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1994 06 09 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 9, 1994 The City Council of the City of Baytown, Texas, met in regular session on June 9, 1994, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following in attendance: Eva Benavides Council Member David Byford Council Member Manuel Escontrias Council Member E. Frank Hinds, Jr. Council Member Stephen DonCarlos Council Member Rolland J. Pruett Council Member Pete C. Alfaro Mayor Bobby Rountree City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present, and Council Member Byford offered the invocation, after which the following business was conducted: Charles Moore Recognized Mayor Alfaro recognized Charles Moore who resides in Houston, but drove to Baytown to thank City Council and the administration for the support rendered at the 50th Commemoration of D -Day at the Battleship Texas on June 4 and 5, specifically, the Baytown Fire Department EMT's, John Gilbert, Fire Department Mechanic, and Bernard Olive, Assistant Fire Chief. A letter was also included in the packet from Blaine G. Corman, President of D -Day Plus Fifty Years, Inc. Consider Approval of the Minutes for the Special Session Held on May 18, 1994; Minutes for the Regular Session Held on May 26, 1994; Minutes for the Special Session Held on May 26, 1994, and Minutes for the Special Session Held on June 1, 1994 Council Member Escontrias moved for approval of the minutes for the special session held on May 18, 1994; for the regular session held on May 26, 1994; for the special session held on May 26, 1994; and for the special session held on June 1, 1994. Council Member Benavides seconded the motion. The vote follows: 940609 -2 Minutes of the Regular Session - June 9, 1994 Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos and *Pruett Mayor Alfaro Nays: None " Council Member Pruett abstained from approval of the minutes for the special session on June 1, 1994. Consider Proposed Ordinance, Awarding Contract for Public Works Fueling Facility Four bids were received for the Public Works fueling facility. The administration is recommending award of the contract to TECOM, low bidder, in the amount of $338,096. All dispensers, pumps, hoses and ground storage tanks will meet applicable local, state and federal regulations for Stage II Vapor Recovery. Bond funds allocated for this project are $265,000. The administration feels that the mark up for equipment, the increased site scope, and mandated November deadline for facilities such as this are the reasons for the price difference. Additional bonds will be sold in October of 1994 to cover the cost difference. There is a total of $2,750,000 remaining to be sold in 1995 for the Public Works facility. Council Member Pruett moved for adoption of the ordinance. Council Member DonCarlos seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7014 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH TECOM UST SYSTEMS FOR THE PUBLIC WORKS FUELING FACILITY; AUTHORIZING PAYMENT OF THE SUM OF THREE HUNDRED THIRTY -EIGHT THOUSAND NINETY -SIX AND NO /100 DOLLARS ($338,096.00); MAKING OTHER PROVISIONS RELATEDTHERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For Bid Tabulation, see Attachment "A." 940609 -3 Minutes of the Regular Session - June 9, 1994 Consider Proposed Ordinance, Awarding Contract to Expand and Renovate Sterling Municipal Library Eleven bids were received to expand and renovate Sterling Municipal Library. The library will be expanded by 18,600 square feet. The existing area will also be renovated. The administration is recommending award of the bid to the low bidder, Firemen Construction Company, in the amount of $1,570,000. Funds available include $1,870,700 in Bond Funds and $90,920 in a Federal Library Services and Construction Act Title 11 Grant. Council Member Byford moved for adoption of the ordinance. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7015 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH FIREMAN CONSTRUCTION CO. FOR THE EXPANSION AND RENOVATION OF THE STERLING MUNICIPAL LIBRARY; AUTHORIZING PAYMENT OF THE SUM OF ONE MILLION FIVE HUNDRED SEVENTY THOUSAND AND NO.100 DOLLARS ($1,570,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For Bid Tabulation, see Attachment "B." Consider Proposed Resolution, Authorizing the City of Baytown to Participate in the Coalition of Cities Involved in the Houston Lighting & Power Rate Case The proposed resolution authorizes the City of Baytown to participate in the Coalition of Cities involved in the Houston Lighting and Power Rate Case for the purposes of investigating, evaluating