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1996 08 22 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 22, 1996 The City Council of the City of Baytown, Texas, met in special session on August 22, 1996, at 6:15 p.m., in the Don M. Hullum Conference Room of the Baytown City Hall, with the following in attendance: Eva Benavides Council Member David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Stephen DonCarlos Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present after which Mayor Alfaro recessed into executive session pursuant to Section 551.071 of the Texas Government Code to discuss contemplated litigation. When the open meeting reconvened, Mayor Alfaro announced that no action was necessary as a result of the executive session. Adjourn There being no further business to be transacted, the meeting was adjourned. 22..�ri/0 Eileen P. Hall, City Clerk C: WPWINSOIWPDOCS %MINUTESUNIN98108- 22- 98.SPC MINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 22, 1996 The City Council of the City of Baytown, Texas, met in regular session on August 22, 1996, at 6:30 p.m., in the Council Chamber of the Baytown City Hall, with the following in attendance: Eva Benavides Council Member David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Stephen DonCarlos Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present, and Council Member DonCarlos offered the invocation, after which the following business was conducted: Consider Approval of Minutes for the Special Meeting held on August 7, 1996 Council Member Pruett moved to approve the minutes for the special meeting held on August 7, 1996. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None 960822 -2 Minutes for Regular Session - August 22, 1996 Consider Approval of Minutes for the Regular Meeting and the Special Meeting held on August 8, 1996 Council Member Escontrias moved to approve the minutes for the regular and the special meetings held on August 8, 1996. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None Receive Financial Statements and Management Letter for the Harris County Organized Crime Task Force for the Grant Year Ending May 31, 1996 The independent audit of the financial statements was conducted by Tiller and Company. Mr. Mark Tiller reported to Council that the HCOCTF was a special revenue fund of the City because of its relationship to the Task Force. During the September 1995 audit of the City's financial statements, several comments regarding the Task Force Fund were reported to Council. As a follow up to those comments, it was determined by City and Task Force management that a program specific audit on the Task Force May 31, 1996; year end was appropriate. Tiller and Company have completed that audit and presented it to Council including the City's response. The audit was performed primarily to ascertain that issues related to this fund were confined to those found and reported in the City's 1995 audit. This audit did not find any new areas of comment and those noted in the 1995 report are being adequately addressed and worked on by City and Task Force management. Tiller and Company has reviewed this report and their responses in detail with City management. The City Manager stated that the administration had addressed any comments in the audit and recommended acceptance. In response to a comment from Council, Mr. Tiller said that there were no significant findings in the 1995 financial statements and after going a little deeper, there were no additional findings. Council Member DonCarlos moved to accept the audit. Council Member Byford seconded the motion. In response to inquiry from Council, Mr. Tiller said that due to response by City and Task Force management, most issues would be 960822 -3 Minutes for Regular Session - August 22, 1996 addressed by the time of the September year end audit except for one or two that were operational in nature which might take longer and would be fully addressed in the next reporting period. