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1993 06 24 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 24, 1993 The City Council of the City of Baytown, Texas, met in regular session on June 24, 1993, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following in attendance: Eva Benavides Manuel Escontrias E. Frank Hinds, Jr. Stephen DonCarlos Rolland J. Pruett Pete C. Alfaro Bobby Rountree Norman Dykes Ignacio Ramirez Lynda Kilgore Absent: David Byford Council Member Council Member Council Member Council Member Council Member Mayor City Manager Asst. City Manager City Attorney Deputy City Clerk Council Member The meeting was opened with a quorum present, and Council Member Escontrias offered the invocation, after which the following business was conducted: Consider Approval of the Minutes for the Special Session Held on June 8, 1993 Council member DonCarlos moved for approval of the minutes for the special session held on June 8, 1993. Council member Benavides seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None 930624 -2 Minutes of the Regular Session - June 24, 1993 Consider Approval of the Minutes for the Regular Session held on June 10, 1993 Council member Escontrias moved for approval of the minutes for the regular session held on June 10, 1993. Council member Hinds seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None Consider Proposed Ordinance, Second and Final Reading on Proposed Annexation of Parkwood Place, Sections 2 and 3 and Consider Proposed Ordinance, Second and Final Reading on Proposed Annexation of Jack In The Box Property at Garth and IH -10 In accordance with state law and the Charter of the City of Baytown, the first reading on annexation was held not more than 40 nor less than 20 days after the public hearings. Public hearings on the proposed annexation of Parkwood Place 2 & 3 and Jack In the Box properties were held on April 8, 1993. The ordinance was published on first reading and at least thirty days have elapsed since the publication. The administration recommended approval of the ordinances. Council member Hinds moved for the adoption of the ordinances on the second and final reading. Council member Escontrias seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None Ordinance No. 6624 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF PARKWOOD PLACE, SECTION 2 AND 3; WHICH SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. 930624 -3 Minutes of the Regular Session - June 24, 1993 Ordinance No. 6625 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF THE JACK IN THE BOX PROPERTY AT GARTH ROAD AND INTERSTATE 10; WHICH SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance Placing the Newly Annexed Territory Into the Proper Council Districts This ordinance places the newly annexed territory developed as a Jack in the Box restaurant and Parkwood Place Subdivision (Sections 2 and 3) into the proper council districts. The proposed ordinance will place these properties into the proper council districts as follows: Jack In The Box Restaurant Council District 4 Parkwood Place Subdivision Council District 5 (Sections 2 and 3) In response to an inquiry from Council member Escontrias regarding the timing involved in the development of Parkwood Place, City Manager, Bobby Rountree, stated that the builder is now completing the first section, and the timing will probably be based on how the homes sell. There is no target date at this time. Council member DonCarlos moved for the adoption of the ordinance. Council member Benavides seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None Ordinance No. 6672 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICTS NO. 4 AND 5; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. 930624 -4 Minutes of the Regular Session - June 24, 1993 Boy Scouts Recognized Mayor Alfaro recognized scouts from Boy Scout Troop No. 167, sponsored by the Knights of Columbus. Scout Master Ralph Espinoza introduced the scouts. Consider Proposed Ordinance, First Reading on Proposed Annexation of Cracker Barrel Old Country Store In accordance with state law and the Charter of the City of Baytown, the first reading on annexations must be held not more than 40 nor less than 20 days after the public hearings. Public hearings on the proposed annexation of Cracker Barrel Old Country Store were held at the council meeting on May 27. The administration recommended approval of this ordinance. Council member Benavides moved for adoption of the ordinance on the first reading. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None Ordinance No. 6673 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF THE CRACKER BARREL OLD COUNTRY STORE ON INTERSTATE 10 AT GARTH ROAD; WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance Authorizing an Agreement with Houston - Galveston Area Council for Long Range Transportation Planning Grant The adoption of the proposed ordinance authorizes an agreement with Houston - Galveston Area Council for a long range transportation planning grant in the amount of $25,000. The city began a public transportation effort in 1990 in conjunction with development of the Comprehensive Plan. This initial effort resulted in development of a draft short-term improvement program and was funded under a previous grant with the H -GAC in the amount of $25,000. This next phase to be funded with this contract will focus on long -term improvement efforts and development of a grant application to the Federal Transit Administration for operating and /or capital assistance for at least limited taxi service to all elderly and handicapped persons. 