1993 06 10 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
June 10, 1993
The City Council of the City of Baytown, Texas, met in regular session on
June 10, 1993, at 2:45 p.m. in the Council Chamber of the Baytown City Hall with
the following in attendance:
Eva Benavides
David Byford
Manuel Escontrias
* E. Frank Hinds, Jr.
Stephen DonCarlos
Rolland J. Pruett
Pete C. Alfaro
Bobby Rountree
Norman Dykes
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
Asst. City Manager
City Clerk
The meeting was opened with a quorum present, and Council Member Byford
offered the invocation, after which the following business was conducted:
Consider Approval of the Minutes for the Regular Session Held on May 27, 1993
Council Member Pruett moved for approval of the minutes for the regular
session held on May 27, 1993. Council member DonCarlos seconded the motion.
The vote follows:
Ayes: Council members Benavides, Byford, Escontrias,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Interview Candidates to Fill Council District No. 4 Vacancy
Council interviewed four candidates to fill Council District No. 4 vacancy as
follows: Donna Walker, E. Frank Hinds, Jr., William P. Cornelius, and James S. "Jim"
Entringer.
930610 -2
Minutes of the Regular Session - June 10, 1993
Consider Appointment to Fill Council District No. 4 Vacancy (Statement of Appointed
Officer to Secretary of State)
Council member Pruett thanked all the candidates for offering to serve. He
emphasized that this is not an easy job and stated that he felt that each candidate
would be very capable.
Council member DonCarlos stated that he had been through this process about
a year ago in February. He noted that he had not only observed the presentations
today, but he had spoken with many citizens of the community concerning the
candidates. All are very reputable within the community, and he congratulated each
of them on their presentation.
Council member Escontrias thanked each for their participation and emphasized
that this is a very tough decision. He thanked the group for their involvement in the
community.
Council member Byford stated that he too had gone through this process in
November and understood what each candidate was experiencing. He emphasized
that each was very talented and strongly recommended that all of the candidates file
for election next term.
Council member Benavides thanked all of the candidates. She felt that any of
the candidates would be dedicated and would work hard for the community.
However, only one could be appointed. She felt secure that whichever candidate was
appointed would do a very good job.
Mayor Alfaro stated that Baytown is very fortunate to have such qualified
candidates. He emphasized the difficulty of the decision.
Council member Escontrias moved to appoint Jim Entringer to fill Council
District No. 4 vacancy. Council member Benavides seconded the motion. The vote
follows:
Ayes: Council members Benavides and Escontrias,
Mayor Alfaro
Nays: Council members Byford, DonCarlos and Pruett
Council member Pruett moved for the appointment of Frank Hinds to fill the
Council District No. 4 vacancy. Council member Byford seconded the motion.
930610 -3
Minutes of the Regular Session - June 10, 1993
Council member DonCarlos stated that he hated to vote "nay" on any of the
candidates. However, through discussions with people in the community who have
served with Mr. Hinds on various committees, including the Traffic Committee and the
Growth Management Committee, he is known for his leadership on these committees
and has a very good track record of service in the community.
Mayor Alf aro added that he too had received several calls on all four candidates.
Each have pluses and minus. Not one candidate was favored unanimously. The vote
follows:
Ayes: Council members Benavides, Byford, Escontrias,
DonCarlos and Pruett
Mayor Alfaro
Nays: None
Recess and Reconvene
Mayor Alf aro recessed the open meeting to allow the city clerk time to have the
Statement of Appointed Officer executed, fax a copy to the Secretary of State's
Office, and receive verification of the filing.
Administer Oath of Office to Newly Appointed Council Member
When the open meeting reconvened, Eileen Hall, City Clerk, administered the
Oath of Office to E. Frank Hinds, Jr.
" Council member Hinds seated.
Hear 1993 Affirmative Action Plan and Six -Month Progress Report
The city manager explained that in an effort to enhance the city's overall
business practices and meet commitments to the Economic Development
Administration, the city has developed a formal Affirmative Action Plan. Currently,
semi - annual progress reports regarding the Affirmative Action efforts attained are
required.
930610 -4
Minutes of the Regular Session - June 10, 1993
The Affirmative Action Plan for the City of Baytown is a detailed, action -
oriented, program specific, document that has been designed to be utilized as a
working tool to provide guidance to the users with systematic measurements for
effectiveness. It has been developed to assist the Human Resources Department in
identifying areas requiring additional focus in order to assist the city in meeting its
goals and commitments. The analysis and the plan serves as a monitoring device
utilized to develop goals and action - oriented programs. He emphasized that the plan
is not all inclusive and revisions, amendments, and updates will be made as
necessary.
