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1996 07 11 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 11, 1996 The City Council of the City of Baytown, Texas, met in regular session on July 11, 1996, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: Eva Benavides David Byford Manuel Escontrias E. Frank Hinds, Jr. Stephen DonCarlos Rolland J. Pruett Pete C. Alfaro Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present, and Council Member Benavides offered the invocation, after which the following business was conducted: Consider Minutes for Regular Meeting Held on June 27, 1996 Council Member Escontrias moved for approval of the minutes for the regular session held on June 27, 1996. Council Member Benavides seconded the motion. The vote follows: Ayes: Council Members Benavides, Escontrias, Hinds, DonCarlos, and Pruett Nays: None Abstained: Council Member Byford Mayor Alfaro 960711 -2 Minutes for Regular Session - July 11, 1996 Consider Proposed Resolution No. 1284, Authorizing Submittal of 1996 -97 Community Development Block Grant Action Plan to the U.S. Department of Housing and Urban Development The City must submit an annual application to HUD in order to receive the CDBG Entitlement Grant. The Community Development Advisory Committee has formulated funding recommendations for 1996 -97 for Council's approval. No one signed up to speak. Council Member DonCarlos moved to adopt the proposed resolution with the administration's proposal. Council Member Byford seconded the motion. In response to inquiry by Council, the City Manager stated that the staff proposal could be adjusted. Council Member Benavides expressed her concern regarding the Public Works project on Texas Avenue as she thought that money should be directed in a residential area that would benefit more people. Council Member Pruett agreed that Texas Avenue needed work but preferred that any money spent on Texas Avenue come from the General Fund. Council Member Escontrias stated that Texas Avenue should be competing with every other street for monies from the General Fund. Council Member DonCarlos pointed out that the Texas Avenue project met the CDBG goals of creating jobs, addressing blighted areas, and benefiting low and moderate - income people. Council Member Escontrias moved to amend the motion on the floor to take action on the items on which there was no disagreement and to approve $1,585,401 first, then allocate the remaining $228,378. Council Member Benavides seconded the motion. In response to inquiry from the City Manager, the City Attorney stated that if Council approved those items and then decided to add money to the approved items, an addendum could identify the projects. The vote follows: 960711 -3 Minutes for Regular Session - July 11, 1996 Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None Council Member Pruett reiterated that Texas Avenue needed $109,000 worth of work, but it should come out of the General Fund instead of Community Development as there were residential areas deteriorated and blighted that should receive the Community Development funds. Council Member Hinds concurred that the money for Texas Avenue should not come from CDBG funds but from the General Fund. The Mayor clarified that it is legal to spend CDBG funds on Texas Avenue. Council Member Pruett agreed that improvements to Texas Avenue fit the criteria for a CDBG project but stated that his preference was that CDBG funds be spent on residential areas. Council Member DonCarlos said that very few projects listed by the CDAC would create jobs other than the Texas Avenue project. Also, he reiterated that the Texas Avenue project met all the criteria of the CDBG program. Council Member DonCarlos moved to accept the staff proposal for the $228,378 as listed on page 4 of the CDBG Budget Proposal. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members, Byford and DonCarlos Mayor Alfaro Nays: Council Members Benavides, Escontrias, Hinds, and Pruett The City Manager said that if Council wanted to move the money, they should move it to other Public Works projects due to the percentage criteria required by HUD. Council Member Pruett mentioned that some schools still lacked sidewalks and that he would like to see some of the money used there. 960711 -4 Minutes for Regular Session - July 11, 1996 Council Member Escontrias moved to increase the allocation for street repairs in Central Heights to $78,488 and to increase the allocation for sidewalk projects by $69,090. Council Member Pruett seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None The Mayor commended Reuben DeHoyes and the other members of the Community Development Advisory Committee for their work. He stated that Council's sincere desire was to help the community. Council Member Escontrias moved to adopt the staffs recommendation to allocate $40,000 for Lincoln Cedars Park improvements, $16,800 for the Baytown Police Department Mobile Substation, and $24,000 for the Agape Community center. Council Member Pruett seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None RESOLUTION NO. 1284 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE 1996 -97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960711 -5 Minutes for Regular Session - July 11, 1996 Consider Proposed Resolution No. 1285, Authorizing Application to Texas Water Development Board for Financial Assistance The TWDB administers a revolving loan fund to finance water and sewer related projects with an interest rate approximately 70 basis points less than conventional funding sources. The City has not used this funding source in the past due to onerous restrictions. Since the Legislature has streamlined TWDB criteria, the administration recommends the City issuing $4,680,000 in TWDB bonds to continue the current sewer rehab program. Council Member Benavides moved to adopt Resolution No. 1285. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None RESOLUTION NO. 1285 RESOLUTION AUTHORIZING APPLICATION TO TEXAS WATER DEVELOPMENT BOARD FOR FINANCIAL ASSISTANCE. Consider Proposed Ordinance No. 960711 -1, Awarding Contract for the Plumwood Subdivision Sanitary Sewer Project This ordinance awards the contract to RWL Construction in the amount of $504,122.56 contingent upon TWDB approval. Seven bids were received. The engineering estimate was $600,000. This project rehabilitates approximately 2 -112 miles of deteriorated six, eight, and ten -inch concrete sanitary sewer lines. Council Member DonCarlos moved to adopt the ordinance. Council Member Benavides seconded the motion. The vote follows: 960711 -6 Minutes for Regular Session - July 11, 1996 Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7739 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH RWL CONSTRUCTION FOR THE PLUMWOOD SUBDIVISION SANITARY SEWER REHABILITATION PROJECT; AUTHORIZING PAYMENT OF THE SUM OF FIVE HUNDRED FOUR THOUSAND ONE HUNDRED TWENTY -TWO AND 561100 DOLLARS ($504,122.56); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960711 -2, Awarding Contract for Landscaping at Bayland Park This ordinance awards the contract to MBC Landscaping in the amount of $32,376. Three bids and one no bid were received. The architect's estimate was $35,000. Council Member Benavides moved to adopt the ordinance. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None For bid tabulation, see Attachment "A." 960711 -7 Minutes for Regular Session - July 11, 1996 ORDINANCE NO. 7740 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH MBC LANDSCAPING FOR LANDSCAPING AT THE BAYLAND PARK MARINA; AUTHORIZING PAYMENT OF THE SUM OF THIRTY -TWO THOUSAND TWO HUNDRED SEVENTY -SIX AND NO1100 DOLLARS ($32,276.