1993 06 24 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
June 24, 1993
The City Council of the City of Baytown, Texas, met in regular session on
June 24, 1993, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with
the following in attendance:
Eva Benavides
Manuel Escontrias
E. Frank Hinds, Jr.
Stephen DonCarlos
Rolland J. Pruett
Pete C. Alfaro
Bobby Rountree
Norman Dykes
Ignacio Ramirez
Lynda Kilgore
Absent: David Byford
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
Asst. City Manager
City Attorney
Deputy City Clerk
Council Member
The meeting was opened with a quorum present, and Council Member
Escontrias offered the invocation, after which the following business was conducted:
Consider Approval of the Minutes for the Special Session Held on June 8, 1993
Council member DonCarlos moved for approval of the minutes for the special
session held on June 8, 1993. Council member Benavides seconded the motion. The
vote follows:
Ayes: Council members Benavides, Escontrias
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
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Minutes of the Regular Session - June 24, 1993
Consider Approval of the Minutes for the Regular Session held on June 10, 1993
Council member Escontrias moved for approval of the minutes for the regular
session held on June 10, 1993. Council member Hinds seconded the motion. The
vote follows:
Ayes: Council members Benavides, Escontrias
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
Consider Proposed Ordinance, Second and Final Reading on Proposed Annexation of
Parkwood Place, Sections 2 and 3
and
Consider Proposed Ordinance, Second and Final Reading on Proposed Annexation of
Jack In The Box Property at Garth and IH -10
In accordance with state law and the Charter of the City of Baytown, the first
reading on annexation was held not more than 40 nor less than 20 days after the
public hearings. Public hearings on the proposed annexation of Parkwood Place 2 &
3 and Jack In the Box properties were held on April 8, 1993. The ordinance was
published on first reading and at least thirty days have elapsed since the publication.
The administration recommended approval of the ordinances.
Council member Hinds moved for the adoption of the ordinances on the second
and final reading. Council member Escontrias seconded the motion. The vote
follows:
Ayes: Council members Benavides, Escontrias,
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6624
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS
OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF PARKWOOD
PLACE, SECTION 2 AND 3; WHICH SAID TERRITORIES LIE ADJACENT TO AND
ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS.
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Minutes of the Regular Session - June 24, 1993
Ordinance No. 6625
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS
OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF THE JACK IN THE
BOX PROPERTY AT GARTH ROAD AND INTERSTATE 10; WHICH SAID TERRITORIES
LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY LIMITS FOR THE CITY
OF BAYTOWN, TEXAS.
Consider Proposed Ordinance Placing the Newly Annexed Territory Into the Proper
Council Districts
This ordinance places the newly annexed territory developed as a Jack in the
Box restaurant and Parkwood Place Subdivision (Sections 2 and 3) into the proper
council districts. The proposed ordinance will place these properties into the proper
council districts as follows:
Jack In The Box Restaurant Council District 4
Parkwood Place Subdivision Council District 5
(Sections 2 and 3)
In response to an inquiry from Council member Escontrias regarding the timing
involved in the development of Parkwood Place, City Manager, Bobby Rountree,
stated that the builder is now completing the first section, and the timing will probably
be based on how the homes sell. There is no target date at this time.
Council member DonCarlos moved for the adoption of the ordinance. Council
member Benavides seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias,
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6672
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING
CERTAIN PROPERTY TO COUNCIL DISTRICTS NO. 4 AND 5; REPEALING
ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND
PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF.
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Minutes of the Regular Session - June 24, 1993
Boy Scouts Recognized
Mayor Alfaro recognized scouts from Boy Scout Troop No. 167, sponsored by
the Knights of Columbus. Scout Master Ralph Espinoza introduced the scouts.
Consider Proposed Ordinance, First Reading on Proposed Annexation of Cracker Barrel
Old Country Store
In accordance with state law and the Charter of the City of Baytown, the first
reading on annexations must be held not more than 40 nor less than 20 days after the
public hearings. Public hearings on the proposed annexation of Cracker Barrel Old
Country Store were held at the council meeting on May 27. The administration
recommended approval of this ordinance.
Council member Benavides moved for adoption of the ordinance on the first
reading. Council member Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6673
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS
OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF THE CRACKER
BARREL OLD COUNTRY STORE ON INTERSTATE 10 AT GARTH ROAD; WHICH SAID
TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS
FOR THE CITY OF BAYTOWN, TEXAS.