Council was provided with a summary of the Affirmative Action Plan, Section
1 and 2. The city manager briefly reviewed that information for council and
mentioned that the complete report was on hand for council review.
Ann Malkie, projected a copy of the Summary Utilization Status Report and
explained that the shaded areas in the report reflected changes. The Summary
Utilization Status Report reflects data from January 1, 1993 through June 2, 1993.
Council was very complimentary of the work performed by Ms. Malkie and the
strides that the city is making in the affirmative action area. Ms. Malkie stated that
presently the city must report twice a year but with this report she is hopeful that the
city will be able to report once a year. A copy of the information presented to council
is attached to the minutes as Attachment "A."
Elect Mayor Pro Tempore
It is customary for council to elect a Mayor Pro Tempore each year after the
canvass of the run -off election if one is necessary. Council member Byford moved for
the election of Council member Stephen DonCarlos as Mayor Pro Tempore. Council
member Benavides seconded the motion. The vote follows:
Ayes: Council members Benavides, Byford, Escontrias,
Hinds, DonCarlos and Pruett
Mayor Alf aro
Nays: None
930610 -5
Minutes of the Regular Session - June 10, 1993
Consider Proposed Ordinance Amending the Code of Ordinances, Chapter 2,
"Administration," Article II, "Boards and Commissions," Division 7, "Baytown Cultural
Arts Council," to Reduce the Number of Members and Update Responsibilities
The proposed ordinance reduces the number of Cultural Arts council positions
from seven to five. The proposed change will make it easier to obtain a quorum and
handle official business, as well as authorize the Cultural Arts Council to have the
official authority to present and sponsor cultural arts activities and performances to
the citizens of Baytown. The administration recommended approval.
Council member Escontrias moved for adoption of the ordinance. Council
member DonCarlos seconded the motion. The vote follows:
Ayes: Council members Benavides, Byford, Escontrias,
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6670
AN ORDINANCE AMENDING CHAPTER 2 "ADMINISTRATION," ARTICLE II "BOARDS
AND COMMISSIONS," DIVISION 7 "BAYTOWN CULTURAL ARTS COUNCIL,"
SECTION 2 -66 "CREATION OF CULTURAL ARTS COUNCIL," SECTION 2 -67
"APPOINTMENT OF COUNCIL; QUALIFICATIONS," AND SECTION 2 -67.1 "TERMS
OF COUNCILMEMBERS," OF THE CODE OF ORDINANCES, CITY OF BAYTOWN,
TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance Authorizing Renewal of a Lease for the Harris County
Organized Crime Narcotics Task Force
The proposed ordinance authorizes the renewal of a lease agreement in the
amount of $ 16,800 for the Harris County Organized Crime Narcotics Task Force to
lease warehouse space. The cost will be $ 1,400 per month and will be provided by
grant funding. The administration recommended approval.
930610 -6
Minutes of the Regular Session - June 10, 1993
Council member Benavides moved for adoption of the ordinance. Council
member Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides, Byford, Escontrias,
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
Ordinance No. 6671
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING
RENEWAL OF THE LEASE AGREEMENT ON BEHALF OF THE CITY OF BAYTOWN FOR
OFFICE /WAREHOUSE SPACE FOR THE TIME PERIOD OF JUNE 1, 1993 THROUGH
MAY 31, 1994; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Appointments to Cultural Arts Council
Council member Byford moved to appoint David Black, Lynn Foley, Nancy
Hefner Hawks, Linda Shelby and Robert McElroy to the Cultural Arts Council. Council
member Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides, Byford, Escontrias,
Hinds, DonCarlos and Pruett
Mayor Alfaro
Nays: None
Since council had adopted a new ordinance, it was necessary to establish terms
of office for the appointments under that office. Ms. Hall drew for terms of office as
follows: David Black - 3 years; Lynn Foley - 3 years; Nancy Hefner Hawks - 1 year;
Robert McElroy - 2 years; Linda Shelby - 3 years.
Consider Appointments to Baytown Housing Finance Corporation Board
Mayor Alfaro reminded council that the mayor makes appointments to the
Baytown Housing Authority Board, while council makes appointments to Baytown
Housing Finance Corporation Board. Usually the appointments made by the mayor to
the Baytown Housing Authority Board are the same appointments made by council to
the Baytown Housing Finance Corporation Board.