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960711 -3, First Reading on the Proposed Annexation of a 2.408 -Acre Tract in Independence Bend Subdivision This is the first reading on the proposed annexation of a 2.408 -acre tract in Independence Bend Subdivision. All procedures prescribed by state law and charter have been met to allow Council to proceed on the first reading. Council Member Escontrias moved to adopt the ordinance. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7741 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF A 2.408 -ACRE TRACT IN INDEPENDENCE BEND SUBDIVISION; WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. 960711 -8 Minutes for Regular Session - July 11, 1996 Consider Proposed Ordinance No. 960711 -4, Authorizing Change Order No. 14 to the Public Works Municipal Service Center Construction Contract The change order provides for modifications to interior partitions and access to provide office space for the Tax Collection Division within the MSC. Utility Billing and Tax Collection are moving to the MSC building. This change order brings the total change orders to $24,769.35 which is 1.12 percent of the original contract amount of $2,214,100. Council Member DonCarlos moved to adopt the ordinance. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7742 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 14 WITH DUROTECH, INC., FOR THE PUBLIC WORKS MUNICIPAL SERVICE CENTER CONSTRUCTION CONTRACT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE THOUSAND THREE HUNDRED THIRTY -SEVEN AND N01100 DOLLARS ($3,337.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960711 -5, Authorizing Professional Services Supplemental Authorization No. 2 with Ferro - Saylors, Inc. A Professional Services contract was awarded to Ferro - Saylors, Inc. on October 23, 1993, for basic architectural services to design a Public Works Maintenance facility. The contract for $190,000 was to be concluded in twenty -four months and included provisions for additional services not included in the basic contract and reimbursable expenses. To date, the original contract amount plus $22,420 has been extended for a total of $212,420. Addition expenditures of $17,854.16 in authorized changes orders include geo- technical surveys, State of Texas fee for ADA review, development of alternates for the bidding process, and reimbursable expenses. It is estimated that 960711 -9 Minutes for Regular Session - July 11, 1996 $16,000 will be required to complete the project for a total change order request of $33,855. Council Member Benavides moved to adopt the ordinance. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7743 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE PROFESSIONAL SERVICES SUPPLEMENTAL AUTHORIZATION NO. 2 TO THE AGREEMENT WITH FERRO - SAYLORS, INC., FOR THE ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE CONSTRUCTION OF THE PUBLIC WORKS MUNICIPAL SERVICE CENTER; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY - THREE THOUSAND EIGHT HUNDRED FIFTY -FOUR AND 161100 DOLLARS ($33,854.16); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960711.6, Authorizing Change Order No. 2 for Massey Tompkins Road Improvements - Phase III Contract Change Order No. 2 is for a conduit at Massey Tompkins at Barkaloo for future traffic signalization and for the placement of approximately 350 cubic yards of recycled asphalt to the Bayland Park Marina Boat Ramp site. Change Order No. 1 was for $8,341.20. The adjusted contract amount is $2,284,076.20 or 0.08 percent over the original $2,266,148. Council Member Escontrias moved to adopt the ordinance. Council Member Benavides seconded the motion. In response to inquiry from Council, the City Manager stated that a signal light was scheduled to go up in August at Chapparal. The vote follows: 960711 -10 Minutes for Regular Session - July 11, 1996 Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None The City Manager commented that over the past couple of years, the City has underruns of 2 -112 percent in Public Works projects. ORDINANCE NO. 7744 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 2 WITH ANGEL BROTHERS ENTERPRISES, INC., FOR THE MASSEY TOMPKINS ROAD IMPROVEMENTS - PHASE III; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINE THOUSAND FIVE HUNDRED EIGHTY -SEVEN AND NO1100 DOLLARS ($9,587.