1995 10 12 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 12, 1995
The City Council of the City of Baytown, Texas, met in special session on
October 12, 1995„ at 6:10 p.m. in the Don M. Hullum Conference Room of the
Baytown City Hall with the following in attendance:
David Byford Council Member
Manuel Escontrias Council Member
E. Frank Hinds, Jr. Council Member
Rolland J. Pruett Council Member
Pete C. Alfaro Mayor
Bobby Rountree City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
Absent: Eva Benavides Council Member
Stephen DonCarlos Council Member
The meeting was opened with a quorum present after which Mayor Alfaro
recessed into executive session pursuant to Section 551.071 of the Texas
Government Code to discuss land acquisition.
When the open meeting reconvened, Mayor Alfaro announced that no action
was necessary as a result of the executive session.
Adjourn
There being no further business to be transacted, the meeting was adjourned.
-&�cJ /-9 _
Eileen P. Hall, City Clerk
MINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 12, 1995
The City Council of the City of Baytown, Texas, met in regular session on
October 12, 1995, at 6:30 p.m., in the Council Chamber of the Baytown City Hall
with the following in attendance:
David Byford Council Member
Manuel Escontrias Council Member
E. Frank Hinds, Jr. Council Member
Rolland J. Pruett Council Member
Pete C. Alfaro Mayor
Bobby Rountree City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
Absent: Eva Benavides Council Member
Stephen DonCarlos Council Member
The meeting was opened with a quorum present, and Council Member Byford
offered the invocation, after which the following business was conducted:
Consider Minutes for Regular Meeting Held on September 28, 1995
Council Member Pruett moved to approve the minutes for the regular
meeting held on September 28, 1995. Council Member Escontrias seconded the
motion. The vote follows:
Ayes: Council Members, Byford, Escontrias,
Hinds, and Pruett
Mayor Alfaro
Nays: None
951012 - 2
Minutes for Regular Session - October 12, 1995
Consider Proposed Ordinance No. 951012 -1, Authorizing Final Payment to
Firemen Construction Company for Expansion and Renovation of Sterling
Municipal Library
Council will consider this item at a future meeting.
Consider Proposed Ordinance No. 951012 -2, Awarding Bid for Shepherd
Waterline Service Relocation Project
This project includes 71 water service line relocations from the back to the
front yard. Funds for this project will come from water rehabilitation bonds. The
administration recommended approval. Council Member Byford moved for adoption
of the ordinance awarding the bid to Dan's Plumbing in the amount of $29,472.50.
Council Member Hines seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias,
Hinds, and Pruett
Mayor Alfaro
Nays: None
For bid tabulation, see Attachment "A."
Ordinance No. 7432
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT
WITH DAN'S PLUMBING FOR THE SHEPHERD WATERLINE
SERVICE RELOCATION PROJECT; AUTHORIZING PAYMENT OF
THE SUM OF TWENTY -NINE THOUSAND FOUR HUNDRED
SEVENTY -TWO AND 501100 DOLLARS ($29,472.50); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
951012 - 3
Minutes for Regular Session - October 12, 1995
Consider Proposed Ordinance No. 951012 -7, Authorizing Agreement with the
State of Texas to Grant a Maintenance Easement for Sanitary Sewer Force
Main Crossing Cedar Bayou
The developer of the Landing at Cedar Bayou Subdivision obtained the
original easement which recently expired. This force main services the Landing and
outfalls into a Savell Drive trunk line. This is a ten -year renewable agreement that
has a $500 initial term fee. The administration recommended approval. Council
Member Escontrias moved to adopt the proposed ordinance authorizing an
agreement with the State of Texas. Council Member Byford seconded the motion.
The vote follows:
Ayes: Council Members Byford, Escontrias,
Hinds, and Pruett
Mayor Alfaro
Nays: None
ORDINANCE NO. 7433
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST TO AN
AGREEMENT WITH THE STATE OF TEXAS TO GRANT A
MAINTENANCE EASEMENT FOR A SIX -INCH SANITARY SEWER
FORCE MAIN CROSSING CEDAR BAYOU; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
Consent Agenda
Council considered the consent agenda items "a" through "h" as follows:
a. Proposed Ordinance No. 951012 -4, awards the annual sulfur dioxide
contract to Jones Chemical, Inc. in the amount of $20,700. Invitations
to bid were mailed to three suppliers and we received two bids. This
chemical is used for dechlorination in wastewater treatment plants as
required by TNRCC and EPA permits.