Mayor Alfaro appointed O.J. "Dixie" Howell, Marie Auzenne and Lamar Kelley
to serve two year terms on the Baytown Housing Authority Board.
930610 -7
Minutes of the Regular Session - June 10, 1993
Council member DonCarlos moved to appoint O.J. "Dixie" Howell, Marie
Auzenne and Lamar Kelley to the Baytown Housing Finance Corporation Board.
Council member Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides, Byford, Escontrias,
Hinds, DonCarlos and Pruett
Mayor Alf aro
Nays: None
City Manager's Report
OAKWOOD REDEVELOPMENT COMMITTEE - The city manager called council's
attention to the letter from Oakwood Redevelopment Committee thanking the various
city departments for their help. A copy of the letter has been forwarded to each
department.
Adjourn
There being no further business to be transacted, the meeting was adjourned.
)"&S, - ) /)
Eileen P. Hall
City Clerk
Attaches t "A"
Special Council Report
June 10, 1993
P. O. Box 424
Baytown, TX 77522 -0424
TABLE OF CONTENTS
PART I
SECTION TITLE AND CONTENTS
I. GENERAL INTRODUCTION
A.
PROGRAM STATEMENT
B.
THE RELATED LAWS AND ORDINANCES
1. COVERED LAWS
2. CITY OF BAYTOWN
a. RESOLUTION No. 1146
b. RESOLUTION No. 1171
C. ORDINANCE No. 6628
C.
GLOSSARY OF AFFIRMATIVE ACTION TERMINOLOGY
D.
DESCRIPTION OF JOB CATEGORIES - EE04
H. NARRATIVE
A.
POLICY STATEMENTS
B.
DISSEMINATION OF POLICY
C.
RESPONSIBILITIES
M. IDENTIFICATION OF POTENTIAL PROBLEM AREAS
IV. ACTION ORIENTED PROGRAMS /GFE
A. ACTIONS/RESPONSIBILIT]ES /TARGET DATES
B. GOOD FAITH EFFORTS
V. STATISTICAL ANALYSIS SUMMARY REPORTS
A. JOB AREA ACCEPTABILITY RANGE REPORT
B. REPRESENTATION ANALYSIS
VI. GOALS
A. CURRENT YEAR GOALS
SUNIIM ARY UTILIZATION STATUS REPORT
B. PRIOR YEAR ACHIEVEMENTS
VII. EXHIBITS (Form Number order)
HR Form 93 -OILTR Application for Employment
Instruction Letter
HR Form 92 -01 Application for Employment
HR Form 92 -02 External Application Data Record
HR Form 92 -03 Internal Applicant Form
HR Form 92-04 Position Applicant Flow Log - Human
Resources Monitoring Form. Contains
race/sex and estimated related
experience information
Position Applicant Flow Log -
Department's Copy - race /sex and
estimated related experience
information concealed
HR Form 93-01 Actions Chart - Selection Procedures
for Hires and Promotions
HR Form 93-02 Recruiting Contacts List - Example A
shows source, contact, fax #, and "R"
indicates type of job category
recruiting source could provide
applicants for.
Recruiting Contacts List - Example B
shows source, contact, fax #, and # of
Position Listed with the source. Bottom
of the page cross - references the
position # with the position title.