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960711 -7, Amending Chapter 10, "Emergency Medical Service," Section 10 -3, "Fees" Comparison surveys involving services from around the state show that the majority of municipal EMS providers are increasing fees for their service. The administration recommends that the base rate be increased from $225 to $325. The average ambulance bill will go from $293 to $393 per patient transport. Council Member Pruett moved to adopt the ordinance. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None 960711 -11 Minutes for Regular Session - July 11, 1996 ORDINANCE NO. 7745 AN ORDINANCE AMENDING CHAPTER 10 "EMERGENCY MEDICAL SERVICE," SECTION 10 -3(A) "FEES," OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance No. 960711 -8, Amending Chapter 25 112 "Standard Sign Code," Section 2 -112 - 5 "Sign Permits and Fees," Subsection (G)(3) of the Code of Ordinances, and Repealing Chapter 25 -112 "Standard Sign Code," Section 25 -112 -5 "Sign Permits and Fees," Subsection (G)(4) of the Code of Ordinances Currently, when at least fifty percent of any sign and /or its support structure is destroyed or taken down for any reason other than maintenance operations, the person desiring to re -erect the sign is required to comply with all the provisions of the Standard Sign Code. The effect on an off - premise sign is that a person desiring to re -erect an off - premise sign will be unable to do so for no new permit will be issued. According to state law, the City is required to compensate a sign owner if the City requires a sign to be taken down unless the cost of repairing the sign is more than sixty percent of the cost of erecting a new sign. Therefore, this amendment provides than an off - premise sign destroyed by an act of God with a cost to repair of more than sixty percent, cannot be re- erected. Council Member Hinds moved to adopt the ordinance. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None 960711 -12 Minutes for Regular Session - July 11, 1996 ORDINANCE NO. 7746 AN ORDINANCE AMENDING CHAPTER 25 -112 "STANDARD SIGN CODE," SECTION 25 -112 -5 "SIGN PERMITS AND FEES," SUBSECTION (G)(3) OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS; REPEALING CHAPTER 25 -112 "STANDARD SIGN CODE," SECTION 25 -112 -5 "SIGN PERMITS AND FEES," SUBSECTION (G)(4) OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the consent agenda items "a" through "g" as follows: a. Proposed Ordinance No. 960711 -9, repeals Ordinance No. 7674 and authorizes replacement of a portion of the raised median with a painted median on Massey Tompkins at Main Street. The Growth Management and Development Advisory Commission received a request from Busch Hutchison & Associates to replace a portion of the raised median with a painted median. Previously, the request to remove the entire median had been approved by Ordinance No. 7674. On June 26, 1996, the Growth Management and Development Commission approved the amended plans. We recommend approval. b. Proposed Ordinance No. 960711 -10, authorizes renewal of the annual fire retardant uniform contract to Uniforms of Texas No. 3 in the amount of $16,120. This contract allowed an option to renew for two one -year periods. This is the first year to renew this contract for Fire Department uniforms. We recommend approval. C. Proposed Ordinance No. 960711 -11, authorizes renewal of the annual tire and tube contract to Cares City Tire in the amount of $135,579.82. This contract allowed an option to renew for two one- 960711 -13 Minutes for Regular Session - July 11, 1996 year periods. This is the first year to renew this contract. Section 1, Police Tires, Item No. 1, has increased because