We recommend approval.
951012 - 4
Minutes for Regular Session - October 12, 1995
b. Proposed Ordinance No. 951012 -5, authorizes payment on a sole
source basis to Versa term Systems for Police Software Maintenance
and Support in the amount of $15,000. The maintenance period is
from October 1, 1995 through September 30, 1996.
We recommend approval.
C. Proposed Ordinance No. 951012 -6, authorizes second and final
payment to IBM on the RISC Model 570 Upgrade for Police and
Finance Computer Systems in the amount of $54,373.84. A backup
system for the Police computer system and upgrade for the Finance
computer system was purchased in December 1994.
We recommend approval.
d. Proposed Ordinance No. 951012 -7, authorizes final payment to IBM
on lease purchase of hardware and software for City Hall and the
Police Department in the amount of $34,484.28. The hardware and
software were purchased in December 1990 and February 1991 for
the operating systems at City Hall and the Police Department.
We recommend approval.
e. Proposed Ordinance No. 951012 -8, approves a contract in the
amount of $35,243 with the Baytown Opportunity Center for
thoroughfare litter removal and park cleaning. This contract provides
a twelve -month program of litter removal for approximately thirty miles
of major streets. It also provides for periodic litter and janitorial
cleanups at the Gray Sports Complex, cleanup at Bicentennial Park
following the July 4th Celebration, cleanup of public restrooms at
Unidad Park and Jo Roosa Pavilion. The Baytown Opportunity
Center is now required to pay their participants at least minimum
wage; therefore, some streets have been deleted and the frequency
of cleaning has been reduced in order to stay within the budgeted
amount. The Director of the Baytown Opportunity Center has
reviewed the proposed contract and has indicated that it meets with
her approval.
We recommend approval.
951012 - 5
Minutes for Regular Session - October 12, 1995
Proposed Ordinance No. 951012 -9, renews the Library's subscription
to McNaughton Book Lease Service in the amount of $18,347.04 for
inventory of 5,400 volumes with 135 new volumes rotated monthly
December 1, 1995 - November, 1996. This is a base subscription
which promptly provides popular new fiction and non - fiction titles
which are already catalogued and processed.
We recommend approval.
g. Proposed Ordinance No. 951012 -10, authorizes a third amendment
to the engineering contract with Langford Engineering, Inc. to include
flow data evaluation and specification preparation to purchase and
install a replacement pump for the Woodlawn Lift Station. The
existing 2,000 GPM pump is over twenty years old and has significant
internal wear, thus not allowing efficient operations. Flow to the lift
station has increased significantly in twenty years. Therefore, it is
necessary to have Langford Engineering calculate the flow, evaluate
the data, and specify a pump to accommodate the flow. Installation
of the pump will be part of the bid to preserve the warranty. The cost
estimate is $35,000.
We recommend approval.
h. Proposed Ordinance No. 951012 -11, authorizes conveyance of a
sanitary sewer and water utility easement agreement by USX
Corporation to the City of Baytown. USX Corporation has agreed to
convey a 20' x 316' utility easement to the City in order to facilitate
future growth plans for the Cedar Crossing Business Park. The
pipeline easement runs south from the Cedar Crossing Business Park
into restricted Reserve "A" of the Cedar Crossing Phase Il. The
easement will serve the Seapac expansion as well as others who
locate in Cedar Crossing Phase II.
We recommend approval.
Council Member Pruett moved for approval of the consent agenda
items "a" through "h." Council Member Escontrias seconded the motion. The vote
follows:
951012 - 6
Minutes for Regular Session - October 12, 1995
Ayes: Council Members Byford, Escontrias,
Hinds, and Pruett
Mayor Alfaro
Nays: None
For bid tabulation, see Attachment "B."