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None Hold Public Hearing on City of Baytown 1996 -97 Budget (6:35 p.m.) Mayor Alfaro called the public hearing concerning the proposed 1996 -97 budget of the City of Baytown to order. He asked that everyone desiring to speak sign the list in the lobby as that list would provide the speaking order for the hearing. The Mayor then stated this public hearing was for the purpose of receiving public input with regard to the proposed 1996 -97 budget, and everyone desiring to present information at the hearing would be given ample opportunity to do so. Each speaker was encouraged to be as brief and to the point as possible. He pointed out that this was not an adversarial type proceeding but an opportunity for all interested persons to be heard on the proposed budget. He said that if anyone had any questions they should be directed to him and with the aid of the City Staff he would attempt to have the questions answered. The Mayor then asked the City Manager to summarize the proposed budget. The City Manager stated that there was a copy of the budget on file in the City Clerk's Office and in the Municipal Library. The document includes an estimate of anticipated revenues, expenditures for operating bonds, revenue bonds, and certificates of obligation. The proposed budget is based on expenditures of $51,457,969, an increase of 3.7 percent above the authorized level in 1995 -96. The proposed 1996 -97 budget will not require a tax increase nor will it require an increase in water and sewer rates or in the solid waste fees. The proposed budget continues to provide a basic level of service. There is a two percent across the board increase recommended for civil service employees as well as their longevity pay plan effective January 1, 1997. Funds are included for a merit increase of up to five percent for non civil service employees effective January 1, 1997. There will be no increase in health benefit costs this year. There have been two employee positions eliminated through attrition; six additional full time positions have been included in 960822 -4 Minutes for Regular Session - August 22, 1996 public safety: four in EMS, one jailer, and one police officer. Also, a traffic control worker has been included. The City of Baytown budget is composed of six different budgets: 1. The General Fund is the largest and is supported by sales tax, property tax, and industrial taxes, fees and charges. It funds the general operation departments such as, Fire, Police, Library, Parks and Recreation, etc. The General Fund budget totals $27,759,712. 2. The General Debt Service Fund is used for payment of general long- term debt of principal and interest on bonds sold. It is funded from a portion of the property tax and totals $5,450,014. 3. The Water and Sewer Fund is supported by the water and sewer fees. It funds the Water and Sewer Department as well as the water and sewer debt service and totals $14,436,908. The City plans to sell $4.6 Million in Water Development Board bonds this year to continue work on deteriorating sewer lines. 4. The Solid Waste Fund is supported by sanitation fees and funds from the Sanitation Department and includes the contract with BFI. Funding is $2,440,917. 5. The Hotel /Motel Fund is funded through the hotel motel occupancy tax at $361,501. 6. The Garage Fund is funded through the budgets in each department, and totals $1,008,917. The total budget is $51,457,969. The Mayor acknowledged Mr. John Donnelly who requested that Council consider allocating funds for a monument to be placed at the Fire Department Administration Building to honor the volunteer firemen who had served the City of Baytown in the past. There being no one else desiring to speak, the Mayor closed the public hearing. 960822 -5 Minutes for Regular Session - August 22, 1996 Receive 1996 Appraisal Roll as Certified by the Harris County Appraisal District and Receive Effective Tax Rate and Rollback Rate for 1996 Tax Year (Fiscal Year 1996 -97) The appraisal roll was received August 12, 1996, and certified August 9, 1996, from the Harris County Appraisal District. In accordance with Section 26.04 of the Texas Property Tax Code. The total assessed market value is $2,115,572,700. The total taxable value is $1,800,847,438 and total uncertified (owner's value) is $29,873,489 for a total of $1,830,720,927. The budgeted estimates are based on $1,835,769,873 for a difference of $5 Million. In accordance with Section 26.04 of the Texas Property Tax Code, the Tax Department submitted the effective tax rate and the rollback tax rate of $0.75197 and $0.78281 per $100 valuation, respectively. These rates and the method of calculation shall be published in accordance with Section 26.04 (e) of the Texas Property Tax Code. The Notice and Hearing Limit is $0.77453 (effective tax rate times 1.03). The effective tax rate is the rate that would be required to generate the same revenue for the 1996197 budget year as was generated in 1995196 with the existing rate. The rollback tax rate is the rate at which citizens can petition for a rollback to last year's tax rate. We are required to publish notice of both rates, but this does not mean that we are adopting either of these rates. We are adopting the existing rate which is lower than either the effective tax rate or the rollback tax rate. Council Member Escontrias moved to receive the 1996 Appraisal Roll and the effective tax rate and rollback tax rate for 1996 tax year (fiscal year 1996 -97). Council Member Hinds seconded the motion. In response to inquiry from Council, the City Manager stated the $5 Million difference was on the appraised value (an estimate on the taxable value and the uncertified value totaling over $1 Billion, about .23 %). The City does not have the tax roll when the budget process starts so an estimated figure is used. The impact on the budget is approximately $35,000. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None 960822 -6 Minutes for Regular Session - August 22, 1996 Consider Proposed Resolution No. 1288 Authorizing Publication of Notice of Intention to Issue Certificates of Obligation On July 11 Council authorized application to the Texas Water Development Board (TWDB) for financial assistance for sewer rehabilitation projects (Resolution No. 1285). The TWDB administers a revolving loan fund to finance water related projects. The proposed resolution authorizes publication of Notice of Intention to issue $4,680,000 Certificates of Obligation bonds for sewer rehabilitation projects. Council Member Benavides moved to adopt the resolution. Council Member Hinds seconded the motion. In response to inquiry from Council, the City Manager said that the term of the loan is twenty years with an expected interest rate of between 4.5 and 4.7 percent. The loan will fund projects in Plumwood, Glen Meadow, Glen Arbor, Fair Park, rehabilitation of the Barrymore line, and unforeseen failures. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None RESOLUTION NO. 1288 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960822 -1 Authorizing Change Orders to the Public Works Municipal Service Center Construction Contract The change orders provide for a credit of $20,639 for limestone fill because we used milled asphalt instead, an addition of a roof intake for a hot water heater combustion air supply for $1,286, the addition of eight fire dampers in the heat/air conditioning ductwork for $5,903, and the addition of a structural beam adjacent to the existing garage structure for $7,173 resulting in a net credit of $6,277. These change orders result in a net increase of $35,584.35 or 1.61 percent to the original contract amount ($2,214,100). Council Member Hinds moved to adopt the ordinance. Council Member DonCarlos seconded the motion. The vote follows: 960822 -7 Minutes for Regular Session - August 22, 1996 Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7773 AN ORDINANCE AUTHORIZING CHANGE ORDER NOS. 7,13A, 18, AND 19 TO THE PUBLIC WORKS MUNICIPAL SERVICE CENTER CONSTRUCTION CONTRACT WITH DUROTECH, INC., WHICH RESULT IN A CREDIT TO THE CITY OF BAYTOWN IN THE AMOUNT OF SIX THOUSAND TWO HUNDRED SEVENTY -SEVEN AND NO /100 DOLLARS ($6,277.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Approving Plans and specifications for the Construction of Evergreen Road Overlay and Authorizing Advertisement for Bids This project includes some grade work and a two -inch asphalt overlay of 4,230 LF on Evergreen Road from Tri -City Beach Road to the west. The construction cost estimated for the project is $82,000. Council Member Pruett moved to approve the plans and specifications and to authorize advertising for bids. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None Consent Agenda Council considered the consent agenda items "a" through "e." a. Proposed Ordinance No. 960822 -2 second and final reading on proposed annexation of a 2.408 -acre tract in Independence Bend Subdivision. In accordance with state law and the charter of the City of Baytown, the first reading on annexation was held not more than forty nor less than twenty days after the public hearings. Public 960822 -8 Minutes for Regular Session - August 22, 1996 hearings on the proposed annexation were held on June 13, 1996. The ordinance was published on first reading and at least thirty days have elapsed since the publication. Therefore, City Council may cause the ordinance to be adopted on second and final reading. We recommend approval. b. Proposed Ordinance No. 9760822 -3 places the newly annexed property in the proper Council District. Upon annexation of a 2.408 - acre tract in Independence Bend Subdivision, the City Council must place the site into its proper council district. Since most of Independence Bend Subdivision was previously annexed and is included as part of Council District No. 4, this tract will become part of that district. We recommend approval. C. Proposed Ordinance No. 960822 -4 authorizes payment of deductibles associated with the liability coverages for 1995 -96 in the amount of $30,000 to Texas Municipal League. The general liability and automotive liability policies have a deductible of $10,000 per occurrence and the law enforcement liability and public officials policies carry deductibles of $25,000 per occurrence. It is important to note that a number of the claims for which we are still paying toward the deductible occurred in 1993 and 1994 with an increase in occurrence of vehicular accidents for 1995 -96 fiscal year. The areas with the most significant increases are auto and law enforcement liability. At your June 13 meeting an additional $36,000 was approved for a total of $111,000. This authorization is needed to close out the 1995 -96 fiscal year ending September 30. We recommend approval. d. Proposed Ordinance No. 970822 -5 authorizes award of the annual fire fighting protective clothing contract as follows: Section I, V Casco Industries, Inc. $16,190.00 Section II, III & IV Four Alarm Fire Equipment 3.181.50 Total $19,371.50 960822 -9 Minutes for Regular Session - August 22, 1996 Invitations to bid were mailed to three companies, and we received three bids. We recommend approval. 3. Proposed Ordinance No. 960822 -6 authorizes final payment to Angel Brothers Enterprises, Inc. in the amount of $25,106.80 for the twelve - inch water line to the State Highway 146 project. The original contract was for $515,445. There were two change orders totaling $12,980 giving an amended contract of $528,425. The final construction cost is $494,726 which is an underrun of $33,699, approximately 6.4 percent. We recommend approval. Council Member Pruett moved to adopt the consent agenda items "a" through "e." Council Member Benavides seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None For bid tabulation, see Attachment "A." ORDINANCE NO. 7741 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF A 2.408 -ACRE TRACT IN INDEPENDENCE BEND SUBDIVISION; WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. ORDINANCE NO. 7774 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 4; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. 960822 -10 Minutes for Regular Session - August 22, 1996 ORDINANCE NO. 7775 AN ORDINANCE AUTHORIZING THE PAYMENT OF THIRTY THOUSAND AND NO /100 DOLLARS ($30,000.00) TO TEXAS MUNICIPAL LEAGUE FOR DEDUCTIBLE COSTS ASSOCIATED WITH LIABILITY COVERAGES FOR 1995196; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7776 AN ORDINANCE ACCEPTING THE BID OF CASCO INDUSTRIES, INC. AND FOUR ALARM FIRE EQUIPMENT FOR THE ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINETEEN THOUSAND THREE HUNDRED SEVENTY -ONE AND 501100 DOLLARS ($19,371.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7777 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF TWENTY -FIVE THOUSAND, ONE HUNDRED SIX AND 801100 DOLLARS ($25,106.80) TO ANGEL BROTHERS ENTERPRISES, INC., FOR THE 12 -INCH WATER LINE TO STATE HIGHWAY 146 CONTRACT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. City Manager's Report Texas Department of Transportation Report on Spur 330 A trip to visit the Texas Department of Transportation in Austin on November 21 has been planned in an attempt to complete Decker Drive. The cost of completing Decker Drive will be about $60,000,000 which is too much money to fund in one year. An alternative will be proposed by which the project is funded in phases over four years. 