the Firestone tires did not hold up under trial testing and have been replaced with Goodyear tires at State pricing. We recommend approval. d. Proposed Ordinance No. 960711 -12, awards the annual cast iron castings (pipefittings) contract to Industrial International in the amount of $21,752.50. Invitations to Bid were mailed to six companies and we received four bids. This contract is used by the Public Works Department for drainage and sewer maintenance (manhole covers, etc.) We recommend approval. e. Proposed Ordinance No. 960711 -13, awards the annual fill sand contract to Baytown Sand and Clay in the amount of $18,450. Invitations to Bid were mailed to four companies and we received three bids. This contract is used primarily to fill and level construction areas where necessary, fill in water lines, level yards, etc. We recommend approval. Proposed Ordinance No. 960711 -14, authorizes a sole source purchase for IBM RS6000 System Disks in the amount of $26,845. Due to disk failures and compatibility problems with the current hard disk systems, this purchase has become necessary. The system disks are used for both City Hall and Police Department networked programs and data storage. We recommend approval. g. Proposed Resolution No. 1286, authorizes the City Manager to make application for Solid Waste Management grants through the Houston - Galveston Area Council of Governments for a Household Hazardous Waste Collection grant. The $16,400 grant is for supplies and expenses related to our annual collection and disposal of household hazardous waste. It will be used for advertising, signs, monitoring equipment, and record keeping. This portion of the H -GAC grant was 960711 -14 Minutes for Regular Session - July 11, 1996 left off the resolution considered at the last council meeting. It brings our total grant request to $198,048. We recommend approval. For bid tabulation, see Attachments "B" through "E." Council Member Escontrias moved to adopt the consent agenda items "a" through "g." Council Member Benavides seconded the motion. In response to inquiry from Council on item "a," the City Manager stated that Council had approved the removal of the median at a prior meeting. The administration recommends leaving the nose of the median around the pole. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7747 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ORDINANCE NO. 7674 PASSED ON MARCH 28,1996; DESIGNATING THE REPLACEMENT OF A PORTION OF THE RAISED MEDIAN WITH A PAINTED MEDIAN AT MASSEY TOMPKINS AND NORTH MAIN; REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7748 AN ORDINANCE RENEWING THE CONTRACT OF UNIFORMS OF TEXAS #3 FOR THE ANNUAL FIRE RETARDANT UNIFORMS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTEEN THOUSAND ONE HUNDRED TWENTY AND NO1100 DOLLARS ($16,120.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960711 -15 Minutes for Regular Session - July 11, 1996 ORDINANCE NO. 7749 AN ORDINANCE RENEWING THE CONTRACT OF CARR'S CITY TIRE FOR THE ANNUAL TIRE AND TUBE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF ONE HUNDRED THIRTY -FIVE THOUSAND FIVE HUNDRED SEVENTY -NINE AND 821100 DOLLARS ($135,579.82); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7750 AN ORDINANCE ACCEPTING THE BID OF INDUSTRIAL INTERNATIONAL FOR THE ANNUAL PIPEFITTINGS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -ONE THOUSAND SEVEN HUNDRED FIFTY - TWO AND 501100 DOLLARS ($21,752.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7751 AN ORDINANCE ACCEPTING THE BID OF BAYTOWN SAND AND CLAY FOR THE ANNUAL FILL SAND CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF EIGHTEEN THOUSAND FOUR HUNDRED FIFTY AND NO1100 DOLLARS ($18,450.