1996 08 22 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
August 22, 1996
The City Council of the City of Baytown, Texas, met in special session on
August 22, 1996, at 6:15 p.m., in the Don M. Hullum Conference Room of the
Baytown City Hall, with the following in attendance:
Eva Benavides
Council Member
David Byford
Council Member
Manuel Escontrias
Council Member
E. Frank Hinds, Jr.
Council Member
Stephen DonCarlos
Council Member
Rolland J. Pruett
Council Member
Pete C. Alfaro Mayor
Bobby Rountree City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
The meeting was opened with a quorum present after which Mayor Alfaro
recessed into executive session pursuant to Section 551.071 of the Texas
Government Code to discuss contemplated litigation.
When the open meeting reconvened, Mayor Alfaro announced that no action
was necessary as a result of the executive session.
Adjourn
There being no further business to be transacted, the meeting was
adjourned.
22..�ri/0
Eileen P. Hall, City Clerk
C: WPWINSOIWPDOCS %MINUTESUNIN98108- 22- 98.SPC
MINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
August 22, 1996
The City Council of the City of Baytown, Texas, met in regular session on
August 22, 1996, at 6:30 p.m., in the Council Chamber of the Baytown City Hall,
with the following in attendance:
Eva Benavides
Council Member
David Byford
Council Member
Manuel Escontrias
Council Member
E. Frank Hinds, Jr.
Council Member
Stephen DonCarlos
Council Member
Rolland J. Pruett
Council Member
Pete C. Alfaro Mayor
Bobby Rountree City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
The meeting was opened with a quorum present, and Council Member
DonCarlos offered the invocation, after which the following business was conducted:
Consider Approval of Minutes for the Special Meeting held on August 7, 1996
Council Member Pruett moved to approve the minutes for the special
meeting held on August 7, 1996. Council Member DonCarlos seconded the motion.
The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
960822 -2
Minutes for Regular Session - August 22, 1996
Consider Approval of Minutes for the Regular Meeting and the Special Meeting
held on August 8, 1996
Council Member Escontrias moved to approve the minutes for the regular
and the special meetings held on August 8, 1996. Council Member DonCarlos
seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
Receive Financial Statements and Management Letter for the Harris County
Organized Crime Task Force for the Grant Year Ending May 31, 1996
The independent audit of the financial statements was conducted by Tiller
and Company. Mr. Mark Tiller reported to Council that the HCOCTF was a special
revenue fund of the City because of its relationship to the Task Force. During the
September 1995 audit of the City's financial statements, several comments
regarding the Task Force Fund were reported to Council. As a follow up to those
comments, it was determined by City and Task Force management that a program
specific audit on the Task Force May 31, 1996; year end was appropriate. Tiller and
Company have completed that audit and presented it to Council including the City's
response. The audit was performed primarily to ascertain that issues related to this
fund were confined to those found and reported in the City's 1995 audit. This audit
did not find any new areas of comment and those noted in the 1995 report are being
adequately addressed and worked on by City and Task Force management. Tiller
and Company has reviewed this report and their responses in detail with City
management.
The City Manager stated that the administration had addressed any
comments in the audit and recommended acceptance.
In response to a comment from Council, Mr. Tiller said that there were no
significant findings in the 1995 financial statements and after going a little deeper,
there were no additional findings.
Council Member DonCarlos moved to accept the audit. Council Member
Byford seconded the motion. In response to inquiry from Council, Mr. Tiller said that
due to response by City and Task Force management, most issues would be
960822 -3
Minutes for Regular Session - August 22, 1996
addressed by the time of the September year end audit except for one or two that
were operational in nature which might take longer and would be fully addressed in
the next reporting period. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
Hold Public Hearing on City of Baytown 1996 -97 Budget (6:35 p.m.)
Mayor Alfaro called the public hearing concerning the proposed 1996 -97
budget of the City of Baytown to order. He asked that everyone desiring to speak
sign the list in the lobby as that list would provide the speaking order for the hearing.
The Mayor then stated this public hearing was for the purpose of receiving
public input with regard to the proposed 1996 -97 budget, and everyone desiring to
present information at the hearing would be given ample opportunity to do so. Each
speaker was encouraged to be as brief and to the point as possible. He pointed out
that this was not an adversarial type proceeding but an opportunity for all interested
persons to be heard on the proposed budget. He said that if anyone had any
questions they should be directed to him and with the aid of the City Staff he would
attempt to have the questions answered. The Mayor then asked the City Manager
to summarize the proposed budget.