930624 -5 Minutes of the Regular Session - June 24, 1993 If an FTA grant is approved, it could release a portion of the Community Development funds ($84,000) being used to operate the current taxi program while expanding its services. Funding for this contract will partially support one of the planning positions in the Planning and Community Development Department. We will coordinate the work to be undertaken under this contract with additional origin- destination/travel demand study efforts to be undertaken by a consultant funded under a separate grant obtained from the Texas DOT. The administration recommended approval of this ordinance. Council member Pruett moved for the adoption of this ordinance. Council member Hinds seconded the motion. The vote follows: Ayes: Council members, Benavides, Escontrias, Hinds DonCarlos and Pruett Mayor Alfaro Nays: None Ordinance No. 6674 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH HOUSTON- GALVESTON AREA COUNCIL FOR LONG RANGE TRANSPORTATION PLANNING; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance Awarding Contract for Marina Site Cleanup The adoption of the ordinance awards a contract for the Marina Site Cleanup to Ray Smith Construction, Inc. in the amount of $283,500. The engineering firm of Busch, Hutchison & Associates has been employed by Miller Brown Development Corp. to develop the site work and infrastructure plans and specifications for the marina. Miller Brown is the California based firm that has a contract with the city for the development of a marina and hotel. The estimate for the work was $270,000. There is a notable difference in the bid amounts for this project. Mr. Hutchison talked with Mr. Smith about this. Ray Smith Construction was able to bid the project less than the other bidders because he owns the large equipment necessary to do the work. The other bidders would have been renting the equipment. Herb Thomas, Public Works Director, checked the cost of renting this equipment and it totaled $220,000 for 90 days. Mr. Hutchison feels that Mr. Smith's company is capable of performing the work. Mr. Miller has also reviewed Mr. Smith's resume and looked at some of the other projects he has done and feels Mr. Smith's company can do the job. 930624 -6 Minutes of the Regular Session - June 24, 1993 The contractor will be alerted to watch for artifacts in this area. However, the land has been filled over the last ten or fifteen years and none are expected to be found. An inquiry was made about the estimated 50,000 cubic yards of concrete rubble to be removed as to what it will be used for and the process. Kent Laza, City Engineer, responded that the rubble will be stacked by sizes, cleaned and separated and will be used to construct the marina breakwater as well as for mitigation purposes. The city manager stated that placement of the concrete in the water could not be done all in one process because we have not received our final permit from the Corps of Engineers. In response to a question, the city manager stated that this rubble removal and site preparation will be beneficial for the marina project and hopefully save us money in the long run. The administration recommended approval of this ordinance. Mayor Alfaro commended the staff for the follow -up on this bid as to the differences in bid amounts. Council member Hinds moved for the adoption of the ordinance. Council member Benavides seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None Ordinance No. 6675 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH RAY SMITH CONSTRUCTION, INC. FOR THE CLEANUP OF THE MARINA SITE; AUTHORIZING PAYMENT OF THE SUM OF TWO HUNDRED EIGHTY -THREE THOUSAND FIVE HUNDRED AND NO /100 DOLLARS (5283,500.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "A." 930624 -7 Minutes of the Regular Session - June 24, 1993 Consider Proposed Ordinance Authorizing Final Payment to Brown & Root for the 1992 Street Improvement Program This ordinance authorizes final payment in the amount of $39,744.87 to Brown & Root for the 1992 Street Improvement Program. All the work has been completed as of June 18. The Engineering Department has inspected the sites and recommends approval of final payment. The total construction bid was $302,825 with two change orders in the amount of $43,999, making the total amount $346,824. There was an overrun of $17,258.27 due to additional asphalt and concrete quantities used which makes the final project cost $364,082.27. The administration recommended approval. In response to a question about how the asphalt and concrete are priced, Kent Laza, City Engineer, stated that the asphalt is based on a per ton basis, and the concrete is on a square yard basis. The city manager stated that council will be provided with a bond program update in July. Council member Escontrias moved for adoption of the ordinance. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds DonCarlos and Pruett Mayor Alfaro Nays: None Ordinance No. 6676 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF THIRTY -NINE THOUSAND SEVEN HUNDRED FORTY -FOUR AND 871100 DOLLARS ($39,744.87) TO BROWN & ROOT FOR THE 1992 STREET IMPROVEMENT PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "B." Consider Proposed Resolution Authorizing the City Manager to Submit an Application to the U.S. Department of Health and Human Services for a Job Opportunities Demonstration Grant Proposed Resolution No. 1181 authorizes the city manager to submit an application to the U.S. Department of Health and Human Services for a Job Opportunities Demonstration Grant in the amount of $500,000. City Manager, Bobby Rountree, commended Mary Morgan in the Planning Department for bringing this grant to his attention. 930624 -8 Minutes of the Regular Session - June 24, 1993 The U.S. Department of Health and Human Services has established a competitive grant program to undertake demonstration programs in developing /expanding job opportunities for low income persons. Only ten grants of $500,000 each are expected to be awarded nationwide. These grants will be for a three year period. The proposed program is comprehensive and includes a lot of programs that we already have in place, such as adult literacy, gang prevention, small business assistance and also career and job placement assistance with a focus on youth. The city will administer the program through the Baytown Area Youth Commission. The Goose Creek CISD, Lee College, Baytown YMCA, Baytown Area/West Chambers County Area Economic Development Foundation, and other volunteer groups and businesses have agreed to and will participate in this collaborative effort. While intense competition for these very limited funds is expected, we believe we have a very good proposal which is supportive of the efforts of the Comprehensive Planning Program. The administration recommended approval of this resolution. Council member Hinds moved for adoption of Resolution No. 1181. Council member Escontrias seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds DonCarlos and Pruett Mayor Alf aro Nays: None Resolution No. 1181 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR A JOB OPPORTUNITIES DEMONSTRATION GRANT; DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 930624 -9 Minutes of the Regular Session - June 24, 1993 Consider Approval of Plans for the Rollingbrook Water Line Project This project includes the installation of approximately 3,800 feet of 12 -inch waterline to provide service for the lots on Rollingbrook Drive from the Randall's Center near Garth Road to Goose Creek. The line will be looped in the future once it crosses the Goose Creek Bridge. The City Engineer decided not to cross the bridge with the line at this time in order to expedite the project. This project was done in- house and attaching a line to the bridge involves expertise that we do not have. The Rollingbrook line will increase water pressure and also provide fire protection. The construction cost is estimated to be $140,000. This project will be funded by the 1981 bonds sold this past year. The city manager stated that the city has a water and sewer connection fee policy that will apply to development in this area and referred council to information that had been put at their places regarding this policy. In 1981 an ordinance was adopted by council establishing policy regarding connection fees to be paid to the city or to a developer who installed water and sewer lines that would be used by others as well as by themselves. The purpose of the ordinance was to allow the city or the developer to recoup fees. The city and the developer may also do this together, and this has been done on a number of occasions. One of these cooperative projects is the San Jacinto Mall. The City of Baytown, the San Jacinto Mall and the Municipal Utility District built the water line on Garth Road. When someone tied into this line, the city , the mall and the MUD each received one third of the connection fees. If there are connections to be made after ten years, the city receives the money. There are maps available showing all the trunk lines built along major thoroughfares since 1981. Anyone tying into these are charged connection fees which either go to the city or to the developer. The city develops the specifications and receives the bids in order to be aware of the costs involved. The connection fees per acre developed are $350 for residential water and $700 for sewer. The fees per acre for commercial water are $1,000 and $2,000 for sewer. The fees for multi- family are $1,750 per developed acre for water and $3,500 for sewer. There are also tap fees of $250 and $300 for water, depending on the size, and sewer is $250. There are other lines similar to the Rollingbrook water line along Highway 146 in Chambers County, on Lee Drive to the Southwest Addition, the Garth Road line and actually any other truck line laid since 1981. The 1991 Bond Program includes water and sewer lines along IH -10 to encourage development as well as eventually loop our water line in that area. The Rollingbrook line and the Highway 146 line from Lee Drive to the Southwest Addition were a recommendation of the Citizens' Committee back in 1981. The bonds were not sold until this past year. These same connection fees will apply. 