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7752 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF TWENTY -SIX THOUSAND EIGHT HUNDRED FORTY -FIVE AND NO1100 DOLLARS ($26,845.00) TO IBM AS THE SOLE SOURCE FOR THE RS6000 SYSTEM DISKS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 960711 -16 Minutes for Regular Session - July 11, 1996 RESOLUTION NO. 1286 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE HOUSTON - GALVESTON AREA COUNCIL FOR A HOUSEHOLD HAZARDOUS WASTE COLLECTION GRANT; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Appointments to Baytown Housing Finance Corporation Board Council Member Byford moved to appoint the Mayor's selection of Hector Meza, John C. Lefeber, and Douglas S. Meyer to the Baytown Housing Authority Board to the Baytown Housing Finance Corporation Board. Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None Consider appointments to Industrial Appraisal Review Board Council Member Pruett moved to appoint Ron Haddox, Joe Muller, and Lamar Kelley to the Industrial Appraisal Review Board. Council Member Benavides seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None 960711 -17 Minutes for Regular Session - July 11, 1996 City Manager's Report Shady Lane Drive Sewer Collapse Approximately 270 feet of sewer line on Shady Lane Drive has collapsed. There is a large cavity under the road. P &M Construction is currently working in Glen Meadow Addition. A change order to their contract in the amount of $13,915 will be issued to repair the Shady Lane Drive sewer line. This is being done in lieu of taking emergency bids. It is the same work, pipe bursting of six -inch to eight -inch size. This is within the City Manager's authority to approve. Budget Work Sessions Work sessions on the proposed 1996 -97 City of Baytown budget are scheduled for: Tuesday, August 13 7:00 - 8:30 a.m. Wednesday, August 14 4:00 - 5:30 p.m. Thursday, August 15 4:30 - 6:00 p.m. Mayors' and Councilmen's' Meeting The next meeting is at the Houston Transtar Building. Adjourn As there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk C: IWPWINSOIWPDOCSWINUTES %MINgMD7- 11 -58. RGR BAYLAND PARK Phase I Planting and IRigafwn Bid Tabulation July 3, 1996 gip gpap BIDDER LUMP SUM BASE BID PtusALT.la i of Dora ALT. >h podud Land. lrr ihbrk / of Ooys ALT. IZ Deduct Soei�ty GarBe >t of Ovys ALT. t1�5 Add Topsoil sndFb►� Grad i of DsYc ALT. tli Add PaYn Tres Guarartse t of OQye ACT. tt6 Decomposed Grsnlle i of Days Environrnettital NO BID . Landscape Serv. X hAarelc Brdhers 532,276.Q0 30 $8,681.75 0 52,941.00 0 58,800.00 0 $4,138.00 0 $516.00 4 Company Lar►dscapc, Inc. X RidOevuood 542,396.00 35 59,4b3.00 -14 54,648.00 -1 =7,72200 +5 59.000.00 0 $600.00 1 X Gibson's Lard. 563,083.00 30 58.820.00 �5 55,313.00 2 211,240.00 *5 55.500.00 0 $1,171.00 2 Cantl`actor5 H m ss /c:LOTUS,96 -- -PAGE 1 -- 9506 -83R RENEWAL 1ST YEAR OF TWO T17LE: ANNUAL FIRE RETARDANT UNIFORMS BID #: 9506 -83 Awarded per each item. CITY OF BAYTOWN BID TABULATION DATE: JUNE 28 1995 2:00 P.M. -UNIT __ _ FECHHEIMER EROS. SOUTHWEST UNIFORMS UNIFORMSO F'.TEXAS #3�t NQ OTY. DESCRIPTION UNIT PRICE EXT. PRIC UNIT PRICE EXT. PRIC {2UNITI P.RICB�'�iEXL•1PRIC S ecific brands re wired for staniardrzahon_ 1 ', i 00 � EACH SHIRTS �I - Paramount Protective Unforms #9002 Synergy Plus_Command_�__ _ i � +, i -f� •l 96.25 _ _ I 9,625 00 89 501 8 950 00 I _ _ _ _ I I -- _ _. :-- 1 I 1 - 7l 45 � 7 145.00 I � �- -� �- - I I I: ��I 21 100 EACH PANTS _ Paramount Protective Uniforms _ � _. m9420d Synergy Plus Command ��'. GRAN D TOTALS: _� I� - - I; � - -- SUPPLY POINT: - -- I �90 123.75 I 12,375 00I _ 113.50 �11 300 00 I -: 89 75 ; , i I r 8 975 00 .: I :., I _ _ I _ __ _ —� 22,0_00.00 �_ CINCINNATI, OHIO l IHOUSTON,TX� � 20 300 00 I � ^ i L16�12000 ;rt,4t+ rH rcp, (HOUSTON T .r� d; 'aw, l i !DELIVERY: DAYS ARO 1,30 DAYS ARO This bid is (not a solve source. However there are�o other Unifol s of Texas, one in Dallas and one in San but they do not went to bid. These distributors do not bid because they can not com ete with the Houston Distr,ibutor�and /or out of an ethical type nature. - - —�'I 30 DAYS(AR Antonio, ' ..r.,;:..:,- .;�. � �The Fre Department requires a standardization of i s fire retardant uniforms and we s ecify Fechheimer_ Bro_ [hers is the manufacturer for Para ont Brand. -- - -- aramount Brand onl to c�. 