Consider Proposed Ordinance Authorizing an Agreement with Houston - Galveston Area
Council for Long Range Transportation Planning Grant
The adoption of the proposed ordinance authorizes an agreement with Houston -
Galveston Area Council for a long range transportation planning grant in the amount
of $25,000. The city began a public transportation effort in 1990 in conjunction with
development of the Comprehensive Plan. This initial effort resulted in development
of a draft short-term improvement program and was funded under a previous grant
with the H -GAC in the amount of $25,000. This next phase to be funded with this
contract will focus on long -term improvement efforts and development of a grant
application to the Federal Transit Administration for operating and /or capital assistance
for at least limited taxi service to all elderly and handicapped persons.
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Minutes of the Regular Session - June 24, 1993
If an FTA grant is approved, it could release a portion of the Community
Development funds ($84,000) being used to operate the current taxi program while
expanding its services. Funding for this contract will partially support one of the
planning positions in the Planning and Community Development Department. We will
coordinate the work to be undertaken under this contract with additional origin-
destination/travel demand study efforts to be undertaken by a consultant funded
under a separate grant obtained from the Texas DOT. The administration
recommended approval of this ordinance.
Council member Pruett moved for the adoption of this ordinance. Council
member Hinds seconded the motion. The vote follows:
Ayes: Council members, Benavides, Escontrias, Hinds
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6674
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND
THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH HOUSTON- GALVESTON
AREA COUNCIL FOR LONG RANGE TRANSPORTATION PLANNING; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance Awarding Contract for Marina Site Cleanup
The adoption of the ordinance awards a contract for the Marina Site Cleanup
to Ray Smith Construction, Inc. in the amount of $283,500. The engineering firm of
Busch, Hutchison & Associates has been employed by Miller Brown Development
Corp. to develop the site work and infrastructure plans and specifications for the
marina. Miller Brown is the California based firm that has a contract with the city for
the development of a marina and hotel. The estimate for the work was $270,000.
There is a notable difference in the bid amounts for this project. Mr. Hutchison
talked with Mr. Smith about this. Ray Smith Construction was able to bid the project
less than the other bidders because he owns the large equipment necessary to do the
work. The other bidders would have been renting the equipment. Herb Thomas,
Public Works Director, checked the cost of renting this equipment and it totaled
$220,000 for 90 days. Mr. Hutchison feels that Mr. Smith's company is capable of
performing the work. Mr. Miller has also reviewed Mr. Smith's resume and looked at
some of the other projects he has done and feels Mr. Smith's company can do the
job.
930624 -6
Minutes of the Regular Session - June 24, 1993
The contractor will be alerted to watch for artifacts in this area. However, the
land has been filled over the last ten or fifteen years and none are expected to be
found.
An inquiry was made about the estimated 50,000 cubic yards of concrete
rubble to be removed as to what it will be used for and the process. Kent Laza, City
Engineer, responded that the rubble will be stacked by sizes, cleaned and separated
and will be used to construct the marina breakwater as well as for mitigation
purposes. The city manager stated that placement of the concrete in the water could
not be done all in one process because we have not received our final permit from the
Corps of Engineers.
In response to a question, the city manager stated that this rubble removal and
site preparation will be beneficial for the marina project and hopefully save us money
in the long run. The administration recommended approval of this ordinance.
Mayor Alfaro commended the staff for the follow -up on this bid as to the
differences in bid amounts.
Council member Hinds moved for the adoption of the ordinance. Council
member Benavides seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6675
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE AND ATTEST TO A CONTRACT WITH RAY SMITH CONSTRUCTION, INC.
FOR THE CLEANUP OF THE MARINA SITE; AUTHORIZING PAYMENT OF THE SUM
OF TWO HUNDRED EIGHTY -THREE THOUSAND FIVE HUNDRED AND NO /100
DOLLARS (5283,500.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
For bid tabulation, see Attachment "A."
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Minutes of the Regular Session - June 24, 1993
Consider Proposed Ordinance Authorizing Final Payment to Brown & Root for the
1992 Street Improvement Program
This ordinance authorizes final payment in the amount of $39,744.87 to Brown
& Root for the 1992 Street Improvement Program. All the work has been completed
as of June 18. The Engineering Department has inspected the sites and recommends
approval of final payment. The total construction bid was $302,825 with two change
orders in the amount of $43,999, making the total amount $346,824. There was an
overrun of $17,258.27 due to additional asphalt and concrete quantities used which
makes the final project cost $364,082.27. The administration recommended
approval.
In response to a question about how the asphalt and concrete are priced, Kent
Laza, City Engineer, stated that the asphalt is based on a per ton basis, and the
concrete is on a square yard basis. The city manager stated that council will be
provided with a bond program update in July.
Council member Escontrias moved for adoption of the ordinance. Council
member Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias, Hinds
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6676
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF THIRTY -NINE
THOUSAND SEVEN HUNDRED FORTY -FOUR AND 871100 DOLLARS ($39,744.87)
TO BROWN & ROOT FOR THE 1992 STREET IMPROVEMENT PROGRAM; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
For bid tabulation, see Attachment "B."