930624 -10 Minutes of the Regular Session - June 24, 1993 The city manager received a call asking for the names of landowners along Rollingbrook. He stated that he does not know all of them, but Council member Pruett has a small interest, and Norman Dykes owns some of this land. He will get this information and present it to council, if needed. The fee policy will apply to anyone who develops the property. One of the requests for service in this area is from Faith Temple Church. Two representatives from that church were present and signed up to speak. The first was Pastor W.L. Atchison. He stated that they plan to build a church on the twenty -seven acres they own. This water line is essential for their building program. They will not start building until this ordinance is passed, and are waiting for this to proceed with their building program. The second speaker was David Kadjar who stated that he had the same concerns as Pastor Atchison and could add nothing further to the comments he had made. After further discussion as to whether to approve these plans as they are presented now or to proceed with crossing Goose Creek Bridge and looping of the line which would delay the project, Councilman DonCarlos inquired as to how this delay would effect the Faith Temple building program. Pastor Atchison responded that they could deal with the delay as long as they were assured that the line would be built. Mayor Alfaro reiterated that this project is a line item in the 1981 Bond Program that the citizens of Baytown have already approved. He feels the key issue is to either approve the plans as presented, or proceed with the entire job which would include crossing the bridge and the looping of the line. Council member DonCarlos stated that he would like to complete the entire job at this time with all due speed. Councilman Escontrias asked about the benefits of the additional work. The city manager stated that it would be difficult to put a cost benefit on this because a lot of the benefits are intangible, such as increased water pressure for business use and fire protection. After further discussion Council member DonCarlos moved to instruct the administration to formulate plans for completing the line, tying in the loop and taking it across Goose Creek with all due speed, and bring complete plans to council. Council member Hinds seconded the motion. 930624 -11 Minutes of the Regular Session - June 24, 1993 The city manager requested and received authorization from council to contact Wayne Smith & Associates if this project cannot be done in- house. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds DonCarlos Mayor Alfaro Nays: None Abstained: Council member Pruett Consent Agenda: The City Manager stated that we are not ready on Item "i ". Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 930624 -8 authorizes an Interlocal Agreement with Lee College for use of certain college facilities during the Fourth of July Celebration. Due to the policies established in 1990 by Lee College concerning the use of their properties, a formal agreement was prepared and executed the last three years. It is required again this year so that the city may use portions of the campus for some of the July 4 activities. We will be using the property for public parking, spectator seating, proposed carnival rides, second entertainment stage, arts and crafts, food booths, contests and games. Temporary perimeter fencing will be placed around the area and around Bicentennial Park. We recommend approval. b. Proposed Ordinance No. 930624 -9 awards the annual Police body armor contract to Uniforms of Texas in the amount of $9,000. Specifications require 12 days ARO for delivery; however, black covers require an extended delivery date for all suppliers. Therefore, we recommend waiving the delivery date and awarding the bid to the low bidder meeting specifications. Invitations to bid were mailed to nine suppliers and we received four bids. We recommend approval. 