1_ - I - � - - -�- -� - (Quantities remain the same this year as last year. Renewal is recommended. 06/21(9610:34 AM UNIFORMS OF TEXAS 600 N. SHEPHERD # 112 HOUSTON, TX 77007 June 10, 1996 CITY OF BAYTOWN -- ' 2401 MARKET STREET BAYTOWN, TX 77522 Dear SANDY SPARKS This is in regards to the request for renewal of the Baytown Fire Departments uniform contract. Uniforms of Texas will agree to extend option for the same terms, conditions and compensation. We have not had a price increase on those particular items this year an so we will be able to maintain these prices for one more year. If you have any further questions please contact me. Sincerely, FRANCIS X. RANGE c-- ss /cc:lotus,96- --PAGE 1 -- 9605 -62T CITY OF BAYTOWN B1D TABULATION H TITLE: ANNUAL CAST IRON CASTINGS CONTRACT BID #: 9605 -62 This is an "all or none" bid. = DATE: MAY 30, 1996 2:00 P.M. 07/01/9603:24 PM ACT�PIPE�B<�SUPPLY�:��L`•::�� AU4MO�IRON >WORKS'��.� GOLDEN;;TRIANGLE�P.IP.E� NO. QTY. UNIT DESCRIPTION UNIT PRICEI EXT. PRIC UNIT PRICEI EXT. PRIC UNIT PRICE EXT. PRIC I. p►djustable Valve Box _ ___ 1 1. 45 each 24" x 36" x 5 -114" 36.00 1,620.00 � 62.43 2,809.35 � 22.00 990.00 II. Manhole Covers Onl � 2. 30 each Hea dut o en rated covers - 115.00 3,450.00 56.20 1,686.00 104.00 3,120.00 22" castin s 3. 25 each Li ht wei ht - 22" castin s DELETED DELETED DELETED DELETED DELETED DELETED _ (VM -17 or a roved a ual __ 4. _ 25__ each _Heavy _ weight - 22" castings 62.10 _ 1,552.50 66.51 1,662.75 77.00 1,925.00 _ _ F 5. __ 10 each (VM -18 MOD or approved equal)_ Heav wei ht - 22" castin s _ 1,840.00 665.10 77.00 184.00 66.51 __ 770.00 _ _ (VM -18 or a roved a ual 6. 5 each Water t�ci ht bolt on lid 103.50 517.50 126.37 631.85 95.00 475.00 _ M -18 MOD.WT or a roved a al -,-- III. Manhole Castings and Covers 7 -I rr_ 10 each Li ht wei ht - 22" castin &cove DELETED DELETED DELETED DELETED DELETED DELETED S� _ 30 each M -17 or a roved a ual Heav wei ht - 22 castin 8� co 116.44 3,493.20 135.83 4,074.90 107.00 3,210.00 _ M -18 MOD or a roved a ual ___ 9. 10 each Hea wei ht - 22" castin & cov 267.95 2,679.50 191.98 1,919.80 245.00 2,450.00 M 18 or a roved equal) _ _ _ _ ___`_ 10.� 5 each Water ti ht bolt -on covers 258.75 1,293.75 214.49 1,072.45 236.00 1,180.00 22" castin and cover M18 MOD.WT ore ual 07/01/9603:24 PM ss /cc:lotus,96 --PAGE 2 -- 9605 -62T CITY OF BAYTOWN BID TABULATION TITHE: ANNUAL CAST IRON CASTINGS CONTRACT BID #: 9605 -62 This is an "all or none" bid. na-rF• MAY 30. 1996 2:00 P.M. 07!01!9603:24 PM i ACT�PIP.E�B SUPPLY' °�:: �. ALAMO IRON.WORKS��:�� GOLDEN�TRIANGLE�":�'�� =;: NO. QTY. UNIT DESCRIPTION UNIT PRICE EXT. PRIC UNIT PRICES EXT. PRIC UNIT PRICE EXT. PRIC IV. � Rectan ular Grate Castings and Open Covers - Regular- covers to be rectangular 18" x 36" and 11. 10 each Regular -18 "x36" open inlet grate 258.75 2,587.50 348.75 3,487.50 235.00 2,350.00 I cover and castings I V. Sewer Cleanouts -- Boot- a sewer cleanout with lid. Lids to be stam ed cleanout. 12. 25 each Trinit Valle 1684 ore ual 57.50 1,437.50 52.28 1,307.00 53.00 1,325.00 VI. Exxon Type Inlet Castin s 8� Inlet Grate Covers 13. 10 each _Inlet casting - rec. heavy duty _ 345.00 3,450.00 _ 465.00 4,650.00 315.00 3,150.00 _ 4 -112" in de th 14! 10 each inlet o en rate cover 172.50 1,725.00 232.50 2,325.00 160.00 1,600.00 Vil. ?ype "C" Vulcan T e "C," Old Style Houston or ap roved a ual Shall be 15" x 23" x 1' . 15. 20 each 15" x 23" x 1" 50.60 1,012.00 68.20 1,364.00 46.00 920.00 GRAND TOTAL: 26,658.45 27,655.70 23,465.00 LOCATION: HOUSTON, TEXAS SAN ANTONI � ,TEXAS BEAUMONT, ERAS DELIVERY: AS REQUES D AS REQUES D AS REQUES D 07!01!9603:24 PM i sslcc:lolus,96 —PAGE 3 — 9605 -62T CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL CAST IRON CASTINGS CONTRACT BID #: 9605 -62 This is an "all or none" bid. DATE: MAY 30, 1996 2:00 P.M. 07/01/9603:24 PM _ DESCRIPTION INTERNATIONAL LAST YEAR' BID: % rice NO. _ CITY. UNIT _INDUSTRIAL `UNIT PRIG EXT. PRIC INDUSTRIAL NTERNATION increase or I. Ad'u 'table V' Ive Box � decrease 1. 