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1995 10 12 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 12, 1995 The City Council of the City of Baytown, Texas, met in special session on October 12, 1995„ at 6:10 p.m. in the Don M. Hullum Conference Room of the Baytown City Hall with the following in attendance: David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk Absent: Eva Benavides Council Member Stephen DonCarlos Council Member The meeting was opened with a quorum present after which Mayor Alfaro recessed into executive session pursuant to Section 551.071 of the Texas Government Code to discuss land acquisition. When the open meeting reconvened, Mayor Alfaro announced that no action was necessary as a result of the executive session. Adjourn There being no further business to be transacted, the meeting was adjourned. -&�cJ /-9 _ Eileen P. Hall, City Clerk MINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 12, 1995 The City Council of the City of Baytown, Texas, met in regular session on October 12, 1995, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following in attendance: David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk Absent: Eva Benavides Council Member Stephen DonCarlos Council Member The meeting was opened with a quorum present, and Council Member Byford offered the invocation, after which the following business was conducted: Consider Minutes for Regular Meeting Held on September 28, 1995 Council Member Pruett moved to approve the minutes for the regular meeting held on September 28, 1995. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members, Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None 951012 - 2 Minutes for Regular Session - October 12, 1995 Consider Proposed Ordinance No. 951012 -1, Authorizing Final Payment to Firemen Construction Company for Expansion and Renovation of Sterling Municipal Library Council will consider this item at a future meeting. Consider Proposed Ordinance No. 951012 -2, Awarding Bid for Shepherd Waterline Service Relocation Project This project includes 71 water service line relocations from the back to the front yard. Funds for this project will come from water rehabilitation bonds. The administration recommended approval. Council Member Byford moved for adoption of the ordinance awarding the bid to Dan's Plumbing in the amount of $29,472.50. Council Member Hines seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None For bid tabulation, see Attachment "A." Ordinance No. 7432 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH DAN'S PLUMBING FOR THE SHEPHERD WATERLINE SERVICE RELOCATION PROJECT; AUTHORIZING PAYMENT OF THE SUM OF TWENTY -NINE THOUSAND FOUR HUNDRED SEVENTY -TWO AND 501100 DOLLARS ($29,472.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 951012 - 3 Minutes for Regular Session - October 12, 1995 Consider Proposed Ordinance No. 951012 -7, Authorizing Agreement with the State of Texas to Grant a Maintenance Easement for Sanitary Sewer Force Main Crossing Cedar Bayou The developer of the Landing at Cedar Bayou Subdivision obtained the original easement which recently expired. This force main services the Landing and outfalls into a Savell Drive trunk line. This is a ten -year renewable agreement that has a $500 initial term fee. The administration recommended approval. Council Member Escontrias moved to adopt the proposed ordinance authorizing an agreement with the State of Texas. Council Member Byford seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7433 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH THE STATE OF TEXAS TO GRANT A MAINTENANCE EASEMENT FOR A SIX -INCH SANITARY SEWER FORCE MAIN CROSSING CEDAR BAYOU; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the consent agenda items "a" through "h" as follows: a. Proposed Ordinance No. 951012 -4, awards the annual sulfur dioxide contract to Jones Chemical, Inc. in the amount of $20,700. Invitations to bid were mailed to three suppliers and we received two bids. This chemical is used for dechlorination in wastewater treatment plants as required by TNRCC and EPA permits. We recommend approval. 951012 - 4 Minutes for Regular Session - October 12, 1995 b. Proposed Ordinance No. 951012 -5, authorizes payment on a sole source basis to Versa term Systems for Police Software Maintenance and Support in the amount of $15,000. The maintenance period is from October 1, 1995 through September 30, 1996. We recommend approval. C. Proposed Ordinance No. 951012 -6, authorizes second and final payment to IBM on the RISC Model 570 Upgrade for Police and Finance Computer Systems in the amount of $54,373.84. A backup system for the Police computer system and upgrade for the Finance computer system was purchased in December 1994. We recommend approval. d. Proposed Ordinance No. 951012 -7, authorizes final payment to IBM on lease purchase of hardware and software for City Hall and the Police Department in the amount of $34,484.28. The