930624 -12 Minutes of the Regular Session - June 24, 1993 C. Proposed Ordinance No. 930624 -10 awards the annual biomonitoring analysis contract to Bio- Aquatic Testing, Inc. in the amount of $19,180. Invitations to bid were mailed to five suppliers and we received three bids. These tests are required by the Texas Water Commission and EPA at three of our treatment plants to determine adequate treatment of our wastewater. We recommend approval. d. Proposed Ordinance No. 930624 -11 awards the annual liquid chlorine contract to DXI Industries, Inc. in the amount of $43,453.50. The City of Seabrook will purchase approximately $8,198.00 of this contract. Invitations to bid were mailed to five suppliers and we received five bids. The chlorine is used at four of our wastewater treatment plants. We recommend approval. e. Proposed Ordinance No. 930624 -12 awards the annual fly ash stabilized calcium base contract to Gulf States Materials, Inc. in the amount of $32,750. Invitations to bid were mailed to three suppliers and we received one bid. This base material is used by our Street Department for patching. The material is available from DuPont located on Highway 225 and is a by product that has proven to be good road base material. We recommend approval. f. Proposed Ordinance No. 930624 -13 authorizes the renewal of the annual sludge disposal contract with Specialized Waste Systems in the amount of $125,953. They haul dry sludge from three and liquid sludge from two of our wastewater treatment plants to the Hazelwood landfill. Specialized Waste Systems has requested to exercise their renewal option for the annual sludge disposal contract. A letter from them is attached to the bid tabulation. Renewal of this contract will extend the contract to August 31, 1994. This is the last year for any renewal option of this contract. The original contract was for $8.50 a cubic yard for dry sludge disposal and $. 055 per gallon for liquid sludge disposal. An increase of $ .50 per cubic yard for dry sludge disposal was effective April 1, 1993 as passed along by the Hazelwood landfill. 930624 -13 Minutes of the Regular Session - June 24, 1993 The Hazelwood landfill has given Specialized Waste a very good rate, much lower than all other companies, which allows the city to take advantage of a considerable cost savings. (See attached phone bid comparisons). We estimate 9,552 ($85,968.00) cubic yards of dry sludge disposal and 727,000 ($39,985.00) gallons of liquid sludge for a projected yearly total of $125,953. We recommend approval. g. Proposed Ordinance No. 930624 -14 authorizes payment of a lease for the Harris County Organized Crime Narcotics Task Force Office in the amount of $113,901.12. On October 10, 1991, Ordinance No. 6038 was adopted authorizing a five year lease agreement for office /warehouse space for the Harris County Organized Crime and Narcotics Task Force. The HCOC /NTF has received funding for the next grant year 1993 -94. No city funds are involved. We recommend approval h. Consider rejection of annual pea gravel contract. These bids came in much higher than anticipated. We recommend rejecting these bids and rebidding in an effort to get better pricing. We recommend approval. Council member Escontrias moved for the adoption of the Consent Agenda, with the exception of Item "i ". Council member Benavides seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds DonCarlos and Pruett Mayor Alfaro Nays: None Ordinance No. 6677 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH LEE COLLEGE FOR THE USE OF CERTAIN COLLEGE PROPERTY DURING THE CITY OF BAYTOWN'S JULY 4TH CELEBRATION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -8.) 930624 -14 Minutes of the Regular Session - June 24, 1993 Ordinance No. 6678 AN ORDINANCE ACCEPTING THE BID OF UNIFORMS OF TEXAS FOR THE ANNUAL BODY ARMOR CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINE THOUSAND AND NO /100 DOLLARS ($9,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -9) Ordinance No. 6679 AN ORDINANCE ACCEPTING THE BID OF BIO- AQUATIC TESTING, INC. FOR THE ANNUAL BIOMONITORING ANALYSIS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINETEEN THOUSAND ONE HUNDRED EIGHTY AND NO/100 DOLLARS ($19,180.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -10) Ordinance No. 6680 AN ORDINANCE ACCEPTING THE BID OF DXI INDUSTRIES, INC. FOR THE ANNUAL LIQUID CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -THREE THOUSAND FOUR HUNDRED FIFTY -THREE AND 50/100 DOLLARS ( $43,453.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -11) Ordinance No. 6681 AN ORDINANCE ACCEPTING THE BID OF GULF STATES MATERIALS, INC. FOR THE ANNUAL FLY ASH STABILIZED CALCIUM COURSE, CALCIUM SULFATE FILL MATERIAL CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THIRTY -TWO THOUSAND SEVEN HUNDRED FIFTY AND NO/100 DOLLARS ($32,750.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624- 12) Ordinance No. 6682 AN ORDINANCE RENEWING THE CONTRACT OF SPECIALIZED WASTE SYSTEMS FOR THE ANNUAL SLUDGE DISPOSAL CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ONE HUNDRED TWENTY -FIVE THOUSAND NINE HUNDRED FIFTY -THREE AND NO /100 DOLLARS ($125,953.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -13) 930624 -15 Minutes of the Regular Session - June 24, 1993 Ordinance No. 6683 AN ORDINANCE AUTHORIZING THE PAYMENT OF ONE HUNDRED THIRTEEN THOUSAND NINE HUNDRED ONE AND 121100 DOLLARS ($113,901.12) TO 1 -10 REALTY L.P. AS THE COST FOR LEASE OF OFFICE SPACE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -14) For bid tabulations, see Attachments "C" through "H." Consider Appointment of Alternate to Houston - Galveston Area Council Council member Escontrias moved to appoint Council member Frank Hinds as the city's alternate to the Houston- Galveston Area Council. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None Consider Appointment to Baytown Growth Management and Development Advisory Commission This appointment will be made at a future meeting. Consider Appointments to Baytown Industrial Development Corporation Board Council member DonCarlos moved to appoint Council members Manuel Escontrias and David Byford to the Baytown Industrial Development Corporation Board. Council member Hinds seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None 930624 -16 Minutes of the Regular Session - June 24, 1993 Consider Appointments to the Baytown Area Youth Commission Council member Pruett moved to appoint 15 of the 35 members of the Baytown Area Youth Commission. Council member Hinds seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None Consider Appointment to Baytown Area/West Chambers County Economic Development Board Council member DonCarlos moved to appoint Council member Rolland Pruett to the Baytown Area/West Chambers County Economic Development Board. Council member Escontrias seconded the motion. The vote follows: Ayes: Council members Benavides, Escontrias, Hinds, DonCarlos and Pruett Mayor Alfaro Nays: None City Manager's Report MULTI - FAMILY MISSION MINISTRIES, INC. - The city manager and mayor recently met with this group. This organization was formed in 1982. They construct housing for the elderly and have constructed approximately six to eight projects in the Houston area. They are asking for a letter of support from the mayor to HUD to help them acquire funding under Section 202 of the Supportive Housing for the Elderly Program to construct a 102 unit housing project for the elderly in Baytown. This project will be located near the Centennial Square Apartments. Management at the Centennial Square Project informed the group that they have a waiting list of more than 100. Council authorized the administration to draft this letter for the mayor's signature. IMPORTANT DATES FOR COUNCIL - Mayor Malone of La Porte is hosting a reception on July 14 for council members and spouses. There will be a special council meeting on Monday, June 28 at 3:00 in the Conference Room to meet with the zoning consultants. Also, the Chamber of Commerce would like to meet with council to discuss the goals and objectives set by the Executive Board of the Chamber. This meeting will be scheduled for a work session before the next council meeting. 930624 -17 Minutes of the Regular Session - June 24, 1993 LOOP 201 CAVE -IN AT WEST MAIN - Herb Thomas stated that this was a complex job that is very near completion. A portion of this job was to install a new manhole on the access road with some new lines. The cave -in work was completed today. The 16" water line next to the cave -in also failed. The line has been shut off. The administration requested and received authorization to have the line repaired by the contractor who is now on the job. The estimated cost is $7,300. Mr. Thomas has priced renting the equipment if Public Works did the job. The rental cost is $15,000. The council agreed to let the contractor proceed with the repair. RAINFALL IN THE CITY - Herb Thomas informed council that there have been varying amounts of rainfall across the city. The newly annexed area in Chambers County has had 9.7" of rainfall between the 18th and the 21st. The Pinehurst area received 2.7 inches in three hours on Monday. There were some drainage problems in the Abbe Subdivision and also Julie Ann Subdivision. There were eight crews in the Chambers County area working to insure that the ditches and culverts were open. There was too much water in too short of time for the system to handle. There were also a few road closings in the city such as Ferry Road near the church, Kilgore Road at James, and IH -10 at 146. The problems would probably have been more severe if we had not done so much drainage work in Chambers County since annexation of that area. MORTON'S MEAT MARKET - The Goose Creek Stream Committee has acquired this building and Public Works is going to demolish it on Monday. Barricades will be placed at the entrances and exits of the meat market area to preclude people from driving in and out. JULY 4TH CELEBRATION - The July 4th celebration has been scheduled for July 3, 1993. Council is invited to attend. GOLF COURSE - Two property owners have approached the city with property suitable for a golf course. One piece of property is approximately 500 acres at IH -10 at Sjolander Rd. The other is the Ashbel Smith property (1,200 acres) along Tri -City Beach and Evergreen Road. Blue T Golf has met with both property owners and has developed routing plans for an 18 hole golf course at each site. The city expects to receive letters of intent to donate land for a golf course from both of these property owners. Mayor Alfaro appointed a Golf Ad Hoc Committee to review the pros and cons of each proposal and make an appropriate recommendation at the July 22 council meeting. Council members Pruett, Hinds and Escontrias were appointed to the committee with Councilman Pruett as Chairman. AIRPORT COMMITTEE - Council member Pruett stated that the Airport Committee had met with the City of Mont Belvieu to give them an update. The new proposed site is near Dayton at Highway 90. 