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1994 12 13 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 13, 1994 The City Council of the City of Baytown, Texas, met in special session on December 13, 1994, at 5:00 p.m. in the Conference Room of the Baytown City Hall with the following in attendance: Eva Benavides Council Member David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Stephen DonCarlos Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present, after which the following business was conducted: Recess into Executive Session to Discuss Contemplated Litigation Mayor Alfaro recessed the open meeting into executive session to discuss contemplated litigation. When the open meeting reconvened, Mayor Alfaro announced that no action was necessary as a result of the executive session. Adjourn As there was no further business to be transacted, the special session was adjourned. Eileen P. Hall, City Clerk w pd /d c c /mi n ut e c /spec/ 12.13.9 4 MINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 13, 1994 The City Council of the City of Baytown, Texas, met in special session on December 13, 1994, at 5:25 p.m. in the Council Chambers of the Baytown City Hall with the following in attendance: Eva Benavides Council Member David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Stephen DonCarlos Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present, and Council Member DonCarlos offered the invocation, after which the following business was conducted: Consider Proposed Ordinance No. 941213 -1, Second and Final Reading on Proposed Annexation of Municipal Utility District No. 3 In a work session prior to the council meeting, the City Manager reviewed the financials with Council as well as other obligations. The administration recommended adoption of the ordinance on second and final reading. Council Member Byford moved to adopt the proposed ordinance. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None 941213 -2 Minutes of the Special Session - December 13, 1994 ORDINANCE NO. 7156 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF THE MUNICIPAL UTILITY DISTRICT #3 LOCATED NORTH OF INTERSTATE 10 AT GARTH ROAD; WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consent Agenda Council considered the consent agenda as follows: a. Proposed Ordinance No. 941213 -2, places MUD No. 3 in the proper Council District. Upon annexation of Municipal Utility District No. 3, the City Council must place the site in the proper council district. Based on the location of this area, Municipal Utility District No. 3, the logical placement is in Council District No. 4, and the proposed ordinance places the subject site in Council District 4. We recommend approval. b. Proposed Ordinance No. 941213 -3, second and final reading on proposed annexation of Pilot Travel Center. In accordance with state law and the Charter of the City of Baytown, the first reading on annexation was held not more than 40 nor less than 20 days after the public hearings. Public hearings on the proposed annexation of Pilot Travel Center were held on October 13, 1994. The ordinance was published on first reading and at least thirty days have elapsed since the publication. Therefore, City Council may cause the ordinance to be adopted on second and final reading. We recommend approval. C. Proposed Ordinance No. 941213 -4 places Pilot Travel Center in the proper Council District. Upon annexation of the Pilot Travel Center, the 941213 -3 Minutes of the Special Session - December 13, 1994 City Council must place the site in its proper council district. Based on the location of this area, the logical placement is in Council District No. 4. We recommend approval. d. Proposed Ordinance No. 941213 -5 authorizes Change Order No. 4 in the amount of $ 14,701.88 to Craig, Sheffield, and Austin for the Enlargement of West District Wastewater Treatment Plant. The original contract amount was $5,037,800.00, with Change Order No.'s 1 and 2 for no amount of money, and Change Order No. 3 in the amount of $45,744.68. The amended contract amount is $5,098,246.56, less than 1 %. This change order consists of additional paving at the plant to provide parking for city vehicles and other vehicles that service the plant. The additional space became available when the old headworks were removed as part of Change Order No. 3. Langford Engineering is the engineer for this project and recommends approval of the change order. We recommend approval. e. Proposed Ordinance No. 941213 -6 approves the sole source purchase of a computer backup system for the Police Department and Municipal Court in the amount of $163,801. The system is a sole source purchase from IBM which will provide for continuous computer operation of the Police Department and Municipal Court computers. Presently, when there is a need for repairs or maintenance to the Risc 6000, the Police and Municipal Court computers may be down for extended periods. This backup system will completely alleviate computer downtime. We recommend approval. Council Member Hinds moved for adoption of the consent agenda items "a" through "e." Council Member DonCarlos seconded the motion. The vote follows: The City Manager explained that the budgeted amount for the purchase of a computer backup system for the Police Department and Municipal Court is $113,667, but the bid price is $163,801, resulting in a funding shortfall of $50,124. The City had budgeted $10,000 for maintenance for the system purchased, but IBM presented an option of paying $31,000 up front for a five -year maintenance program rather than 941213 -4 Minutes of the Special Session - December 13, 1994 paying $ 10,000 per year which would result in a $19,000 savings to the City. The other major component to the cost overrun is $13,376 to allow the CPU's to run simultaneously. This feature was not available when the original cost was estimated. IBM has agreed to allow the City to pay $110,000 now and the remaining 553,801 from the 1995196 budget. The administration recommended approval. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos, and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7194 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 4; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. (Municipal Utility District No. 3) (Proposed Ordinance No. 941213 -2) ORDINANCE NO. 7157 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF THE PILOT TRAVEL CENTER SITE LOCATED AT THE SOUTHEAST CORNER OF INTERSTATE 10 AND NORTH MAIN STREET; WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. (Proposed Ordinance No. 941213 -3) ORDINANCE NO. 7195 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 4; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. (Pilot Travel Center) (Proposed Ordinance No. 941213 -4) 941213 -5 Minutes of the Special Session - December 13, 1994 ORDINANCE NO. 7196 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 4 WITH CRAIG, SHEFFIELD, AND AUSTIN FOR THE ENLARGEMENT OF THE WEST DISTRICT WASTEWATER TREATMENT PLANT PROJECT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOURTEEN THOUSAND SEVEN HUNDRED ONE AND 881100 DOLLARS ($14,701.88); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 941213 -5) ORDINANCE NO. 7197 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF ONE HUNDRED SIXTY -THREE THOUSAND EIGHT HUNDRED ONE AND NO /100 DOLLARS ($163,801.00) TO IBM AS THE SOLE SOURCE FOR THE BACKUP SYSTEM FOR THE IBM RISC 6000 SYSTEM AT THE POLICE DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 941213 -6) City Manager's Report Texas Department of Transportation TxDot has notified the administration that a sidewalk will be constructed along both sides of Highway 146 from near Horace Mann Junior School to Loop 201. The State plans to fund a total of thirteen projects. TexPool Monte Mercer, Finance Director, has been in constant contact with TexPool as well as other contacts in the state. The TexPool portfolio has no high -risk mortgage securities common to the Orange County situation. About fifteen percent of the City's funds are in TexPool. W 941213 -6 Minutes of the Special Session - December 13, 1994 Adjourn As there was no further business to be transacted, the special session was adjourned. Eileen P. Hall, City Clerk wpMcclminutsslsps c112 -13- 94.525