Consider Proposed Resolution Authorizing the City Manager to Submit an Application
to the U.S. Department of Health and Human Services for a Job Opportunities
Demonstration Grant
Proposed Resolution No. 1181 authorizes the city manager to submit an
application to the U.S. Department of Health and Human Services for a Job
Opportunities Demonstration Grant in the amount of $500,000. City Manager, Bobby
Rountree, commended Mary Morgan in the Planning Department for bringing this grant
to his attention.
930624 -8
Minutes of the Regular Session - June 24, 1993
The U.S. Department of Health and Human Services has established a
competitive grant program to undertake demonstration programs in
developing /expanding job opportunities for low income persons. Only ten grants of
$500,000 each are expected to be awarded nationwide. These grants will be for a
three year period.
The proposed program is comprehensive and includes a lot of programs that we
already have in place, such as adult literacy, gang prevention, small business
assistance and also career and job placement assistance with a focus on youth. The
city will administer the program through the Baytown Area Youth Commission. The
Goose Creek CISD, Lee College, Baytown YMCA, Baytown Area/West Chambers
County Area Economic Development Foundation, and other volunteer groups and
businesses have agreed to and will participate in this collaborative effort. While
intense competition for these very limited funds is expected, we believe we have a
very good proposal which is supportive of the efforts of the Comprehensive Planning
Program. The administration recommended approval of this resolution.
Council member Hinds moved for adoption of Resolution No. 1181. Council
member Escontrias seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias, Hinds
DonCarlos and Pruett
Mayor Alf aro
Nays: None
Resolution No. 1181
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN,
TEXAS, TO MAKE APPLICATION TO THE U.S. DEPARTMENT OF HEALTH AND
HUMAN SERVICES FOR A JOB OPPORTUNITIES DEMONSTRATION GRANT;
DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING
REPRESENTATIVE TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY
RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
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Minutes of the Regular Session - June 24, 1993
Consider Approval of Plans for the Rollingbrook Water Line Project
This project includes the installation of approximately 3,800 feet of 12 -inch
waterline to provide service for the lots on Rollingbrook Drive from the Randall's
Center near Garth Road to Goose Creek. The line will be looped in the future once it
crosses the Goose Creek Bridge. The City Engineer decided not to cross the bridge
with the line at this time in order to expedite the project. This project was done in-
house and attaching a line to the bridge involves expertise that we do not have. The
Rollingbrook line will increase water pressure and also provide fire protection. The
construction cost is estimated to be $140,000. This project will be funded by the
1981 bonds sold this past year.
The city manager stated that the city has a water and sewer connection fee
policy that will apply to development in this area and referred council to information
that had been put at their places regarding this policy. In 1981 an ordinance was
adopted by council establishing policy regarding connection fees to be paid to the city
or to a developer who installed water and sewer lines that would be used by others
as well as by themselves. The purpose of the ordinance was to allow the city or the
developer to recoup fees. The city and the developer may also do this together, and
this has been done on a number of occasions. One of these cooperative projects is
the San Jacinto Mall. The City of Baytown, the San Jacinto Mall and the Municipal
Utility District built the water line on Garth Road. When someone tied into this line,
the city , the mall and the MUD each received one third of the connection fees. If
there are connections to be made after ten years, the city receives the money.
There are maps available showing all the trunk lines built along major
thoroughfares since 1981. Anyone tying into these are charged connection fees
which either go to the city or to the developer. The city develops the specifications
and receives the bids in order to be aware of the costs involved. The connection fees
per acre developed are $350 for residential water and $700 for sewer. The fees per
acre for commercial water are $1,000 and $2,000 for sewer. The fees for multi-
family are $1,750 per developed acre for water and $3,500 for sewer. There are also
tap fees of $250 and $300 for water, depending on the size, and sewer is $250.
There are other lines similar to the Rollingbrook water line along Highway 146
in Chambers County, on Lee Drive to the Southwest Addition, the Garth Road line and
actually any other truck line laid since 1981. The 1991 Bond Program includes water
and sewer lines along IH -10 to encourage development as well as eventually loop our
water line in that area.
The Rollingbrook line and the Highway 146 line from Lee Drive to the Southwest
Addition were a recommendation of the Citizens' Committee back in 1981. The
bonds were not sold until this past year. These same connection fees will apply.
930624 -10
Minutes of the Regular Session - June 24, 1993
The city manager received a call asking for the names of landowners along
Rollingbrook. He stated that he does not know all of them, but Council member
Pruett has a small interest, and Norman Dykes owns some of this land. He will get
this information and present it to council, if needed. The fee policy will apply to
anyone who develops the property.