930624 -18 Minutes of the Regular Session - June 24, 1993 Adjourn There being no further business to be transacted, the meeting was adjourned. Kilgore ynda Deputy City Cler Attachment "A" BUSCH, HUTCHISON & ASSOCIATES, INC. ,vRcITEcrs- avaNEERs 1107 FLEETWOOD • BAYTOWN, TEXAS 77520 • (713) 422-8213 15 June 1993 Mr. Kent Laza, City Engineer City of Baytown P. 0. Box 424 Baytown, Texas 77522 RE: RESULTS OF BIDDING - MARINA SITE CLEAN -UP Dear Mr. Laza: Five bids were received and opened at 10:00 am on Tuesday, June 15, 1993, at the City Council Chamber. The attached bid tabulation shows the two bid items with the unit prices quoted along with the total project cost. The low bid is that of Ray Smith Construction, Inc. at $283,500.00. Our estimate for the work was $270,000.00. As reported earlier, our estimate of the quantity of concrete rubble on this site is only a best guess based on discussions with city employees who observed the hauling in of the material. We made the estimate high to be sure we covered the upper possible quantity. Once the work is performed and the stockpiled material is measured it may be found to be less. Since the bid is by unit price the City is only obligated to pay for the amount found. In order to construct a hotel and other proposed facilities on the site it must be cleared of the buried rubble so the work will be necessary sooner or later. We recommend that the contract for the work be awarded to Ray Smith Construction, Inc. The work will be bonded for both payment and performance at 100% of the bid price. If you have any questions, give me a call. Sincerely yours, p, Ornes P. Hutchison, P.E. Attachment "B" MEMORANDUM TO: Bobby Rountree, City Manager FROM: Kent Laza, Director Engineering /Inspections SUBJECT: 1992 Street Improvement Program DATE: June 21, 1993 aoaa- a---: aaaaaaaaaaaa= aaaaaaaaaaa= aaa= aanaaaaaaaaaaaaaaaaaaaaaaaaaaa== as ===== This project included reconstruction and /or overlays on the following streets: Street From To Burbank Carnegie Lincoln Creekbend Section at 3405 Creekbend East Road Cedar Bayou - Lynchburg South Eighth Texas Pearce Inwood Section at 701 Inwood S. Jones Gulf American Lancelot Raccoon Queenswood W. Main Market Loop 201 Meador Hackberry Honeysuckle North Little Park parking lot Traffic and Planning parking lot Rice Schilling Morrell Rice Morrell Park Shady Lane Section at Sunset Tompkins Section at 3701 Tompkins Travis Lee Dead End Westwood Park parking lot Re air Asphalt Reconstruction Concrete Reconstruction Asphalt Overlay Asphalt Reconstruction Concrete Reconstruction Asphalt Reconstruction Asphalt Reconstruction Asphalt Overlay Asphalt Overlay Added Asphalt Parking Ashphalt Overlay Asphalt Overlay Asphalt Reconstruction Concrete Reconstruction Concrete Reconstruction Asphalt Overlay Added Asphalt Parking (Overlay) A cost comparison of the amended contract amount vs. final pay estimate follows: Amended Contract Original Contract Amount $ 302,825.00 Change Order No. 1 32,799.00 Change Order No. 2 11,200.00 Total Amended Contract $ 346,824.00 Actual Cost Work Performed as of last pay estimate $ 324,337.40 Work to be paid in final estimate 39,744.87 Total Cost $ 364,082.27 Total Cost Over Original Contract $ 17,258.27 The overrun was caused when more extensive base repairs were required on Eighth Street and South Jones. Also, level -up courses of asphalt were placed on East Road and Travis Street to provide smoother surfaces for the final course. Portions of this project are funded by Park Bonds and by Enichem Elastomers. Enichem agreed to pay the difference in cost of their product above the unit price bid for the asphalt normally used for streets. The following shows the cost separation: Section of Procrram Funding Source Amount North Little League & West Little League Parking Lots Park Bonds $ 15,315.86 Additional Cost for Enichem Asphalt on West Main Enichem $ 9,761.78 Remainder of Street Improvement Program (SIP) 1991 Street Bonds $ 338,377.25 We recommend Council approve final payment for this project. CITY OF BAYTOWN BID TABULATION ITLE: ANNUAL BODY ARMOR CONTRACT ID NUMBER: 9311 -32 DATE: JUNE 11, 1993 2:00 P.H. ITEM QTY UNIT DESCRIPTION UNIFORMS OF TEXAS GT DISTRIBUTORS, INC. TYLER UNIFORM CO. TEXAS STATE DIST. UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 20 EACH BODY ARMOR 352.00 7,040.00 407.40 8,148.00 487.19 9,743.80 349.00 *6,980.00 2. 40 EACH OPTIONAL: SPARE COVERS FOR POINT BLANK USMS STYLE 49.00 1,960.00 51.80 2,072.00 57.32 2,292.80 NO BID GRAND TOTAL 9,000.00 10,220.00 12,036.60 6,980.00 DELIVERY 45 -60 DAYS ARO 2 -30 DAYS ARO 60 DAYS ARO SUPPLIER LOCATION HOUSTON, TI. AUSTIN, TXI TYLER, TX. BEAUMONT, X. *SPECIAL CONDITIONS I NOT ME T SP *DOES E CS. E THEY BID SAFARILAND. WE SPECIFIED POINT BLANK. LAST YEAR'S PRICES: GT DISTRIBUTORS INC. 1. 