1994 06 09 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
June 9, 1994
The City Council of the City of Baytown, Texas, met in regular session on
June 9, 1994, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the
following in attendance:
Eva Benavides
Council Member
David Byford
Council Member
Manuel Escontrias
Council Member
E. Frank Hinds, Jr.
Council Member
Stephen DonCarlos
Council Member
Rolland J. Pruett
Council Member
Pete C. Alfaro Mayor
Bobby Rountree City Manager
Ignacio Ramirez City Attorney
Eileen P. Hall City Clerk
The meeting was opened with a quorum present, and Council Member Byford
offered the invocation, after which the following business was conducted:
Charles Moore Recognized
Mayor Alfaro recognized Charles Moore who resides in Houston, but drove to
Baytown to thank City Council and the administration for the support rendered at the
50th Commemoration of D -Day at the Battleship Texas on June 4 and 5, specifically,
the Baytown Fire Department EMT's, John Gilbert, Fire Department Mechanic, and
Bernard Olive, Assistant Fire Chief. A letter was also included in the packet from
Blaine G. Corman, President of D -Day Plus Fifty Years, Inc.
Consider Approval of the Minutes for the Special Session Held on May 18, 1994;
Minutes for the Regular Session Held on May 26, 1994; Minutes for the Special
Session Held on May 26, 1994, and Minutes for the Special Session Held on June 1,
1994
Council Member Escontrias moved for approval of the minutes for the special
session held on May 18, 1994; for the regular session held on May 26, 1994; for the
special session held on May 26, 1994; and for the special session held on June 1,
1994. Council Member Benavides seconded the motion. The vote follows:
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Minutes of the Regular Session - June 9, 1994
Ayes: Council Members Benavides, Byford, Escontrias, Hinds,
DonCarlos and *Pruett
Mayor Alfaro
Nays: None
" Council Member Pruett abstained from approval of the minutes for the special
session on June 1, 1994.
Consider Proposed Ordinance, Awarding Contract for Public Works Fueling Facility
Four bids were received for the Public Works fueling facility. The administration
is recommending award of the contract to TECOM, low bidder, in the amount of
$338,096. All dispensers, pumps, hoses and ground storage tanks will meet
applicable local, state and federal regulations for Stage II Vapor Recovery. Bond funds
allocated for this project are $265,000. The administration feels that the mark up for
equipment, the increased site scope, and mandated November deadline for facilities
such as this are the reasons for the price difference. Additional bonds will be sold in
October of 1994 to cover the cost difference. There is a total of $2,750,000
remaining to be sold in 1995 for the Public Works facility.
Council Member Pruett moved for adoption of the ordinance. Council Member
DonCarlos seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
ORDINANCE NO. 7014
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE AND ATTEST TO A CONTRACT WITH TECOM UST SYSTEMS FOR THE
PUBLIC WORKS FUELING FACILITY; AUTHORIZING PAYMENT OF THE SUM OF
THREE HUNDRED THIRTY -EIGHT THOUSAND NINETY -SIX AND NO /100 DOLLARS
($338,096.00); MAKING OTHER PROVISIONS RELATEDTHERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
For Bid Tabulation, see Attachment "A."
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Minutes of the Regular Session - June 9, 1994
Consider Proposed Ordinance, Awarding Contract to Expand and Renovate Sterling
Municipal Library
Eleven bids were received to expand and renovate Sterling Municipal Library.
The library will be expanded by 18,600 square feet. The existing area will also be
renovated. The administration is recommending award of the bid to the low bidder,
Firemen Construction Company, in the amount of $1,570,000. Funds available
include $1,870,700 in Bond Funds and $90,920 in a Federal Library Services and
Construction Act Title 11 Grant.
Council Member Byford moved for adoption of the ordinance. Council Member
Escontrias seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
ORDINANCE NO. 7015
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE AND ATTEST TO A CONTRACT WITH FIREMAN CONSTRUCTION CO. FOR
THE EXPANSION AND RENOVATION OF THE STERLING MUNICIPAL LIBRARY;
AUTHORIZING PAYMENT OF THE SUM OF ONE MILLION FIVE HUNDRED SEVENTY
THOUSAND AND NO.100 DOLLARS ($1,570,000.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
For Bid Tabulation, see Attachment "B."
Consider Proposed Resolution, Authorizing the City of Baytown to Participate in the
Coalition of Cities Involved in the Houston Lighting & Power Rate Case
The proposed resolution authorizes the City of Baytown to participate in the
Coalition of Cities involved in the Houston Lighting and Power Rate Case for the
purposes of investigating, evaluating and presenting evidence in regard to the rate
proceedings. This same procedure was followed in 1990. At that time 42 cities
participated. Just as in 1990, the City of Houston is spear- heading the group. The
administration recommended approval.
