Minutes for Regular Session -September 12, 1996 ORDINANCE NO. 7808 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A PROFESSIONAL SERVICES AGREEMENT WITH STANLEY E. FORCE, INDIVIDUALLY, AND D /B /A RESEARCH INTERNATIONAL; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF ONE HUNDRED TWENTY -SEVEN THOUSAND ONE HUNDRED FORTY AND NO /100 DOLLARS ($127,140.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Appointments to Baytown Animal Control Advisory Committee Council Member Byford moved to appoint Sue Gray (Baytown Youth Fair & Rodeo) and Gloria Ainsworth (Interested Citizen) to the Animal Control Advisory Committee. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None City Manager's Report Woodcreek Apartments Herb Thomas reported that the appeal hearing held on August 8 postponed action for thirty days in order to give Woodcreek Apartments time to meet the following conditions: 1. Secure buildings by unit number to make them safe. 2. To furnish a performance bond. 3. Present a work plan and schedule for completion of the work at the complex. 960912 -24 Minutes for Regular Session -September 12,1996 At the end of thirty days, the status is: 1. The buildings are secure. Windows have been replaced; doors have been secured; exterior loose bricks have been removed; and a chain link fence has been placed around the main office construction. 2. Mr. Rountree is going to address the matter of the performance bond. 3. The work plan and schedule for completion is: a. Foundations on units 2, 4, and 8 will be leveled within 120 days from the date of approval. b. Exterior wood will be repaired or replaced and the brick on units 2, 4, and 8 will be rehabilitated within 180 days. The rebuild of the outside shell of the main office building will be completed within 180 days. These work activities and their schedule are in compliance with the conditions of the hearing. The schedule they have presented following the conditions set on August 8. Since August 8, City representatives have observed significant improvements in this apartment complex. Broken windows have been replaced; carport lighting receptacles have been repaired or replaced; carpeting has been replaced; and the property is being cleaned and mowed. In response to inquiry from Council, Mr. Thomas stated that, at present, inspectors are checking unsafe conditions on the exterior of the facilities. As the interiors of the units are finished, they will be brought to code. The City Manager said that in regard to the bond, since Mr. Antonini is accomplishing the rehabilitation of the facility, the administration is willing to work with him in a good faith effort without the bond for as long as he meets the schedule. If the schedule is not met, the demolition will be put back on the agenda. Council Member Pruett said that he would prefer that Mr. Antonini spend the money on repairs than on a bond. Mr. Antonini and the administration both agreed to report regularly to Council on the progress being made on Woodcreek Village. 960912 -25 Minutes for Regular Session - September 12, 1996 Wetlands Research Center The grant was approved and the administration is working with the schools to prepare an interlocal agreement for funding and to prepare a job description for the individual who will be hired to run the facility. Proposed Pipeline Ordinance A work session on the proposed ordinance is planned for the next Council meeting. News Articles About Baytown There are some very positive articles in the Houston press due to the use of the public relations firm. PKF Conference Feasibility Study The study is in draft form and looks very promising. It should be in final form by the last meeting in October. Marina Ribbon Cutting The ribbon cutting for the total facility will be on Thursday, September 26, at 10:00 a.m. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk C: IOFFICEIWPWIMWPOOCSWINUTESWIIN96W9- 12- 96.RGR Attachment "A" 1996197 Liability Renewals Bid Comparison TML Sedawick Gallagher -1 Gallagher -2 General Liability $87,191 $124,806 Incl. w /Prop. Incl. wlProp. Public Officials Liability $62,127 No Quote $49,841 $49,841 Law Enforcement Liability $37,535 No Quote Incl. wlProp. No Quote Automobile - Total $142,163 $174,417 Liability $128,914 $159,451 Incl. w /Prop. Incl. w /Prop. Collision $13,249 $14,966 Incl. w /Prop. Incl, wlProp. Property $28,176 No Quote $526,564 $317,543 Automobile Catastrophe $3,265 No Quote Incl. wlProp. Incl. w /Prop. Boiler & Machinery $3,029 $4,462 $3,029 $3,029 Mobile Equipment $5,650 No Quote $6,521 $6,521 Notes: TML • Not subject to a surplus lines tax and fee. • Claims paid for life of claim. • All risks, including windstorm, except for tenant dwellings (named perils). • Punitive and exemplary damage exclusion has been deleted from Public Officials Liability. • Mobile Equipment and Electronic Data Processing equipment are covered at replacement cost, not actual cash value. Sedowick • Subject to a surplus lines tax and fee. • Public Officials Liability limit did not meet bid specifications. • Public Officials Liability is on an occurrence form, not a claims made form, and the City would have to purchase tail coverage from TML to cover losses that occurred during TML's policy period. (TML would charge $65,785 for one year of tail coverage.) Gallaaher • Subject to a surplus lines tax and fee. • Did not provide windstorm coverage on the property. • Combined most of the liabilities with the property, part of a package program. • Required to pay approximately $60,000 annually for Gallagher Basset to pay the claims. • Claims fees are only for the life of the contract, not for the life of the claim. • Punitive and exemplary damage exclusion not deleted on Public Officials Liability, but subject to $25,000 limit. • General Liability, Automobile Liability and Law Enforcement Liability will not pay on behalf of the City, will only indemnify the City after the City has paid the claim. • Boiler & machinery market was not assigned to Gallagher, so bid was rejected. 96-96 Sheet 2 PREMINFOALS � 9110196, 11:27 AM CITY OF BAYTOWN BID TABULATION project: Evergreen Road Overiay Project No.: 96 -03 -91E11 -1003 Engineers Estimate: 582,000 Bid: 10:00 a.m., Tuesday, September 10,1996 An el Brothers Walter A Smith Jones G. Finke, Inc. Hubco Item A rox. Unit of Item With Unit Bid Unit Unit Unit Unit No. Quanti Measure Written in Words Price Extension Price Extension Price Extension Price Extension 1 1210 Tons 2 -in HMAC avement surface; CIP. 47.50 57,475.00 46.00 55,660.00 42.00 50,820.00 53.00 64,130.00 2 125 Tons Crushed limestone base as shown on lans; CIP. 16.00 2,000.00 25.00 3,125.00 72.50 9,062.50 25.00 3,125.00 3 12 CY Roadwa excavation as shown 25.00 300.00 20.00 240.00 50.00 600.00 53.00 636.00 on laps• CIP. 4 3000 GAL Prime coat .25 GaUSY); CIP. 0.10 300.00 1.10 3,300.00 1.25 3,750.00 1.00 3,000.00 5 1 t.S Pavement