One of the requests for service in this area is from Faith Temple Church. Two
representatives from that church were present and signed up to speak. The first was
Pastor W.L. Atchison. He stated that they plan to build a church on the twenty -seven
acres they own. This water line is essential for their building program. They will not
start building until this ordinance is passed, and are waiting for this to proceed with
their building program. The second speaker was David Kadjar who stated that he had
the same concerns as Pastor Atchison and could add nothing further to the comments
he had made.
After further discussion as to whether to approve these plans as they are
presented now or to proceed with crossing Goose Creek Bridge and looping of the line
which would delay the project, Councilman DonCarlos inquired as to how this delay
would effect the Faith Temple building program. Pastor Atchison responded that they
could deal with the delay as long as they were assured that the line would be built.
Mayor Alfaro reiterated that this project is a line item in the 1981 Bond Program
that the citizens of Baytown have already approved. He feels the key issue is to
either approve the plans as presented, or proceed with the entire job which would
include crossing the bridge and the looping of the line.
Council member DonCarlos stated that he would like to complete the entire job
at this time with all due speed.
Councilman Escontrias asked about the benefits of the additional work. The city
manager stated that it would be difficult to put a cost benefit on this because a lot of
the benefits are intangible, such as increased water pressure for business use and fire
protection.
After further discussion Council member DonCarlos moved to instruct the
administration to formulate plans for completing the line, tying in the loop and taking
it across Goose Creek with all due speed, and bring complete plans to council.
Council member Hinds seconded the motion.
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Minutes of the Regular Session - June 24, 1993
The city manager requested and received authorization from council to contact
Wayne Smith & Associates if this project cannot be done in- house. The vote follows:
Ayes: Council members Benavides, Escontrias, Hinds
DonCarlos
Mayor Alfaro
Nays: None
Abstained: Council member Pruett
Consent Agenda:
The City Manager stated that we are not ready on Item "i ". Council considered
the Consent Agenda as follows:
a. Proposed Ordinance No. 930624 -8 authorizes an Interlocal Agreement
with Lee College for use of certain college facilities during the Fourth of
July Celebration. Due to the policies established in 1990 by Lee College
concerning the use of their properties, a formal agreement was prepared
and executed the last three years. It is required again this year so that
the city may use portions of the campus for some of the July 4
activities.
We will be using the property for public parking, spectator seating,
proposed carnival rides, second entertainment stage, arts and crafts,
food booths, contests and games. Temporary perimeter fencing will be
placed around the area and around Bicentennial Park.
We recommend approval.
b. Proposed Ordinance No. 930624 -9 awards the annual Police body armor
contract to Uniforms of Texas in the amount of $9,000. Specifications
require 12 days ARO for delivery; however, black covers require an
extended delivery date for all suppliers. Therefore, we recommend
waiving the delivery date and awarding the bid to the low bidder meeting
specifications. Invitations to bid were mailed to nine suppliers and we
received four bids.
We recommend approval.
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Minutes of the Regular Session - June 24, 1993
C. Proposed Ordinance No. 930624 -10 awards the annual biomonitoring
analysis contract to Bio- Aquatic Testing, Inc. in the amount of $19,180.
Invitations to bid were mailed to five suppliers and we received three
bids. These tests are required by the Texas Water Commission and EPA
at three of our treatment plants to determine adequate treatment of our
wastewater.
We recommend approval.
d. Proposed Ordinance No. 930624 -11 awards the annual liquid chlorine
contract to DXI Industries, Inc. in the amount of $43,453.50. The City
of Seabrook will purchase approximately $8,198.00 of this contract.
Invitations to bid were mailed to five suppliers and we received five bids.
The chlorine is used at four of our wastewater treatment plants.
We recommend approval.
e. Proposed Ordinance No. 930624 -12 awards the annual fly ash stabilized
calcium base contract to Gulf States Materials, Inc. in the amount of
$32,750. Invitations to bid were mailed to three suppliers and we
received one bid. This base material is used by our Street Department
for patching. The material is available from DuPont located on Highway
225 and is a by product that has proven to be good road base material.
We recommend approval.
f. Proposed Ordinance No. 930624 -13 authorizes the renewal of the
annual sludge disposal contract with Specialized Waste Systems in the
amount of $125,953. They haul dry sludge from three and liquid sludge
from two of our wastewater treatment plants to the Hazelwood landfill.
Specialized Waste Systems has requested to exercise their renewal
option for the annual sludge disposal contract. A letter from them is
attached to the bid tabulation. Renewal of this contract will extend the
contract to August 31, 1994. This is the last year for any renewal
option of this contract.