and presenting evidence in regard to the rate proceedings. This same procedure was followed in 1990. At that time 42 cities participated. Just as in 1990, the City of Houston is spear- heading the group. The administration recommended approval. W 940609 -4 Minutes of the Regular Session - June 9, 1994 Council Member Hinds moved for adoption of the resolution. Council Member Benavides seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None RESOLUTION NO. 1214 A RESOLUTION AUTHORIZING THE CITY OF BAYTOWN TO PARTICIPATE IN THE COALITION OF CITIES FOR THE PURPOSES OF INVESTIGATING, EVALUATING, AND PRESENTING EVIDENCE IN REGARD TO THE RATE PROCEEDING INVOLVING THE RATES OF HOUSTON LIGHTING & POWER COMPANY; AUTHORIZING, IF NECESSARY, THE INTERVENTION OF THE COALITION OF CITIES IN ANY PROCEEDING BEFORE THE PUBLIC UTILITY COMMISSION OF TEXAS IN CONNECTION WITH THE REVIEW OF THE RATE PROCEEDING; AUTHORIZING THE CITY ATTORNEY OF THE CITY OF HOUSTON TO REPRESENT THE COALITION OF CITIES IN ANY PREFILING DISCUSSIONS AND IN ANY PROCEEDING BEFORE THE PUBLIC UTILITY COMMISSION OF TEXAS IN REGARD TO THE RATES OF HOUSTON LIGHTING & POWER COMPANY; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. Consent Agenda The administration requested removal of item "e" from the Consent Agenda. Council then considered items "a" through "d" as follows: a. Proposed Ordinance No. 940609 -3 authorizes a contract with Harris County for bookmobile services. Harris County will contribute $20,000 toward a shared bookmobile program which serves readers both inside and outside the city limits. The funds are used to pay the salaries of part time personnel. Our Library's extension service is enhanced by this county support. The extension service serves our low income and aged population. The 1993 -94 contract was for the sum of $25,000. The contract amount has been reduced due to a reduction in the Harris County Library operating budget. We recommend approval. ' b. Proposed Ordinance No. 940609 -4 authorizes payment of annual water quality assessment fees in the amount of $12,826.50. These fees are for funding of a state program to assess the quality of the river basins of the state, which is in response to the Federal Clean Water Act. The 940609 -5 Minutes of the Regular Session - June 9, 1994 fees are calculated on the basis of final flow amounts and pollutant limits for each of the City's five sewage treatment plants. We recommend approval. C. Proposed Ordinance No. 940609 -5 authorizes final payment in the amount of $12,445.05 for construction of the Central Little League Baseball Fields to Commodore Construction Company. The work was completed on May 31, 1994 and has been inspected. The construction bid was for $117,434.50 with change orders in the amount of $3,219.50 for a total of $120,654. The final cost of this contract is $119,500.50 because the construction cost was $1,153.50 less than the construction bid price. We recommend approval. d. Proposed Ordinance No. 940609 -6 authorizes an Interlocal Agreement with Lee College for use of certain college -owned properties during the 4th of July Celebration. The area to be used includes the old Weingarten property, the parking lot, and grass area in front entrance of Lee College. The City of Baytown and Lee College have entered this agreement since 1990. The Lee College Board will consider the agreement at their regular Board Meeting on June 16. We recommend approval, Council Member DonCarlos moved for adoption of the Consent Agenda, items "a" through "d." Council Member Hinds seconded the motion. Item "c" of the Consent Agenda authorized final payment for the Central Little League Baseball Fields to Commodore Construction Company. Council Member DonCarlos requested that the administration continue to look for money to provide lighting for the other Little League field. The City Manager responded that the administration would continue to work on that. ' i .,1 ' V Minutes of the Regular Session - June 9, 1994 In response to council inquiry, Flora Wilhite, Director of Sterling Municipal Library, stated that the decrease in county funds would mean a decrease in part -time hours for the Bookmobile Program outside the city limits of Baytown. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None ORDINANCE NO. 7016 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH HARRIS COUNTY WITH REGARD TO PROVIDING BOOKMOBILE PROGRAMS WITHIN BAYTOWN AND IN UNINCORPORATED AREAS IN THE COUNTY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 940609 -3) ORDINANCE NO. 7017 AN ORDINANCE AUTHORIZING THE PAYMENT OF TWELVE THOUSAND EIGHT HUNDRED TWENTY -SIX AND 501100 DOLLARS ($12,826.50) TO THE TEXAS NATURAL RESOURCE CONSERVATION COMMISSION AS THE COST FOR THE ANNUAL WASTEWATER QUALITY ASSESSMENT FEE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 940609 -4) ORDINANCE NO. 7018 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF TWELVE THOUSAND FOUR HUNDRED FORTY -FIVE AND 051100 DOLLARS ($12,445.05) TO COMMODORE CONSTRUCTION COMPANY FOR CONSTRUCTION OF THE CENTRAL LITTLE LEAGUE BASEBALL FIELDS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 940609 -5) ORDINANCE NO. 7019 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH LEE COLLEGE FOR THE USE OF CERTAIN COLLEGE PROPERTY DURING THE CITY OF BAYTOWN'S JULY 4TH CELEBRATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 940609 -6) 940609 -7 Minutes of the Regular Session - June 9, 1994 Consider Appointment to Auto Wrecker Committee This appointment will be made at a future meeting. Consider Appointment to Cultural Arts Council This appointment will be made at a future meeting. Consider Appointments to Baytown Youth Commission Council Member Pruett moved to appoint Roger Moon, Executive Director of YMCA, to that designated position, Keitha Huggins to the Council District 2 position, and Tracey Wheeler to the Long -Range Planning Commission position. The Baytown Youth Commission would like to review vacancies number three through six and make recommendations to the City Council at the next meeting. Council Member Escontrias seconded the motion. The vote follows: Ayes: Council Members Benavides, Byford, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None City Manager's Report Seventh Grade DARE Program - Previously, Council had authorized application for the Seventh Grade DARE Program Grant which would have been totally funded in the first year. Application was made and the staff was informed that the Seventh Grade DARE Program would be considered an extension of the existing DARE Program which means the Seventh Grade DARE Program would be in the fourth year of the program and next year the program would cost the City of Baytown $30,000 and the GCCISD $30,000. The School District will consider the Seventh Grade DARE Program at its June 27 meeting. If the School District approves their portion of the funding, then the City of Baytown will participate with its portion. However, if the School District declines to participate, the City of Baytown will withdraw its application. Sam Houston Race Track - Mayor Alfaro has forwarded a letter to all of the cities in Harris County requesting their adoption of a resolution requesting the Harris County Commissioners Court to collect an additional fee on every admission to the Sam Houston Race Track. Many cities have already forwarded resolutions to Commissioners Court, and Harris County Mayors' and Councils' Association will consider adoption of a similar resolution to forward to Commissioners Court. 940609 -8 Minutes of the Regular Session - June 9, 1994 EMT Bar -B -Que - The City Manager reminded City Council of the EMT bar -b -que scheduled for 12:00 noon, on Friday, June 17, at the Fire Administration Building. Chamber of Commerce - Chief Shaffer will be the speaker at the Chamber of Commerce luncheon tomorrow. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, C y Clerk H a H bd ST. .:.LNG MNICIFAL LIBRARY ADD111UN BID TABULATION May 19, 1994 Baytown City Hall 4 :00 p.m. BASE BID ALT. A DAYS ADDENDUM BID SEC, REMARKS F ABBEY ENTERPRISE, INC. no bid A -TEC ENGIRS & CONTR., INC. 1,636,483 - 38,000 300 1,2 yes 7 BROOKSTONE CORPORATION ( 1,669,700 - 87,000 240 1,2 yes 10 COMEX CORPORATION 1,587,000 - 47,000 300 1,2 yes 3 COMMODORE CONSTRUCTION 1,599,000 - 20,000 270 1,2 yes 4 CONSTRUCTION LIMITED ! 1,699,000 - 45,947 300 1,2 yes 11 FIREMAN CONSTRUCTION CO. i 1,570,000 - 30,000 i 240 1,2 yes 1 (low base bid) HARROP CONSTRUCT. CO., INC. 1,629,000 - 20,000 280 1,2 yes 5 HULL AND HULL, INC. 1,632,121 - 61,727 240 1,2 yes 6 K-C BUILDING COMPANY, INC. no bid PURCELL CONSTRUCTION, INC. 1,575,000 no bid 240 1,2 yes 2 THE RAMIREZ GROUP, INC. no bid ROGERS CONSTRUCTION, INC. 1,645,800 - 62,000 300 1,2 yes 9 VCE, INC. 1,644,000 - 11,300 - I 1,2 yes 8 NOTE: Deduct ALT. A not as much as $90,920 Grant therefore will not accept. "'7 WILLIAM T. BURGE, ARCHITECT 4001 Garth Road Suite 106 Baytown, Texas 77521 CITY OF BAYTOWN PUBLIC WORKS FUELING FACILITY Bids Received May 26, 1994 10:00 a.m. City of Baytown CONTRACTOR BASE BID ALT. #1 TOTAL W /ALT. 1 Tecom UST Systems $299,179 $ 38,917 $338,096 CCC Group, Inc. 358,465 32,876 391,341 Jerdon Construction Co. Inc. 407,000 36,000 443,000 UST Associated Inc. 457,173 46,428 503,601 ATTACHMENT "A"