markin s T e l in accordance with tans ;CIP. 1,500.00 1,500.00 4,000.00 4,000.00 2,500.00 2,500.00 4,700.00 4,700.00 TOTA BASE B � 61,575.00 66,325.00 66,732.50 75,591.00 U ss /GLOTUS,1996 - -- -PAGE 1 - 9607 -70T CITY OF BAYTOWN BID TABULATION 71TLf- -: ANNUAL HOT -MIX ASPHALT CONTRACT BID �: 9607 -70 DATE: AUGUST 15.1996 2:00 P.M. 0812. /96(11:07 AM ` REDLAND STONE PRO. SUNBELTrASP. HALT �� � �i � ' N0. QTY. UNIT DESCRIPTION � UNIT PRICp EXT. PRIC UNIT PRICE EXT. PRIC UNIT PRICE EXT. PRIC UNIT PRICE PER TON � � ' 1 1150 TONS HOT -MIX ASPHALT- 20.25 23,287.50 21.50 24,725.00 _ - -- PLANTSITE _ - - - — � - - - -� - -- - � —I - - -- GRAND TOTAL: 23 287.50 24,725.00 � � PLANTSITE: 922�MAY0 S ELL RD. � 5303 NAVIGA ION BLVD. HOUSTON; TEXAS - HOUSTON,T XAS �' DISTANCE FROM LEE DR.: 22MILES �� � � � 24 MILES DELIVERY: AS NEEDED AS NEEDED _ {.` -di. MANED T 0 BIDS ND RECEIVED TWO BIDS. i �� LA T YE R'S BID: r;�,', REDLMdNO °STONE�PROD'J'. ' UNIT PRICE EXT. PRIC UNIT PRICE PER TON 1 1150 TONS F.O.B. JOBSITE 20.25 23,287.50 GRAND TOTALS: 23,287.50 0812. /96(11:07 AM ` u G d 8 v d ss /c:LOTUS,96- -PAGE 1 -- 9607 -72T CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL FIRE HYDRANT CONTRACT BID #: 9607 -72 "ALL OR NONE BID" DATE: AUGUST 6, 1996 _ 2:0 NO. QTY. UNIT DESCRIPTION UNIT PRIC EXT. 1. __ 10_leach 5 -114" Valve opening with 6" MJ � shoe and 3' bury _ 609.00 6° 0.00 0 0.00 2. 10_;each Fire H drants 3 -112' bury _ 630.00 6, 3. 20_lea_ch _ _ Fire Hydrants 4' bury Fire Hydrants 4 -112' bury__ 651.00 13, _ _ '� 4.' � �21each 653.00 1, S. 2 _ __ Jeach Hydrants 5' bury 667.00 1, _ __IFire 6. 2 beach IFire Hydrants 5 -112' bury _ 7. _ 2 leach__ _'Fire Hydrants 6' bury ___ __ _ 8. 2 leach__ 6" Extensions _ __ 681.00 1, 695.50 1, 103.00 _ _ 2 _ 9. ~_ 2 .each X12" Extensions - -- - 10_.� _ _2 �e_ach ' 1_8_" Extensions GRAND TOTALS: -�- _ _ _ BRAND: l_ _ _ LOCATION: 119.75 _ _ 1 136.75 � 31, American Darl n 8-846 BEAUMONT, ERAS _ _ _ _ � DELIVERY:2 WEEKS AR MAILED BID TO FIVE (5) SUPPLIERS. ROHAN'S DELIVERY SERVICE WAS UNABLE TO DELIVER BID ON TIME. MUNICIPAL PIPE OVERLOOKED THE BID OPENING DATE. 0810819604:03 PM 522.00 � 31,813.42' INCOMPLETE( - - -- - -• -- - -- __ (Line item pricing not s_ubmitt ��, American Darl'ng B -846 __ Undetermined; _ __ �, FRIENDSWOOD, TEXAS (HOUSTON, TEXAS _ 2 WEEKS AR j2 WEEKS ARO - - - � -_�i _ 0 0.00 0 0.00 020.00 6 652.00 � _� _ I 0.00 3Q6.00 _ 653.00 _ 1,306.00 I _ I _ 334.00 6 _ _ 6 _� 1 _ _ 0 362.00 _ _ _ 1,364.00 i 0.00 I I 0.00 39'1.00 6 _ _ �i -- - _0.00 206.00 1 239.50 � _ _ 2 273.50 _ _ _ 1 ss /c:LOTU5,96 —PAGE 2 — 9607 -72T CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL FIRE HYDRANT CONTRACT BID #: 9607 -72 "ALL OR NONE BID" DATE: AUGUST 6, 1996 2:0� 'S BID: ,o 2. 10 each 'Fire Hydrants 3 -1 /2' bury 3. 20 each Hydrants 4' bury 4. 2 each - _Fire Fire H drams 4 -1 /2' bu_ ry 5. 2 each Fire Hydrants 5' bury - 6. 2 each Fire Hydrants 5 -1/2' bury 7. 2 each Fire Hydrants 6' bury B. 2 each 6" Extensions 9. 2 each 12" Extensions 10. 2 each 18" Extensions GRAND TC The cost of fire hydrants this year compared to last year is an eight percent (8 %) increase for the same quantities as last year. The manufacturers are increasing the cost to suppliers because the cost of raw materials has increased and the cost of manufacturing the hydrants has increased. 08I08l9604:D3 PM t t 0 Attachment "E" m m l c >�> a Gym m to Z N z I C ..