The original contract was for $8.50 a cubic yard for dry sludge disposal
and $. 055 per gallon for liquid sludge disposal. An increase of $ .50
per cubic yard for dry sludge disposal was effective April 1, 1993 as
passed along by the Hazelwood landfill.
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Minutes of the Regular Session - June 24, 1993
The Hazelwood landfill has given Specialized Waste a very good rate,
much lower than all other companies, which allows the city to take
advantage of a considerable cost savings. (See attached phone bid
comparisons). We estimate 9,552 ($85,968.00) cubic yards of dry
sludge disposal and 727,000 ($39,985.00) gallons of liquid sludge for
a projected yearly total of $125,953.
We recommend approval.
g. Proposed Ordinance No. 930624 -14 authorizes payment of a lease for
the Harris County Organized Crime Narcotics Task Force Office in the
amount of $113,901.12. On October 10, 1991, Ordinance No. 6038
was adopted authorizing a five year lease agreement for
office /warehouse space for the Harris County Organized Crime and
Narcotics Task Force. The HCOC /NTF has received funding for the next
grant year 1993 -94. No city funds are involved.
We recommend approval
h. Consider rejection of annual pea gravel contract. These bids came in
much higher than anticipated. We recommend rejecting these bids and
rebidding in an effort to get better pricing.
We recommend approval.
Council member Escontrias moved for the adoption of the Consent Agenda, with
the exception of Item "i ". Council member Benavides seconded the motion. The vote
follows:
Ayes: Council members Benavides, Escontrias, Hinds
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6677
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE
AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH LEE
COLLEGE FOR THE USE OF CERTAIN COLLEGE PROPERTY DURING THE CITY OF
BAYTOWN'S JULY 4TH CELEBRATION; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF. (Proposed Ordinance No. 930624 -8.)
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Minutes of the Regular Session - June 24, 1993
Ordinance No. 6678
AN ORDINANCE ACCEPTING THE BID OF UNIFORMS OF TEXAS FOR THE
ANNUAL BODY ARMOR CONTRACT AND AUTHORIZING PAYMENT BY THE CITY
OF BAYTOWN, THE SUM OF NINE THOUSAND AND NO /100 DOLLARS ($9,000.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -9)
Ordinance No. 6679
AN ORDINANCE ACCEPTING THE BID OF BIO- AQUATIC TESTING, INC. FOR THE
ANNUAL BIOMONITORING ANALYSIS CONTRACT AND AUTHORIZING PAYMENT
BY THE CITY OF BAYTOWN, THE SUM OF NINETEEN THOUSAND ONE HUNDRED
EIGHTY AND NO/100 DOLLARS ($19,180.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 930624 -10)
Ordinance No. 6680
AN ORDINANCE ACCEPTING THE BID OF DXI INDUSTRIES, INC. FOR THE
ANNUAL LIQUID CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, THE SUM OF FORTY -THREE THOUSAND FOUR HUNDRED
FIFTY -THREE AND 50/100 DOLLARS ( $43,453.50); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 930624 -11)
Ordinance No. 6681
AN ORDINANCE ACCEPTING THE BID OF GULF STATES MATERIALS, INC. FOR
THE ANNUAL FLY ASH STABILIZED CALCIUM COURSE, CALCIUM SULFATE FILL
MATERIAL CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN,
THE SUM OF THIRTY -TWO THOUSAND SEVEN HUNDRED FIFTY AND NO/100
DOLLARS ($32,750.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624-
12)
Ordinance No. 6682
AN ORDINANCE RENEWING THE CONTRACT OF SPECIALIZED WASTE SYSTEMS
FOR THE ANNUAL SLUDGE DISPOSAL CONTRACT AND AUTHORIZING PAYMENT
BY THE CITY OF BAYTOWN OF THE SUM OF ONE HUNDRED TWENTY -FIVE
THOUSAND NINE HUNDRED FIFTY -THREE AND NO /100 DOLLARS ($125,953.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -13)
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Minutes of the Regular Session - June 24, 1993
Ordinance No. 6683
AN ORDINANCE AUTHORIZING THE PAYMENT OF ONE HUNDRED THIRTEEN
THOUSAND NINE HUNDRED ONE AND 121100 DOLLARS ($113,901.12) TO 1 -10
REALTY L.P. AS THE COST FOR LEASE OF OFFICE SPACE; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930624 -14)
For bid tabulations, see Attachments "C" through "H."
Consider Appointment of Alternate to Houston - Galveston Area Council
Council member Escontrias moved to appoint Council member Frank Hinds as
the city's alternate to the Houston- Galveston Area Council. Council member Pruett
seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Consider Appointment to Baytown Growth Management and Development Advisory
Commission
This appointment will be made at a future meeting.