45 each 24" x 36" x 5 -1/4" 20.50 922.50 18.50 832.50 11% II. anhole Covers Onl ) 2. 30 each Heav duty omen grated covers - 105.00 3,150.00 39.15 1,174.50 168 °h _ 22" castings_ � � �- 3. � 25 each _Light weight - 22" castings � DELETED DELETED __ DELETED DELETED VM -17 or ap roved a ual - 4. 25 each Heavyweight -22 "castings -s. 57.00 1,425.00 47.20 1,180.00 21% VM -18 MOD or a roved a ual 5. 10 each Heav wet ht - 22" castin s 169.00 1,690.00 - 47.20 472.00 258% VM -18 or a roved a ual fi. _ 5 each Water ti ht bolt on lid 95.00 475.00 95.00 475.00 0% M -18 MOD.Wi or a roved a al - III. anhole Cas in sand Covers �- 7. 10 each Li htwei ht -22 "castin &cove DELETED DELETED DELETED DELETED M -17 or a roved a ual 8. 30 each Heav wet ht - 22" castin & co - �� .107.00 3,210.00 85.00 2,550.00 26 °/a M -18 MOD or a roved a ual -:.- 9. 10 each Hea wet ht - 22" castin & cov - - 246.00 - 2,460:001 181.00 1,810.00 36 °k 18 or a roved a ual 10. 5 each Water ti ht bolt -on covers - 237.00 1,185.00 135.00 675.00 76% 22" castin and cover - M18MOD.WTore ual - 07/01/9603:24 PM 0 0 rn O W .A L' mi o co -i r m � m a CA) 0 I:" N 0 0 10 CS 0 N y� N� d w� W 0 0 m Cr a z C r D z a Cl) z N 0 z 0 1 v D C O z 0 O D z ...1 j C < 1 z W N . -' ' ' �a'o CD x m � 0 ox cn� on O IS N.+ ci 0 ' = z �'1 C cn c7 _ ., N? O IV n~ 2 N N O _ XK �n � r m y = m m W o o < (D �n oL X N m G7 n m � •� �' -1 p1 W rn �_y. �� (p 0 p n� O A O p. - O y :i z O < m M 00 CD � -f — O r � O. < � n mCD N m �5'�z p M n N ''' O < O �� rn d n f N O Z r 2 D cv (D D c' "C yo <,CD m�,z�j,:ti,,.;c U) � :yZai C °' r pa �s a� R rn tN w j;' o cD� n r v _ •. z to, °tea o o n4iv�. w <'�a (p o O• n N I a -Q (n c z -a tn x ' z ;17=T-1 O ��p� ox o 0 0� oxnD o -� 0 0 0 C, W r" DD mz CD X —IC)X d 4t in- D. o z�A 00 � t O 0 0 0 -D•1 . mOn 00 00 00 00 00 0° m m X 05 =z I W CO V co co O co o co -i r m � m a CA) 0 I:" N 0 0 10 CS 0 N y� N� d w� W 0 0 m Cr a z C r D z a Cl) z N 0 z 0 1 v D C O z 0 O D z sslcc:lotus,96 —PAGE 5 — 9605 -62T CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL CAST IRON CASTINGS CONTRACT BID #: 9605 -62 This is an "all or none" bid. id�L• \L�Ir�iF:F'b ��I�7� ;'S BID: 32 %increase this year over last year's budgetary amount. INTERNATIONAL, INC.: 316,444.00 Several items increased double and triple in pricing. This large increase REMAINED THE SAME THIS YEAR is due to manufacturer's increase to suppliers for raw materials such as ONS OF ITEMS #3 AND #7. iron, iron components and bronze. Other factors include production &labor. Cast iron is in short supply and the market has sky- rocketed for cast iron Rohan Company and Municipal Pipe &Fabricating did not bid because just overlooked bidding deadline. 07/0119603:24 PM A ss /c : lotus,96 -- -PAGE 1 -- 9605 -64T a e TITLE: ANNUAL FILL SAND CONTRACT BID #: 9605 -64 .,�r�. a uu❑ a �oaa 7.00 P M. CITY OF BAYTOWN BID TABULATION NO. QTY. UNIT BAYTOWN SAND &CLAY DESCRIPTION UNIT PRIC EXT. PRIC SMART MATERIALS INC. BEDROCK MATERIALS UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRIC 1. 4500 yards Fill Sand _ i 4.'10 ___ SUPPLY- POINT: 'MT. BELVIEU ' � DELIVERY: _ _ AS REQUEST I '. - -- � 4.zu ia,auu.uu_ a.is___ in,ona.uu :LIBERTY, TEXAS _CHANNELVIEW, TX 'AS REQUESTED - �AS REQUESTED _.. .._ _ i- _..- _ - - -- - - -_ _.._ SMART MATERIALS INC. I NO. QTY. UNIT DESCRIPTION UNIT PRICE EXT. PRIC _ _ I _ I - -- - 1:4500 yards Fill Sand I. __ 4.155 �I — _ _- ._ -- ___i_ _____. - -- _. - - ______. 18,675.00 1 %DECREASE IN THIS YEAR'S BID OVER LAST YEAR'S BID. Mailed bids to 4 suppliers and received 3 bids. Walkets Sand said they mailed a bid, however, we did not receive it. The address was correct. 0620/96��'A2 AM