► to to M to M 'fl G) �I fn'' CO) r z O N z p m o zo a 0 am O� z z i i a m ° i v I m v > n M I 03 cs > J !i RE :j u�,lof = z z �C � z I,Z7Ni � :A 14AI 0 0 0 0 v v tp A w c a� s v �o d rb:c:lsharellotus19608 -81 t.wk4 CITY OF BAYTOWN BID TABULATION TITLE MULTI - STATION, PIN SELECT WEIGHT MACHINE BID #: 9608 -81 neTF AUGUST 29. 1996 2:00 P.M. 09/03/96 10:15 AM PROMAXIMA MANF. INC. BUSYBODY INC. QUANTUM'FITNESS CORP. ITEM QUANTITY UNIT DESCRIPTION UNIT PRIC EXT. PRIC UNIT PRIC EXT. PRIC UNIT PRIC ;_ > EXT. PRIC f 1. {__ _ 5 EACH Multi- station, pin - select weight I ? � I (machine J I $3,550.00 $17,750.00 $3,650.00_ _ $18,250.00 ; $3,850.001 _ _ $19,250.001 - �- l -- [ (GRAND _ _ __ i � I I I I _ TOTAL $17,750.00 $18,250.00 I $19,250.00 ,60 �_�__ DELIVERY _ DAYS ARO l3 - 4 WEEKS ARO _______ 60 DAYS ARO I ___ _w.. �SUGARLAND, � � SUPPLIER LOCATION HOUSTON, TX X ___ STAFFORD, ___ - 1- -- � - - � I - - - -- - ! I I J I FITNESS EQ. OF AMERICA HEALTH PRO ITEM QUANTITY UNIT DESCRIPTION UNIT PRIC EXT. PRIC UNIT PRIC EXT. PRIC UN[T PRlC EXT. PRIC � � � _ - � � - -- � � ! --I �1._ - ' 5!EACH station, pin - select weight � _ I __ � I I ' _ _ __ ____;Multi- machine _ i $4,695.00 I __ $23,475.00 i $4,900.00 j $24,500.00 _ -� - - _ _ _ 5'EACH _ - -1 - - -- - Delivery 8� set up _ $400.001___ - - -�� _ GRAND TOTAL � DELIVERY 60 DAYS ARO $2,000.00 I $260.00 $1,300.00 -- $ 25 475.00 60 DAYS ARO 25 800.00 $ , I _ _ ___1 ___ ___ � SSUPPLIER LOCATION AMARILLO, TX _.- _,_.�� HOUSTON, TX - -� -- — - i _�-_ -- - - -- - - - -- 09/03/96 10:15 AM rb:c:IshareUotus19710- 03t.wk4 cITY of BAYTOwN - BID TABULATION i� = TITLE TRUCK MOUNTED HYDRAULIC KNUCKLEBOOM LOADER (PICKER TRUCK) +' BID # 9710 -03 a�i nwr� CGDTFMRRR 1A 49QR 2200 P_M_ LONESTAR TR CK McC MBS FLEET UE IPMENT I -T P MP & C ITEM QUANTITY UNIT DESCRIPTION UNIT PR C EXT. PRIC UNIT PRIC I;XT. PRIC UNIT PRtC T. PRIC UNIT' PRIC EXT. PRIG � I � I I __ __ I __ _ �I � ___ - _ �. 91 945.00 91 45.00 __ T _- _- ___� !No Btd No Bid � 8 0 .00 � 91 945.00 i - - __ _`_ No Bid - - ,_� - .,..___ —� $ I 120 GAYS AR 60 DAYS ARO � � I _ - - - - -- � - -__ - - --� AUSTIN, TEXA6 ____ OKLAHOMA CITY, OK. _ HOUSTON, TEXAS I _ - - � -_ - '- _ j -._ _ _ I_.__ . �_ - - - -� -� -� � ___l - i � � � _ ___.__ f I -- � - i -_ - - - -��_ _ _ �;. � _ 1 (EACH _- .(Truck � j 1 - � - - - - �� —j -- -- -1 _ I __ -- ,__ _ _ - - - i Mounted Hydraulic _ __ - -- - Knuckleboom Loader Picker) _ $82,413.00 _ 82 413.00 �_: _, 2 413.00 (GRANDTOTAL � $8 . DELNERY � _ 120 DAYS ARO___ -1 -- I SUPPLIER LOCATION _HOUSTON, TEXAS _ � � i'Does not meet specifications. (SPECIAL CONDITIONS _ l Distributor has only been _(Local -- tin business less than one 1 �- _ - - � - _ year. Specificat ons require five � __ _ _ � -- �____I I � ---J � 5 ears. j I I � i I ( � I KNAPP CHEVROLET INC. TEXAS TIMBERJACK INC. THONY EQUIPMENT GULF STATE CRANE ITEM � A TI7Y U T D RIPTION UNIT PR C EXT. PRI NIT PRIC EXT. PRIC IT PRIC .PRIC U R .PRIC 1. _ _`l�EACH __ _ - y,GRANDTOTAL Truck Mounted Hydraulic Knuckleboom Loader {Picker }___ $88,525.50!_ �_ ____ �' I- ' - - - - -- _ _ T_ __ I i _ __ _ $88,525.50 - $89,395.00 $89,395.00 No Bid___ _ No Bid _ ____'INo Bid __ No Bid _ - ----r- - -_ -- $88,525.50 . _ $89,395.00 _ _ No Bid _ No Bid � __ _ ! 120 DAYS ARO I _ __ � _ _ _ _ j , - - -� I _ i - - _ _ iCLEVELAND, EXAS__ HOUSTON, TEXAS HOUSTON, T 1 S __ _ - -� _-�- -- -- i _ - j DELNERY 120 DAYS AR_ O � _ _ - - -- ', _ -1 -- �- - --- -; SUPPLIER LOCATION ___ - HOUSTON, TEXAS � 09/12/96 01:07 PM