960822 -11 Minutes for Regular Session - August 22, 1996 Woodcreek Village Apartments Mike Pruett met with Mr. Antonini this afternoon. Progress is being made at the apartment project. Work is being done to secure the buildings, and attempts are being made to obtain a bond. •- 1- �� -- Mr. Ramirez and Ms. Horner of the Legal staff, met with the pipeline representatives August 21. An ordinance should be ready for the last meeting in September. W7WTI -� MKOARItUIL. The recycling center will open October 1, 1996. A memorandum and location map was included in Council's packet. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk C:IWPWIN601WPDOCSWIN UTESWII N96W8- 22 -96. RGR sstc:LOTUS,96- AGE 1 -- 9603 -46T NOTES CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT BID #: 9603.46 "Awarded by each section" DATE: AUGUST 8, 1996 2:00 P.M. NO. QTY. UNIT DESCRIPTION I UNITPRICE EXT. PRICE SECTION I - ITEMS #1 & 2 1 20 EACH COATS 440.00 8,800.00 Globe 810848 2 20 EACH TROUSERS _ 310.00 6,200.00 Globe 910848 SECTION I COMBINED TOTAL: 16 000.00 1 _ SECTION II -ITEM #3 i UNIT PRICE 456.00 Bid Cairns RS-1 Series - 350.75 Bid Cairns RS -1 Series. EXT. PRICE 9,120.00 _ 7,015.00_ 16,135.00 UNIT PRICE _ 314.00 Bid Morning Pride 24060.' 227.00 Bid Morning Pride 24060 Does not meetspecs Speed Kevla 96.50 482.50 101.00 - 505.00 _ Cairns 662CR Ed Bullard FX Bullard PXR 325-YL 3 5 EACH HELMETS - -Modem 129.001 645.00 96.50 482.50 101.00 - 505.00 _ Cairns 662CR Ed Bullard FX Bullard PXR 325-YL 4 10 EACH HELMETS -- Traditional 150.00 150100 138.00 1,380.00 1,790.00 179.00 Cairns 101 OR Ed Bullard CX ./Front Morning Pride 8TBSIA _ SECTION II COMBINED TOTAL: 2.145.00 1 862.50 2,295.00. !SECTION III -ITEM #4 -- 5 10 EACH _ HOODS-2 Ply 16.50 165.00 16.00 - 160.00 42.00 420.00 Fire Brigade FB202NRTL Fire Brigade FB201 _ Moming Pride VFC-PBI _ _ Does not meet specs. Knitted top hood sock, where _ vents air out at top. 6. 20 EACH HOODS -3 Ply 34.00 680.00 34.00 680.00_ NO BID 0.00 Fire Brigade FB202 -N Fire Btl9ade FB1000 . SECTION III COMBINED TOTAL: _ 845.00 840.00 420.00 SECTION IV _7 _ 20 P_A_IR :'GLOVES 26.00 The Glove Corporation. TGC SECTION IV COMBINED TOTAL: 08/12/9602:12 PM 520.00 23.95 479.00 44.10 882.00 Glove Corporation Firefighter _ _ _ _ Wells Lamont Y4900 -L y Series m n is 0 E I 1 ss /c:LOTUS,96 —PAGE 2 — 9603 -46T NOTES CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT BID #: 9603-46 "Awarded by each section" DATE AUGUST 8, 1996 2:00 P.M. SECTION V - ITEM #6_(This section may be awarded per each item. All sul2pliers do not carry both brands.) 8 10 PAIR LACROSSE BOOTS 57.00_ 570.00 60.00 600.00 85.00 850.00 LaCross #11202 LaCrosse SSF500 Black Diamond 690 -9251 9 10 PAIR RANGER BOOTS 62.00_ 620.00 NO BID 0.00 75.00 750.00 Ranger #51240 _ _ _IServus 11450 _ _ CASCO INDUSTRIES, INC. Items #8 & 9do not meet specs. NO. CITY. UNIT DESCRIPTION opecd LaCrosse or Ranger EXT. PRIC 13% increase this yearover lastyeaes budgetary awarded amount 1 20 EACH COATS boots only. _ 8,580.00 Butlgetary increase due to increased quantities for a few items and SECTION V COMBINED TOTAL: 1 190.00 _ 600 00 1,600.00 LOCATION PASADENA, TEXAS SOUTH HOUSTON, TX. DEER PARK, TEXAS 1,290.00 DELIVERY: AS REOUESTED AS REQUESTED _ iAS REQUESTED 165.00 RECOMMENDED AWARD AS FOLLOWS: 20 PAIR .GLOVES 22.00 440.00 Section I and Section V to Casco Industries, Inc.: _ 16,190.00 10 PAIR (BOOTS 64.00 LAST YEAR'S BID: _640.00 17,215.00 Section Il, III, and IV to Four Alarm Fire E ui ment 3,181.50 TOTAL: 19,371.50 - MAILED THREE BIDS. RECEIVED THREE BIDS. 08/12/9602:12 PM LAST YEAR'S BID: CASCO INDUSTRIES, INC. NO. CITY. UNIT DESCRIPTION PRICE EXT. PRIC 13% increase this yearover lastyeaes budgetary awarded amount 1 20 EACH COATS _UNIT - 429.00 8,580.00 Butlgetary increase due to increased quantities for a few items and 2 20 EACH TROUSERS _ _ 30500 6,100.00 additional items being added. 3 _ 10 EACH HELMETS 129.00 1,290.00 4 10 EACH HOODS 16.50 165.00 5 20 PAIR .GLOVES 22.00 440.00 6 10 PAIR (BOOTS 64.00 LAST YEAR'S BID: _640.00 17,215.00 08/12/9602:12 PM