The City Manager stated that there was a copy of the budget on file in the
City Clerk's Office and in the Municipal Library. The document includes an estimate
of anticipated revenues, expenditures for operating bonds, revenue bonds, and
certificates of obligation.
The proposed budget is based on expenditures of $51,457,969, an increase
of 3.7 percent above the authorized level in 1995 -96. The proposed 1996 -97
budget will not require a tax increase nor will it require an increase in water and
sewer rates or in the solid waste fees. The proposed budget continues to provide
a basic level of service. There is a two percent across the board increase
recommended for civil service employees as well as their longevity pay plan
effective January 1, 1997. Funds are included for a merit increase of up to five
percent for non civil service employees effective January 1, 1997. There will be no
increase in health benefit costs this year. There have been two employee positions
eliminated through attrition; six additional full time positions have been included in
960822 -4
Minutes for Regular Session - August 22, 1996
public safety: four in EMS, one jailer, and one police officer. Also, a traffic control
worker has been included.
The City of Baytown budget is composed of six different budgets:
1. The General Fund is the largest and is supported by sales tax,
property tax, and industrial taxes, fees and charges. It funds the
general operation departments such as, Fire, Police, Library, Parks
and Recreation, etc. The General Fund budget totals $27,759,712.
2. The General Debt Service Fund is used for payment of general long-
term debt of principal and interest on bonds sold. It is funded from a
portion of the property tax and totals $5,450,014.
3. The Water and Sewer Fund is supported by the water and sewer
fees. It funds the Water and Sewer Department as well as the water
and sewer debt service and totals $14,436,908. The City plans to sell
$4.6 Million in Water Development Board bonds this year to continue
work on deteriorating sewer lines.
4. The Solid Waste Fund is supported by sanitation fees and funds from
the Sanitation Department and includes the contract with BFI.
Funding is $2,440,917.
5. The Hotel /Motel Fund is funded through the hotel motel occupancy
tax at $361,501.
6. The Garage Fund is funded through the budgets in each department,
and totals $1,008,917.
The total budget is $51,457,969.
The Mayor acknowledged Mr. John Donnelly who requested that Council
consider allocating funds for a monument to be placed at the Fire Department
Administration Building to honor the volunteer firemen who had served the City of
Baytown in the past.
There being no one else desiring to speak, the Mayor closed the public
hearing.
960822 -5
Minutes for Regular Session - August 22, 1996
Receive 1996 Appraisal Roll as Certified by the Harris County Appraisal
District
and
Receive Effective Tax Rate and Rollback Rate for 1996 Tax Year (Fiscal Year
1996 -97)
The appraisal roll was received August 12, 1996, and certified August 9,
1996, from the Harris County Appraisal District. In accordance with Section 26.04
of the Texas Property Tax Code. The total assessed market value is
$2,115,572,700. The total taxable value is $1,800,847,438 and total uncertified
(owner's value) is $29,873,489 for a total of $1,830,720,927. The budgeted
estimates are based on $1,835,769,873 for a difference of $5 Million.
In accordance with Section 26.04 of the Texas Property Tax Code, the Tax
Department submitted the effective tax rate and the rollback tax rate of $0.75197
and $0.78281 per $100 valuation, respectively. These rates and the method of
calculation shall be published in accordance with Section 26.04 (e) of the Texas
Property Tax Code. The Notice and Hearing Limit is $0.77453 (effective tax rate
times 1.03). The effective tax rate is the rate that would be required to generate the
same revenue for the 1996197 budget year as was generated in 1995196 with the
existing rate. The rollback tax rate is the rate at which citizens can petition for a
rollback to last year's tax rate. We are required to publish notice of both rates, but
this does not mean that we are adopting either of these rates. We are adopting the
existing rate which is lower than either the effective tax rate or the rollback tax rate.
Council Member Escontrias moved to receive the 1996 Appraisal Roll and
the effective tax rate and rollback tax rate for 1996 tax year (fiscal year 1996 -97).
Council Member Hinds seconded the motion. In response to inquiry from Council,
the City Manager stated the $5 Million difference was on the appraised value (an
estimate on the taxable value and the uncertified value totaling over $1 Billion,
about .23 %). The City does not have the tax roll when the budget process starts so
an estimated figure is used. The impact on the budget is approximately $35,000.