hardware and software were purchased in December 1990 and February 1991 for the operating systems at City Hall and the Police Department. We recommend approval. e. Proposed Ordinance No. 951012 -8, approves a contract in the amount of $35,243 with the Baytown Opportunity Center for thoroughfare litter removal and park cleaning. This contract provides a twelve -month program of litter removal for approximately thirty miles of major streets. It also provides for periodic litter and janitorial cleanups at the Gray Sports Complex, cleanup at Bicentennial Park following the July 4th Celebration, cleanup of public restrooms at Unidad Park and Jo Roosa Pavilion. The Baytown Opportunity Center is now required to pay their participants at least minimum wage; therefore, some streets have been deleted and the frequency of cleaning has been reduced in order to stay within the budgeted amount. The Director of the Baytown Opportunity Center has reviewed the proposed contract and has indicated that it meets with her approval. We recommend approval. 951012 - 5 Minutes for Regular Session - October 12, 1995 Proposed Ordinance No. 951012 -9, renews the Library's subscription to McNaughton Book Lease Service in the amount of $18,347.04 for inventory of 5,400 volumes with 135 new volumes rotated monthly December 1, 1995 - November, 1996. This is a base subscription which promptly provides popular new fiction and non - fiction titles which are already catalogued and processed. We recommend approval. g. Proposed Ordinance No. 951012 -10, authorizes a third amendment to the engineering contract with Langford Engineering, Inc. to include flow data evaluation and specification preparation to purchase and install a replacement pump for the Woodlawn Lift Station. The existing 2,000 GPM pump is over twenty years old and has significant internal wear, thus not allowing efficient operations. Flow to the lift station has increased significantly in twenty years. Therefore, it is necessary to have Langford Engineering calculate the flow, evaluate the data, and specify a pump to accommodate the flow. Installation of the pump will be part of the bid to preserve the warranty. The cost estimate is $35,000. We recommend approval. h. Proposed Ordinance No. 951012 -11, authorizes conveyance of a sanitary sewer and water utility easement agreement by USX Corporation to the City of Baytown. USX Corporation has agreed to convey a 20' x 316' utility easement to the City in order to facilitate future growth plans for the Cedar Crossing Business Park. The pipeline easement runs south from the Cedar Crossing Business Park into restricted Reserve "A" of the Cedar Crossing Phase Il. The easement will serve the Seapac expansion as well as others who locate in Cedar Crossing Phase II. We recommend approval. Council Member Pruett moved for approval of the consent agenda items "a" through "h." Council Member Escontrias seconded the motion. The vote follows: 951012 - 6 Minutes for Regular Session - October 12, 1995 Ayes: Council Members Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None For bid tabulation, see Attachment "B." ORDINANCE NO. 7434 AN ORDINANCE ACCEPTING THE BID OF JONES CHEMICAL, INC., FOR THE ANNUAL SULFUR DIOXIDE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY THOUSAND SEVEN HUNDRED AND NO1100 DOLLARS ($20,700.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7436 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF FIFTEEN THOUSAND AND NO /100 DOLLARS ($15,000.00) TO VERSA TERM SYSTEMS AS THE SOLE SOURCE FOR THE MAINTENANCE AND SUPPORT FOR POLICE DEPARTMENT SOFTWARE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7436 AN ORDINANCE AUTHORIZING THE PAYMENT IN THE AMOUNT OF FIFTY -FOUR THOUSAND THREE HUNDRED SEVENTY-THREE AND 841100 DOLLARS ($54,373.84) TO IBM FOR THE RISC MODEL 570 UPGRADE FOR THE POLICE DEPARTMENT AND THE FINANCE DEPARTMENT COMPUTER SYSTEMS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 951012 - 7 Minutes for Regular Session - October 12, 1995 ORDINANCE NO. 7437 AN ORDINANCE AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF THIRTY -FOUR THOUSAND FOUR HUNDRED EIGHTY -FOUR AND 281100 DOLLARS ($34,484.28) TO IBM AS THE COST FOR THE LEASE PURCHASE OF HARDWARE, SOFTWARE, AND SERVICE PLAN FOR SYSTEMS AT CITY HALL AND THE POLICE DEPARTMENT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7438 AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN OPPORTUNITY CENTER FOR THOROUGHFARE LITTER PICKUP AND PARK CLEANING; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY -FIVE THOUSAND TWO HUNDRED FORTY -THREE AND NO1100 DOLLARS ($35,243.00); MAKING OTHER PROVISIONS RELATED THERETO; PROVIDING A REPEALING CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7439 AN ORDINANCE AUTHORIZING THE PAYMENT OF EIGHTEEN THOUSAND THREE HUNDRED FORTY -SEVEN AND 041100 DOLLARS ($18,347.04) TO McNAUGHTON BOOK LEASE SERVICE FOR BOOK LEASING OF POPULAR NEW TITLES FOR THE STERLING MUNICIPAL