ORDINANCE NO. 7434
AN ORDINANCE ACCEPTING THE BID OF JONES CHEMICAL,
INC., FOR THE ANNUAL SULFUR DIOXIDE CONTRACT AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM
OF TWENTY THOUSAND SEVEN HUNDRED AND NO1100
DOLLARS ($20,700.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
ORDINANCE NO. 7436
AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF
FIFTEEN THOUSAND AND NO /100 DOLLARS ($15,000.00) TO
VERSA TERM SYSTEMS AS THE SOLE SOURCE FOR THE
MAINTENANCE AND SUPPORT FOR POLICE DEPARTMENT
SOFTWARE; MAKING OTHER PROVISIONS RELATED THERETO;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7436
AN ORDINANCE AUTHORIZING THE PAYMENT IN THE AMOUNT
OF FIFTY -FOUR THOUSAND THREE HUNDRED SEVENTY-THREE
AND 841100 DOLLARS ($54,373.84) TO IBM FOR THE RISC
MODEL 570 UPGRADE FOR THE POLICE DEPARTMENT AND
THE FINANCE DEPARTMENT COMPUTER SYSTEMS; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
951012 - 7
Minutes for Regular Session - October 12, 1995
ORDINANCE NO. 7437
AN ORDINANCE AUTHORIZING FINAL PAYMENT IN THE
AMOUNT OF THIRTY -FOUR THOUSAND FOUR HUNDRED
EIGHTY -FOUR AND 281100 DOLLARS ($34,484.28) TO IBM AS
THE COST FOR THE LEASE PURCHASE OF HARDWARE,
SOFTWARE, AND SERVICE PLAN FOR SYSTEMS AT CITY HALL
AND THE POLICE DEPARTMENT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7438
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND
THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN
OPPORTUNITY CENTER FOR THOROUGHFARE LITTER PICKUP
AND PARK CLEANING; AUTHORIZING PAYMENT BY THE CITY
OF BAYTOWN, THE SUM OF THIRTY -FIVE THOUSAND TWO
HUNDRED FORTY -THREE AND NO1100 DOLLARS ($35,243.00);
MAKING OTHER PROVISIONS RELATED THERETO; PROVIDING
A REPEALING CLAUSE; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
ORDINANCE NO. 7439
AN ORDINANCE AUTHORIZING THE PAYMENT OF EIGHTEEN
THOUSAND THREE HUNDRED FORTY -SEVEN AND 041100
DOLLARS ($18,347.04) TO McNAUGHTON BOOK LEASE
SERVICE FOR BOOK LEASING OF POPULAR NEW TITLES FOR
THE STERLING MUNICIPAL LIBRARY; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
ORDINANCE NO. 7440
AN ORDINANCE APPROVING AND AUTHORIZING THE
EXECUTION OF AN AMENDMENT TO THE ENGINEERING
SERVICES AGREEMENT BETWEEN LANGFORD ENGINEERING,
INC., AND THE CITY OF BAYTOWN; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
951012 - 8
Minutes for Regular Session - October 12, 1995
ORDINANCE NO. 7441
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST TO A SANITARY
PIPELINE AND WATER PIPELINE EASEMENT AGREEMENT WITH
USX CORPORATION; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
Consider Appointments to 1996 Bond Committee
Council Member Escontrias moved to approve the following appointments
to the 1996 Bond Committee:
Building Subcommittee:
Streets, Sidewalk, Signalization
Subcommittee:
Utilities Subcommittee:
Parks Subcommittee:
Finance Subcommittee:
Rod Seidel, Chairperson
Leila Bates, Vice Chairperson
Mike Wilson, Chairperson
David Kadjar, Vice Chairperson
Joe Simon, Chairperson
Bill Gilbert, Chairperson
Merle Hunt, Vice Chairperson
Reggie Brewer, Chairperson
John Adams, Vice Chairperson
Council Member Hinds seconded the motion. The vote follows:
Ayes: Council Members Byford, Escontrias,
Hinds, and Pruett
Mayor Alfaro
Nays: None
951012 - 9
Minutes for Regular Session - October 12, 1995
City Manager's Report
Fire Station Location
The staff is working with the Legal Department of the Goose Creek
Independent School District in regard to locating the new fire station on school
property.
Government Finance Officers Association
The Government Finance Officers Association has notified the City Manager
that the City of Baytown Comprehensive Annual Financial Report for the fiscal year
ended September 30, 1994, qualifies for a Certificate of Achievement for excellence
in financial reporting. This Certificate of Achievement is the highest form of
recognition in governmental accounting and financial reporting. Congratulations to
Monte Mercer and his staff.