Consider Appointments to Baytown Industrial Development Corporation Board
Council member DonCarlos moved to appoint Council members Manuel
Escontrias and David Byford to the Baytown Industrial Development Corporation
Board. Council member Hinds seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
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Minutes of the Regular Session - June 24, 1993
Consider Appointments to the Baytown Area Youth Commission
Council member Pruett moved to appoint 15 of the 35 members of the Baytown
Area Youth Commission. Council member Hinds seconded the motion. The vote
follows:
Ayes: Council members Benavides, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Consider Appointment to Baytown Area/West Chambers County Economic
Development Board
Council member DonCarlos moved to appoint Council member Rolland Pruett to
the Baytown Area/West Chambers County Economic Development Board. Council
member Escontrias seconded the motion. The vote follows:
Ayes: Council members Benavides, Escontrias, Hinds,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
City Manager's Report
MULTI - FAMILY MISSION MINISTRIES, INC. - The city manager and mayor
recently met with this group. This organization was formed in 1982. They construct
housing for the elderly and have constructed approximately six to eight projects in the
Houston area. They are asking for a letter of support from the mayor to HUD to help
them acquire funding under Section 202 of the Supportive Housing for the Elderly
Program to construct a 102 unit housing project for the elderly in Baytown. This
project will be located near the Centennial Square Apartments. Management at the
Centennial Square Project informed the group that they have a waiting list of more
than 100. Council authorized the administration to draft this letter for the mayor's
signature.
IMPORTANT DATES FOR COUNCIL - Mayor Malone of La Porte is hosting a
reception on July 14 for council members and spouses. There will be a special
council meeting on Monday, June 28 at 3:00 in the Conference Room to meet with
the zoning consultants. Also, the Chamber of Commerce would like to meet with
council to discuss the goals and objectives set by the Executive Board of the
Chamber. This meeting will be scheduled for a work session before the next council
meeting.
930624 -17
Minutes of the Regular Session - June 24, 1993
LOOP 201 CAVE -IN AT WEST MAIN - Herb Thomas stated that this was a
complex job that is very near completion. A portion of this job was to install a new
manhole on the access road with some new lines. The cave -in work was completed
today. The 16" water line next to the cave -in also failed. The line has been shut off.
The administration requested and received authorization to have the line repaired by
the contractor who is now on the job. The estimated cost is $7,300. Mr. Thomas
has priced renting the equipment if Public Works did the job. The rental cost is
$15,000. The council agreed to let the contractor proceed with the repair.
RAINFALL IN THE CITY - Herb Thomas informed council that there have been
varying amounts of rainfall across the city. The newly annexed area in Chambers
County has had 9.7" of rainfall between the 18th and the 21st. The Pinehurst area
received 2.7 inches in three hours on Monday. There were some drainage problems
in the Abbe Subdivision and also Julie Ann Subdivision. There were eight crews in
the Chambers County area working to insure that the ditches and culverts were open.
There was too much water in too short of time for the system to handle. There were
also a few road closings in the city such as Ferry Road near the church, Kilgore Road
at James, and IH -10 at 146. The problems would probably have been more severe
if we had not done so much drainage work in Chambers County since annexation of
that area.
MORTON'S MEAT MARKET - The Goose Creek Stream Committee has acquired
this building and Public Works is going to demolish it on Monday. Barricades will be
placed at the entrances and exits of the meat market area to preclude people from
driving in and out.
JULY 4TH CELEBRATION - The July 4th celebration has been scheduled for July
3, 1993. Council is invited to attend.
GOLF COURSE - Two property owners have approached the city with property
suitable for a golf course. One piece of property is approximately 500 acres at IH -10
at Sjolander Rd. The other is the Ashbel Smith property (1,200 acres) along Tri -City
Beach and Evergreen Road. Blue T Golf has met with both property owners and has
developed routing plans for an 18 hole golf course at each site. The city expects to
receive letters of intent to donate land for a golf course from both of these property
owners.
Mayor Alfaro appointed a Golf Ad Hoc Committee to review the pros and cons
of each proposal and make an appropriate recommendation at the July 22 council
meeting. Council members Pruett, Hinds and Escontrias were appointed to the
committee with Councilman Pruett as Chairman.
AIRPORT COMMITTEE - Council member Pruett stated that the Airport
Committee had met with the City of Mont Belvieu to give them an update. The new
proposed site is near Dayton at Highway 90.
930624 -18
Minutes of the Regular Session - June 24, 1993
Adjourn
There being no further business to be transacted, the meeting was adjourned.