The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
960822 -6
Minutes for Regular Session - August 22, 1996
Consider Proposed Resolution No. 1288 Authorizing Publication of Notice of
Intention to Issue Certificates of Obligation
On July 11 Council authorized application to the Texas Water Development
Board (TWDB) for financial assistance for sewer rehabilitation projects (Resolution
No. 1285). The TWDB administers a revolving loan fund to finance water related
projects. The proposed resolution authorizes publication of Notice of Intention to
issue $4,680,000 Certificates of Obligation bonds for sewer rehabilitation projects.
Council Member Benavides moved to adopt the resolution. Council Member
Hinds seconded the motion. In response to inquiry from Council, the City Manager
said that the term of the loan is twenty years with an expected interest rate of
between 4.5 and 4.7 percent. The loan will fund projects in Plumwood, Glen
Meadow, Glen Arbor, Fair Park, rehabilitation of the Barrymore line, and unforeseen
failures. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
RESOLUTION NO. 1288
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN, TEXAS, AUTHORIZING PUBLICATION OF NOTICE OF
INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance No. 960822 -1 Authorizing Change Orders to the
Public Works Municipal Service Center Construction Contract
The change orders provide for a credit of $20,639 for limestone fill because
we used milled asphalt instead, an addition of a roof intake for a hot water heater
combustion air supply for $1,286, the addition of eight fire dampers in the heat/air
conditioning ductwork for $5,903, and the addition of a structural beam adjacent to
the existing garage structure for $7,173 resulting in a net credit of $6,277. These
change orders result in a net increase of $35,584.35 or 1.61 percent to the original
contract amount ($2,214,100).
Council Member Hinds moved to adopt the ordinance. Council Member
DonCarlos seconded the motion. The vote follows:
960822 -7
Minutes for Regular Session - August 22, 1996
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
ORDINANCE NO. 7773
AN ORDINANCE AUTHORIZING CHANGE ORDER NOS. 7,13A,
18, AND 19 TO THE PUBLIC WORKS MUNICIPAL SERVICE
CENTER CONSTRUCTION CONTRACT WITH DUROTECH, INC.,
WHICH RESULT IN A CREDIT TO THE CITY OF BAYTOWN IN THE
AMOUNT OF SIX THOUSAND TWO HUNDRED SEVENTY -SEVEN
AND NO /100 DOLLARS ($6,277.00); AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Approving Plans and specifications for the Construction of
Evergreen Road Overlay and Authorizing Advertisement for Bids
This project includes some grade work and a two -inch asphalt overlay of
4,230 LF on Evergreen Road from Tri -City Beach Road to the west. The
construction cost estimated for the project is $82,000.
Council Member Pruett moved to approve the plans and specifications and
to authorize advertising for bids. Council Member DonCarlos seconded the motion.
The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
Consent Agenda
Council considered the consent agenda items "a" through "e."
a. Proposed Ordinance No. 960822 -2 second and final reading on
proposed annexation of a 2.408 -acre tract in Independence Bend
Subdivision. In accordance with state law and the charter of the City
of Baytown, the first reading on annexation was held not more than
forty nor less than twenty days after the public hearings. Public
960822 -8
Minutes for Regular Session - August 22, 1996
hearings on the proposed annexation were held on June 13, 1996.
The ordinance was published on first reading and at least thirty days
have elapsed since the publication. Therefore, City Council may
cause the ordinance to be adopted on second and final reading.
We recommend approval.
b. Proposed Ordinance No. 9760822 -3 places the newly annexed
property in the proper Council District. Upon annexation of a 2.408 -
acre tract in Independence Bend Subdivision, the City Council must
place the site into its proper council district. Since most of
Independence Bend Subdivision was previously annexed and is
included as part of Council District No. 4, this tract will become part of
that district.
We recommend approval.
C. Proposed Ordinance No. 960822 -4 authorizes payment of deductibles
associated with the liability coverages for 1995 -96 in the amount of
$30,000 to Texas Municipal League. The general liability and
automotive liability policies have a deductible of $10,000 per
occurrence and the law enforcement liability and public officials
policies carry deductibles of $25,000 per occurrence. It is important
to note that a number of the claims for which we are still paying
toward the deductible occurred in 1993 and 1994 with an increase in
occurrence of vehicular accidents for 1995 -96 fiscal year. The areas
with the most significant increases are auto and law enforcement
liability. At your June 13 meeting an additional $36,000 was approved
for a total of $111,000. This authorization is needed to close out the
1995 -96 fiscal year ending September 30.