W
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Minutes of the Regular Session - June 9, 1994
Council Member Hinds moved for adoption of the resolution. Council Member
Benavides seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
RESOLUTION NO. 1214
A RESOLUTION AUTHORIZING THE CITY OF BAYTOWN TO PARTICIPATE IN THE
COALITION OF CITIES FOR THE PURPOSES OF INVESTIGATING, EVALUATING, AND
PRESENTING EVIDENCE IN REGARD TO THE RATE PROCEEDING INVOLVING THE
RATES OF HOUSTON LIGHTING & POWER COMPANY; AUTHORIZING, IF
NECESSARY, THE INTERVENTION OF THE COALITION OF CITIES IN ANY
PROCEEDING BEFORE THE PUBLIC UTILITY COMMISSION OF TEXAS IN
CONNECTION WITH THE REVIEW OF THE RATE PROCEEDING; AUTHORIZING THE
CITY ATTORNEY OF THE CITY OF HOUSTON TO REPRESENT THE COALITION OF
CITIES IN ANY PREFILING DISCUSSIONS AND IN ANY PROCEEDING BEFORE THE
PUBLIC UTILITY COMMISSION OF TEXAS IN REGARD TO THE RATES OF HOUSTON
LIGHTING & POWER COMPANY; AND CONTAINING OTHER PROVISIONS RELATING
TO THE SUBJECT.
Consent Agenda
The administration requested removal of item "e" from the Consent Agenda.
Council then considered items "a" through "d" as follows:
a. Proposed Ordinance No. 940609 -3 authorizes a contract with Harris
County for bookmobile services. Harris County will contribute $20,000
toward a shared bookmobile program which serves readers both inside
and outside the city limits. The funds are used to pay the salaries of
part time personnel. Our Library's extension service is enhanced by this
county support. The extension service serves our low income and aged
population. The 1993 -94 contract was for the sum of $25,000. The
contract amount has been reduced due to a reduction in the Harris
County Library operating budget.
We recommend approval.
' b. Proposed Ordinance No. 940609 -4 authorizes payment of annual water
quality assessment fees in the amount of $12,826.50. These fees are
for funding of a state program to assess the quality of the river basins
of the state, which is in response to the Federal Clean Water Act. The
940609 -5
Minutes of the Regular Session - June 9, 1994
fees are calculated on the basis of final flow amounts and pollutant limits
for each of the City's five sewage treatment plants.
We recommend approval.
C. Proposed Ordinance No. 940609 -5 authorizes final payment in the
amount of $12,445.05 for construction of the Central Little League
Baseball Fields to Commodore Construction Company. The work was
completed on May 31, 1994 and has been inspected. The construction
bid was for $117,434.50 with change orders in the amount of
$3,219.50 for a total of $120,654. The final cost of this contract is
$119,500.50 because the construction cost was $1,153.50 less than
the construction bid price.
We recommend approval.
d. Proposed Ordinance No. 940609 -6 authorizes an Interlocal Agreement
with Lee College for use of certain college -owned properties during the
4th of July Celebration. The area to be used includes the old Weingarten
property, the parking lot, and grass area in front entrance of Lee College.
The City of Baytown and Lee College have entered this agreement since
1990. The Lee College Board will consider the agreement at their regular
Board Meeting on June 16.
We recommend approval,
Council Member DonCarlos moved for adoption of the Consent Agenda, items
"a" through "d." Council Member Hinds seconded the motion.
Item "c" of the Consent Agenda authorized final payment for the Central Little
League Baseball Fields to Commodore Construction Company. Council Member
DonCarlos requested that the administration continue to look for money to provide
lighting for the other Little League field. The City Manager responded that the
administration would continue to work on that.
' i .,1 ' V
Minutes of the Regular Session - June 9, 1994
In response to council inquiry, Flora Wilhite, Director of Sterling Municipal
Library, stated that the decrease in county funds would mean a decrease in part -time
hours for the Bookmobile Program outside the city limits of Baytown. The vote
follows:
Ayes: Council Members Benavides, Byford, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
ORDINANCE NO. 7016
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND
THE CITY CLERK TO ATTEST TO A CONTRACT WITH HARRIS COUNTY WITH
REGARD TO PROVIDING BOOKMOBILE PROGRAMS WITHIN BAYTOWN AND IN
UNINCORPORATED AREAS IN THE COUNTY; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF. (Proposed Ordinance No. 940609 -3)
ORDINANCE NO. 7017
AN ORDINANCE AUTHORIZING THE PAYMENT OF TWELVE THOUSAND EIGHT
HUNDRED TWENTY -SIX AND 501100 DOLLARS ($12,826.50) TO THE TEXAS
NATURAL RESOURCE CONSERVATION COMMISSION AS THE COST FOR THE
ANNUAL WASTEWATER QUALITY ASSESSMENT FEE; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 940609 -4)
ORDINANCE NO. 7018
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF TWELVE
THOUSAND FOUR HUNDRED FORTY -FIVE AND 051100 DOLLARS ($12,445.05) TO
COMMODORE CONSTRUCTION COMPANY FOR CONSTRUCTION OF THE CENTRAL
LITTLE LEAGUE BASEBALL FIELDS; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF. (Proposed Ordinance No. 940609 -5)
ORDINANCE NO. 7019
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE
AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH LEE
COLLEGE FOR THE USE OF CERTAIN COLLEGE PROPERTY DURING THE CITY OF
BAYTOWN'S JULY 4TH CELEBRATION; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF. (Proposed Ordinance No. 940609 -6)
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Minutes of the Regular Session - June 9, 1994
Consider Appointment to Auto Wrecker Committee
This appointment will be made at a future meeting.