HR Form 93-03 Personnel Activities Log
HR Form 93-04 ADA Self - Evaluation Comment Form
HR Form 93 -05 ADA Complaint Form
HR Form 93-06 Civil Service Application Registration
HR Form 93-07 Job Line Announcements - update
HR Form 93-08 Workforce Analysis Blank Form
HR Form 93 -09 Job Categories Analysis Blank Form
HR Form 93 -10 Availability Computation Form
HR Form 93-11 Summary Utilization Status Report
HR Form 93 -12 Representation Analysis - Workforce
by Department
HR Form 93 -13 J.A.A.R. by Department Job Area
Acceptability Range
HR Form 93 -14 Job Vacancy Announcement Form
HR Form 93 -15 Internal Job Vacancy Announcement
Form
HR Form 93 -16LTR Oral Interview Questionnaire
Instructions Letter
HR Form 93-16 Oral Interview Questionnaire Format
Form
HR Form 93-17 Resume Response Letter Format
RESOLUTION No. 1146 Affirmative Action Program
RESOLUTION No. 1171 Americans with Disabilities Act Self -
Evaluation Plan
ORDINANCE No. 6628 Equal Opportunity Policy, ADA Policy,
Sexual Harassment Policy
TABLE OF CONTENTS
PART H
SECTION TITLE AND CONTENTS
VIII. APPENDICES
A. REPRESENTATIVE ANALYSIS /WORKFORCE ANALYSIS
BY DEPARTMENT
B. JOB CATEGORY ANALYSIS
C. WORKFORCE AVAILABILITY DATA ANALYSIS
(RELEVANT LABOR FORCE STATISTICS)
D. AVAILABILITY COMPUTATION FORMS BY
JOB CATEGORY
IX. PERSONNEL ACTIONS LOG
A. CURRENT YEAR QUARTERLY REPORTS
B. PRIOR YEAR ANNUAL REPORT OF PERSONNEL
ACTIVITIES
R. SPECIAL REPORTS
A. CITY COUNCIL SUMMARY REPORTS
1. Progress Report - October 1992
2. Progress Report - June 1993
B. ECONOMIC DEVELOPMENT ADNIINISTRATION
REPORTS
1. Progress Report - October 1992
2. Progress Report - June 1993
C. PRIOR YEAR ANNUAL ANALYSIS BY
DEPARTMENT
D. PRIOR YEAR ADVERSE IMPACT ANALYSIS
w
E
SUMMARY UTILIZATION STATUS REPORT
W
Beginning Data Date: 01/01/93 Comparison Data Date: 06/02/93
EEO -4
WHOLE #
1 -1
WHOLE #
1..1
#
01/01/93
01/01/93
ESTIMATED
UNDER-
#
06/02/93
06/02/93
UNDER=
CAT.
of
FEMALES
MINORITIES
AVAILABILITY
UTILIZED
of
FEMALES
MINORITIE I-FEM
UTILIZED
# JOB CATEGORY
EEs
#� 96'
�� 96
FE'AA MIN
_
EEs
FEM MIN
%
�'# %
MIN
TOTAL 534 143 26.8% 127 23.8% 544 141 25.9% 141
Lam, Identities categories showing improvement over the five month period.
The declaration of 'underutilization' does not amount to an admission
of impermissible conduct. It is neither a finding of discrimination
nor a finding of a lack of good faith affirmative action efforts.
Rather. 'underutilization' is a technical targeting term used
exclusively by affirmative action planners who seek to apply good
faith efforts to increase in the future. the percentage utilization
of minorities and women in a workforce.
WHOLE PERSON UNDERUITLIZATION
FORMULA:
Estimated % availability times total
representation minus current protected
group member representation.
HR Form 93 -11 (05/93)
1 -1
,.`
1..1
11 l
11 +1
11.) 11 D)
110)
11))
1 OFFICIAL/ADM
2 PROFESSIONAL
3 TECHNICIAN
4A POLICE
4B FIRE
5 PARA- PROF
6 ADMIN SPT
7 SKILLED
8 SVC WORKER
41
60
32
86
43
47
61
132
32
10
16
6
13
0
31
58
4
5115.6%
24.4%
26.7%
18.8%
15.1%
0.0%
66.0%
95.1%
3.0%
6
5
2
6
6
6
12
62
22
14.6%
8.3%
6.3%
7.0%
14.0%
12.8%
19.7%
47.0%
68.8%
31.7%
25.7%
25.4%
12.2%
4.2%
45.6%
91.2%
3.5%
4.6%
12.7%
14.2%
26.4%
29.6%
30.0%
35.9%
80.3%
54.7%
73.5%
3
0
2
0
2
0
0
1
0
0
4
6
19
7
11
6
10
2
41
59
32
89
44
50
59
135
35
11
15
5
12
0
33
56
4
5
5 12.2%
5 `'f3S9G
1 3.1%
101 >1
7
9
14
65 <...
25 .. ....
0
! 20:896
. R,
25.4 %
15.6%
13.5%
0.0%
66.0%
94.9%
3.0%
14.3%
0
3
0
^"
0
1
., g
' - 7
X1:9
0.
TOTAL 534 143 26.8% 127 23.8% 544 141 25.9% 141
Lam, Identities categories showing improvement over the five month period.
The declaration of 'underutilization' does not amount to an admission
of impermissible conduct. It is neither a finding of discrimination
nor a finding of a lack of good faith affirmative action efforts.
Rather. 'underutilization' is a technical targeting term used
exclusively by affirmative action planners who seek to apply good
faith efforts to increase in the future. the percentage utilization
of minorities and women in a workforce.
WHOLE PERSON UNDERUITLIZATION
FORMULA:
Estimated % availability times total
representation minus current protected
group member representation.
HR Form 93 -11 (05/93)