We recommend approval.
d. Proposed Ordinance No. 970822 -5 authorizes award of the annual
fire fighting protective clothing contract as follows:
Section I, V Casco Industries, Inc. $16,190.00
Section II, III & IV Four Alarm Fire Equipment 3.181.50
Total $19,371.50
960822 -9
Minutes for Regular Session - August 22, 1996
Invitations to bid were mailed to three companies, and we received
three bids.
We recommend approval.
3. Proposed Ordinance No. 960822 -6 authorizes final payment to Angel
Brothers Enterprises, Inc. in the amount of $25,106.80 for the twelve -
inch water line to the State Highway 146 project. The original contract
was for $515,445. There were two change orders totaling $12,980
giving an amended contract of $528,425. The final construction cost
is $494,726 which is an underrun of $33,699, approximately 6.4
percent.
We recommend approval.
Council Member Pruett moved to adopt the consent agenda items "a"
through "e." Council Member Benavides seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias,
Hinds, DonCarlos, and Pruett
Mayor Alfaro
Nays: None
For bid tabulation, see Attachment "A."
ORDINANCE NO. 7741
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN
BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND
THE ANNEXATION OF A 2.408 -ACRE TRACT IN INDEPENDENCE
BEND SUBDIVISION; WHICH SAID TERRITORY LIES ADJACENT
TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE
CITY OF BAYTOWN, TEXAS.
ORDINANCE NO. 7774
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL
DISTRICT NO. 4; REPEALING ORDINANCES INCONSISTENT
HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING
FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF.
960822 -10
Minutes for Regular Session - August 22, 1996
ORDINANCE NO. 7775
AN ORDINANCE AUTHORIZING THE PAYMENT OF THIRTY
THOUSAND AND NO /100 DOLLARS ($30,000.00) TO TEXAS
MUNICIPAL LEAGUE FOR DEDUCTIBLE COSTS ASSOCIATED
WITH LIABILITY COVERAGES FOR 1995196; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7776
AN ORDINANCE ACCEPTING THE BID OF CASCO INDUSTRIES,
INC. AND FOUR ALARM FIRE EQUIPMENT FOR THE ANNUAL
FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM
OF NINETEEN THOUSAND THREE HUNDRED SEVENTY -ONE
AND 501100 DOLLARS ($19,371.50); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7777
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM
OF TWENTY -FIVE THOUSAND, ONE HUNDRED SIX AND 801100
DOLLARS ($25,106.80) TO ANGEL BROTHERS ENTERPRISES,
INC., FOR THE 12 -INCH WATER LINE TO STATE HIGHWAY 146
CONTRACT; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
City Manager's Report
Texas Department of Transportation Report on Spur 330
A trip to visit the Texas Department of Transportation in Austin on November
21 has been planned in an attempt to complete Decker Drive. The cost of
completing Decker Drive will be about $60,000,000 which is too much money to
fund in one year. An alternative will be proposed by which the project is funded in
phases over four years.
960822 -11
Minutes for Regular Session - August 22, 1996
Woodcreek Village Apartments
Mike Pruett met with Mr. Antonini this afternoon. Progress is being made at
the apartment project. Work is being done to secure the buildings, and attempts are
being made to obtain a bond.
•- 1- �� --
Mr. Ramirez and Ms. Horner of the Legal staff, met with the pipeline
representatives August 21. An ordinance should be ready for the last meeting in
September.
W7WTI -� MKOARItUIL.
The recycling center will open October 1, 1996. A memorandum and location
map was included in Council's packet.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
Eileen P. Hall, City Clerk
C:IWPWIN601WPDOCSWIN UTESWII N96W8- 22 -96. RGR
sstc:LOTUS,96- AGE 1 -- 9603 -46T
NOTES CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT
BID #: 9603.46 "Awarded by each section"
DATE: AUGUST 8, 1996 2:00 P.M.
NO. QTY. UNIT DESCRIPTION I UNITPRICE EXT. PRICE
SECTION I - ITEMS #1 & 2
1 20 EACH COATS 440.00 8,800.00
Globe 810848
2 20 EACH TROUSERS _ 310.00 6,200.00
Globe 910848
SECTION I COMBINED TOTAL: 16 000.00 1
_
SECTION II -ITEM #3 i
UNIT PRICE
456.00
Bid Cairns RS-1 Series
- 350.75
Bid Cairns RS -1 Series.
EXT. PRICE
9,120.00
_ 7,015.00_
16,135.00
UNIT PRICE
_
314.00
Bid Morning Pride 24060.'