Council Meeting
The City Manager reminded Council that the next regular council meeting is
scheduled for Tuesday, October 24, because of the Texas Municipal League
Conference.
Adjourn
As there was no further business to be transacted, the meeting was
adjourned.
t
Eileen P. Hall, City Clerk
m i n utes110 -12 -9 5. rg r
Shepherd Waterline Service Relocation
M
Attachment "A"
TOTAL BASE BID Twenty-nine thousand, four hundred
seventy -two dollars and fifty cents. 29,472.50
Bid Tabulation
Dan's Plumbing Fulkerson's Plumbing
Unit Unit
Item No. Quantity
Unit Description
Price Total Price Total
1 67
ea. Relocate 314' water service line as
described in the scope of work, up to 150
tt long, includes bare under sidewalks,
photos included, CIP.
Three hundred and fifty dollars and zero
cents per unit.
350.00 23,450.00 No Bid
2 71
ea. Install brass cut -oft brass valve and brass
hose bib at house or building (must be
gate valve or ball valve), CIP
Ten dollars and zero cents per unit
10.00 710.00
3 75
LL Bore for 3/4' water services underneath
driveways, patios, or other obstacles,
photos included. Bores under all sidewalks
included in Item #1, CIP.
Ten dollars and zero cents per linear foot
10.00 750.00
4 20
I.f. Additional length of 3/4' dia. Sch. 40 PVC
water service line for services in excess
of 150 feet long.
Two dollars and zero cents per linear foot
2.00 40.00
5 4
ea. Relocate 1' water service as described
in the scope of work, up to 150 feet, include
bore under sidewalks, CIP
Three hundred and seventy five dollars
and zero cents per unit.
375.00 1,500.00
6 300
I.f. Bore for 1' water service under driveways,
patios, or other obstacles (photos included).
Bores under all sidewalks included in
Item #1, includes removal and replacement
of existing concrete and/or ashphalt, CIP
Ten dollars and zero cents per linear foot
10.00 3,000.00
7 10
I.f. Additional length of 1' dia. Sch. 40 PVC
water service line for services in excess
of 150 feet long, CIP.
Two dollars and twenty five cents per
linear foot.
2.25 22.50
TOTAL BASE BID Twenty-nine thousand, four hundred
seventy -two dollars and fifty cents. 29,472.50
c
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LOTUS, 96,1 - -- 9610 -01 T
CITY OF BAYTOWN
BID TABULATION
TITLE ANNUAL SULFUR DIOXIDE CONTRACT
BID #: 9510 -09
DATE SEPTEMBER 12, 1995 2:00 P.M.
l
DXI INDUSTRIES�� INC.
JONESCHEMICAL, INC.
ITEM
QUANTITY
UNIT
DESCRIPTION
UNIT PRIC
EXT. PRIC
:- UNIL'PRIC
eid'iEXT: PRIC
SULFUR DIOXIDE AS FOLLOW
�`:`+?i
• -.
1 45
EACH
1 -TON CYLINDER
$480.00
$21,600.00
$460.00
$20,700.00
GRAND TOTALS:
$21,600.00
�
20 700.00
SUPPLY POINT:
HOUSTON,
TX
_ HOUSTON,TX
3 -6 da s'ARO
DELIVERY:
3 DAYS ARO
(Minimum notice
of 48 hours
Ire wired on all
rders.
HARC
LAS
OSS CHEM
YEAR'S
CAL COM
D:
NY DID NOT BID THIS YEAR B
CAUSE OUR QIDANTITIES
DXI INDUS
A
RIES
E�TOO�SMALL.
(5 to 6 ton min
requirements.
ITEM
QUANTITY
UNIT
DESCRIPTION
UNIT PRIC
EXT, PRIC
s year over las
In the same th
2% increase th
ear's ricfn .
SULFUR DIOXIDE
AS
FOLLOW
Quantities
rem
s ear as last
ar.
This is an
Inte
ocal a reemen
.
1
45
EACH
1 -TON CYLINDER
$449.00
$20,205.00
Tha Increase i
due to o erati
- nal costs insu
ante
costs and en
ral overhead.
GRAND TOTALS:
$20,206.00
l