Kilgore ynda
Deputy City Cler
Attachment "A"
BUSCH, HUTCHISON & ASSOCIATES, INC. ,vRcITEcrs- avaNEERs
1107 FLEETWOOD • BAYTOWN, TEXAS 77520 • (713) 422-8213
15 June 1993
Mr. Kent Laza, City Engineer
City of Baytown
P. 0. Box 424
Baytown, Texas 77522
RE: RESULTS OF BIDDING - MARINA SITE CLEAN -UP
Dear Mr. Laza:
Five bids were received and opened at 10:00 am on Tuesday, June 15, 1993, at the City
Council Chamber. The attached bid tabulation shows the two bid items with the unit
prices quoted along with the total project cost. The low bid is that of Ray Smith
Construction, Inc. at $283,500.00. Our estimate for the work was $270,000.00.
As reported earlier, our estimate of the quantity of concrete rubble on this site is only a
best guess based on discussions with city employees who observed the hauling in of the
material. We made the estimate high to be sure we covered the upper possible quantity.
Once the work is performed and the stockpiled material is measured it may be found to
be less. Since the bid is by unit price the City is only obligated to pay for the amount
found.
In order to construct a hotel and other proposed facilities on the site it must be cleared
of the buried rubble so the work will be necessary sooner or later. We recommend that
the contract for the work be awarded to Ray Smith Construction, Inc. The work will be
bonded for both payment and performance at 100% of the bid price.
If you have any questions, give me a call.
Sincerely yours,
p,
Ornes P. Hutchison, P.E.
Attachment "B"
MEMORANDUM
TO: Bobby Rountree, City Manager
FROM: Kent Laza, Director Engineering /Inspections
SUBJECT: 1992 Street Improvement Program
DATE: June 21, 1993
aoaa- a---: aaaaaaaaaaaa= aaaaaaaaaaa= aaa= aanaaaaaaaaaaaaaaaaaaaaaaaaaaa== as =====
This project included reconstruction and /or overlays on the following streets:
Street
From
To
Burbank
Carnegie
Lincoln
Creekbend
Section at 3405 Creekbend
East Road
Cedar Bayou - Lynchburg
South
Eighth
Texas
Pearce
Inwood
Section at 701 Inwood
S. Jones
Gulf
American
Lancelot
Raccoon
Queenswood
W. Main
Market
Loop 201
Meador
Hackberry
Honeysuckle
North Little
Park parking lot
Traffic and
Planning parking lot
Rice
Schilling
Morrell
Rice
Morrell
Park
Shady Lane
Section at Sunset
Tompkins
Section at 3701 Tompkins
Travis
Lee
Dead End
Westwood Park parking lot
Re air
Asphalt Reconstruction
Concrete Reconstruction
Asphalt Overlay
Asphalt Reconstruction
Concrete Reconstruction
Asphalt Reconstruction
Asphalt Reconstruction
Asphalt Overlay
Asphalt Overlay
Added Asphalt Parking
Ashphalt Overlay
Asphalt Overlay
Asphalt Reconstruction
Concrete Reconstruction
Concrete Reconstruction
Asphalt Overlay
Added Asphalt Parking
(Overlay)
A cost comparison of the amended contract amount vs. final pay estimate follows:
Amended Contract
Original Contract Amount $ 302,825.00
Change Order No. 1 32,799.00
Change Order No. 2 11,200.00
Total Amended Contract $ 346,824.00
Actual Cost
Work Performed as of last pay estimate $ 324,337.40
Work to be paid in final estimate 39,744.87
Total Cost $ 364,082.27
Total Cost Over Original Contract $ 17,258.27
The overrun was caused when more extensive base repairs were required on Eighth
Street and South Jones. Also, level -up courses of asphalt were placed on East
Road and Travis Street to provide smoother surfaces for the final course.
Portions of this project are funded by Park Bonds and by Enichem Elastomers.
Enichem agreed to pay the difference in cost of their product above the unit
price bid for the asphalt normally used for streets. The following shows the cost
separation:
Section of Procrram Funding Source Amount
North Little League & West
Little League Parking Lots Park Bonds $ 15,315.86
Additional Cost for Enichem
Asphalt on West Main Enichem $ 9,761.78
Remainder of Street Improvement
Program (SIP) 1991 Street Bonds $ 338,377.25
We recommend Council approve final payment for this project.
CITY OF BAYTOWN
BID TABULATION
ITLE: ANNUAL BODY ARMOR CONTRACT
ID NUMBER: 9311 -32
DATE: JUNE 11, 1993 2:00 P.H.
ITEM
QTY
UNIT
DESCRIPTION
UNIFORMS OF TEXAS
GT DISTRIBUTORS, INC.
TYLER UNIFORM CO.
TEXAS STATE DIST.
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
20
EACH
BODY ARMOR
352.00
7,040.00
407.40
8,148.00
487.19
9,743.80
349.00 *6,980.00
2.