LIBRARY; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ORDINANCE NO. 7440 AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ENGINEERING SERVICES AGREEMENT BETWEEN LANGFORD ENGINEERING, INC., AND THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 951012 - 8 Minutes for Regular Session - October 12, 1995 ORDINANCE NO. 7441 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SANITARY PIPELINE AND WATER PIPELINE EASEMENT AGREEMENT WITH USX CORPORATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Appointments to 1996 Bond Committee Council Member Escontrias moved to approve the following appointments to the 1996 Bond Committee: Building Subcommittee: Streets, Sidewalk, Signalization Subcommittee: Utilities Subcommittee: Parks Subcommittee: Finance Subcommittee: Rod Seidel, Chairperson Leila Bates, Vice Chairperson Mike Wilson, Chairperson David Kadjar, Vice Chairperson Joe Simon, Chairperson Bill Gilbert, Chairperson Merle Hunt, Vice Chairperson Reggie Brewer, Chairperson John Adams, Vice Chairperson Council Member Hinds seconded the motion. The vote follows: Ayes: Council Members Byford, Escontrias, Hinds, and Pruett Mayor Alfaro Nays: None 951012 - 9 Minutes for Regular Session - October 12, 1995 City Manager's Report Fire Station Location The staff is working with the Legal Department of the Goose Creek Independent School District in regard to locating the new fire station on school property. Government Finance Officers Association The Government Finance Officers Association has notified the City Manager that the City of Baytown Comprehensive Annual Financial Report for the fiscal year ended September 30, 1994, qualifies for a Certificate of Achievement for excellence in financial reporting. This Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting. Congratulations to Monte Mercer and his staff. Council Meeting The City Manager reminded Council that the next regular council meeting is scheduled for Tuesday, October 24, because of the Texas Municipal League Conference. Adjourn As there was no further business to be transacted, the meeting was adjourned. t Eileen P. Hall, City Clerk m i n utes110 -12 -9 5. rg r Shepherd Waterline Service Relocation M Attachment "A" TOTAL BASE BID Twenty-nine thousand, four hundred seventy -two dollars and fifty cents. 29,472.50 Bid Tabulation Dan's Plumbing Fulkerson's Plumbing Unit Unit Item No. Quantity Unit Description Price Total Price Total 1 67 ea. Relocate 314' water service line as described in the scope of work, up to 150 tt long, includes bare under sidewalks, photos included, CIP. Three hundred and fifty dollars and zero cents per unit. 350.00 23,450.00 No Bid 2 71 ea. Install brass cut -oft brass valve and brass hose bib at house or building (must be gate valve or ball valve), CIP Ten dollars and zero cents per unit 10.00 710.00 3 75 LL Bore for 3/4' water services underneath driveways, patios, or other obstacles, photos included. Bores under all sidewalks included in Item #1, CIP. Ten dollars and zero cents per linear foot 10.00 750.00 4 20 I.f. Additional length of 3/4' dia. Sch. 40 PVC water service line for services in excess of 150 feet long. Two dollars and zero cents per linear foot 2.00 40.00 5 4 ea. Relocate 1' water service as described in the scope of work, up to 150 feet, include bore under sidewalks, CIP Three hundred and seventy five dollars and zero cents per unit. 375.00 1,500.00 6 300 I.f. Bore for 1' water service under driveways, patios, or other obstacles (photos included). Bores under all sidewalks included in Item #1, includes removal and replacement of existing concrete and/or ashphalt, CIP Ten dollars and zero cents per linear foot 10.00 3,000.00 7 10 I.f. Additional length of 1' dia. Sch. 40 PVC water service line for services in excess of 150 feet long, CIP. Two dollars and twenty five cents per linear foot. 2.25 22.50 TOTAL BASE BID Twenty-nine thousand, four hundred seventy -two dollars and fifty cents. 29,472.50 c a s u a u LOTUS, 96,1 - -- 9610 -01 T CITY OF BAYTOWN BID TABULATION TITLE ANNUAL SULFUR DIOXIDE CONTRACT BID #: 9510 -09 DATE SEPTEMBER 12, 1995 2:00 P.M. l DXI INDUSTRIES�� INC. JONESCHEMICAL, INC. ITEM QUANTITY UNIT DESCRIPTION UNIT PRIC EXT. PRIC :- UNIL'PRIC eid'iEXT: PRIC SULFUR DIOXIDE AS FOLLOW �`:`+?i • -. 1 45 EACH 1 -TON CYLINDER $480.00 $21,600.00 $460.00 $20,700.00 GRAND TOTALS: $21,600.00 � 20 700.00 SUPPLY POINT: HOUSTON, TX _ HOUSTON,TX 3 -6 da s'ARO DELIVERY: 3 DAYS ARO (Minimum notice of 48 hours Ire wired on all rders. HARC LAS OSS CHEM YEAR'S CAL COM D: NY DID NOT BID THIS YEAR B CAUSE OUR QIDANTITIES DXI INDUS A RIES E�TOO�SMALL. (5 to 6 ton min requirements. ITEM QUANTITY UNIT DESCRIPTION UNIT PRIC EXT, PRIC s year over las In the same th 2% increase th ear's ricfn . SULFUR DIOXIDE AS FOLLOW Quantities rem s ear as last ar. This is an Inte ocal a reemen . 1 45 EACH 1 -TON CYLINDER $449.00 $20,205.00 Tha Increase i due to o erati - nal costs insu ante costs and en ral overhead. GRAND TOTALS: $20,206.00 l