227.00
Bid Morning Pride 24060
Does not meetspecs
Speed Kevla
96.50 482.50
101.00 -
505.00
_
Cairns 662CR
Ed Bullard FX
Bullard PXR 325-YL
3
5 EACH HELMETS - -Modem 129.001
645.00
96.50 482.50
101.00 -
505.00
_
Cairns 662CR
Ed Bullard FX
Bullard PXR 325-YL
4
10 EACH HELMETS -- Traditional 150.00
150100
138.00 1,380.00
1,790.00
179.00
Cairns 101 OR
Ed Bullard CX ./Front
Morning Pride 8TBSIA
_
SECTION II COMBINED TOTAL:
2.145.00
1 862.50
2,295.00.
!SECTION III -ITEM #4
--
5
10 EACH
_
HOODS-2 Ply 16.50
165.00
16.00 - 160.00
42.00
420.00
Fire Brigade FB202NRTL
Fire Brigade FB201
_
Moming Pride VFC-PBI
_
_
Does not meet specs.
Knitted top hood sock, where
_
vents air out at top.
6.
20 EACH HOODS -3 Ply 34.00
680.00
34.00 680.00_
NO BID
0.00
Fire Brigade FB202 -N
Fire Btl9ade FB1000
. SECTION III COMBINED TOTAL:
_
845.00
840.00
420.00
SECTION IV
_7 _ 20 P_A_IR :'GLOVES 26.00
The Glove Corporation. TGC
SECTION IV COMBINED TOTAL:
08/12/9602:12 PM
520.00 23.95 479.00 44.10 882.00
Glove Corporation Firefighter _ _ _ _ Wells Lamont Y4900 -L y
Series
m
n
is
0
E
I 1
ss /c:LOTUS,96 —PAGE 2 — 9603 -46T
NOTES CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL FIRE FIGHTING PROTECTIVE CLOTHING CONTRACT
BID #: 9603-46 "Awarded by each section"
DATE AUGUST 8, 1996 2:00 P.M.
SECTION V - ITEM #6_(This section may be awarded per each item. All sul2pliers do not carry both brands.)
8 10 PAIR LACROSSE BOOTS 57.00_ 570.00 60.00 600.00 85.00 850.00
LaCross #11202 LaCrosse SSF500 Black Diamond 690 -9251
9 10 PAIR RANGER BOOTS 62.00_ 620.00
NO BID
0.00 75.00
750.00
Ranger #51240
_ _
_IServus 11450
_
_
CASCO INDUSTRIES, INC.
Items #8 & 9do not meet specs.
NO.
CITY. UNIT DESCRIPTION
opecd LaCrosse or Ranger
EXT. PRIC 13% increase this yearover lastyeaes budgetary awarded amount
1
20 EACH COATS
boots only. _
8,580.00 Butlgetary increase due to increased quantities for a few items and
SECTION V COMBINED TOTAL: 1 190.00
_
600 00
1,600.00
LOCATION PASADENA, TEXAS
SOUTH HOUSTON, TX.
DEER PARK, TEXAS
1,290.00
DELIVERY: AS REOUESTED
AS REQUESTED
_ iAS REQUESTED
165.00
RECOMMENDED AWARD AS FOLLOWS:
20 PAIR .GLOVES
22.00
440.00
Section I and Section V to Casco Industries, Inc.: _ 16,190.00
10 PAIR (BOOTS
64.00
LAST YEAR'S BID:
_640.00
17,215.00
Section Il, III, and IV to Four Alarm Fire E ui ment 3,181.50
TOTAL: 19,371.50
-
MAILED THREE BIDS. RECEIVED THREE BIDS.
08/12/9602:12 PM
LAST YEAR'S BID:
CASCO INDUSTRIES, INC.
NO.
CITY. UNIT DESCRIPTION
PRICE
EXT. PRIC 13% increase this yearover lastyeaes budgetary awarded amount
1
20 EACH COATS
_UNIT
- 429.00
8,580.00 Butlgetary increase due to increased quantities for a few items and
2
20 EACH TROUSERS
_ _ 30500
6,100.00 additional items being added.
3
_
10 EACH HELMETS
129.00
1,290.00
4
10 EACH HOODS
16.50
165.00
5
20 PAIR .GLOVES
22.00
440.00
6
10 PAIR (BOOTS
64.00
LAST YEAR'S BID:
_640.00
17,215.00
08/12/9602:12 PM