40
EACH
OPTIONAL: SPARE
COVERS FOR POINT
BLANK USMS STYLE
49.00
1,960.00
51.80
2,072.00
57.32
2,292.80
NO BID
GRAND TOTAL
9,000.00
10,220.00
12,036.60
6,980.00
DELIVERY
45 -60 DAYS
ARO
2 -30 DAYS ARO
60 DAYS ARO
SUPPLIER LOCATION
HOUSTON, TI.
AUSTIN, TXI
TYLER, TX.
BEAUMONT, X.
*SPECIAL CONDITIONS
I
NOT ME T SP
*DOES E CS.
E
THEY BID SAFARILAND.
WE SPECIFIED POINT
BLANK.
LAST
YEAR'S
PRICES:
GT DISTRIBUTORS
INC.
1.
30
EACH
BODY ARMOR
338.84
10,165.20
tY
C1
z
ANNUAL BODY ARMOR CONTRACT
THE SWAT SHOP
Left message on recorder on 6/16/93.
JERRY'S SPORT CENTER, INC.
Left message on voice mail on 6/16/93.
ARRINGTON AMMUNITION CO., INC.
They are to far away to do business with the City of Baytown. They are
located in Julian, NC.
C & G POLICE SUPPLY
Did not receive a bid package. Address was verified and is correct.
WALD'S POLICE SUPPLY CO.
Left message on recorder on 6/16/93.
CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL BIOMONITORING ANALYSIS CONTRACT
ID NUMBER: 9304 -104
DATE: JUNE 1, 1993 2:00 P.M.
11
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BIO- AQUATIC TESTING
ANALYTIKEM
PACE
ITEM
QTY
UNIT
DESCRIPTION
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
14
EACH
CHRONIC MYSIDOPSIS
2.
8
EACH
BAHIA TEST
ACUTE MYSIDOPSIS
695.00
9,730.00
735.00
10,290.00
705.00
9,870.00
3.
14
EACH
BAHIA TEST
CHRONIC CYPRINONDON
NO CHARGE
100.00
800.00
240.00
1,920.00
4.
8
EACH
TEST
ACUTE CYPRINONDON
675.00
9,450.00
695.00
9,730.00
645.00
9,030.00
TEST
NO CHARGE
100.00
800.00
210.00
1,680.00
GRAND TOTAL
19,180.00
21,620.00
22,500.00
DELIVERY
AS REQUESTED
AS REQUESTED
AS REQUESTED
SUPPLIER LOCATION
CARROLLTON I
TX.
I
HOUSTON, TX.
I
HOUSTON, TX.
LAST
YEAR'S
PRICES:
ANALYTIKEN
1.
2.
30
30
EACH
EACH
MYSIDOPSIS BAHIA
CYPRINONDON TEST
735.00
695.00
22,050.00
20,850.00
GRAND TOTAL
42,900.00
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ANNUAL BIOMONITORING ANALYSIS CONTRACT
MBA LABS
Left a message with the secretary on 6/16/93.
ANACHEM, INC.
Left a message with the secretary on 6/16/93.
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ANNUAL FLY ASH STABILIZED CALCIUM BASE COURSE,
CALCIUM SULFATE FILL MATERIAL CONTRACT
BEDROCK MATERIALS, INC.
Conflict of interest.
BAYTOWN SAND AND CLAY
Left a message on 6/16/93.
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05 -24 -1993 12:54
MAY 24t 1993
713 4557789 gp= : i ALIZE,. „713 45577 - _; P.02
SANDY SPARKS
CITY OF BAYTOWN
SENT BY FAX TO: 713 420 -6586
DEAR SANDY,
SPFCtnuZED
WA STF
im spa
Houston, Two 77019
PhM r13.4&7M
Fwt 713-68.7790
PER OUR CONVERSATION TODAY, WE DO WISH TO EXERCISE OUR
OPTION TO EXTEND OUR CURRENT CONTRACT FOR ONE YEAR AT THE CURRENT
RATES LISTED BELOW. THE CONTRACT NUMBER IS 9107 -111.
END DUMP LOAD $216.00 EA
50bb1 VACUUM LOAD $115.50 EA
PLEASE FAX BACK AN ACCEPTANCE OF THE EXTENSION TO MY
ATTENTION AT 713 455 -7789.
IF YOU HAVE QUESTIONS PLEASE CALL. WE LOOK FORWARD TO A
CONTINUED BUSINESS RELATIONSHIP.
SINCERELY,
LEIGH PARKER
BUSINESS MANAGER
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N
3
y
O
W
H
>+
a
o
°
w
w
H
M
H
H
Attachment "H"