30 EACH BODY ARMOR 338.84 10,165.20 tY C1 z ANNUAL BODY ARMOR CONTRACT THE SWAT SHOP Left message on recorder on 6/16/93. JERRY'S SPORT CENTER, INC. Left message on voice mail on 6/16/93. ARRINGTON AMMUNITION CO., INC. They are to far away to do business with the City of Baytown. They are located in Julian, NC. C & G POLICE SUPPLY Did not receive a bid package. Address was verified and is correct. WALD'S POLICE SUPPLY CO. Left message on recorder on 6/16/93. CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL BIOMONITORING ANALYSIS CONTRACT ID NUMBER: 9304 -104 DATE: JUNE 1, 1993 2:00 P.M. 11 rr K tC BIO- AQUATIC TESTING ANALYTIKEM PACE ITEM QTY UNIT DESCRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 14 EACH CHRONIC MYSIDOPSIS 2. 8 EACH BAHIA TEST ACUTE MYSIDOPSIS 695.00 9,730.00 735.00 10,290.00 705.00 9,870.00 3. 14 EACH BAHIA TEST CHRONIC CYPRINONDON NO CHARGE 100.00 800.00 240.00 1,920.00 4. 8 EACH TEST ACUTE CYPRINONDON 675.00 9,450.00 695.00 9,730.00 645.00 9,030.00 TEST NO CHARGE 100.00 800.00 210.00 1,680.00 GRAND TOTAL 19,180.00 21,620.00 22,500.00 DELIVERY AS REQUESTED AS REQUESTED AS REQUESTED SUPPLIER LOCATION CARROLLTON I TX. I HOUSTON, TX. I HOUSTON, TX. LAST YEAR'S PRICES: ANALYTIKEN 1. 2. 30 30 EACH EACH MYSIDOPSIS BAHIA CYPRINONDON TEST 735.00 695.00 22,050.00 20,850.00 GRAND TOTAL 42,900.00 rr K tC ANNUAL BIOMONITORING ANALYSIS CONTRACT MBA LABS Left a message with the secretary on 6/16/93. ANACHEM, INC. Left a message with the secretary on 6/16/93. 17 z z O O E H a m a w m o H > o E H m U U � a z 0 U N W z H a x U Q N H CA a 0-4 gr °l a 0 0 o 2 W z a z .. a N A H H H ix r� to n Attachment "E" U 00 O O p U w °o z ea N w .. O E to 0 0► to N x W O X U E W o0 0 a: Z H rt �•i f� N N r y 0 in in E E?�1 E A O m x U o0 0 0 a 00 00 0n Ln O O N O) U CO r. 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Eo H rS E0 M Ei a z a.a. 64+ H H > H E E OOD U 0 0 o a o 0 a a 4 Moo noz ' EE I E D EEE � Z " V Z V E-+ H H w H H- a 1-4 x U -H U U U M Ix = a acxi cxi a4u z U Q— W W — C W x 4 oc to U W W W —A x 4 U w 1Z a O"00 N q N wON t n Nd a — Cl a i+ E + a a .f a x iL' W RC A'i W A'i iEI .-1 N N Attachment "E" z O O H H � a w o °D H H G H H U m vi w a O 0 N Q N M H rl l+1 p '1 m M q? .� a o .a m o a� z a z w m w z a w F-6 m n �1 W -- U N a CIO H x w U N a a H H z U H a E4 w w U H a a E N z a U H a a H x w w U H C4 a H H z m U W w a a H an U 4 W W U_mm_ m H w H z z H o a .� p 3 H U ►-� V a rzz� W W x W W a a z w x w O H �O " 3 a a >4o a &4 H a M a N to t4 M M (-1 a a U) ° oo o a g W 04 z E-4 (7 Q "" z w U U a a a 0 H xx x Z U oca U oc O W W W G G d a ON a w M ri (y �1 z z o ° E N :4 c a a m O w m O H Q E M m U M a w E a a N w W E a w a y a N U ° W W a O U W H m U a U o W N N N a M m H w M W col sc q M .-4 o+ a -T °+ w o Z w z a z � m � x O a z w E-4 m C Attaciment "F" W U N a a x w U N we a E N z O w U M a a E w U H a E N z O w u M a a E+ x W W U N a a E N z a O O O O O 0000000 �a H 0 0 0 0 0 0 0 N a a o 0 o 0 0 0 ° 0 0 0000000 w a Ln 00000mm Ou'1 MOON 1- E X w n1 O N n 0 0 a —X E u 000000 u H �uiOOu�u1 U! a O f� in N V) 0 w O�u1N.i47 T O lz a a �z M a r� O N a a c a a s H ° w °w w w0 z a u al o, o aaoa .x z O �WHIi w Wa � a]wwH aQa° E E a U E W0E -NE°aa N E N N W Q. . 4 '( a' O R'i > W 4 $C 4 a mWmA4 �scn�xU wawa a4 ON E O >+ a E to Naaww E 0Uaaaci • m0 H (A via E W w 0iloU)viHE�HE U)mtia w (A a�xmx xa�x� z H a ===X: �`�z W A to0v10 R�N.CM ]NON Naha W ..7 W a a C7 t/)v)OOEE4 RCcCNNzzm U U a4a� U WaUw 0E�E C9 Q O m •� 0 u W W 0 >4>40�xx wuwu u u 43 wwuuvU 1-4 z z z z N wwwwow a H H H H a z z z z z z —o °o °o o—o HHHH HH x— 000000 a Ln L a w o000o0 ooLn&noLn Ey Ey rt m aq owc st pq oo ai N N �j .•-� .-i N N r+1 tr1 Attaciment "F" ANNUAL FLY ASH STABILIZED CALCIUM BASE COURSE, CALCIUM SULFATE FILL MATERIAL CONTRACT BEDROCK MATERIALS, INC. Conflict of interest. BAYTOWN SAND AND CLAY Left a message on 6/16/93. O Erf E-4 a a Oq D CO 0 H �-+ a H � U H U H z O U w a a a a N W U w Attachmmt "G" H x w U M a a E H z a 0 0 N 0 0 H a N ni w in in ,•� w 0% o+ m O �. z W N H N ,�.� N w -�E+5 �O H D+ U u0i x as H a � a o H o z U U a awa U O O H . , a iO rn m 04 H N N p% O OH \ '4 W m 0 0 N Ln z H 11 ?� C4 ° z mx w H U W W „ H N z U awa 0 O 0 FUi a H w H %a to Ln M Ch a► H H u1 41 C M u1 .� a W N H H U O � H N H UO W a o z H z " y N!!!44WUyG4G44 a N z H a H z H N O a a y a o ra a� H Q H a 0 d E°. a vai a v]i E-4 >4 a� O O U O O H L a -� w H H .� N 05 -24 -1993 12:54 MAY 24t 1993 713 4557789 gp= : i ALIZE,. „713 45577 - _; P.02 SANDY SPARKS CITY OF BAYTOWN SENT BY FAX TO: 713 420 -6586 DEAR SANDY, SPFCtnuZED WA STF im spa Houston, Two 77019 PhM r13.4&7M Fwt 713-68.7790 PER OUR CONVERSATION TODAY, WE DO WISH TO EXERCISE OUR OPTION TO EXTEND OUR CURRENT CONTRACT FOR ONE YEAR AT THE CURRENT RATES LISTED BELOW. THE CONTRACT NUMBER IS 9107 -111. END DUMP LOAD $216.00 EA 50bb1 VACUUM LOAD $115.50 EA PLEASE FAX BACK AN ACCEPTANCE OF THE EXTENSION TO MY ATTENTION AT 713 455 -7789. IF YOU HAVE QUESTIONS PLEASE CALL. WE LOOK FORWARD TO A CONTINUED BUSINESS RELATIONSHIP. SINCERELY, LEIGH PARKER BUSINESS MANAGER p3 O H H a+ w OC O H >+ a H M � U !U� H z u a �a 0 a m z oc Ch 1 0 cq m a w as 0 z .ii a 0 N M an a+ .1 ri Attachment "H" w U M a x w w u M a a H H z 0 U H a H x W U M a H H z O U U O rzi a a O o N w N a w o_ y H w N 0 9 H m w a N a U O N a a o0 as N a x N H W Go O U CW1 a aa) H N a W O M T z �i 0 WN E-4 O a H U C9 >0 aq >4 W a H w w o a a O a >4 Q m O W H M T rn U H N 3 y O W H >+ a o ° w w H M H H Attachment "H"