Consider Appointment to Cultural Arts Council
This appointment will be made at a future meeting.
Consider Appointments to Baytown Youth Commission
Council Member Pruett moved to appoint Roger Moon, Executive Director of
YMCA, to that designated position, Keitha Huggins to the Council District 2 position,
and Tracey Wheeler to the Long -Range Planning Commission position. The Baytown
Youth Commission would like to review vacancies number three through six and make
recommendations to the City Council at the next meeting. Council Member Escontrias
seconded the motion. The vote follows:
Ayes: Council Members Benavides, Byford, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
City Manager's Report
Seventh Grade DARE Program - Previously, Council had authorized application
for the Seventh Grade DARE Program Grant which would have been totally funded in
the first year. Application was made and the staff was informed that the Seventh
Grade DARE Program would be considered an extension of the existing DARE Program
which means the Seventh Grade DARE Program would be in the fourth year of the
program and next year the program would cost the City of Baytown $30,000 and the
GCCISD $30,000. The School District will consider the Seventh Grade DARE Program
at its June 27 meeting. If the School District approves their portion of the funding,
then the City of Baytown will participate with its portion. However, if the School
District declines to participate, the City of Baytown will withdraw its application.
Sam Houston Race Track - Mayor Alfaro has forwarded a letter to all of the
cities in Harris County requesting their adoption of a resolution requesting the Harris
County Commissioners Court to collect an additional fee on every admission to the
Sam Houston Race Track. Many cities have already forwarded resolutions to
Commissioners Court, and Harris County Mayors' and Councils' Association will
consider adoption of a similar resolution to forward to Commissioners Court.
940609 -8
Minutes of the Regular Session - June 9, 1994
EMT Bar -B -Que - The City Manager reminded City Council of the EMT bar -b -que
scheduled for 12:00 noon, on Friday, June 17, at the Fire Administration Building.
Chamber of Commerce - Chief Shaffer will be the speaker at the Chamber of
Commerce luncheon tomorrow.
Adjourn
There being no further business to be transacted, the meeting was adjourned.
Eileen P. Hall, C y Clerk
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ST. .:.LNG MNICIFAL LIBRARY ADD111UN
BID TABULATION
May 19, 1994
Baytown City Hall
4 :00 p.m.
BASE BID ALT. A DAYS ADDENDUM BID SEC, REMARKS
F
ABBEY ENTERPRISE, INC. no bid
A -TEC ENGIRS & CONTR., INC.
1,636,483
- 38,000
300
1,2
yes
7
BROOKSTONE CORPORATION
( 1,669,700
- 87,000
240
1,2
yes
10
COMEX CORPORATION
1,587,000
- 47,000
300
1,2
yes
3
COMMODORE CONSTRUCTION 1,599,000
- 20,000
270
1,2
yes
4
CONSTRUCTION LIMITED ! 1,699,000
- 45,947
300
1,2
yes
11
FIREMAN CONSTRUCTION CO. i
1,570,000
- 30,000
i
240
1,2
yes
1 (low base bid)
HARROP CONSTRUCT. CO., INC.
1,629,000
- 20,000
280
1,2
yes
5
HULL AND HULL, INC.
1,632,121
- 61,727
240
1,2
yes
6
K-C BUILDING COMPANY, INC.
no bid
PURCELL CONSTRUCTION, INC.
1,575,000
no bid
240
1,2
yes
2
THE RAMIREZ GROUP, INC.
no bid
ROGERS CONSTRUCTION, INC.
1,645,800
- 62,000
300
1,2
yes
9
VCE, INC.
1,644,000
- 11,300
- I
1,2
yes
8
NOTE: Deduct ALT. A not as much as
$90,920 Grant therefore will
not accept.
"'7
WILLIAM T. BURGE, ARCHITECT
4001 Garth Road Suite 106
Baytown, Texas 77521
CITY OF BAYTOWN
PUBLIC WORKS FUELING FACILITY
Bids Received May 26, 1994
10:00 a.m. City of Baytown
CONTRACTOR
BASE BID
ALT. #1
TOTAL W /ALT. 1
Tecom UST Systems
$299,179
$ 38,917
$338,096
CCC Group, Inc.
358,465
32,876
391,341
Jerdon Construction Co.
Inc.
407,000
36,000
443,000
UST Associated Inc.
457,173
46,428
503,601
ATTACHMENT "A"